HomeMy WebLinkAbout10/28/2025 - Regular - Additional Docs-SR and CO#10 for Marina Pump StationOng City of Port Orchard
ORCHARD 216 Prospect Street, Port Orchard, WA 98366
1.. (360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Consent Agenda: Approval of Change Order No. 10 to Contact 059-23 with Stellar J Corporation for
the Marina Pump Station Improvement Project. (Ryan)
Meeting Date: October 28, 2025
Prepared By: Sayre Thompson, PW Procurement Specialist
Presenter: Denis Ryan, CPWP-M, CPRP, Public Works Director
Summary and Background:
In 2020, the City initiated the Marina Pump Station Improvement Project to address capacity
limitations and improve reliability at this critical facility, which conveys all of the City's wastewater to
the South Kitsap Water Reclamation Facility. Following design and procurement, Contract No. C059-23
with Stellar J Corporation was executed on August 8, 2023, and construction has been underway since
Winter 2023.
This change order authorizes several scope adjustments necessary to maintain project progress and
address field conditions encountered during construction. These include:
• Replacement of an ineffective level transducer with a more suitable model (COR-029)
• Concrete flatwork repairs with added rebar at structures (COR-031)
• Demolition and replacement of an ADA ramp (COR-032)
• Installation of additional air release valves (COR-035, estimated)
• Addition of a backup pump fuel tank breather (COR-037)
• A credit for the use of a diesel pump (COR-038)
The total value of this change order is $300,107.79, inclusive of all applicable taxes, and it will extend
the contract duration by 15 working days. Additional time may be required depending on the final
installation schedule for the air release valves.
With this change, the amended contract amount will be $15,861,587.99.
The project team is currently targeting physical completion of the Marina Pump Station by November
6, 2025.
Relationship to Comprenhensive Plan: Chapter 7 - Utilities
Recommendation: Staff recommends the City Council authorize the Mayor to execute Change Order
No. 10 to Contract No. C059-23 with Stellar J Corporation for the Marina Pump Station Improvement
Project to increase the contract by $300,107.79, for a new contract total of $15,861,587.99 (applicable
taxes included).
Motion for Consideration: I move to authorize the Mayor to execute Change Order No. 10 to Contract
No. C059-23 with Stellar J Corporation for the Marina Pump Station Improvement Project to increase
the contract by by $300,107.79, for a new contract total of $15,861,587.99 (applicable taxes
included).
Has item been presented to Committee/Work Study? If so, which one: No
Fiscal Impact: This change order will be funded from project contingency. The overall Marina Pump
Station Project remains within budget, with sufficient authority provided in the adopted 2025-2026
biennial budget.
Alternatives: Do not approve and provide further guidance.
Attachments:
C059-23-MarinaLS_CO#10 10.28.doc
CITY OF PORT ORCHARD
Authorization for Change Order No. 10
Date: 10/23/2025
Project: Marina Sewer Lift Station
Contract / Job #
C059-23
Contractor: Stellar J Corporation
1363 Downriver Drive
Woodland, WA 98674
THIS CHANGE ORDER AUTHORIZES: A type of level transducer was found to be ineffective and will be replaced with a different
type (COR29).Concrete flatwork repairs with added rebar at structures (COR-03 1), ADA ramp demo (COR-032), Added Air Release Valves
(COR-035, Est.), Added backup pump fuel tank breather (COR-037), Credit for use of Deisel Pump (COR-038). $69,162.47 (COR-031) +
$8,478.67 (COR-032) + 22, 939.67 (COR-035) + $165,680.34 (Est.) + $5,144.83 (COR-037) -$9,111.55 (COR-038) + $12,278.41 (COR029) _
$274,572.54 plus tax. 15 Working Days added. Additional days may be added for Air Release Valves. Also reflected is a reduction to
Change Order No. 9, which has been finalized at a total cost of $66,693.03.
Original Contract
$13,621,175.00
$1,266,769.28
$14,887,944.28
08 -Aug -23
Council
Change Order 1
$34,227.09
$3,183.12
$37,410.21
12 -Mar -24
PW Director
Change Order 2
$64,253.03
$5,975.53
$70,228.56
12 -Mar -24
Council
Change Order 3
$248,911.61
$23,148.78
$272,060.39
22 -Apr -24
Council
Change Order 4
$69,072.20
$6,423.71
$75,495.91
12 -Nov -24
Council
Change Order 5
$86,848.33
$8,076.89
$94,925.22
12 -Apr -25
Council
Change Order 6
$13,097.30
$1,218.05
$14,315.35
14 -Apr -25
Director
Change Order 7
$25,774.55
$2,397.03
$28,171.58
21 -Aug -25
Director
Change Order 8
$13,024.40
$1,211.27
$14,235.67
26 -Aug -25
Mayor
Change Order 9
61,018.33
$5,674.70
$66,693.03
09 -Sep -25
Council
Change Order 10 274,572.54 $25,535.25 $300,107.79 23 -Oct -25 Council
Total Contract $14,511,974.38 $1,349,613.61 $15,861,587.99
I have reviewed the Change Order information above and certify that to the best of my knowledge descriptions and
costs are true and accurate.
Contractor Approval Signature
Printed Name & Title
Public Works Director
Denis Ryan
Printed Name
Change Orders that do not exceed 10%, with a maximum of
$50,000, of either legally authorized budget limit or contract Approved:
amount established by City Council can be approved by the Public
Works Director.
Change Orders that do not exceed 10%, with a maximum of Attest:
$100,000, of either legally authorized budget limit or contract
amount established by City Council are to be approved by the
Mayor.
Change Orders over $100,000 or exceed a total of 10% require
Council Action.
Mayor
City Clerk
Council Approval Date