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Home My WebLink About09/23/2025 - Regular - MinutesDocusign Envelope ID: 51A229CF-8523-4838-9C86-46D3578E28BD �Volt ORCHARD Meeting Location: Council Chambers 216 Prospect Street Port Orchard, WA 98366 City Council Minutes Contact us: Phone (360) 876-4407 cityhall@portorchardwa.gov www.portorchardwa.gov Regular Meeting of Tuesday, September 23, 2025 Roll Call was taken by the City Clerk as follows: Present: Fred Chang, Councilmember Position No. 6 Heidi Fenton, Councilmember, Position No. 5 Robert Putaansuu, Mayor Eric Worden, Councilmember, Position No. 4 Jay Rosapepe, Councilmember, Position No. 2 via Zoom Mark Trenary, Councilmember, Position No. 1 Absent: Scott Diener, Mayor Pro-Tempore, Position No. 3 John Morrissey, Councilmember, Position At -Large Mayor Putaansuu called the meeting to order at 6:30 p.m. Staff present: Public Works Director Ryan, Community Development Director Bond, City Attorney Archer, Chief of Police Brown, City Clerk Wallace, and Deputy City Clerk Floyd. Staff present via Zoom: Finance Director Crocker Audio/Visual was successful. 1. CALL TO ORDER A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA Moved by Mark Trenary; seconded by Heidi Fenton to Add to the Consent Agenda the excusal of Councilmember Diener for work related obligation. Motion Carried: 5 - 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Heidi Fenton Voting Against: None Moved by Eric Worden; seconded by Mark Trenary to Remove from the Consent Agenda 4E Adoption of a Resolution Approving the Purchase of Three ER&R Fleet Electric Ford F-150 Trucks Docusign Envelope ID: 51A229CF-8523-4838-9C86-46D3578E28BD September 23, 2025, City Council Meeting Minutes Page 2017 from Bud Clary Ford in lieu of Three EV SUVs, and 4H Approval of Amendment No. 17 to Contract No. 066-20 with Rice Fergus Miller, and place under Business Items. Motion Carried: 5 - 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Heidi Fenton Voting Against: None Moved by Mark Trenary; seconded by Heidi Fenton to Approve the agenda as amended. Motion Carried: 5 - 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Heidi Fenton Voting Against: None 3. CITIZEN COMMENTS Jessica Gallegos White and Joseph White voiced concerns regarding charges to connect to the main sewer and water lines in front of their property. Tawny Cowan voiced concerns about recent campaign endorsements and spoke to RCW 41.17.A555 'Use of public office or agency facilities in campaigns'. 4. CONSENT AGENDA Moved by Fred Chang; seconded by Mark Trenary to Approve the Consent Agenda as amended. Motion Carried: 5 - 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Heidi Fenton Voting Against: None A. Approval of Vouchers and Electronic Payments Approval of Voucher Nos. 89496 through 89546 including bank drafts in the amount of $684,040.67 and EFT's in the amount of $731,296.68 totaling $1,415,337.35. B. Approval of Payroll and Direct Deposits Approval of Payroll Check Nos. 0 through 0 including bank drafts and EFT's in the amount of $0 and Direct Deposits in the amount of $0 totaling $0. C. Adoption of a Resolution Amending Resolution No. 029-25 Amending the 2025 City Council Meeting Schedule D. Adoption of a Resolution Approving the Purchase of a Ford F-600 Dump Truck to Replace ER&R Vehicle #1036 for $180,301.86 E. Adoption of a Resolution Approving thc Purchasc of Thrcc ER&R Fleet Electric Ford ;_150 Trucks from Bud Clary Ford in lieu of Three EV SUVs F. Adoption of a Resolution Approving the Purchase of a John Deere 320P Backhoe Loader G. Approval of Amendment No. 16 to Contract No. 066-20 with Rice Fergus Miller Docusign Envelope ID: 51A229CF-8523-4838-9C86-46D3578E28BD September 23, 2025, City Council Meeting Minutes Page 3017 H. Approval of Amendment No 17 to Contract No. 066.20 with Rice Fergus Miller I. Approval of Amendment No. 18 to Contract No. 066-20 with Rice Fergus Miller J. Approval of Amendment No. 19 to Contract No. 066-20 with Rice Fergus Miller K. Approval of a Contract with West Coast Code Consultants, Inc. (WC3) for Building Code and Inspection Services L. Approval of the July 22, 2025, City Council Regular Meeting Minutes M. Approval of the August 12, 2025, City Council Regular Meeting Minutes N. Excusal of Councilmember Morrissey for a Work Obligation O. Excusal of Councilmember Diener for a Work Obligation 5. PRESENTATION A. Police Chief's Citizen Commendation Chief of Police Brown presented a Citizen Commendation to Allen Garber who played a vital role during a recent burglary investigation. B. Police Commission Ceremony Chief of Police Brown introduced the City's newest commissioned officers; Bobby Andrews, Vanessa Futch, and Kristle Schroeder. C. Sewer Utility Asset and Workflow Summary Public Works Director Ryan provided a presentation Sewer Utility Stats & Workload' which included lines CCTV and scored this year, gravity sewer mains, sewer lift station locations, wastewater asset stats, and wastewater workload stats. 6. PUBLIC HEARING A. Development Agreement with McCormick Communities for Transportation Improvements Mayor Putaansuu opened the public hearing, and there being no testimony, closed the public hearing at 7:01 p.m. B. Public Hearing on the General Sewer Plan (Ryan) Mayor Putaansuu opened the public hearing at 7:02 p.m. In response to Gerry Harmon, Mayor Putaansuu explained there is no vote on this tonight and he encouraged her to watch the video of the last Council meeting [September 16, 2025] where a presentation was held regarding sewer rates. There may be action at the next City Council meeting [October 14, 2025]. Jessica Gallegos -White spoke about the connection with their sewer line and also noted there needs to be more transparency about the plan and educating community members. There being no more testimony, Mayor Putaansuu closed the public hearing at 7:09 p.m. Docusign Envelope ID: 51A229CF-8523-4838-9C86-46D3578E28BD September 23, 2025, City Council Meeting Minutes Page 4 of 7 C. Public Hearing on Sewer Rate Changes Mayor Putaansuu opened the public hearing at 7:11 p.m. Gerry Harmon voiced concerns with how the information is getting out to the public. Public Works Director Ryan spoke about the sewer rates and ERU's [Equivalent Residential Unit) with proposed increases. Mayor Putaansuu asked the Clerk's office to email Gerry Harmon the Rate per ERU with Proposed Increases presentation. There being no more testimony, Mayor Putaansuu closed the public hearing at 7:15 p.m. 7. BUSINESS ITEMS A. Development Agreement with McCormick Communities for Transportation Improvements Moved by Mark Trenary; seconded by Eric Worden to Adopt an ordinance approving the Second Amendment to the 2021 McCormick Woods development agreement for transportation, as presented. Motion Carried: 5- 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Heidi Fenton Voting Against: None B. Adoption of a Resolution Authorizing the Mayor to Execute a Contract with Transpo Group Inc. for the SW Old Clifton Road and Anderson Hill Roundabout Design Project Moved by Eric Worden; seconded by Fred Chang to Adopt a resolution authorizing the Mayor to execute a Professional Services Agreement with Transpo Group, Inc. for the design of the SW Old Clifton Road and Anderson Hill Roundabout Project in the amount of $294,300.00. Motion Carried: 5- 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Heidi Fenton Voting Against: None C. Adoption of a Resolution Approving the Purchase of Three ER&R Fleet Electric Ford F150 Trucks from Bud Clary Ford in lieu of Three EV SUVs Councilmembers Fenton and Worden voiced their concerns with the purchase of electric trucks. Docusign Envelope ID: 51A229CF-8523-4838-9C86-46D3578E28BD September 23, 2025, City Council Meeting Minutes Page 5017 Moved by Eric Worden; seconded by Mark Trenary to Adopt a Resolution authorizing the purchase of ER&R vehicles #1012, #1046, and #1061 of electric Ford F-150 trucks, in lieu of electric sports utility vehicles, for a total purchase price of $177,437.74. Motion Carried: 4- 1 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden Voting Against: Heidi Fenton D. Approval of Amendment No. 17 to Contract No. 066-20 with Rice Fergus Miller Moved by Eric Worden; seconded by Mark Trenary to Approve Amendment No. 17 to Contract 066-20 with Rice Fergus Miller, in the amount of $37,045, as presented. Motion Carried: 5- 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Heidi Fenton Voting Against: None 8. DISCUSSION ITEMS A. 2026 Legislative Priorities Shelly Helder with Gordon Thomas Honeywell Government Affairs, provided a presentation 'Preparing for the 2026 Legislative Session' which included 2026 Session Preview, Purpose of a Legislative Program, Funding Context, Guidance for Legislative Agenda Development, 2026 Draft Legislative Agenda, 2025 Legislative Agenda, 2026 Legislative Agenda, Association of Washington Cities, and Next Steps. Additionally, she said Council sets the legislative priorities and asked the Council what their preferences are for the 2026 legislative agenda. Discussion was held regarding transportation initiatives, continued ask for state highway upgrades, housing mandates, water intertie, Foster Pilot Program, Community Event Center and Orchard Street Plaza, Growth Management Act, law enforcement academy, penalty on vacant buildings, opposing new housing and homelessness mandates, indigent defense, improving housing supply and preserving state shared revenues. 9. REPORTS OF COUNCIL COMMITTEES A. Council Advisory Committees Councilmember Trenary reported on the September 16th Finance Committee meeting and the September 23rd Transportation Committee meeting. 10. REPORT OF MAYOR There was no reported of the Mayor. Docusign Envelope ID: 51A229CF-8523-4838-9C86-46D3578E28BD September 23, 2025, City Council Meeting Minutes Page 6017 A brief discussion was held regarding the sewer rate presentation and public notification. 11. REPORT OF DEPARTMENT HEADS Public Works Director Ryan reported on PEAS testing at the Well No. 9 site, upcoming night work near Annapolis and Bay Street, and Bay Street overwater structure demolition. City Attorney Archer provided clarification of RCW 42.17.A555 'Use of public office or agency facilities in campaigns' in relation to the earlier citizen comment. Community Development Director Bond reported on the Sherman Avenue Stormwater Park open house. Chief of Police Brown thanked the Council and Mayor, noting it is important to have public commissioning. City Clerk Wallace reported on the Council sponsored tree. 12. CITIZEN COMMENTS Gerry Harmon asked if the font size of the documents showing on the monitors could be larger as it is very hard to read and asked if the City has a checklist when someone starts building. 13. GOOD OF THE ORDER In response to Councilmember Chang, Public Works Director Ryan said the pedestrian flags have been ordered for Tremont and Pottery Avenue. Councilmember Rosapepe said the Sherman Avenue Stormwater Open House was very impressive. He also voice concerns with the patch work completed at Gleneagle and McCormick Woods Drive. Councilmember Trenary complimented Associate Planner Conner Dahlquist for his work and presentation during the Sherman Avenue Stormwater Open House. Councilmember Fenton congratulated Councilmember Worden who was voted for Community Volunteer of the Year. Councilmember Worden mentioned a conversation he had with a citizen regarding an interaction she had with a police officer and how kind he was to her. 14. EXECUTIVE SESSION No executive session held. 15. ADJOURNMENT Docusign Envelope ID: 51A229CF-8523-4838-9C86-46D3578E28BD September 23, 2025, City Council Meeting Minutes Page 7 of 7 The meeting adjourned at 8:41 p.m. No other action was taken. Signed by: t1iaQ Fob Pu�MJA slAn. Brandy Wallace, MMC, City Clerk Robert Putaansuu, Mayor