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HomeMy WebLinkAbout081-25 - General Code - ContractDocusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A GENERAL® City Contract No. 081®25 Agreement for Supplementation Services PREPARED FOR: Port Orchard, Washington PREPARED BY: Taylor Kelly Sales Support Specialist TKelly(a,generalcode.com 585-761-0162 DATE: August 26, 2025 Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A 08/26/2025 Brandy Wallace City Clerk City of Port Orchard 216 Prospect Street Port Orchard, WA 98366 Dear Brandy, The enclosed Agreement provides for the continuation of codification services as provided by General Code, LLC® from September 15, 2025, to September 14, 2026. If you'd like to adjust these dates, just let me know and I can send you an updated copy. If the City would prefer a different term length, let me know and I can discuss our options with my team. If the terms outlined in this Agreement are acceptable, please have your signatory sign the last page and return it to me. We will provide you with a fully executed copy for your records once we sign. We look forward to our continued work with Port Orchard and your office on this very important project. Thank you for your continued assistance. Very truly yours, /u%✓ Taylor Kelly Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A Scope of Services Port Orchard, Washington September 15, 2025 - September 14, 2026 General Code shall continue to provide electronic updates, supplement services, and online hosting services to Port Orchard, Washington. Supplements General Code's supplementation service includes, but is not limited to, codification of new ordinances, creation of files for a web -based code, publishing of supplements to the printed code, and code archiving. The work on your supplement specifically focuses on the new legislation being incorporated with each supplement. For each supplement we provide project management, recordkeeping, processing, professional review of new legislation, and consult throughout the project. Our goal is to make the information easily accessible without altering in any way the meaning of what was originally adopted. As part of our process for new legislation, we will: > Acknowledge receipt of all materials > Verify adoption of all legislation, including date of action by governing body > Review legislation and distinguish between Code and non -Code material > Update record of legislation received and its disposition (Disposition List) > Request any missing legislation/missing pages > Determine proper placement of legislation within Code > Impose or utilize the adopted flexible section numbering system that allows for later changes > Create/modify chapter, article and/or section titles > Add historical annotations > Add any necessary cross references > Include editorial notes to sections that require additional explanation > Correct any misspellings so that searchability in eCode360 is not compromised > Impose a distinctive style for definitions, to aid Code user in quickly finding the meaning of a particular term > Maintain legislative integrity by following the original tables and graphics and, where necessary, improving the presentation so that the information contained therein is easily accessible > Impose standard internal section organizational hierarchy consistent with the rest of the Code > Impose standard style conventions consistent with the rest of the Code, i.e., number citation, capitalization, nonsubstantive grammar and punctuation, internal and statutory reference citation Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A > Confirm accuracy of internal references; correct as necessary and appropriate > Confirm accuracy of statutory references; correct as necessary and appropriate > Read and review for missing wording; internal conflicts > Notify client of any issues and concerns noted and work together to determine appropriate resolution > Update to Premium eCode360 eCode360 Premium Online Our eCode360 platform is designed specifically to house codified laws and municipal information. eCode360's intuitive design, responsive navigation, and robust search functionality drive performance and user satisfaction. Simple for Everyone eCode360 offers a user experience that's simple and intuitive. Our easy -to -use, uncluttered interface allows users to access, search and share Code sections with incredible speed and precision on desktop and mobile devices. It provides the power to communicate information to everyone in your municipality like never before. 24171365 Access and Security General Code supports your community through technologies that transform your users' experience and empower your community to access, navigate and share your Code in exciting new ways. Our eCode360 platform was designed by our own in-house team of software engineers, experts who understand the importance and value of simplifying how you access and use your Code, generating an impressive 71,000 users a day while boasting an incredible uptime average of 99.9%. eCode360 is available 24/7, 365 days a year. eCode360 is hosted on Amazon Web Services (AWS)'s EC2, which has an uptime guarantee of 99.99%. Our servers are backed up using IT industry best practices, taking advantage of multiple redundancies and regions within AWS. In addition to a robust disaster recovery plan, we have taken steps to avoid disaster by building eCode360 from the ground up to be secure and scalable. The system is designed and engineered to minimize the possibility of intrusion and uses multiple leading -edge technologies to harden and secure the service. eCode360 is our proprietary platform and does not require any Folio installation or licenses. Maintenance and Updates eCode360 is maintenance -free for our users. General Code employs a team of software developers, web application developers and system administrators who maintain and update the platform to give you an intuitive and seamless experience with your Code. Each time your Code is supplemented, General Code will automatically update your eCode360 to reflect any changes that were made to the Code. Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A Ii1UTii• -------- --- 9 your ... -- -- ------ . - P -----. p New Laws Between regular Code supplements, General Code will temporarilyost PDF copies of new legislation to online Code Custom Settings for Control the look of your eCode360 by selecting custom colors and accents, and Admin Users Easy and Flexible Searching Electronic Index Dynamic Table of Contents Email or Share Links Printing Bookmarking Searches Archive View "St ci y" Table Headers Translate eCode360 Search App Linked New Laws uploading a custom banner or photo Search by key words, phrases, section numbers and more A comprehensive list of key words and phrases to speed searching Users can find the information they need and see their current location with a table of contents that moves as users browse Email a link to a specific Code section or share via social media Print with user-friendly functionality and a variety of user options --- - ---- Savefavorites" to quickly return to sections of the Code ------------------------ - ------ View a permanent archive of your Code, updated with each supplement Table headers remain stationary as you scroll ---------- Users can view your Code in more than 100 additional languages Use your mobile device to search your Code As new legislation is posted, we will add links from the New Laws section of eCode360 to the affected Code chapters or articles Public and Private Notes Create personalized links and annotations within the Code Search across multiple Codes by municipality, geographic region, government type or Multicode Search population to find sample legislation or other Code content for zoning use, legal cases or historical research Administrative users can download Code text to a Microsoft Word document to edit Download to Word and track changes when drafting new legislation ------- ---... --- -- - ------ Download to PDF Public users can directly download Code text to a PDF document Code Change Indicators help users identify sections of your Code that have been New Laws Indicator changed and provide links to the new legislation Search across the Code, Public Documents, New Laws and Notes using an intuitive Advanced Search query tool and filtering system to quickly pinpoint the most relevant information Administrative users can add customized titles and comments to your legislation in Customizable Titles New Laws eAlert Public users can sign up to receive notifications of changes in the Code PubDocs Module Post non -Code documents along with your online Code Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A Supplementation Costs Supplement Service Editorial rate $23.50 per page Index rate $7.00 per page Graphics, maps, tables, diagrams (additional charge per page) $15.00 per page Small Supplement charge — supplements under 10 pages $100.00 per supplement Shipping and handling at cost Ongoing Service Costs eCode360 Online Code eCode360 Premium Annual Maintenance $1,195.00 The maintenance fee is an annual recurring flat fee that begins following the initial posting of eCode360. Therefore, we recommend that the City budget for this service each year. The fee covers annual licensing, web hosting, posting of new legislation between regular Code supplements and the PubDocs Module. Please note that this does not include the cost for codifying new legislation. Thereafter, fees may be increased annually consistent with the Producer Price Index for Publishing Industries, published by the U.S. Dept. of Labor. Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A Authorization Agreement Port Orchard, Washington hereby agrees to the procedures set forth in the attached description of services dated August 26, 2025. Port Orchard, Washington hereby agrees to the procedures outlined above, and to General Code's Terms and Conditions, which are located here: Terms and Conditions Port rc�iiWrc5� WA DocuSigned by: lam, LL By: � S Witnessed by: RC77C.Aflgd1P Date: Mayor 9/11/2025 Title: Deputy City Clerk 9/11/2025 Date: General ode, LLC By: G : — C� �� itnessed by: (Iti'1 S Title: /' r � Ci/ Title: Prop) aS P lid h. S S Date: 9/ 7Date: 1 I7/Z J This document serves both as a proposal and as an agreement. To accept this proposal and delegate authority to General Code to administer the project, complete the form above, including authorized signatures.