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Home My WebLink About07/22/2025 - Work Study - MinutesDocusign Envelope ID: 849E13D3-DA10-4A17-AE65-53CC8D632A20 �Volt ORCHARD Meeting Location: Council Chambers 216 Prospect Street Port Orchard, WA 98366 City Council Minutes Contact us: Phone (360) 876-4407 cityhall@portorchardwa.gov www.portorchardwa.gov Regular Meeting of Tuesday, July 22, 2025 Roll Call was taken by the City Clerk as follows: Present: Scott Diener, Mayor Pro-Tempore, Position No. 3 Fred Chang, Councilmember Position No. 6 John Morrissey, Councilmember, Position At -Large Heidi Fenton, Councilmember, Position No. 5 Robert Putaansuu, Mayor Eric Worden, Councilmember, Position No. 4 Jay Rosapepe, Councilmember, Position No. 2 Mark Trenary, Councilmember, Position No. 1 Staff present: City Engineer Hammer, Finance Director Crocker, Community Development Director Bond, City Attorney Archer, Deputy Police Chief Brandon, City Clerk Wallace, and Deputy City Clerk Floyd. Audio/Visual was successful. 1. CALL TO ORDER Mayor Putaansuu called the meeting to order at 6:30 p.m. A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA Moved by Jay Rosapepe; seconded by Scott Diener to Approve the agenda as presented. Motion Carried: 7 - 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None Docusign Envelope ID: 849E13D3-DA10-4A17-AE65-53CC8D632A20 July 22, 2025, City Council Meeting Minutes Page 2o15 3. CITIZEN COMMENTS Bob Showers voiced concerns with communications between the Council, Mayor, and departments, proposed restrooms at the Port Orchard Community Events Center, citizens asking for assistance from staff, residents and their view of the water when buildings/apartments go up, roads and sidewalks, and the City's form of government. Diane Canifax, Kitsap Animal Rescue and Education, spoke on behalf of the homeless community in Kitsap County who have pets and cannot find shelter. She also mentioned there is an opportunity on August 7th for people who are interested in more information on co - sheltering. 4. CONSENT AGENDA Moved by Jay Rosapepe; seconded by Mark Trenary to Approve the consent agenda as presented. Motion Carried: 7 - 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None A. Approval of Vouchers and Electronic Payments Approval of Voucher Nos. 89268 through 89287 and 89293 through 89303 including bank drafts in the amount of $129,794.72 and EFT's in the amount of $573,147.34 totaling $702,942.06. B. Approval of Payroll and Direct Deposits Approval of Payroll Check Nos. 89288 through 89292 including bank drafts and EFT's in the amount of $296,807.03 and Direct Deposits in the amount of $299,302.14 totaling $596,109.17. C. Adoption of a Resolution Authorizing the Mayor to Execute a Conservation Grant Agreement with Puget Sound Energy for the Completed Relight Washington Street Lighting Work under the TIB Phase 2 Project D. Adoption of a Resolution Authorizing the Mayor to Execute a Custom Street Lighting Order with PSE for the Port Orchard TIB Phase 5 Project, Pursuant to the Existing Master Lighting Services Agreement E. Approval of the June 10, 2025, City Council Regular Meeting Minutes 5. PRESENTATION A. LEAN Management Report Community Development Director Bond provided a presentation 'DCD Lean Process' which included Lean Services -WA State Auditor's Office, Project Team, Project Charter - Background, Project Targets, Process Map, Process Map -Submission, Process Map Plan Review, Process Map -Utility Work Orders, Process Map -Permit Issuance, Total Time Submission to Issuance, Process Map -Inspections, Process Map Certificate of Occupancy, Identifying Process Waste, Bottlenecks -Camino to SmartGov, Bottlenecks -Duplicating Data Docusign Envelope ID: 849E13D3-DA10-4A17-AE65-53CC8D632A20 July 22, 2025, City Council Meeting Minutes Page 3015 Entry, Bottlenecks -Permit Payments, Bottleneck -Utility Work Order Process, Bottleneck - Signing Permits/Permit Conditions, Bottleneck -Failed Inspection, Bottleneck-ResubmittaIs (After Permit Issuance), Turning Project Map into Priorities, Top 3 Priorities for Eliminating Waste, Low Hanging Fruit, Resolved Issues, and The Elephant in the Room. B. Development Activity Community Development Director Bond provided a presentation 'Port Orchard Development Projects' which included Kitsap Bank, 429 Bay Street, Forest Song, Kitsap Transit Park and Ride, Stetson Heights/Stegson Ridge, McCormick East Preliminary Plat, McCormick Woods Remaining Phases, McCormick West (Trails), McCormick Village, McCormick Village Park, Riverstone Plat and Bridgeview Apartments, Contour Apartments, The Home Depot, Salmonberry Apartments, Hidden Hills Apartments, Blueberry Apartments Phase 2, and Meyer's Sedgwick (Ramsey Apartments). 6. PUBLIC HEARING There were no public hearings. 7. BUSINESS ITEMS A. Adoption of a Resolution Authorizing the Mayor to Execute a contract with Active Construction, Inc. for Sidney Non -Motorized Improvement Project Moved by Eric Worden; seconded by Scott Diener to Adopt a Resolution authorizing the Mayor to execute a Public Works Contract with Active Construction, Inc. for the Sidney Road Non - Motorized Improvements Project. Motion Carried: 7- 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None 8. DISCUSSION ITEMS A. Downtown Revitalization Grant Program Mayor Putaansuu explained during the Council's last strategic planning session, Council voiced their desire to have a downtown revitalization grant program which includes potential frontage improvements in buildings and removal of marquee. City Attorney Archer said the City would need to have a policy associated with the program. Council would need to provide the parameters of the policy and it would need to be very specific about the financial aspects. Additional discussion was held regarding reimbursement, prohibition on the gift of public funds, General Fund, limitations, having conversations with building owners and receiving public comments. Docusign Envelope ID: 849E13D3-DA10-4A17-AE65-53CC8D632A20 July 22, 2025, City Council Meeting Minutes Page 4 of 5 B. Community Event Center Mayor Putaansuu provided a brief history of Council and staff engagement for the design of the Community Event Center, road project, and Orchard Street Plaza. Discussion was held on design changes, co -working space, kitchen area, meetings rooms, stairwell, capacity, redesign costs, deck doors, delay on construction, community engagement, funding sources, and overwater structures. A majority of the Council agreed to move forward with the design as is, and Mayor Putaansuu said he will bring up the possibility of double doors on the deck to the contractor as mentioned by Councilmember Chang. Additional discussion was held regarding the unisex restrooms and handwashing areas. The stalls are ceiling to floor and the handwashing areas are in a common area. A solution to the unisex restrooms would be stacked; to have the women's restroom on one floor and the men's restroom on another. In order to have separate women's and men's restrooms on the same floor, a redesign would need to occur. Following the discussion, Councilmembers Fenton, Morrissey, and Worden indicated they wanted a redesign on the restrooms, Councilmembers Chang, Diener, Rosapepe, and Trenary indicated they want the stacked bathrooms. Mayor Putaansuu indicated he would let the contractor know about having stacked bathrooms. C. Public Comment Interactions Mayor Putaansuu moved this discussion to a future Council meeting. 9. REPORTS OF COUNCIL COMMITTEES A. Council Committee Routine Meetings Councilmember Rosapepe reported on the July 16th Land Use Committee meeting. Councilmember Diener reported on the July 22nd Transportation Committee meeting. 10. REPORT OF MAYOR The Mayor reported on the following: • Bay Street funding documents. • Targeted annexation on Sidney Road. • Chairs at the dais. 11. REPORT OF DEPARTMENT HEADS Community Development Director Bond reported on the Navy's draft EIS (Environmental Impact Statement) letter and response from the City. City Clerk Wallace briefly discussed the next Coffee with Council. Docusign Envelope ID: 849E13D3-DA10-4A17-AE65-53CC8D632A20 July 22, 2025, City Council Meeting Minutes Page 5 of 5 12. CITIZEN COMMENTS Robert Showers voiced concerns with the Public Comment Interaction discussion being moved and also voiced concerns with the restrooms at the Community Event Center. Due to technical issues, the individual who raised their hand while attending via Zoom was unable to provide comments. 13. GOOD OF THE ORDER No Good of the Order held. 14. EXECUTIVE SESSION At 9:20 p.m., Mayor Putaansuu recessed the meeting for a 20 -minute executive session pursuant to RCW 42.56.110(1)(b) and (1)(i) to consider selection of a site for acquisition and to discuss legal risk associated with a proposed action. City Attorney Archer and Finance Director Crocker were invited to attend and Mayor Putaansuu stated no action would follow. Moved by Jay Rosapepe; seconded by Scott Diener to Approve extending the meeting as long as needed to have the executive session. Motion Carried: 7 - 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None At 9:40 p.m., Mayor Putaansuu reconvened the meeting back into session. 15. ADJOURNMENT The meeting adjourned at 9:40 p.m. Signed by: 80D118 Brandy Wallace, MMC, City Clerk �.5igned by: Doti fit, MJA,SW Robert Putaansuu, Mayor