011-18 - Resolution - Contract with Neptune Marine LLC for McCormick Village Park Phase 2 ProjectRESOLUTION NO. 011-18
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
CONTRACT NO. C013-18 WITH NEPTUNE MARINE LLC FOR THE MCCORMICK
VILLAGE PARK PHASE 2 PROJECT - CONSTRUCTION PHASE AND DOCUMENTING
THE PROCUREMENT PROCEDURES.
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WHEREAS, on January 26, 2018 and February 2, 2018, the City's Public Works
Department Advertised in the Port Orchard Independent, the City's Webpage, the Daily Journal
of Commerce and uploaded the Bid Documents to the Washington Builder's Exchange, with a
February 16, 2018 Bid Due Date; and
WHEREAS, via Addendum #2 and #3, given the abundance of last minute Requests for
Information (RFI's), the published Bid Due Date was first extended from February 16, 2018 to
February 23, 2018 and then to March 2, 2018; and
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WHEREAS, on March 2, 2018 by the 3:00 PM Bid deadline, the City Clerk received and
opened four (4) Sealed Bids, with Neptune Marine LLC determined initially to be the apparent
responsive Low Bid; and
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WHEREAS, on March 6, 2018, the Bid results were protested, based upon the value of
the Bids being in excess of $1M and that the City's Contract Documents did not specifically
request a 'Subcontractor List' pursuant to RCW 39.30.060), therefore, the City's Public Works
Department provided a 'Notice of Rejection of All Bids' for the McCormick Village Park - Phase
2 Construction Project 1) on the City's Webpage, 2) on the Washington Builder's Exchange 3)
and to the listed Plan Holders; and
WHEREAS, on March 16, 2018, the City's Public Works Department on again Advertised
in the Port Orchard Independent, the City's Webpage, the Daily Journal of Commerce and
uploaded the Bid Documents to the Washington Builder's Exchange, with a March 30, 2018
2:00 PM Bid Due Date, whereby Neptune Marine LLC was determined to be the apparent low
responsive bidder; and
WHEREAS, on April 4, 2018, upon completion of the Public Works Department MRSC
Mandatory Bidder Responsibility Checklist, it was determined that Neptune Marine LLC
provided the lowest responsive and qualified Bid Proposal for the McCormick Village Park -
Phase 2 Construction Project; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described above
for this particular contract by Resolution; now, therefore,
Resolution No. 011-18
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THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: The City Council approves Contract No. 013-18 with Neptune Marine LLC for the
McCormick Village Park - Phase 2 Construction Project and adopts the "Whereas"
statements contained herein, as findings in support of the City's selection and
procurement procedures.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 10th day of April 2018.
Robert PutaaVisuu, Mayor
ATTEST:
Brandy Rinearson, MMC, City Clerk