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Home My WebLink About066-20 - Rice Fergus Miller, Inc. - Contract Amendment 16Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 Amendment No. 16 to Contract No. C066-20 CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH RICE FERGUS MILLER, INC. THIS AMENDMENT to Contract No. C066-20 ("Amendment") is made effective as of the 23rd day of September, 2025, by and between the City of Port Orchard ("City"), a municipal corporation, organized under the laws of the State of Washington, and Rice Fergus Miller, Inc., a corporation organized under the laws of the State of Washington, located and doing business at 275 5th St., Bremerton, WA 98337 ("Consultant"). WHEREAS, on July 29, 2020, the City executed a Professional Services Agreement with Consultant for the South Kitsap Community Event Center Project (the "Project") ("Underlying Agreement"); and WHEREAS, on July 27, 2021, the City and Consultant executed Amendment No. 1 to the Underlying Agreement, increasing the contract amount and adding additional scope of work (work within the scope of the initial Request for Qualifications); and WHEREAS, on September 17, 2021, the City and Consultant executed Amendment No. 2 to the Underlying Agreement, adding additional scope of work (work within the scope of the initial Request for Qualifications); and WHEREAS, on October 12, 2021, the City and Consultant executed Amendment No. 3 to the Underlying Agreement, increasing the contract amount and adding additional scope of work (work within the scope of the initial Request for Qualifications); and WHEREAS, on January 25, 2022, the City and Consultant executed Amendment No. 4 to the Underlying Agreement, increasing the contract amount and adding additional scope of work due to unforeseen on -site conditions; and WHEREAS, on March 21, 2022, the City and Consultant executed Amendment No. 5 to the Underlying Agreement, extending the contract term to accommodate the scope of work; and WHEREAS, on April 12, 2022, the City and Consultant executed Amendment No. 6 to the Underlying Agreement, updating the scope and fee for tasks 4 and 5 of C082-19; and WHEREAS, on September 13, 2022, the City and the Consultant executed Amendment No. 7 to the Underlying Agreement, adding additional design work related to shoreline improvements and permitting; and WHEREAS, on December 13, 2022, the City and the Consultant executed Amendment No. 8 to the Underlying Agreement, adding additional design work LEED Certification feasibility; and WHEREAS, in February 2023, the City and Consultant executed Amendment No. 9 to the Underlying Agreement, adding a modification to the architectural plans to meet LEED silver certification; and 11114412.1 - 366922 - 0001 Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 WHEREAS, in May 2023, the City and Consultant executed Amendment No. 10 to the Underlying Agreement, making design modifications to portions of the CEC space to be occupied by the Library; and WHEREAS, in June 2023, the City and Consultant executed Amendment No. 11 to the Underlying Agreement, extending site design scope to include Orchard Plaza Schematic Design as an element of the Community Event Center; and WHEREAS, in December 2023, the City and Consultant executed Amendment No. 12 to the Underlying Agreement, incorporating on -call work necessary for the Project pertaining to necessary modifications to existing Washington State Department of Natural Resources aquatic land lease(s) and associated permits for the CEC; and WHEREAS, in January 2024, the City and Consultant executed Amendment No. 13 to the Underlying Agreement, providing for the performance of the next phase of services, to include preparation of the following: Design Development (60% design level); Permits Documents (90% design level); and Construction Documents (100% design level); and WHEREAS, in February 2025, the City and consultant executed Amendment No. 14 to the Underlying Agreement, providing for a time -only extension of the contract to June 30, 2027; and WHEREAS, in May 2025, the City and consultant executed Amendment No. 15 to the Underlying Agreement, providing additional authority associated with the schedule extension set forth in Amendment No. 14 and associated necessary expansion of the scope of work to include storm drainage redesign due to the interplay between the CEC and Orchard Plaza project, with the SR 166 Bay Street project, and additional design work triggered by review comments received from federal and state regulatory agencies; and WHEREAS, the City requested a modification to the design to include revisions to the design for restroom facilities, the proposed "coworking space" to a meeting space, and modification of a window unit to a glass door system, and on September 2, 2025, the Consultant submitted a proposal for the revised scope of work; and WHEREAS, the Parties wish to memorialize their agreement to so amend the Underlying Agreement; NOW, THEREFORE, In consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement, including previous Amendments Nos. 1-15, is amended as follows (amendment shown in legislative marks): a. The Scope of Work is amended to add the tasks as set out in Attachment 1 hereto (Amendment #16 Request). b. For the Amendment #16 Scope of Work, compensation for these services shall be based on the list of billing rates set out in Attachment 1 and incorporated herein by this reference, not to exceed $31,760 for the performance of the Amendment #16 Scope of Work, plus reimbursable expenses and any applicable taxes, as se out in Attachment 1 hereto. 2. In all other respects, the Underlying Agreement between the parties shall remain in full force and 11114412.1 - 366922 - 0001 Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 effect, amended as set forth herein, but only as set forth herein. IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year set forth above. CITY OF PORT ORCHARD, WASHINGTON Signed by: �� Pt darn Sty '3RQRAg9z pSRd7n Robert Putaansuu, Mayor ATTEST/AUTHENTICATED: signed by: 46A5A54BB 00415... Brandy Wallace, MMC, City Clerk APPROVED AS TO FORM: Signed by: Charlotte A. Archer, City Attorney CONSULTANT LN— ignature Dean Kelly, Principal Printed Name and Title 11114412.1 - 366922 - 0001 Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 RICfergus1VIILLER ARCHITECTURE INTERIORS PLANNING VIZLAB September 2, 2025 Nick Bond Development Director City of Port Orchard 216 Prospect St Port Orchard, WA 98366 275 Fifth Street, Suite 100 Bremerton, WA 98337 (360) 377-8773 rfmarch.com Re: Port Orchard Community Events Center Amendment 16 Request City Council Revisions RFM Project: 2020002.00 Dear Nick, Rice Fergus Miller (RFM) is pleased to present the following Letter of Proposal to amend our contract for the above referenced project. I. Scope of Work This proposal is to redesign the Community Events Center based on the following requests made by the Port Orchard City Council. Refer to attached sketch dated 08.26.2025. 1. Revise Level 2 gender neutral bathrooms to separate restrooms for men and women. Level 1 gender neutral bathrooms will remain as currently designed as requested by Kitsap Regional Library. 2. Revise the former "Coworking Space", later designated as "Future Tenant Space" room 225 to a large meeting room: a. Change to meeting space results in increase of Assembly occupancy and requires an additional water closet at Level 2. b. Casework and sink will be added to meeting space. c. Two structural columns will be deleted which results in structural redesign. 3. Three exterior storefront systems at the Level 2 main event spaces leading to the outdoor decks will be revised to NanaWall Folding Glass Door systems to allow the option for a more open interior to outdoor connection. II. Exclusions All exclusions established in our prime contract and succeeding contract amendments are applicable to this scope of work. Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 South Kitsap Community Events Center Amendment 16 - City Council Revisions September 2, 2025 iii. Schedule This revision will extend our ongoing Construction Documents Phase approximately 1 to 2 months, pending timing of final approval of both this contract amendment and the corresponding final design revisions. Refer to attached revision notes on our Master Schedule dated 7/2/25. IV. Compensation For the Scope of Services outlined above for Rice Fergus Miller and its consultants, compensation shall be an additional Fixed Fee of Thirty One Thousand Seven Hundred and Sixty Dollars ($31,760.00) plus reimbursable expenses and any applicable taxes. Refer to attached Fee Exhibit A and consultant proposals showing additional fee breakdown for reference only. Consultant fees are calculated with RFM standard 12% markup. V. Terms of Agreement Please provide an amendment to our South Kitsap Community Events Center contract upon accepting this proposal. vi. Summary Thank you for your continued trust in our team. We look forward to continuing our work with you. Please contact me if you have any questions. Sincerely, Fergus M' I I c. can Kelly, rinci I Architect Attachments for reference only: Exhibit A - RFM Fee Details Exhibit B - Master Schedule with revision notes Exhibit C - Consultant Proposals: • KPFF Structural Engineer • Sider Byers Mechanical, Electrical, & Plumbing Engineer Exhibit D - Sketch of proposed changes 2 of 2 Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 EXHIBIT A RFM - Fee Detail: Exhibit A Port Orchard Community Events Center Project Number: 2020002 Amendment 16 - City Council Revisions Phase Name AMENDMENT 16 Rice Fergus Miller KPFF Sider Byers RICEf eigu IAILLER Consultant Type Fee Type Architect & Interior Designer Fixed Fee Structural Engineer Fixed Fee MEP Engineer Fixed Fee Amount $6,000 $12,320 $13,440 Total Fixed Fee $31,760 RFM reserves the right to modify consultant costs through the duration of the project to complete the work under the agreed upon Fixed Fee total. Date: September 2, 2025 Reviewed: Dean Kelly Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 PORT ORCHARD COMMUNITY EVENTS CENTER MASTER PLAN SCHEDULE LEGEND •PERMITTING • DESIGN TASKS . DESIGN DELIVERABLES KRL .PO .KPFD YEAR 2025 2026 MONTH APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC WEEK STARTING DATE ILA TASK 5 SHORELINE Final State & Federal Approvals Shoreline Restoration Design & Permit Documents SDP, LDAP & Building/MEP Permitting Submittal City Permit Reviews City Comments : SCHEDULE PENDING SHORELINE STATE & FEDERAL APPROVALS Resubmittal City Permit Reviews City Permit Approval City 3rd Party Constructability Review Shoreline Finalize Bid Set 100% Bid Ready Construction Documents n 5 POCEC • POCEC Construction Documents POCEC Construction Documents (Mech/Elec Refrigerants) ' PO Design Meetings (Fridays, every 2 weeks starting 5/30) lIE Assuming we get timely decisions KRL Design Updates Meetings & Revisions • on approval of proposed floor plan SDP & LDAP Permitting . changes, we can catch up CD Submittal completion with Mech/Elec. City Permit Reviews City Comments Resubmittal • City Permit Reviews City Permit Approval : CURRENT SCHEDULE Building/MEP Permitting Submittal City Permit Reviews • This revision may potentially City Comments move Bid -Ready docs to July Resubmittal or August 2026. This cuts into City Permit Reviews • our buffer by 1 or 2 months City Permit Approval based on Construction still in January 2027. City 3rd Party Constructability Review starting POCEC Finalize Bid Set . 100% Bid Ready Construction Documents • ORCHARD PLAZA • Orchard Plaza Construction Design & Permit Documents . SDP, LDAP & Building/MEP Permitting Submittal City Permit Reviews City Comments Resubmittal SCHEDULE PENDING SHORELINE STATE & FEDERAL APPROVALS City Permit Reviews • City Permit Approval` City 3rd Party Constructability Review . Orchard Plaza Finalize Bid Set • 100% Bid Ready Construction Documents EXHIBIT B 7/2/2025 Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 EXHIBIT C 1Tff DATE: August 18, 2025 CLIENT: Lorie Limson-Cook, Rice Fergus Miller PROJECT NAME: RFM Amendment 16: CEC City Council Revisions LOCATION: Port Orchard, WA PROJECT DESCRIPTION This ad -service request is in response to City Council requested revisions for the Port Orchard Community Event Center. Structural scope includes the removal of two columns, the introduction of operable partitions at the exterior deck access, and conversion of coworking spaces into larger meeting rooms. Changes to the restrooms are not expected to have structural impacts, and no changes to the kitchen are expected. SCOPE OF SERVICES Scope for this ASR includes the completion of construction documents, and response to permit review comments. KPFF assumes that this scope of work will be completed per the terms of our original agreement with RFM. FEE KPFF will provide the above mentioned services for the following lump sum fees: Amendment 16— CEC City Council Revisions Total: Offered By (KPFF, Inc.) (Si natu Jora Lehrman, SE/Associate $11,000 $11,000 Accepted by (Client) Signed by: LI �IMAAI/t SItiU r n (Signature) Rob Putaansuu Mayor (Print Name/Title) (Print Name/Title) Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 EXHIBIT C August 18, 2025 Ms. Lorie Limson Cook Rice Fergus Miller 275 Fifth Street, Suite 100 Bremerton, WA 98337 Project: Port Orchard Community Events Center RFM Amendment 16: CEC City Council Revisions MEP Engineering Proposal — add service Dear Lorie: SIDER+BYERS MECHANICAL ELECTRICAL ENGINEERS As the project has progressed, the floor plans will be revised to reflect some new direction from the Council revisions which include: A. L2 male/female restrooms. B. L2 large meeting room reduction. C. L2 work room conversion to event space. These changes require: 1. Mechanical (HVAC revisions) which include ventilation and load calculations and zoning changes. 2. Plumbing revisions which include pipe routing, fixture selection and sizing. 3. Electrical revisions which include power design and revisions, lighting fixture revisions. We respectfully ask for an additional $12,000.00 to perform this work. If the preceding is satisfactory, please sign the signature block below and email a PDF of this letter back to us. An AIA contract is also satisfactory. Sincerely, Sider + Byers Associates, Inc. Dana Fontes, P.E., Principal Accepted this day of 2025 By Officer and Title Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 fill 1 1.1 2 3 4 I I I I IMAGE OF NANAWALL 5 A31.01 i KEY NOTES - FLOOR PLAN # NOTE DESCRIPTION 01 ACCESS GATE W/ MAGLOCKS AND PUSHBUTTON OVERRIDE. ACOUSTICAL ROOM DARKENING CURTAIN; SEE RCP FOR TRACK 02 03 (3) EQUALLY SPACED COUNTERTOP GROMMETS CUSTOM CABLE GUARDRAIL TO MATCH STAIR 3 04 05 CUSTOM CABLE GUARDRAIL, TYP 06 SEE FOOD SERVICE PLANS FOR EQUIPMENT LAYOUT OF STAGING KITCHEN NOTES & LEGEND - FLOOR PLAN 1. DIMENSIONS ARE TO ROUGH FRAMING OR TO FACE OF EXISTING FINISHES, TYP UNO. 2. DIMENSIONS INDICATED AS "MIN" OR "CLR" ARE FROM NEAREST FINISH SURFACE, INCLUDING TRIM. 3. ROUGH DOOR OPENINGS ARE LOCATED 4" FROM NEAREST INTERSECTING WALL FRAMING, TYP UNO. 4. COUNTERTOPS ARE 25" DEEP, TYP UNO. 5. SEE EXTERIOR ELEVATIONS FOR INSTANCES WHERE WINDOWS AND EXTERIOR DOORS ARE ALIGNED TO CLADDING PANELS, ADJUST ROUGH FRAMING ACCORDINGLY. ROOF OVERHANG ( 5DIAMETER TURNING SPACE LEVEL 02 OVERHANG CLEAR FLOOR SPACE 30"X48"UNO nicfergusmiuen ARCHITECTURE INTERIORS PLANNING VIZLAB 275 FIFTH STREET, SUITE 100 BREMERTON, WA 98337 360-377-8773 RFMARCH.COM 20104600 7 8 9 10 11 11.1 12 REGISTERED ARCHITECT DEAN E. KELLY STATE OF WASHINGTON, I I I I II I ci 14 0 NM A40.01 NM MM I I I I I I I I I I I I ----------- ---------- -------------- --------------- - r 52.2 1 1 1 CANOPY BELOW. SEE 3/ A25.03 05 05 05 - 05 05 I � -- - --1E'H -------- ------------ ' / I 31.03 i I I III 05 DN I I II I -------------------- - ---- ----- -------------------- - JLi7itI -r - I+ - - �� - I - - + I - � I - F DELETE I 03-----I 3 I 1 Q REVISE STOREFRONTS TO NANAWALL SYSTEM 1 1 1 1 1 OUTDOOR DECK 01 3 1 05 COLUMNS i 12'-0° 12'-0" 12'-0" 224 A40.01 7 ii^ Nanawall Nanawall Nanawall \ T 40.03 II w/ swing E.1 I ii egress I �— —� 1 STAIR 5 UP STAGING KITCHEN Single egress door 02 ==3 FEC S REDUCED single egress door 4 MEETING ROOM. ____ ____ s5.2 a 213 moves here — — moves here � FUTURE T ANT ii I 111 SPAC 1 ii I I A34.02 1 1 I i I LARGE MEETING 225 u i 203 A34.04 5 i m i/ ______m _____ II � m i 1 1 II STAIR 4 LARGE EVENT LARGE EVENT m i i o II SPACE B SPACE A S4.2 1 w ° Gad 207 206 04 a 1 1 1 m �1 m I j M ch I1 II � I I 1m 111 — — — — — — — 1 — OPEN TO i — 10 II L J I BELOW 110 I 1 41.01 ii P� 1 i i i I i° i1 10 ADD CASEWORK + SINK ii 1 6 I I 111 A26.0 1+ 1 11 2 A34.04 s 1 1 i 11 11 — 04 OPEN TO BELOW I 1 I1 - ° � 3 I 1 i STAIR 1 1 1 1 ii -a- o--- °�--^i � 1 1 II a 32.01 1 I 1 1 32.01 II I PHONE BOOTH PHONE BOOTH A34.02 1 �� r ----------I I _� r� oho ' I I III �� i 220 221 FEC-S PHONE BOOTH FEC S =_3 02 -- 1 1 I i 1 I u — � � ACJA RR AbA RR i 7 °ob � ---- ----- ----- ---±---T_H_119 �--�— E2 II — 1 — A�° 1 I II ii Ili214 i AV 04 1 I I i I 1 I I -------II I I U 1u 212 UPPER LOBBY / 6 1 m i 1 o I fi- I I A34.02 4 N 1 «------ 1 PRE FUNCTION 40.02 UPPER HALLWAY REVISE L2 1 I I I J 6 I L J L J� L 26.01 RESTROOMS TO 1 J 226 i A26.01 ------- 201 216 SEPARATE o ' -------- PHONE BOOTH 6 ADD 1 WCPER I° i 1 I I + �}PPER+IALtw►AY I- 3 I L_ 1_ --------------------- 3202 I I 1 (--------- ----- - ------------- � CHANGE IN USE 1 � 32.02 EC -S 205 A26.01 218 F C -S I DN I TO ROOM 225 ° f-------------------- I 1 ) I I °I 1 — — — __ — — — — i — — — — OPEN TO BELOW OPEE\O — n t� - B.1 1 I- I - - - -I - � EVENT STOR I i ° 1 211 6 A34.04 7 8 A34.04 9 7 A34.04 6 i ' ° 1 - - _ 1 0 I 1 1 I 1 I �° 1 SMALL MEETING MEDIUM MEETING SMALL MEETING AV STORAG EL i STAIR 3 i 1 I m 1 L------------------------------------210 209 208 223 i El i 5 I S3.2 1 I m I 1 — ommo 8��8A988�Q�9� I: A I L-1 --- � ----------------- --I------------- ---------------------- - I----"i-it"--,ij —�J-— I I i i:i: --------- 60 -- CANOPY BELOW. SEE 13/ A25.03 I _ I N 3 31.02 w w D Z U LL Q O U w O V w 0 o- O w Q 0O 0 U O PROJECT # 2020002 PERMIT SET ISSUE DATE JUNE 19, 2023 REVISION SCHEDULE 08.26.2025 PROPOSED CHANGES PER RFM AMENDMENT 16 ANNOTATION PLAN - LEVEL 2 ANNOTATION PLAN - LEVEL 2 1/8" = 1'-0" N SHEET# A22n12 Docusign Envelope ID: FFBF8385-99CE-48A7-B9A9-66B888217B22 EXTERIOR FINISH SCHEDULE TAG SPEC # DESCRIPTION MANUFACTURER PRODUCT MTL-3 07 41 13 METAL EXTERIOR DECK EDGE FASCIA AEP SPAN SELECT SEAM NARROW BATTEN WALL CLADDING, 22 GA, 16' WIDTH WITH PENCIL RIBS MTL-4 08 43 00 METAL FASCIA TRIM AEP SPAN FINISH MATCH TO MTL-1 MTL-5 07 41 13 METAL SIDING PANEL AT PENTHOUSE AEP SPAN REVERSED HR -36, 22 GA PHP-1 07 40 00 PHENOLIC PANEL STONEWOOD MERCER CHERRY 4585 -AA PHP-2 07 40 00 PHENOLIC PANEL STONEWOOD CUSTOM STUDIO - GREY BLUE 5008 -DC SLT-1 SLAT WALL ALUM EXTRUSION POWDER COATED FINISH TO MATCH PHP-1 A A.1 A.2 B B.1 C D E E.1 F F.1 M M F 4 I.O 3 -E` 1 -E` EXTERIOR ELEVATION - EAST SLAT WALL KEY NOTES - EXTERIOR ELEVATIONS # NOTE DESCRIPTION EXTERIOR ELEVATION - EAST 1/8" = 1'-0" \ L % 1/8" = 1'-0" NOTES & LEGEND - EXTERIOR ELEVATION 1. SEE REFLECTED CEILING PLANS FOR EXTERIOR LIGHTING NOT SHOWN IN ELEVATIONS. 2. GRAPHIC REPRESENTATION OF EXTERIOR MATERIALS AND/OR LIGHTNG MAY BE NOT TO SCALE. HORIZONTAL SIDING 0 EXTERIOR LIGHTING, SIZES MAY VARY - SEE ELEC VERTICAL SIDING PHENOLIC PANEL LOUVER, SIZES MAY VARY - SEE MECH ROOF B.O. CLT LEVEL 2 LEVEL 1 0" RIC er us1ILLER ARCHITECTURE INTERIORS PLANNING VIZLAB 275 FIFTH STREET, SUITE 100 BREMERTON, WA 98337 360-377-8773 RFMARCH.COM 20104600 REGISTERED ARCHITECT DEAN E. KELLY STATE OF WASHINGTON w w 0 co Z U LL Q O w 0 V w O Iz DC O w Z Cl� Y� m DC O CL PROJECT # 2020002 PERMIT SET ISSUE DATE JUNE 19, 2023 REVISION SCHEDULE EXTERIOR ELEVATIONS NORTH & EAST SHEET# A31.01