Loading...
HomeMy WebLinkAbout12/09/2025 - Regular - Packet171. Meeting Location: Contact us: Council Phone (360) portor hard 4407 216 Prospect Street cityhall@portorchardwa.gov Port Orchard, WA 98366 www.portorchardwa.gov City Council Regular Meeting Tuesday, December 9, 2025 6:30 PM Pursuant to the Open Public Meetings Act, Chapter 42.30 RCW, the City Council is conducting its public meeting in a hybrid format with options for in -person attendance in the Council Chambers at City Hall or remote viewing and participation via Zoom (link below). The meeting is streamed live on the City's YouTube channel, click here. Remote Access Link: https://us02web.zoom.us/j/89294675108 Zoom Meeting ID: 892 9467 5108 Zoom Call -In: 1 253 215 8782 Guiding Principles Are we raising the bar in all of our actions? Are we honoring the past, but not living in the past? Are we building positive connections with our community and outside partners? Is the decision -making process building a diverse, equitable, and inclusive community? 1. Call to Order A. Pledge of Allegiance 2. Approval of Agenda 3. Citizen Comments (This is an opportunity for citizens to address the City Council on agenda items that are not associated with a Public Hearing on this agenda. Comments are limited to 3 minutes. Please approach the podium or raise your Zoom hand if viewing remotely and wait to be recognized by the Mayor. Then, state your name for the official record. If you are attending remotely by Zoom via telephone, enter *9 from your keypad to raise your hand.) 4. Consent Agenda (Items listed are to be considered routine in nature and are grouped together in a single motion. A Councilmember may remove an item for separate consideration upon request. In the event of such request, the item is placed under Business Items.) A. Approval of Vouchers and Electronic Payments B. Approval of Payroll and Direct Deposits C. Adoption of a Resolution Declaring Certain Personal Property as Surplus and December 9, 2025 Meeting Agenda Authorizing its Disposition Thereof (Wallace) D. Approval of a Purchase Order with CDW-G to renew annual Microsoft Product licenses for FY 2026 (Crocker) E. Approval of an Interlocal Agreement for Juvenile Detention Services between Kitsap County and the City of Port Orchard (Brown) F. Approval of a Service Agreement re: Emergency Communication Services with Kitsap 911 (Brown) 5. Presentation 6. Public Hearing (Accepting public testimony from citizens limited to the specific item listed) 7. Business Items A. Approval of the November 18, 2025, City Council Regular Meeting Minutes 8. Discussion Items (No Action to be Taken) 9. Reports of Council Committees (Three council members serve on the committee with staff to make collaborative recommendations about work product. Staff then prepares the items for full council consideration based on the committee's discussion.) A. Council Advisory Committees 10. Report of Mayor 11. Report of Department Heads 12. Citizen Comments (This is an opportunity for citizens to address the City Council on any items that are not associated with a Public Hearing on this agenda. Comments are limited to 3 minutes. Please approach the podium or raise your Zoom hand if viewing remotely and wait to be recognized by the Mayor. Then, state your name for the official record. If you are attending remotely by Zoom via telephone, enter *9 from your keypad to raise your hand.) 13. Good of the Order 14. Executive Session Pursuant to RCW 42.30.110, the City Council may hold an executive session. The topic(s) and the session duration will be announced prior to the executive session. 15. Adjournment ADA Requirements In compliance with the American with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (360) 876-4407. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting. REMINDER: Please silence all electronic devices while City Council is in session. December 9, 2025 Meeting Agenda 2 To subscribe to our general news & public notices click the link: http://portorchardwa.gov/subscribe For current City Council member and contact information, please visit https://portorchardwa.gov/departments/city- council/. For Committee Membership please visit https://portorchardwa.gov/city-council-advisory-committees/. December 9, 2025 Meeting Agenda 3 Ong City of Port Orchard ORCHARD 216 Prospect Street, Port Orchard, WA 98366 1.. (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Consent Agenda: Adoption of a Resolution Declaring Certain Personal Property as Surplus and Authorizing its Disposition Thereof (Wallace) Meeting Date: December 9, 2025 Prepared By: Jenine Floyd, Deputy City Clerk Presenter: Brandy Wallace, MMC, CPRO, City Clerk Summary and Background: Assets of the City that are no longer usable, are no longer of value to the City, or are surplus to City needs, may be removed from City ownership, sold, or in any other way disposed with a declaration of surplus by the City Council. Staff is asking the Council to surplus various items such as 3 Ford Interceptors, Ford Escape, John Deere Backhoe, Tractor, and Brush cutter, Dodge Ram 3500, 2 Chevy Silverado's, and a Freightliner. The Finance department has estimated the current value of the items listed in Exhibit A to be $19,200. Some of these items were acquired for public utility purposes however they are under the threshold for addition action; therefore, a public hearing is not required, pursuant to RCW 35.94.040(2). Although the City's internal asset value of the items may be undervalued, any monies from the sale of surplus property will be deposited into the Funds which owned them. When disposal is to the general public through direct sale, sealed bid or auction, final determination of value shall be the highest responsible bid or offer. The City may transfer a surplus asset to another public agency upon written request and a determination that it is in the public interest. Staff will dispose the items in a manner that reflects the best interest of the City. Relationship to Comprenhensive Plan: N/A Recommendation: Staff is recommending adoption of a resolution declaring personal property as surplus and allowing for its disposition. Motion for Consideration: I move to adopt a resolution declaring personal property, as listed in Exhibit A, valued at a total amount of $19,200 belonging to various departments and funds, as surplus and authorizing its disposition. Has item been presented to Committee/Work Study? If so, which one: N/A Fiscal Impact: Money received from the disposition of surplus items will be deposited into the Fund(s) 4 of ownership. Alternatives: Do not adopt. Attachments: November_surplus_items_to_council.xlsx Res_ Declaring_ Surplus -1 1-2025 (1).doc Attachment A - Governmental Description Vin# Notes Est. Value Ford Interceptor 1FM5K8AR4FGB98914 ER&R# 1039 $ 3,000.00 Ford Interceptor 1FM5K8AR3EGCZ7186 ER&R# 1017 $ 3,000.00 Ford Interceptor 1FM5K8AR8HGC63427 ER&R# 1043 $ 1,200.00 Ford Escape 1 FMCU9C76AKD337 ER&R # 1061 $ 1,000.00 John Deere Backhoe TO310SG913231 ER&R# 1057 $ 3,000.00 Dodge Ram 3500 3D6WH46D57G80787 ER&R# 1050 $ 1,000.00 John Deere tractor and Tiger brush cutter L06420H452191 ER&R# 1034 $ 2,000.00 Chevy Silverado 1GHK24U17E1Z5804 ER&R# 1029 $ 1,000.00 Chevy Silverado 1GCEK19C67Z60680 ER&R# 1051 $ 1,000.00 Freightliner 1 FVAC3BS5BHAZ833 ER&R# 1036 $ 3,000.00 19,200.00 RESOLUTION NO. -25 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, DECLARING CERTAIN PERSONAL PROPERTY AS SURPLUS AND AUTHORIZING ITS DISPOSITION THEREOF. WHEREAS, certain personal property owned by the Police, Public Works and Utility, departments of the City of Port Orchard has become surplus to the needs of the City; and WHEREAS, the City Council desires to surplus various items as outlined in Exhibit A, in the best interest of the City as they no longer useful; and WHEREAS, the City Council has determined that the current asset to be a total value of $19,200; and WHEREAS, pursuant to RCW 35.94.040(2) these items were acquired for public utility purpose, but the items are under the value requiring additional action, therefore a public hearing is not required; and WHEREAS, the City Council has, pursuant to the requirements of POMC 1.30.020, considered the possible future requirements of the City, the present value of the personal property, the likelihood of locating a buyer, possible intergovernmental cooperation, and the general welfare of the citizens of Port Orchard in determining whether it is in the best interest of the City to dispose of such personal property; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: Council declares items listed in Exhibit A, items such as 3 Ford Interceptors, Ford Escape, John Deere Backhoe, Tractor, and Brush cutter, Dodge Ram 3500, 2 Chevy Silverado, and a Freightliner as surplus. FURHTER THAT: Staff is instructed to dispose the items in a manner that reflects the best interest of the City. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 9t" day of December 2025. Robert Putaansuu, Mayor ATTEST: Brandy Wallace, MMC, City Clerk 7 Ong City of Port Orchard ORCHARD 216 Prospect Street, Port Orchard, WA 98366 1.. (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Consent Agenda: Approval of a Purchase Order with CDW-G to renew annual Microsoft Product licenses for FY 2026 (Crocker) Meeting Date: December 9, 2025 Prepared By: Noah Crocker, M.B.A., Finance Director Presenter: Noah Crocker, M.B.A., Finance Director Summary and Background: The City utilizes a Microsoft Enterprise Agreement for its licensing of several Microsoft products, including: Office 365, Exchange Online, Windows 10/11, Microsoft Defender, and Windows Servers. These products offer effective citywide communication and collaboration including email, instant messaging and online meetings, cloud file sharing, endpoint security and protection, and an enterprise portal platform. The City of Port Orchard will need to renew its licensing agreement, effective January 1, 2026 and is doing so by utilizing the State Contract. Per the city's procurement policy, IT solicited a quote from CDW-G, with whom the state of Washington has a contract for IT equipment and services. CDW-G submitted a yearly renewal of software licenses. A purchase order will be prepared for the renewal of the City's yearly software licenses Relationship to Comprenhensive Plan: N/A Recommendation: Staff recommends approving the Mayor to sign the purchase order to renew annual Microsoft licenses. Motion for Consideration: "I move to authorize the mayor to sign a Purchase Order with CDW-G to purchase Microsoft Licenses 8 as presented." Has item been presented to Committee/Work Study? If so, which one: No Fiscal Impact: $103,000 Alternatives: Do not approve and provide alternative guidance Attachments: CDWG-M icrosoft-2026_Renewal_Quote-fi nal flat.pdf 9 Thank you for choosing CDW. We have received your quote. Hardware Software Services IT Solutions Brands Research Hub QUOTE CONFIRMATION SEAN DUNHAM, Thank you for considering CDW•G for your technology needs. The details of your quote are below. If you are an eProcurement or single sign on customer, please log into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing. For all other customers, click below to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL PRCT212 11/6/2025 RENEWAL OF EA 8378249 7005945 $102,064.26 IMPORTANT - PLEASE READ Special Instructions: RENEWAL OF EA 8378249 YEAR 1 OF 3 TERMS 1/1/2026 - 12/31/2026 QUOTE DETAILS ITEM CDW# UNIT PRICE EXT. PRICE Microsoft Defender 0365 P2 GCC Subscription License Per 40 5107303 $48.47 $1,938.80 User Mfg. Part#: GLN-00001-12-SLG RENEWAL OF EA 8378249 YEAR 1 OF 3 TERMS 1/1/2026 - 12/31/2026 Electronic distribution - NO MEDIA Contract: Sourcewell 121923 CDWG-Software (121923) Microsoft Exchange Online Plan 1 - subscription license - 1 40 3083170 $38.75 $1,550.00 user Mfg. Part#: 3MS-00001-12-SLG RENEWAL OF EA 8378249 YEAR 1 OF 3 TERMS 1/1/2026 - 12/31/2026 Electronic distribution - NO MEDIA Contract: Sourcewell 121923 CDWG-Software (121923) Microsoft M365 G5 GCC Subscription License Per User 128 6668197 $650.07 $83,208.96 Mfg. Part#: AAL-45735-12-SLG RENEWAL OF EA 8378249 YEAR 1 OF 3 TERMS 1/1/2026 - 12/31/2026 Electronic distribution - NO MEDIA Contract: Sourcewell 121923 CDWG-Software (121923) MS EA PROJECT P3 GCC P USER 1 4381361 $290.82 $290.82 Mfg. Part#: 7MS-00001-12-SLG RENEWAL OF EA 8378249 YEAR 1 OF 3 TERMS 1/1/2026 - 12/31/2026 Electronic distribution - NO MEDIA Contract: Sourcewell 121923 CDWG-Software (121923) MS EA VISIO P2 GCC P USER 2 3576069 $145.41 $290.82 Mfg. Part#: P3U-00001-12-SLG 10 QUOTE DETAILS (CONT.) RENEWAL OF EA 8378249 YEAR 1 OF 3 TERMS 1/1/2026 - 12/31/2026 Electronic distribution - NO MEDIA Contract: Sourcewell 121923 CDWG-Software (121923) Microsoft SQL Server Standard Core Edition - software assurance - 2 cores Mfg. Part#: 7NQ-00292-SLG RENEWAL OF EA 8378249 YEAR 1 OF 3 TERMS 1/1/2026 - 12/31/2026 Electronic distribution - NO MEDIA Contract: Sourcewell 121923 CDWG-Software (121923) Microsoft Windows Server Datacenter Edition - software assurance - 16 cores Mfg. Part#: 9EA-00273-SLG RENEWAL OF EA 8378249 YEAR 1 OF 3 TERMS 1/1/2026 - 12/31/2026 Electronic distribution - NO MEDIA Contract: Sourcewell 121923 CDWG-Software (121923) PURCHASER BILLING INFO Billing Address: CITY OF PORT ORCHARD ACCTS PAYABLE 216 PROSPECT ST PORT ORCHARD, WA 98366-5304 Phone: (360) 876-4407 Payment Terms: Net 30 Days -Govt State/Local Sales Contact Info 2716749 4706757 $687.92 $1,181.17 SUBTOTAL SHIPPING SALES TAX $1,375.84 $4,724.68 $93,379.92 $0.00 $8,684.34 GRAND TOTAL $102,064.26 DELIVER TO Shipping Address: CITY OF PORT ORCHARD SEAN DUNHAM 216 PROSPECT ST PORT ORCHARD, WA 98366-5304 Phone: (360) 876-4407 Shipping Method: ELECTRONIC DISTRIBUTION Please remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Rashena Hill 1 (866) 253-2510 1 rashena.hill@cdwg.com LEASE OPTIONS FMV TOTAL FMV LEASE OPTION BO TOTAL BO LEASE OPTION $93,379.92 $2,676.27/Month $93,379.92 $3,060.06/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted is subject to change. Why finance? Page 2 of 3 11 • Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line. • Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company's business cycles. • Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. • Technology Refresh. Keep current technology with minimal financial impact or risk. Add-on or upgrade during the lease term and choose to return or purchase the equipment at end of lease. • Bundle Costs. You can combine hardware, software, and services into a single transaction and pay for your software licenses over time! We know your challenges and understand the need for flexibility. General Terms and Conditions: This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. Need Help? ■ My Account ■ Support About Us I Privacy Policy I Terms and Conditions This order is subject to CDW's Terms and Conditions of Sales and Service Projects at http: //www.cdwg.com/content/terms-conditions/product-sales.aspxx For more information, contact a CDW account manager. © 2025 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 1■ Call 800.800.4239 Page 3 of 3 12 Ong City of Port Orchard ORCHARD 216 Prospect Street, Port Orchard, WA 98366 1.. (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Consent Agenda: Approval of an Interlocal Agreement for Juvenile Detention Services between Kitsap County and the City of Port Orchard (Brown) Meeting Date: December 9, 2025 Prepared By: Matt Brown, Police Chief Presenter: Matt Brown, Police Chief Summary and Background: The current Interlocal Agreement (ILA) is set to expire on December 31, 2025. Before you is an ILA with Kitsap County to provide for the secure custody of juvenile criminal offenders. The agreement will be for one year beginning on January 1, 2026, with the option for extension at the end of one year upon mutual agreement. The bed -day rates rates (full and partial) are set out in the agreement. Relationship to Comprenhensive Plan: Not applicable. Recommendation: Staff recommends the council to approve the Mayor to sign the Interlocal Agreement. Motion for Consideration: I move to authorize the Mayor to execute an Interlocal Agreement with Kitsap County to provide for the secure custody of juvenile criminal offenders, as presented. Has item been presented to Committee/Work Study? If so, which one: No Fiscal Impact: Services have been included in the 2025/2026 Biennial Budget. Alternatives: Not approve the ILA and provide additional guidance. Attachments: KC -094-26 City of Port Orchard Juvenile Detention Bed Days.pdf 13 KC -094-2b INTERLOCAL AGREEMENT FOR JUVENILE DETENTION SERVICES BETWEEN KITSAP COUNTY AND THE CITY OF PORT ORCHARD This Interlocal Agreement for Juvenile Detention Services ("Agreement") is entered between Kitsap County, a Washington state political subdivision, and the City of Port Orchard, Washington state municipal corporation ("City"). RECITALS WHEREAS the County is authorized by law to operate the Kitsap County Juvenile Detention Facility ("Detention Facility") to confine juvenile offenders. WHEREAS the City does not possess sufficient facilities to confine juvenile offenders. WHEREAS, Kitsap County has space available in its Detention Facility and is amenable to making such space available to confine the City's juvenile offenders, pursuant to the lawful authority of the City, for a rate of compensation as mutually agreed to by the parties. WHEREAS the County and City agree that entering into this Agreement would be mutually beneficial. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by this reference, the parties agree as follows: SECTION 1 DEFINITIONS 1.1 "Admitted" or "Admission" of the Juvenile by Kitsap County will occur when the Detention Facility staff have advised City's Representative that the Juvenile presented to the Detention Facility for confinement has been accepted for admission by the Detention Facility, the booking process completed, and Kitsap County has taken physical control of the Juvenile. 1.2 "Additional Health Care Services" means any medical, mental health, dental or other form of health care and/or treatment provided to a Juvenile not routinely offered by Kitsap County's in-house health care provider in the Detention Facility, regardless of where such services are provided including, without limitation, emergency medical services, prescriptions, laboratory tests, medical imaging services, necessary durable medical equipment, and any in -patient or out -patient treatment or referral. 1.3 "Agreement" means this Agreement for the provision of Juvenile Detention Services, Exhibit A (Detention Facility Intake Assessment), and Exhibit B (Parental Consent for Medical Treatment), all which are incorporated in full by reference. 1.4 "Port Orchard Representative" means an authorized member of the Port Orchard Police Department or other authorized representative of the City. 1.5 "Bed -Day" means any consecutive period of time exceeding 12 hours during which a Juvenile is in the custody of the Kitsap County Juvenile Department Detention Facility, which includes booking. 11202025 Page 1 1.6 "Booking" means the process in which the Juvenile's personal data is recorded; City's Representative confirms the Juvenile's identity and the lawful basis for confinement; and any other screening process routinely required by the Detention Facility prior to Admission. 1.7 "Detention Facility" means Kitsap County Juvenile Department Detention Facility. 1.8 "Detention Manager" means the Kitsap County Juvenile Detention Facility Manager or his/her designee. 1.9 "Detention Services" means all services and functions provided by Kitsap County related to the Juvenile's confinement, care, and management, including, without limitation: security, custody, intake, booking, housing, meals, supervision, maintenance, operational overhead, access to recreation, education, routine medical/dental/mental health services, and transportation arranged by the Kitsap County. 1.10 "Gravely Disabled" means a person who, as a result of a mental disorder, is in danger of serious physical harm resulting from a failure to provide for their essential human needs of health or safety; or manifests severe deterioration in routine functioning evidenced by repeated and escalating loss of cognitive or volitional control over his/her actions and is not receiving such care as is essential for his/her health or safety. 1.11 "Juvenile" means a youth under the chronological age of eighteen years of age arrested on a City's warrant or by the City's law enforcement officers for violating a law for which confinement of a juvenile is lawful. 1.12 "Partial Bed -Day" means any consecutive f 12 hours or less during which a Juvenile is in the custody of the Kitsap County Juvenile Detention Facility, which includes Booking. SECTION 2 DETENTION SERVICES 2.1 General. This Agreement is limited to the detention of juveniles for offenses which are within the jurisdiction of, and charged within, City's Municipal Court. 2.2 Admission. Kitsap County agrees to admit Juveniles for confinement in the Detention Facility when arrested by law enforcement or detained by court order, provided they meet the criteria of Section 6 (Presentation and Admission). Juveniles initially released to City's custody by court order or otherwise shall only be readmitted upon presentation of a new, lawful basis for detention (e.g. a new offense, new court order, or new warrant). 2.3 Duration Restriction. Confinement of a Juvenile will not exceed 30 consecutive days unless otherwise agreed to by Kitsap County on a case -by -case basis. 2.4 Education/Health Care Services. Kitsap County will provide the Juveniles confined in the Detention Facility with access to the same education, medical, dental, and other Detention Services provided to other juveniles confined in the Detention Facility as required by law and Kitsap County policy and procedures. 2.5 Juvenile Compliance. All Juveniles confined in the Detention Facility shall be subject to and expected to comply with all Detention Facility rules, including those related to discipline, emergency, safety and security rules. 11202025 Page 1 2 CD 2.6 Juveniles Exceeding 18 years. Upon the prior written request from the City, Kitsap County may continue to confine a Juvenile past their 18th birthday, provided the City provides proof the Juvenile is enrolled in school. In no event will Kitsap County confine a Juvenile beyond their 19th birthday. Kitsap County retains the absolute right in its sole discretion to reject or revoke the confinement of any Juvenile exceeding 18 years of age at any time and for any reason. 2.7 Right of Refusal. Kitsap County at all times and for all purposes under this Agreement retains the absolute right in its sole discretion to reject, limit, or revoke the Admission of any or all Juvenile(s), or any other person, for confinement in the Detention Facility at any time and for any reason whatsoever. 2.8 Non -Detention Services. Non -detention custodial services shall not be affected by this Agreement. Court services, probation services, or the like, shall continue to be the sole responsibility of the City and are not subject to this Agreement. 29 Court. The City is solely responsible for ensuring the Juvenile is provided with access to all relevant court facilities. Kitsap County's responsibility is limited to providing transportation for a Juvenile to court in Kitsap County, Washington, only when a valid court order requires such transportation. Kitsap County will not provide or facilitate any other court services, including, without limitation, ensuring timely court appearances or legal representation for the Juvenile. All costs, expenses, and liabilities associated with court services, judicial proceedings, and any transportation not explicitly provided by Kitsap County under this section, shall be the sole responsibility of the City. 2.10 Limitations on Detention Services and Scope of Responsibility. It is expressly understood and agreed that Kitsap County's responsibilities under this Agreement are strictly limited to the provision of juvenile detention facilities and associated Detention Services. Kitsap County is not responsible for any legal, probation, social work, or other services required by Kitsap County or the Juvenile, and the City retains full responsibility for such matters. SECTION 3 TERM 3.1 This Agreement shall commence on January 1, 2026 ("Effective Date") and terminate on December 31, 2026, unless terminated or extended. This Agreement may be extended for additional consecutive one (1) year periods at the mutual written agreement of the parties. Neither party has an obligation to extend or renew this Agreement. SECTION 4 TERMINATION 4.1 This Agreement may be terminated by either party, at the mutual convenience of the party, upon 60 days prior written notice to the Contract Representative of the other party. The notice shall set forth the reason for the termination and identify the specific plan for accommodating the removal of the Juveniles affected by the termination. In the event of termination, the City shall at its own expense transport the Juveniles from the Detention Facility on or before the effective date of the termination. During the 60 -day notice period, Kitsap County may decline to Admit a Juvenile for confinement. SECTION 5 COMPENSATION, BILLING 5.1 General Obligation. tion. The City agrees to compensation Kitsap County for all Detention Services and costs as provided in this Agreement. 11202025 Page 1 3 5.2 Bed -Day Rate/Housing. The City shall pay Kitsap County a basic fee of Two Hundred Dollars ($200.00) for every bed -day, and for every additional bed -day used by the City. 5.3 Partial Bed -Day Rate. The City shall pay Kitsap County One Hundred Dollars ($100.00) for every partial bed -day used by The City for every Juvenile confined in the Detention Facility. 5.5 Method of Billing. Kitsap County will invoice the City monthly for amounts due Kitsap County under this Agreement for the Detention Services provided in the previous month. Such fees shall be due and payable by the City within thirty (30) days of the billing date. Account balances overdue 30 days or more will be subject to a service charge of 1% per month (12% per annum), or as authorized by law. Should collection become necessary, the City shall be responsible for the payment of all collection costs, including reasonable attorney fees, associated with the collection of late payments. 5.6 Annual Increase. The bed -day and partial bed -day rate shall be increased annually by one hundred percent (100%) of that percentage increase provided in the All -Urban Consumers Index (CPI -U) (1982-1984=100) for the Seattle -Tacoma -Bremerton area as is specified by the Bureau of Labor Statistics, United States Department of Labor for the prior 12 month period ending in December; provided, however, the increase shall not be more than six percent (6%) of the amount for the prior year. 5.7 Other Costs. The City shall promptly pay all other costs, including those for Additional Health Care Services to Kitsap County and third parties as provided herein. SECTION 6 PRESENTATION, ADMISSION 6.1 Prior Verification. Prior to presenting a Juvenile for confinement, the City's Representative shall contact the Detention Facility and obtain verification from the Detention Manager that the Detention Facility may Admit the Juvenile for confinement and ensure the order authorizing confinement contains a provision authorizing the Detention Manager to provide emergency medical treatment to the Juvenile. Prior verification does not guarantee Admission by the Detention Facility. 6.2 Presentation. When presenting a Juvenile to Kitsap County for confinement, the City Representative shall remain at the Detention Facility with the Juvenile and comply with all requirements of Section 6 and all Detention Facility procedures and rules until the Juvenile has been Admitted. 6.3 Prohibitions A. Any Juvenile who is unconscious, under the influence of alcohol and/or drugs (as determined by Kitsap County), or Gravely Disabled may not be Admitted into the Detention Facility. B. Any Juvenile with significant injuries, or who reports that they are currently experiencing significant medical or mental health issues, may be Admitted in the Detention Facility only when the Juvenile has been medically cleared for confined Detention by a medical doctor, nurse practitioner, or other equivalent medical personnel, and approved by Kitsap County. 6.4 Certification and Warranty of Lawful Custody. The City is solely responsible for determining and hereby unconditionally warrants to Kitsap County that all Juveniles presented by the City Representatives to Kitsap County for confinement are lawfully detained and confined. This certification and warranty are provided and renewed by the City's act of presenting the Juvenile to confinement to the Detention Facility. The City shall defend, indemnify and hold the Kitsap County 11202025 Page 1 4 00 harmless as provided herein for any and all liabilities, claims or actions resulting from the detention of a Juvenile wrongfully presented by the City, or its representative, to Kitsap County for confinement. 6.5 Intake Assessment. When presenting a Juvenile to the Detention Facility for confinement, the City's Representative shall provide the Detention Facility staff with the following information: A. Information. Provide all information available regarding the Juvenile as routinely required by the Detention Facility. B. Duration/Conditions. Provide copies of all records in the possession pertaining to the Juvenile's confinement, which includes without limitation, all relevant court orders that identify the duration and other terms of confinement. C. Emergency Medical Treatment. Ensure the order of confinement contains authorization for the Director of Kitsap County Juvenile Detention Facility to provide the Juvenile emergency medical treatment. D. Intake Assessment. Provide all information requested on the Detention Facility Intake Assessment attached hereto as Exhibit A (Detention Facility Intake Assessment). E. Parental Consent (Medical Treatment). Provide a signed copy of the Parental Consent for Medical Treatment and a copy of any medical insurance coverage information for the Juvenile in the event the Juvenile requires medical treatment while in the Detention Facility. See Exhibit B (Parental Consent for Medical Treatment). The City is and remains responsible for obtaining all consents and providing medical insurance coverage information. F. Medical/Mental Health Status. Provide a copy of the Juvenile's medical records in the City's possession and advise the Detention Facility staff of all information known about a Juvenile's medical and mental health status (current and historical), including the Juvenile's psycho- sexual history. G. Drugs/Alcohol. Inform the Detention Facility staff of all information known about the Juvenile's alcohol and drug usage (current and historical). H. ADA Accommodations. Inform the Detention Facility staff of any known accommodation needs of the Juvenile consistent with the requirements of the Americans with Disabilities Act. I. Other Information. Provide all other relevant information available regarding the Juvenile and such other information/documentation routinely required by the Detention Facility staff. 6.6 Admission. The City's Representative transporting the Juvenile to the Detention Facility shall remain at the Detention Facility with the Juvenile until advised by the Detention Facility staff that the preliminary portion of the booking procedure has been completed and the Juvenile has been Admitted into the Detention Facility. 6.7 Personal Property. Upon Admission of the Juvenile for confinement, Kitsap County agrees to accept and store the Juvenile's personal belongings in an amount not to exceed a day pack or equivalent in volume. Any personal belongings exceeding this amount will require approval from Kitsap County. Any personal property not removed from the Detention Facility by the Juvenile upon the Juvenile's release will be deemed to be abandoned and automatically become the property 11202025 Page 1 5 O) of Kitsap County without the requirement of further court action. SECTION 7 LEGAL REPRESENTATION- JUVENILE 7.1 The City shall be responsible for responding to the requests for legal assistance or legal representation made by the Juvenile confined in the Detention Facility. Kitsap County agrees to promptly notify the City Representative of any requests for legal assistance or legal representation made by a Juvenile to a Kitsap County detention officer. SECTION 8 TRANSFER, RELEASE 8.1 Transfer. Kitsap County will not transfer custody of a Juvenile to another agency without prior written authorization from the court unless otherwise provided in this Agreement. 8.2 Release. The Juvenile will be released from confinement from the Detention Facility as provided below. A. Request by The City. The Juvenile may be released to the City's Representative upon written direction or verified verbal direction from the City's Representative. B. Court Order. The Juvenile may be released by court order. C. Treatment. The Juvenile may be released due to medical, mental health, dental treatment or other health care services unavailable within the Detention Facility. Upon release to the City's Representative, medical provider, or designated escort for the purpose of receiving off -site treatment, the City shall be deemed to have immediately resumed full legal custody and control of the juvenile. D. Emergency/Catastrophe. The Juvenile may be released in the event of any emergency or catastrophic condition occurring that poses a reasonably imminent danger to the safety of the Juvenile or Kitsap County personnel. The decision to release or remove a juvenile from the Detention Facility will be at the sole discretion of Kitsap County. In such cases, Kitsap County will provide the City with reasonable notice of the removal and shall exercise reasonable care for the safekeeping and custody of the Juvenile(s) so removed. 8.3 Resumption of Custody — The City. The City shall be deemed to have resumed full legal custody, care, control, and liability for the Juvenile for all purposes under this Agreement upon Kitsap County's presentation of the Juvenile to the City, or upon the City Representative taking physical control of the Juvenile. Kitsap County's security and custody obligations, and all associated legal liability shall immediately cease upon release pursuant to this Section. SECTION 9 TRANSPORTATION, SECURITY 9.1 Transportation. Unless otherwise agreed, the City shall be responsible for all transportation of the Juvenile(s), which includes the delivery and pickup of the Juvenile(s) for all purposes under this Agreement and court appearances. 9.2 Release. A The City Representative shall be promptly available to pick up the Juvenile when released from the Detention Facility, regardless of the basis of the release. Promptly available means immediately available, and in no event longer than four (4) hours after the City receives notice from Kitsap County of the Juvenile's release. Notice for this purpose may be a written or oral 11202025 Page f 6 0 N notice from the Detention Facility for the City's Representation. 9.3 Failure to Comply with Pickup. In the event The City fails to assume custody of the Juvenile within the four (4) hour pickup window, the City agrees to pay Kitsap County a fee equal to the Bed -Day Rate for each continuous 24 -hour period (or applicable Partial Bed -Day Rate for any fraction thereof) the Juvenile remains in Kitsap County's custody beyond the four (4) hour notice period, which fee shall cover the cost of extended housing and security. 9.4 Reimbursement -- Transportation/Security. In the event Kitsap County provides transportation, regardless of the reason, the City shall reimburse Kitsap County for all costs of transportation and associated security incurred by Kitsap County to secure emergent medical evaluations, emergency treatment and to support the reasonably necessary operational needs of the Detention Facility. The cost for transportation shall be the Internal Revenue Service mileage rate in effect at the time of the service performed and the current cost for custodial security provided by Kitsap County staff shall be the current cost to provide a detention officer (currently $50.05 per hour for each officer). 9.5 Material Breach. Violation of any provision of this Section is a material breach and cause for immediate termination of the Agreement. The financial penalties for failure to assume custody as provided in this Section shall commence immediately upon expiration of the four (4) hour notice period. SECTION 10 HEATH CARE SERVICES 10.1 Health Care Services. Upon the Kitsap County's Admission of the Juvenile, Kitsap County will provide the Juvenile at no additional charge the routine medical services that are readily available to other detainees from Kitsap County's in-house third -party health care provider for which the health care provider does not render a separate bill for providing such service to a detainee. Health Care Services, for which a separate bill is provided, are considered Additional Health Care Services. 10.2 Reimbursement. The City shall be solely and exclusively responsible for paying for all Additional Health Care Services and associated costs and expenses in providing such services to a Juvenile. Reimbursement shall be paid directly to Kitsap County or third parties, as directed by Kitsap County. In the event Kitsap County incurs costs for such services, the City shall reimburse Kitsap County within 30 days of the invoice date, regardless of whether The City is seeking or has received payment from third -party insurance or other responsible parties. 10.3 Hospitalization. In the event a Juvenile is hospitalized, Kitsap County will contact the City's Representative. The City's Representative will determine whether the City requires custodial security for the Juvenile during any period of hospitalization and advise Kitsap County accordingly if the City will provide the security or request Kitsap County to do so. If the City agrees to provide custodial security, the Juvenile shall be released to the custody of the City. The City shall be responsible for reimbursing Kitsap County for all actual transportation and custodial security costs, including any Kitsap County detention officer time incurred in securing the Juvenile pending the City's assumption of custody. 10.4 Emergency/Non-emergent Care (outside) Facility — Notification. Kitsap County will make reasonable efforts to notify the City within four (4) business hours of transport (Monday -Friday, 9:00 am to 5:00 pm) of emergent care for a Juvenile outside the Detention Facility. For non -emergent care outside of the facility, Kitsap County will use reasonable efforts to notify the City before noon on the next business day after the transport occurs. The lack of notice will not relieve the City of its 11202025 Page 1 7 N reimbursement obligations to Kitsap County 10.5 No Waiver of Right to Seek Reimbursement. Nothing in this Agreement shall be construed to waive the rights of either party to seek reimbursement for costs from the Department of Social and Health Services, detainee, parent/guardian, or any other responsible third -party. SECTION 11 INSURANCE, INDEMNIFICATION 11.1 Insurance. Kitsap County and the City shall maintain, throughout the term of this Agreement, insurance adequate to protect both parties against claims that may arise as a result of the performance of this Agreement. Such insurance shall be placed with responsible insurers, self -insured, or carried through participation in an insurance pool at levels of coverage adequate to protect Kitsap County and the City against loss, and as ordinarily carried by municipalities engaged in similar operations. Upon request of the other party, Kitsap County and the City shall provide evidence of liability coverage. 11.2 Mutual Indemnification. Each party ("Indemnifying Party") shall defend, indemnify, and hold harmless the other party ("Indemnified Party"), its appointed and elected officials, employees, and agents, from and against all claims, liability, loss, cost, damage, and expense (including defense costs and reasonable attorneys' fees) arising from, or alleged to have arisen from, the Indemnifying party's performance under this Agreement, including but not limited to: i) Any wrongful or negligent act or omission of the Indemnifying Party, its officials, employees, or agents; ii) The wrongful detention of a Juvenile resulting from the Indemnifying Party's action or failure to act; iii) The failure or refusal to timely release a Juvenile resulting from the Indemnifying Party's action or failure to act. This indemnity obligation covers actions, claims, or lawsuits alleging damages sustained by any person or property, including death. However, to the extent any liability, loss, cost, damage, or expense (including attorneys' fees) is caused by the concurrent negligence or intentional acts of both Parties, their respective officers, agents, or employees, the indemnification obligation of each Party shall be limited to their proportionate share of liability, as agreed to by the Parties or as determined by a court of competent jurisdiction. 11.3 Waiver of Industrial Insurance Immunity. Solely for the purposes of this indemnification provision, the City expressly waives any immunity derived from Title 51 (Industrial Insurance) of the Revised Code of Washington or the equivalent thereof, acknowledging this waiver was mutually agreed upon. 11.4 Obligations/Notice of Claim. Kitsap County will provide the City notice of the assertion of liability by a third party that may give rise to a Claim by Kitsap County against the City based on the indemnity contained herein. The City shall promptly advise Kitsap County in writing, which shall in no event exceed 14 calendar days from the notice date, whether the City accepts or denies tender of the claim. The City shall reimburse Kitsap County for all fees and costs of defense whether incurred before or after the notice of claim. The City shall keep Kitsap County timely and fully informed through all stages of the defense and promptly respond to and comply with Kitsap County's requests for information. Kitsap County reserves the right, but not the obligation, to participate in the defense and such participation shall not constitute a waiver of the City's indemnity and defense obligations under the Contract. SECTION 12 CONTRACT REPRESENTATIVES 12.1 Unless otherwise provided herein, any required notice will be in writing and deemed given and received either on the date personally served to the other party's Contract Representative or on the third day after the date of the postmark of deposit by registered or certified first class U.S. mail, 11202025 Page 1 8 N N postage prepaid and properly addressed to the Contract Representative as follows: Kitsap County's Representative City of Port Orchard Representative Shara Sauve, Director Matt Brown, Chief of Police Kitsap County Juvenile and Family Port Orchard Police Department Court Services 546 Bay Street 1338 SW Old Clifton Road Port Orchard, WA 98366 Port Orchard, WA 98367 SECTION 13 GOVERNING LAW 13.1 Governing Law/Venue. The Agreement, and the Juvenile(s) confined under this Agreement, shall be made under, construed in accordance with, and governed by the laws of the State of Washington, without regard to conflicts of law or choice of law provisions. Any action arising out of, related to or in connection with this Agreement shall be instituted and maintained only in a court of competent jurisdiction in Kitsap County, Washington or as provided by RCW 36.01.050. SECTION 14 ACCESS AND RECORDS 14.1 Access - Detention Facility. The City shall have the right to inspect, at mutually agreeable times, the Detention Facility to confirm that Kitsap County maintains standards acceptable to the City and that its detainees are treated appropriately. Kitsap County agrees to manage, maintain and operate its Detention Facility consistent with applicable federal, state and local laws. 14.2 Access to Juveniles. The City law enforcement personnel shall have the right to interview Juveniles at any reasonable time within the Detention Facility and have the option to use the Detention Facility interview rooms. 14.3 Records. Kitsap County agrees to maintain a system of record keeping relative to the booking and confinement of each Juvenile consistent with the record keeping by the Kitsap County for all other detainees. Kitsap County will keep records of all medical, mental health, or dental services it provides to a Juvenile as required by law. Kitsap County agrees to share all information regarding a Juvenile with the City, including insurance information, as authorized by law. SECTION 15 INDEPENDENT CONTRACTOR 15.1 Each party and its respective employees or agents will act as independent contractors and continue to be the employees or agents of that party, which will be solely and exclusively responsible for their employees and agents. Employees and agents of one party will not be considered for any purpose whatsoever under this Agreement to be employees or agents of the other party to this Agreement. No party will have the authority to bind the other party, absent a written agreement of the parties, nor the authority to control the employees, agents, or contractors of the other party to this Agreement. All employer rights, duties, and obligations will remain with the employing party. SECTION 16 INTERLOCAL COOPERATION ACT COMPLIANCE 16.1 Statutory Authority. This Agreement is entered into pursuant to the authority granted by the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington (RCW), as now or hereafter amended and Chapter 13.04 RCW. The parties agree that this Agreement is for the performance of governmental services, functions, and responsibilities that each party is 11202025 Page 1 9 M N individually authorized to perform. 16.2 Purpose and Method of Financing. The purpose of this Agreement is the joint and cooperative provision of juvenile detention services, and the method of financing shall be the payment of compensation by the City to Kitsap County as detailed in Section 5 (Compensation and Billing). 16.3 Separate Entity and Administration. No separate legal entity is created to administer the provisions of this Agreement. Kitsap County shall be solely responsible for the administration and operation of the Detention Facility and the provision of Detention Services, as outlined herein. 16.4 Ownership of Property. No real or personal property will be jointly acquired, held, or disposed of by the parties under this Agreement. All property owned by each of the parties shall remain its sole property. 16.5 Filing and Recording. As required by RCW 39.34.040, this Agreement shall be filed with the Kitsap County Auditor or its existence shall be listed on the public agency's website. SECTION 17 GENERAL PROVISIONS 17.1 Force Majeure. Neither party shall be in default by reason of any failure in performance of this Agreement if such failure arises out of causes beyond their reasonable control and without the fault or negligence of said party including acts of God, terrorism and other acts of public enemy, war, epidemics or quarantine restrictions. 17.2 Nondiscrimination. The parties in the performance of this Agreement shall not discriminate against any person on the basis of race, color, creed, religion, national origin, age, sex, marital status, sexual orientation, veteran status, disability, or other circumstance prohibited by federal, state, or local law, and shall comply with Title VI of the Civil Rights Act of 1964, P.L. 88 354 and Americans with Disabilities Act of 1990. 17.3 No Waiver. No waiver of any right under this Agreement shall be effective unless made in writing by an authorized representative of the party to be bound thereby. Failure to insist upon full performance on any occasion shall not constitute consent to or waiver of any continuation of nonperformance or any later nonperformance; nor does the payment of a billing or continued performance, after notice of a deficiency in performance, constitute acquiescence thereto. 17.4 Priority. The Detention Facility policies and rules shall apply for all purposes, unless they conflict with the terms and conditions of this Agreement. In the event of conflict, this Agreement will control, EXCEPT THAT: In any situation involving an immediate threat to life, health, or safety of a Juvenile, Kitsap County Personnel, or the security and operational integrity of the Detention Facility, the Detention Manager shall have the absolute and final authority to act and implement a Detention Facility rule or policy as deemed necessary to mitigate the threat, notwithstanding any conflicting provision of this Agreement. Kitsap County shall provide written or verified verbal notice to the Port Orchard Representative of such emergency action and conflict -related circumstances when reasonably practicable after the action has been taken. The exercise of this emergency control right shall not be deemed a breach of this Agreement. 11202025 Page 110 le N 17.5 Modification. No supplement, modification, or amendment of any term of this Agreement will be deemed binding or effective unless in writing and signed by both parties. 17.6 Assignment/Delegation. Neither party may assign or delegate its rights, nor its responsibilities under this Agreement to a third party, without the prior written consent of the other party. Any purported assignment or delegation in violation of the subsection is void. 17.7 Severability. The provisions of this Agreement are severable. Any term or condition of the Agreement or application thereof deemed to be illegal, invalid or unenforceable, in whole or in part, shall not affect any other term or condition of the Agreement and the parties' rights and obligations will be construed and enforced as if the Agreement did not contain the particular provision. 17.8 Third Party Beneficiary. Nothing under this Agreement shall be construed to give any rights or benefits in the Agreement to anyone other than Kitsap County and the City, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Kitsap County and the City, and not for the benefit of any other party. 17.9 No Waiver. Either party's failure to insist on strict performance of any term or condition of the Agreement shall not be deemed a waiver of that term or condition even if the party accepting or acquiescing in the nonconforming performance knows of the nature of the performance and fails to object to it. 17.10 Entire Agreement. The parties acknowledge that this Agreement is the product of negotiation between the parties and represents the entire agreement of the parties with respect to its subject matter. All previous agreements and representations, whether oral or written, entered into prior to this Agreement are hereby revoked and superseded. 17.11 Provisions Required by Law. Each and every provision of law and any clause required by law to be in the Agreement shall be read and enforced as though it were included herein and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party the Agreement shall forthwith be physically amended to make such insertion or correction. 17.12 Counterparts/Electronic Signature. This Agreement may be executed by the parties in any number of separate counterparts, each of which when executed and delivered shall be deemed an original, and all such counterparts shall together constitute one original document. All signatures need not be on the same counterpart. A facsimile, email, or other electronically delivered signatures of the parties shall be deemed to constitute original signatures and deemed to constitute duplicate originals. 17.13 Survival. Those provisions of the Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive such as references to compensation and indemnification. Those provisions include, but are not limited to, Section 5 (Compensation, Billing); Section 6 (Presentation, Admission); Section 9 (Transportation, Security); Section 10.2 (Reimbursement); Section 11 (Insurance, Indemnification); Section 13 (Governing Law); and Section 15 (Independent Contractor). 17.14 Authorization. Any authorizations, actions required, or permitted to be taken, and any document required or permitted to be executed under this Agreement will be taken or executed only by a duly authorized party representative. Each party warrants and represents to the other that the person 11202025 Page I 11 N signing below has been properly authorized and empowered to execute this Agreement on behalf of the Party for whom they sign. DATED this day of , 2025 CITY OF PORT ORCHARD ROBERT PUTAANSUU, Mayor ATTEST: , City Clerk DATED or ADOPTED this day of ATTEST: Dana Daniels, Clerk of the Board DATED this day of , 2025 KITSAP COUNTY SHARA SAUVE, Director 2025. BOARD OF COUNTY COMMISSIONERS KITSAP COUNTY, WASHINGTON CHRISTINE ROLFES, Chair ORAN ROOT, Commissioner KATHERINE T. WALTERS, Commissioner 11202025 Page 112 exfii b -+ .n W N HEALTH SERVICES INTAKE SCREENING FORM Date: Time: Juvenile Name: Age: Legal Guardian: Phone: Address: DOB: Sex: POB: Ethnicity; JCS #: Hgt: Wgt: Hair: Eyes: Examiner's Observations 1. Unconscious Yes No 2. Visible signs of trauma or illness requiring emergency medical care Yes No Describe: 3. Obvious fever, swollen glands, jaundice or evidence of infection. Yes No Describe: 4. Evidence of cough, coughing up blood, weight loss or night sweats. Yes No Describe: 5. Poor skin condition, rash, vermin or needle marks. Yes No Describe: 6. Under the influence of alcohol, or other mind -altering drugs, including inhalants (within Yes No the past 6 hours). Describe: 7. Visible signs of ETOH or drug withdrawal, i.e. extreme perspiration, pinpoint pupils, Yes No shakes, nausea, vomiting or cramping. Describe: 8. Behavior suggesting suicide or assault, i.e. withdrawn, suicidal thoughts, or aggressive Yes No behavior. Describe: 9. Carrying medication or reporting being on medication: With you: YO N ❑ Yes No List: 10. Visible signs of physical deformity. (Scars/MarkslTattoos:) Yes No Describe: 11. Allergies Yes No Describe: 12. Have you had a recent head injury? Yes No Describe: 13. Under the care of a Physician? Yes No With who: For what: 14. Females: Are you currently pregnant? Yes No Date of last Menstrual C cle: Method of birth Control: 15. Temperature: Screening Officer: DO# Updated 10/24/18 -1- 13 F - c1 KITSAP COUNTY JUVENILE DETENTION CENTER HEALTH SERVICES Parental Consent for Medical Treatment I, , parent/legal guardian of a detainee at the Kitsap County Juvenile Detention facility (KCJDF), do hereby give my consent for the routine and/or emergency medical or dental care and/or immunizations, as deemed necessary by the Health Services staff or the Detention Specialist staff. -In the event my child develops a medical or dental problem beyond the capabilities of the KCJDF Health Services, I authorize the medical or dental facility, the medical or dental provider to which my child is referred, to evaluate and treat as indicated. -1 further authorize the medical or dental facility; the medical or dental provider to release such information as may be needed for the completion of hospital claims, to any insurer or to the KCJDF and Health Services for the determination of follow-up treatment. -1 also agree to be financially responsible for any and all medical and dental care, including prescriptions that may be necessary for my child. -1 further authorize the KCJDF staff, under the direction of the Health Services staff; to administer any approved prescription or over-the- counter medications, to my child pursuant to the prescribed medical indications and directions on the container. All approved medications given my child shall be appropriately recorded. -Emergency medical care will be provided at Kaiser Permanente in Port Orchard, at CHI Franciscan Health Urgent Care Clinic, Port Orchard, the Emergency Room, Harrison Medical Center, Bremerton, or the Emergency Room, Naval Hospital, Bremerton, (dependent upon acuteness, urgency and eligibility for care), unless otherwise specified. Our family physician is Name hone# and, if possible, should be notified in order to provide emergency and continuing medical care for my child. This authorization is valid from this date of this authorization until the minor has completed all detention time under this Cause Number as ordered by the Court, or until the minor has reached the age of consent. Medical Contract Group Insurance LNumbei Number (If possible, please attach a photocopy of the coupon or insurance card.) Parent/ Guardian / Other DO# Date Time Detention Officer/Probation Officer Date Time VERBAL Consent Verbal consent given by ,parent or legal guardian of named juvenile For the medical or dental care listed above by telephone conference with the Detention Intake Officer. (Two Detention Officerssignatures are required when receiving verbal medical consent) Detention Officer #1 DO# Date: Time: Detention Officer #2 Comments D O# Date: Time: *Notify parents: HIPPA rights notification is "on-line" on the Juvenile Department's webpage or they may request a printed copy. Are there any medical problems your child is being treated for? Yes No If yes, describe; Is your child taking any medication? Yes No If yes, describe; Is there any important information we should know about your child? Yes No If yes, describe; Does your child have any food/drug allergies or require any special needs while in detention? If yes, describe; Have visitation times and procedure been explained? Yes No Has court time and/or probable cause weekend procedure been explained? Yes No Is the child in special education or does the child have an IEP (Individual Education Plan) at school? Does the child receive SSI (Supplemental Security Income)? Does the Child have a DDD (Division of Developmental Disabilities) Case Manager? Case Managers name: Yes No Yes No Yes No Updated 10/24/18 -2- JLf Q9 City of Port Orchard ORCHARD 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Consent Agenda: Approval of a Service Agreement re: Emergency Communication Services with Kitsap 911 (Brown) Meeting Date: December 9, 2025 Prepared By: Matt Brown, Police Chief Presenter: Matt Brown, Police Chief Summary and Background: Public safety entities in Kitsap County receive essential communication services, including radio and mobile computer terminal communication, dispatch, teletype, and telephone support, from Kitsap 911. Kitsap 911 is a standalone public entity governed by a board of directors that oversees services and advances strategic technical operations. As an integral partner in public safety, Kitsap 911 provides the critical link between law enforcement, fire, and other emergency services across the region. The current Service Agreement is set to expire on December 31, 2025. The new Service Agreement will remain in effect in perpetuity with anticipated amendments related to service rate changes. This ensures continuity of emergency communication services for all public entities in Kitsap County, and provides long-term service stability. Relationship to Comprenhensive Plan: Not applicable. Recommendation: Staff recommends approval of a Service Agreement with Kitsap 911 for Emergency Communication Services. Motion for Consideration: I move to approve a Service Agreement with Kitsap 911 for Emergency Communication Services. Has item been presented to Committee/Work Study? If so, which one: No Fiscal Impact: Services have been included in the 2025/2026 Biennial Budget. Alternatives: Not approve the Service Agreement and provide additional guidance. Attachments: 2026 Kitsap 911 Service Agreement - City of Port Orchard REV1-1.pdf 28 KITSAP C E N C O M Kitsap 911 Public Authority OFFICE 360.307.5800 FAX 360.792.5982 911 Carver St. Bremerton, WA 98312 KITSAP911.ORG December 2, 2025 Noah Crocker, Finance Manager City of Port Orchard 216 Prospect Street Port Orchard, WA 98366 Dear Mr. Crocker: The 2026 user agency fees were approved and adopted by the Kitsap 911 Board of Directors on December 2, 2025. In accordance with Article IX of the Kitsap 911 bylaws (amended July 8, 2025) and Article I of your service agreement, the Department's Service Fee for 2026 is $139,445.91, which can be paid in advance either annually, or in payments of $ 34,861.48 per quarter. An updated Exhibit A of your service agreement is attached. These documents are the official billing document to your jurisdiction for payment of public safety dispatch and other services provided by Kitsap 911. If you have questions, please do not hesitate to call me. Respectfully, Maria Jameson -Owens Executive Director cc: Mayor Putaansuu, Chief Brown 29 SERVICE AGREEMENT RE: EMERGENCY COMMUNICATION SERVICES This Agreement is made this day by and between Kitsap 911, a Washington Public Corporation, hereinafter "Kitsap 911" and the City of Port Orchard, a Washington State political subdivision, hereinafter, "Customer", I. RECITALS A. Kitsap 911 is a public corporation organized and existing under the Washington State Constitution and the laws of the State of Washington, and particularly those set forth at RCW 35.21.730 through RCW 35.21.759; and B. The City of Port Orchard is a Washington municipal corporation organized and existing under the Washington State Constitution and the laws of the State of Washington, and particularly those set forth at RCW Title 35; and C. Kitsap 911 is obligated to enter into this Service Agreement with Customer pursuant to Section IX of the Kitsap 911 Bylaws. D. Customer has requested that Kitsap 911 provide enhanced emergency 911 communications services including radio communication, dispatch, teletype service and telephone calls directed to the Customer and to refer those calls to Customer by radio or other appropriate means; and E. Kitsap 911 is willing to provide the requested enhanced emergency 911 communication services including radio communication, dispatch and teletype services and handle telephone calls as necessary and refer those to Customer by radio or other appropriate means; and F. Customer desires to engage the services of Kitsap 911, to provide such services; and G. Customer and Kitsap 911 recognize the mutual benefit of utilizing Kitsap 911's dispatching services to meet Customer's dispatching requirements and needs; and H. Customer will pay Kitsap 911 a fee based on the Service Fee Formula set forth in Exhibit IX of the Kitsap 911 Bylaws as more specifically set forth in Exhibit "A" attached hereto and incorporated herein, to have Kitsap 911 provide such services to Customer; NOW, THEREFORE, in consideration of the foregoing, and in consideration of the premises and promises, terms and conditions set forth below, it is hereby agreed as follows: SERVICE AGREEMENT RE: EMERGENCY COMMUNICATIONS Page 1 of 7 SERVICES 30 II. AGREEMENT A. Communications Services. During the term of this Agreement, Kitsap 911 will provide Customer twenty-four (24) hour enhanced emergency 911 communications including call receiving, monitoring and emergency dispatching service for Customer's citizens, visitors and responders. Kitsap 911 shall be the primary public safety answering point for Customer. Kitsap 911 shall ensure all Federal Communications Commission (FCC) radio frequency licenses include authorization so that Customer can use Kitsap 911's primary dispatch channels. B. Technical Assistance. Kitsap 911 may provide technical expertise to Customer as may be required for proper operations of Customer's systems and for procurement of Customer's communications equipment. C. Law Enforcement Agency Data Communications. If Customer is a law enforcement agency, Kitsap 911 will provide information from the Washington State Patrol Law Enforcement Data Communications System. A. D. Customer Communications Equipment. - Refer to Exhibit B - Kitsap 911 Communication Equipment policy approved by Kitsap 911 Board of Directors. This policy may be updated by the Board with prior input from the Strategic Advisory Board (SAB). E. Operational Procedures. All operational procedures shall be determined and established by the SAB pursuant to Section VIII of the Kitsap 911 bylaws. Any disagreements regarding operational procedures that cannot be resolved by the SAB shall be sent for final determination to the Kitsap 911 Board. F. Billing and Non-payment. Customer shall be billed in accordance with Exhibit A for the upcoming calendar year. Unless otherwise agreed by the parties, Customer shall either (a) make four equal quarterly payments, each due by the last day of the respective calendar quarter, or (b) make one annual payment due by the last day of the first calendar quarter. If Customer becomes two (2) or more quarters past due, they shall be deemed delinquent. In such event, and after providing the notice and opportunity to cure as required by Section O of this Agreement, Kitsap 911 may terminate all services to the Customer and suspend the Customer's participation in Kitsap 911 operations. Notwithstanding such termination, SERVICE AGREEMENT RE: EMERGENCY COMMUNICATIONS Page 2 of 7 SERVICES 31 Customer shall remain liable for fees through December 31 of the calendar year following the year in which services are terminated. Customer further acknowledges that the fees set forth in Exhibit A are subject to change pursuant to Section IX(C) of the Kitsap 911 Bylaws. G. Provisions for Use. The Advisory Council on Criminal Justice Services and the Washington State Patrol have requested that all participating communications centers, such as Kitsap 911, which are terminal users of the Washington State Patrol Law Enforcement Data Communications Systems have certain provisions in their regulations and enabling Agreements concerning responsibility for such communication, therefore, the following is specifically agreed to: 1. Responsibility. Kitsap 911 shall bear full responsibility for insuring that the law enforcement data communications network and any Criminal History Records Information received by means of such network shall be used solely for the purposes of the due administration of the criminal laws or for the purposes enumerated in RCW 43.43.760(3) as now exists or may hereafter be amended. Kitsap 911 shall establish rules and regulations governing access to, security for, and operation of the data communications network for any Criminal Justice Records Information received by means of such network. H. Duration. This Agreement shall continue unless Kitsap 911 is dissolved or as otherwise provided in this section. 1. Termination. Except as otherwise specifically provided herein, Customer may terminate this Agreement upon at least one (1) year's written notice to Kitsap 911. If Customer terminates this Agreement, Kitsap 911 is not required to surrender any of its FCC licenses nor is Kitsap 911 obligated to agree to co -license the terminating Party on any of Kitsap 911's licensed frequencies. I. Insurance/Indemnification — Hold Harmless: 1. Insurance. The parties to this Agreement shall maintain during the life of this Agreement such general liability insurance as will provide coverage for claims for damages for personal injuries, including death, as well as for claims for damages to property which may arise directly or indirectly from performance of the work under SERVICE AGREEMENT RE: EMERGENCY COMMUNICATIONS Page 3 of 7 SERVICES 32 this Agreement. Policy limits shall be no less than $1,000,000 per occurrence Combined Single Limit for Bodily Injury and Property Damage Liability. The parties shall provide each other a Certificate of Insurance or other appropriate documentation evidencing the coverage as set forth above if requested by a party. 2. Indemnification Clause — Customer. Customer does hereby agree to save harmless and defend Kitsap 911 from all claims and liability due to the negligent acts, errors, or omissions of Customer, its agents and/or employees. Such indemnity shall include, but not be limited to all out-of-pocket expenses incurred by Kitsap 911, including attorney's fees, in the event Customer fails or refuses to accept the tender of any claims brought against Kitsap 911, the basis for which are negligent acts, errors or omissions of Customer, its agents and/or employees. 3. Indemnification Clause — Kitsap 911. Kitsap 911 does hereby agree to save harmless and defend Customer from all claims and liability due to the negligent acts, errors or omissions of Kitsap 911, its agents and/or employees. Such indemnity shall include, but not be limited to, all out-of-pocket expenses incurred by Customer, including attorney's fees, in the event Kitsap 911 fails or refuses to accept the tender of any claims brought against Customer, the basis for which are negligent acts, errors or omissions of Kitsap 911, its agents and/or employees. 4. The foregoing indemnity is specifically and expressly intended to constitute a waiver of each party's immunity under Washington's Industrial Insurance Act, RCW Title 51, as respects the other party only, and only to the extent necessary to provide the indemnified party with a full and complete indemnity of claims made by the indemnitor's employees. The Parties acknowledge that these provisions were specifically negotiated and agreed upon by them. 5. Kitsap 911 shall comply with all notice and other requirements of RCW 42.56.590, as now in effect and may be amended, in the event of a breach of the security of the system as defined by RCW 42.56.590. Such compliance shall be at the sole expense of Kitsap 911. Amendments. It is mutually agreed and understood that no alteration or variation of the terms of this Agreement shall be valid, unless made in writing, and signed by the Parties hereto, and that any oral understandings or agreements that are not incorporated herein, shall not be binding on either party. K. Contacts. Kitsap 911 SERVICE AGREEMENT RE: EMERGENCY COMMUNICATIONS City of Port Orchard Police Department Page 4 of 7 SERVICES 33 Maria Jameson -Owens 911 Carver Street W Bremerton, WA 98312 360-307-5800 Matt Brown, Chief 546 Bay Street Port Orchard, WA 98366 360-876-1700 L. Compliance with All Laws. Kitsap 911 and Customer shall comply with all federal, state and local laws, rules, regulations and ordinances applicable to the performance of this Agreement, including without limitation all those pertaining to wages and hours, confidentiality, disabilities and discrimination. M. Maintenance and Audit of Records. Kitsap 911 and Customer shall maintain books, records, documents and other materials relevant to its performance under this Agreement which sufficiently and accurately reflect any and all direct and indirect costs and expenses incurred or paid in the course of performing this Agreement. These records shall be subject to inspection, review and audit by a Party or its designee, the Washington State Auditor's Office, and authorized federal agencies. Each Party shall retain all such books, records, documents and other materials as required by the Washington State Records Retention policy as established by the Washington Secretary of State. N. Waiver Limited. A waiver of any term or condition of this Agreement must be in writing and signed by the waiving Party. Any express or implied waiver of a term or condition of this Agreement shall apply only to the specific act, occurrence or omission and shall not constitute a waiver as to any other term or condition or future act, occurrence or omission. O. Default/Dispute Resolution. If either Kitsap 911 or the Customer fails to perform any act or obligation required to be performed by it hereunder, the other party shall deliver written notice of such failure to the non -performing party. The non -performing party shall have thirty (30) days after its receipt of such notice in which to correct its failure to perform the act or obligation at issue, after which time it shall be in default ("Default") under this Agreement; provided, however, that if the non-performance is of a type that could not reasonably be cured within said thirty (30) day period, then the non -performing party shall not be in Default if it commences cure within said thirty (30) day period and thereafter diligently pursues cure to completion. In the event a default continues and/or any dispute arises (for anything other than non- payment) between the Parties, either Party may request in writing that the issue be resolved by mediation. If the parties are unable to resolve the dispute within ninety (90) days, then either party shall have the right to exercise any or all rights and remedies available to it in law or equity. SERVICE AGREEMENT RE: EMERGENCY COMMUNICATIONS Page 5 of 7 SERVICES 34 P. Governing Law. This Agreement shall be governed exclusively by the laws of the State of Washington. Q. Venue. The venue for legal action brought by any Party to this Agreement over non- payment, or any other dispute, shall be the Superior Court of Kitsap County, Washington. R. Assignment. The Parties may not assign any rights or delegate any duties under this Agreement, whether by assignment, subcontract or other means. Any such attempted assignment or delegation shall be void and shall constitute a material breach of this Agreement. Provided however, this prohibition shall not apply to an assignment pursuant to a consolidation of a Party to this agreement with another Party to this agreement. S. Entire Agreement. This Agreement constitutes the entire agreement between the Parties, and supersedes any and all previous agreements relating to the creation, funding, operation or maintenance of a regional emergency dispatch and communications center. There are no understandings or agreements between the Parties other than those set forth in this Agreement. No other statement, representation or promise has been made to induce the Parties to enter into this Agreement. T. Invalid Provisions. The invalidity or unenforceability of any particular term or provision of this Agreement shall not affect the validity or enforceability of any other term or provision and this Agreement shall be construed in all respects as if such invalid or unenforceable term or provision was omitted. U. Counterparts. This Agreement may be executed by the Parties using duplicate counterparts. SERVICE AGREEMENT RE: EMERGENCY COMMUNICATIONS Page 6 of 7 SERVICES 35 FOR KITSAP 911 Adopted this day of , 2025 KITSAP 911 BOARD OF DIRECTORS Dave Ellingson, Kitsap 911 Board Chair Adopted this day of , 2025 CITY OF PORT ORCHARD Robert Putaansuu, Mayor ATTEST Clerk or Board Secretary APPROVED AS TO FORM City Attorney SERVICE AGREEMENT RE: EMERGENCY COMMUNICATIONS Page 7 of 7 SERVICES Exhibit A 2026 Service Fees City of Port Orchard • Calls for Service ("CFS") Units of Use: 16,378 Cost per Unit - Law: $ 7.90 Total Calls for Service: $ 129,386.20 Cost per Unit ("CPU") Total Radios: 74 Cost per Radio: $ 120.25 Total CPR: $ 8,898.50 Total MCTs: 25 Cost per MCT - Law $ 633.92 Total CPM: $ 15,848.00 Adjustment for 3 -Year Split $ (16,497.67) Total Cost per Unit: $ 8,248.83 Total Surcharges: $ 1,810.88 SERVICE AGREEMENT RE: EMERGENCY COMMUNICATIONS SERVICES Exhibit A 37 Exhibit B Kitsap 911 Communications Equipment for User Agencies Approved by Kitsap 911 BOO 7/1/2025 POLICY It is the policy of Kitsap 911 to provide equipment to user agencies as part of the communications system in Kitsap County. This includes mobile radios, portable radios, Mobile Computer Terminals (MCTs), and associated equipment (i.e. docking stations, mounts, chargers, etc.). PURPOSE The purpose of this policy is to address communications equipment provided to user agencies by Kitsap 911. This includes the responsibilities of each party, funding, repair and maintenance. SCOPE This policy applies to all Kitsap 911 and all user agencies. DEFINITIONS Vehicle Set Up Primary Response Vehicle (PRV): Vehicles that are regularly used by agencies to respond to events. These are further defined specifically for law enforcement and fire agencies. Law Enforcement PRV: Vehicles operated by all commissioned officers (detective, patrol, traffic, etc.) and 1st line supervisors that respond to calls. This includes marine units and coroner vans. Fire PRV: Vehicles operated by fire personnel to respond to events. These are units that respond from staffed fire stations (staffed by duty crews for 24 -hour shifts) and include medic units, engines, aid units, ladder trucks, marine units, and battalion chiefs. PRV Ready Vehicles (PRVR): Vehicles that have a ready MCT package (see definition below). Non -Primary Response Vehicle (Non-PRV): Vehicles that are not regularly in service and responding to events for both law enforcement and fire agencies. These include but are not limited to spare vehicles, reserve vehicles, fire vehicles with x-ray and alpha designators, fire vehicles not staffed on a 24/7 basis, and any vehicle that is MCT ready. Mobile Computer Terminals: MCT: Mobile computer terminal used in emergency response vehicles for the purpose of transmitting and receiving event information and other approved functions for which a computer is needed (i.e. response applications, websites, and other software utilized by agencies). Full MCT Package: This includes an MCT, docking station (if needed), cradle -point or similar wireless connection, and all associated cables and mounts. 38 Ready MCT Package: These are vehicles that do not have an MCT but are ready to use one at any time. They have a docking station, cradle -point or similar wireless connection, and all associated cables and mounts. Radios: Base Station Radios: These are radios fixed in a building to be utilized by user agencies and other organizations. Examples include fire station DOC, city emergency operations center, Kitsap County DEM and medical facilities who require radio communications capabilities. Mobile Radios: These are radios installed and fixed on emergency response vehicles, including PRVs and Non-PRVs for both law enforcement and fire agencies. Portable Radios: These are mobile, hand-held radios to be used by emergency responders from all user agencies. PROCEDURES MCTs All MCT and associated equipment purchases will be made through Kitsap 911 to ensure all agencies are using the same equipment per required standards established by Kitsap 911, enabling the ability to maintain adequate spare counts and coordinate repairs and warranty replacements as needed. For MCT purchasing, the requesting agency must advise Kitsap 911 if this is for a PRV or NON- PRV, as separate purchase orders will be made for each. If MCT purchases are made directly by the agencies, a BYOD (bring your own device) agreement must be coordinated with Kitsap 911 management to establish support guidelines and service expectations. 2. If additional MCTs are purchased for use in Non-PRVs, the user agency shall be responsible for the cost of ongoing regular repair and maintenance. 3. The following guidelines will be used for purchasing MCTs. • If an agency needs an MCT for a new (additional) PRV, the agency is responsible for the initial purchases and associated installation costs. The ongoing costs will be included in the user agency fees. After an MCT is added for a new PRV, it will become part of the respective agency's PRV inventory and future replacement will be funded by Kitsap 911 (see Funding Responsibilities). If an agency needs equipment for a new (additional) PRVR, the agency is responsible for the initial purchases and associated installation costs. The ongoing costs will be included in the user agency fees. After equipment is added for a new PRVR, it will become part of the respective agency's PRVR inventory. Kitsap 911 will fund future replacement of a specific number of PRVRs for each agency, calculated as 25% of the agency's total PRVs. Agencies adding PRVRs beyond the funded number will be responsible for replacement. (see Funding Responsibilities). 39 • If an agency purchases a replacement vehicle for a PRV (keeping original vehicle as spare or not), all of the MCT equipment will be moved from the original vehicle and repurposed in the new vehicle. The agency will be responsible for all purchases and associated installation costs for the replacement. If the agency wishes to keep the existing hardware (everything except the MCT) in the original vehicle as a spare vehicle that would accommodate an MCT from another vehicle that vehicle will be considered a Non-PRV and they will be responsible for the purchase, installation costs, etc. associated with equipping the new & original vehicle and any ongoing costs to maintain the spare hardware in the spare vehicle. • If an agency wants to add a new (additional) Non-PRV, the agency will be responsible for all purchases, installation costs, all associated ongoing costs including, but not limited to, software, licensing and cellular service charges. These ongoing costs will be included in the user agency fees as a surcharge to their normal billing. This amount will be reviewed and adjusted yearly for any changes to the cost of software and/or services. RADIOS All mobile and portables radios and associated equipment purchases will be made through Kitsap 911 to ensure all agencies are using the same equipment per required standards established by Kitsap 911, enabling the ability to maintain adequate spare count and coordinate repairs and warranty replacements as needed. 2. Mobile radios will be provided for vehicles utilized by user agencies. These include: • Law enforcement agencies: Patrol vehicles, supervisor units, specialty units (i.e. SWAT, K9, marine, etc.) • Fire agencies: Engines, ladder trucks, command vehicles, ambulances, brush trucks, tenders, rescue units and utility vehicles. 3. User agencies are responsible for the funding and purchase of any radio accessories that do not come with the radios provided by Kitsap 911. Examples include radio straps and harnesses. AGENCY RESPONSIBILITIES 1. Kitsap 911 is responsible for the repair (including payment) of damage done during normal use of radios (mobile, portable, and base station), PRV MCT, and PRVR equipment only. User agencies will be billed for any repair that is not considered normal use such as abuse and neglect. 2. User agencies are responsible for reporting any damage and operational issues for all radios and MCTs. 3. User agencies will maintain their own policies and procedures regarding the issuing of radios. 4. Any need for programming, replacement, or repairs shall be reported to Kitsap 911. 40 5. All user agencies shall be responsible for annual communications equipment reporting. This will include their current inventory of radios and MCTs and any projected purchase needs for the upcoming year. 6. Additional agency responsibilities specific to the P25 radio system are found in the P25 user radio equipment policy. REPAIRS Kitsap 911 will pay for normal wear and tear of radios (mobile and portable) and PRV MCT equipment only. Agencies will be billed for any repair that is not considered normal wear and tear, such as abuse and neglect. These charges will be included as a surcharge on their normal user agency fees. FUNDING RESPONSIBILITIES Kitsap 911 will fund the replacement of radios, PRV MCTs, and partially fund the replacement of equipment for PRVR vehicles. Kitsap 911 will fund a specific number of PRVRs for each agency, calculated as 25% of the agency's total PRVs. The timeline for replacement will be determined by ongoing evaluations of equipment, technology, and available funding. Kitsap 911 will work collaboratively with user agencies to determine the future needs regarding communications equipment, including projected lifespan of equipment and total projected inventory needs. Ongoing annual operational costs shall be the responsibility of the user agencies. These costs shall be evaluated on an annual basis to determine need and projected costs for user agencies. Examples include, but may not be limited to: • Agency -specific costs such as Mobile Responder and video server hosting • Group -specific costs such as First Due Size -Up, nurse triage line (Fonemed), and station alerting (Purvis) • Cellular fees for MCTs and radios 41 P25 User Radio Equipment Policy Approved 10/28/2025 by SAB This policy provides additional information on responsibilities of customers and Kitsap 911 outside of those documented in Communications Equipment Policy approved by the Kitsap 911 Board of Directors. This Matrix defines the responsibilities for P25 User Radio Equipment, which enables Customers to receive radio communications from Kitsap 911, communicate with Kitsap 911, and communicate among their own personnel over the Kitsap Radio System. It covers the full lifecycle of the User Radio Equipment —from planning and acquisition through replacement and disposal. Lifecycle Customer Responsibilities Kitsap 911 Responsibilities Stage for P25 End User Radio Equipment Mobile Radio • Plan mobile radio installations with • Assist Customer with planning mobile Installations — Kitsap 911 including the type of installations to ensure availability of After Initial installation: parts P25 System o By Customer • Purchase and program radios Deployment o By Vehicle/Apparatus Factory • Provide programmed radios to o By Contractor selected by Customer Customer (Contractor must comply with reasonable installation requirements especially testing antenna installations • After initial P25 deployment, Customer pays for mobile installation; Kitsap 911 provides programmed mobile radio Portable • Plan portable radio programming • Assist Customer with planning portable Radios with Kitsap 911 programming • Customer Radio Point of Contact • Purchase and program radios receives and distributes portable • Provide standard radio kit to Customer radio Base Radios • Base radios are mobile radios with DC • Base radios are mobile radios with DC power supply and base antennas power supply and base antennas • Responsibilities mirror mobile radio • Responsibilities mirror mobile radio responsibilities responsibilities Training and • Participate in training development • Lead the training development and User Support and deliver training to users train the trainers • Try to resolve User Radio issues "in • Resolve user support issues (after "in house" before contacting the Kitsap house" customer efforts) through 911 Helpdesk requests made through the Kitsap 911 helpdesk 42 BeOn • Work with Kitsap 911 to plan BeOn • Provide BeOn support for downloads Software users • Administer the BeOn system Application • Coordinate BeOn download through on the Kitsap 911 Helpdesk Smartphones, • Timely inform Kitsap 911 of lost or tables, or PCs damaged BeOn devices to maintain radio system security Security • Timely notify Kitsap 911 of lost, • Administer the radio system to prevent damaged, or stolen P25 End User unauthorized usage of the missing Radio assets to prevent unauthorized radio use of the P25 radio system and to protect secure encrypted communications Spares, • Work with Kitsap 911 to identify a • Work with Customer to identify a Loaners, and reasonable level of spares based on reasonable level of spares and the After Hours experience with new radios location of the spares based on Radios • Spares are spares and not a radio experience with new radios inventory for new radio requests to • Maintain a reasonable stocking level of avoid planning or requesting new spare radios radios • Like spare radios, work with Customer • Spare radios will be programmed with to identify a reasonable number of an alias of "Spare" to easily identify loaner radios if needed. them • Provide afterhours radios only for • Like spare radios, work with Kitsap 911 emergency situations to identify a reasonable number of loaner radios if needed. • Like spare radios, loaner radios are not a radio inventory for new radio requests to avoid planning or requesting new radios • After hours radios will only be provided under emergency situations Repairs • Deliver damaged radios to Kitsap 911 • Process damaged radios. The initial • Cost to repair damaged P25 End User purchase of user radios are ordered with Radio Equipment not covered by the a 10 -year extended warranty from the manufacturer's 10 -year warranty is the manufacturer. responsibility of the Customer • For damaged mobile radios, Kitsap 911 will provide replacement radio before Customer delivers damaged radio to Kitsap 911 • Customer is responsible for removal and installation of damaged mobile radios Disposal • Return assets to Kitsap 911 for • Follow the Kitsap 911 asset disposal disposal process 43 The Kitsap 911 VHF radio systems will continue to operate until the Customers are transitioned to the new digital P25 system and after the transition, with modifications, to support VHF interoperability and backup for the new digital P25 radio system. New radio equipment will support use on the VHF system. 44 Meeting Location: ham be0�c iiii Port Orchard, ard, W s 216 Prospect Street Port Orchard, WA 98366 City Council Minutes Contact us: Phone (360) 876-4407 cityhall@portorchardwa.gov www.portorchardwa.gov Regular Meeting of Tuesday, November 18, 2025 Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll Call was taken by the City Clerk as follows: Present: Fred Chang, Councilmember Position No. 6 John Morrissey, Councilmember, Position At -Large Heidi Fenton, Councilmember, Position No. 5 Robert Putaansuu, Mayor Eric Worden, Councilmember, Position No. 4 Jay Rosapepe, Councilmember, Position No. 2 Absent: Scott Diener, Mayor Pro-Tempore, Position No. 3 Mark Trenary, Councilmember, Position No. 1 Staff present: Public Works Director Ryan, Finance Director Crocker, Community Development Director Bond, Chief of Police Brown, City Attorney Robertson, City Clerk Wallace, and Deputy City Clerk Floyd. Audio/Visual was successful. 1. CALL TO ORDER A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA Moved by Eric Worden; seconded by John Morrissey to Excuse Councilmember Trenary for Personal Reasons and Councilmember Diener for Work Related Reasons. Motion Carried: 5 - 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Heidi Fenton, John Morrissey Voting Against: None 45 November 18, 2025, City Council Meeting Minutes Page 2 of 7 Moved by Jay Rosapepe; seconded by Heidi Fenton to Approve the agenda as amended. Motion Carried: 0 - 0 Voting For: None Voting Against: None 3. CITIZEN COMMENTS Christy McGee voiced concerns with troubling, inappropriate, and dismissive comments and actions from the Council. Robert Parker voiced concerns with Councilmember Rosapepe' s actions and content on his Facebook page and asked the City to go after those public records. Tawny Cowan voiced concerns with falsehoods and asked that integrity be restored to the Chambers. Shane Hannon voiced concerns with the City's permitting center and lack of clarity while trying to obtain permits. 4. CONSENT AGENDA Moved by Jay Rosapepe; seconded by John Morrissey to Approve the Consent Agenda as amended. Motion Carried: 5 - 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Heidi Fenton, John Morrissey Voting Against: None A. Approval of Vouchers and Electronic Payments Approval of Voucher Nos. 89670 through 89711 including bank drafts in the amount of $501,522.64 and EFT's in the amount of $490,141.82, totaling $991,664.46. B. Approval of Payroll and Direct Deposits Approval of Payroll Check Nos. 0 through 0 including bank drafts and EFT's in the amount of $0 and Direct Deposits in the amount of $298,772.08 totaling, $298,772.08. C. Approval of Contract No. 006-25, Amendment No. 1 with Kitsap Humane Society for Animal Control Services D. Approval of Contract Amendment No. 3 to Contract No.004-23 with Kitsap County Prosecuting Attorney for Prosecution of Municipal Criminal Complaints and Civil Infractions E. Approval of Contract Amendment No. 2 to Contract No. C032-24 with Kitsap County for Traffic Control Devices F. Adoption of a Resolution Authorizing the ER&R Purchase of a F600 Bucket Truck as an Addition to the Fleet 46 November 18, 2025, City Council Meeting Minutes Page 3 of 7 G. Adoption of a Resolution Declaring Certain Personal Property as Surplus and Authorizing its Disposition Thereof H. Authorizing the Mayor to enter into an agreement with Newalen LLC for derelict vessel removal services. I. Approval of a Contract with the Washington State Office of Public Defense for a Grant for Public Defense Services J. Approval of the October 14, 2025, City Council Regular Meeting Minutes K. NEW: Excusal of Councilmember Trenary for Personal Reasons and Councilmember Diener for Work Reasons 5. PRESENTATION There were no presentations. 6. PUBLIC HEARING There were no public hearings. 7. BUSINESS ITEMS A. Approval of the September 23, 2025, City Council Regular Meeting Minutes Moved by Heidi Fenton; seconded by Jay Rosapepe to Approve the September 23, 2025, City Council regular meeting minutes. Motion Carried: 4- 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Heidi Fenton Voting Against: None Abstaining: John Morrissey B. Amendments to Port Orchard Municipal Code 20.162 - Critical Areas Ordinance Moved by Eric Worden; seconded by John Morrissey to Adopt an Ordinance repealing and replacing POMC 20.162 as presented. Motion Carried: 5- 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Heidi Fenton, John Morrissey Voting Against: None C. Amendments to POMC Title 20 related to Co -living Moved by Fred Chang; seconded by Heidi Fenton to Adopt an Ordinance amending Port Orchard Municipal Code Title 20 to implement the requirements of House Bill 1998 as recommended by the Planning Commission. Motion Carried: 5- 0 47 November 18, 2025, City Council Meeting Minutes Page 4 of 7 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Heidi Fenton, John Morrissey Voting Against: None D. Adoption of a Resolution authorizing the Mayor to Execute a Contract with KPFF Consulting Engineers for the Frederick Reconstruction Design Project Moved by Eric Worden; seconded by John Morrissey to Adopt a Resolution approving and authorizing the Mayor to execute a contract with KPFF Consulting Engineers for the Frederick Street Reconstruction Project in the amount of $312,000. Motion Carried: 5- 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Heidi Fenton, John Morrissey Voting Against: None E. Adopting a Resolution Fixing the Date of a Public Hearing on a Petition from Kitsap County to Vacate City Rights -of -way for the City Council's Regular Meeting on December 16, 2025 At 7:00 p.m., Councilmember Worden recused himself from the meeting. Moved by Heidi Fenton; seconded by Jay Rosapepe to Adopt a Resolution setting a Public Hearing for December 16, 2025, at 6:30 PM, on a petition from Kitsap County to vacate a portion of alleys and streets as described. Motion Carried: 4- 0 Voting For: Fred Chang, Jay Rosapepe, Heidi Fenton, John Morrissey Voting Against: None Recused: Eric Worden At 7:08 p.m., Councilmember Worden returned to the meeting. F. Approval of the October 21, 2025, City Council Work Study Meeting Minutes Moved by John Morrissey; seconded by Jay Rosapepe to Approve the meeting minutes of Tuesday, October 21st as presented. Motion Carried: 5- 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Heidi Fenton, John Morrissey Voting Against: None G. Adoption of an Ordinance Accepting the Donation of Real Property, Tax Parcel No. 5392-000-001-0004, from Port Orchard Industrial Park, LLC 48 November 18, 2025, City Council Meeting Minutes Page 5 of 7 Councilmember Worden said this is a liability to take on infrastructure on a pond as we are not currently maintaining our own stormwater ponds throughout the City. Councilmember Chang said it is a valid concern about the maintenance of the stormwater ponds. Moved by John Morrissey; seconded by Heidi Fenton to Adopt an Ordinance accepting the donation of real property from Port Orchard Industrial Park, LLC. Motion Carried: 3- 2 Voting For: Jay Rosapepe, Heidi Fenton, John Morrissey Voting Against: Eric Worden, Fred Chang H. Adoption of an Ordinance Pertaining to Downtown Parking Lot 1, Amending Port Orchard Municipal Code Sections 10.12.500, 10.12.510, and 10.12.520 Mayor Putaansuu noted there is a parking issue with vehicles camping overnight along the curb at Etta Turner Park. Bob Hampton at the West Bay Center is asking for the City to put 4 -hour parking limitations at that location. Moved by John Morrissey; seconded by Jay Rosapepe to Adopt an Ordinance amending Port Orchard Municipal Code Sections 10.12.500, 10.12.510, and 10.12.520 and adding on the curbing along Etta Turner Park 4 -hour parking. Councilmember Chang said there are people parking overnight along the curbing at Etta Turner Park, but they are not dangerous, and he does not want to chase people away from what is considered safe parking. Motion Carried: 4- 1 Voting For: Jay Rosapepe, Eric Worden, Heidi Fenton, John Morrissey Voting Against: Fred Chang City Attorney Robertson interjected that [Business Item 7] G [Adoption of an Ordinance Accepting the Donation of Real Property, Tax Parcel No. 5392-000-001-0004, from Port Orchard Industrial Park, L[C,] needs a majority vote of the full Council under state law so it will need to be brought back for a future meeting when there are more Councilmembers. 8. DISCUSSION ITEMS There were no discussion items. 9. REPORTS OF COUNCIL COMMITTEES A. Council Advisory Committees Councilmember Morrissey reported on the November 10th Lodging Tax Advisory Committee 49 November 18, 2025, City Council Meeting Minutes Page 6 of 7 meeting. Councilmembers Chang and Rosapepe reported on the November 1st Coffee with Council. 10. REPORT OF MAYOR The Mayor reported on the following: • Future transportation funding needs. • Kitsap Transit meeting updates. 11. REPORT OF DEPARTMENT HEADS Public Works Director Ryan reported on the Bay Street flashing beacon crosswalk, Bay Street overwater structure demolition, Givens Park update, Sidney Ave Non -Motorized Improvements updates, oil sheen incident, and still working on Foster [Pilot Program]. Community Development Director Bond reported on a new webpage for starting a new business and mentioned the number of permits assigned to the Public Works Department is up 20%. Chief of Police Brown reported on the 2026-2030 Strategic Plan and thanked staff and community for taking the time to help develop the plan. He also gave a report on derelict vessels. 12. CITIZEN COMMENTS Brady Muller said the City is not pro -business and mentioned how unfriendly Port Orchard is to developers. There are a lot of businesses struggling. 13. GOOD OF THE ORDER Councilmember Fenton mentioned how nice the view is with the derelict homes down, and November 29th is Small Business Saturday. 14. EXECUTIVE SESSION At 7:58 p.m., Mayor Putaansuu recessed the meeting for a 10 -minute executive session pursuant to RCW 42.31.110(1)(c) to consider the minimum price at which real estate will be offered for sale or lease when public knowledge would cause the likelihood of a decreased price; however, final action, selling or leasing public property shall be taken in a meeting open to the public. City Attorney Robertson was invited to attend and Mayor Putaansuu announced no action would follow. Councilmember Worden did not attend the executive session. At 7:59 p.m. Mayor Putaansuu recessed the meeting for a short break. At: 8:01 p.m., Mayor Putaansuu reconvened the meeting back into session. At 8:01 p.m., Mayor Putaansuu recessed the meeting for the executive session. At 8:11 p.m., Mayor Putaansuu extended the meeting for an additional 3 -minutes. 50 November 18, 2025, City Council Meeting Minutes Page 7 of 7 At 8:14 p.m., Mayor Putaansuu reconvened the meeting back into session. 15. ADJOURNMENT The meeting adjourned at 8:14 p.m. No other action was taken. Brandy Wallace, MMC, City Clerk Robert Putaansuu, Mayor 51 CITY COUNCIL ADVISORY COMMITTEE MEETING DATES STANDING COMMITTEE Date & Time Location Economic Development and Tourism December 8, 2025; 9:30am — 2"d Monday of the month Remote Access Utilities January 13, 2026; 4:30pm — 2nd Tuesday of the month Remote Access Finance TBD; 4:00pm — 3rd Tuesday of the month Remote Access Transportation January 27, 2026; 4:30pm- 4th Tuesday of the month Remote Access Land Use December 17, 2025; 4:30pm -3rd Wednesday of the month Remote Access Lodging Tax Advisory TBD, 2025 City Hall Sewer Advisory February 2026; 3:00pm WSUD Outside Agency Committees Varies Varies Coffee with Council January 3, 2026; 10:00AM 701 Bay Street **Dates subject to change Robert (Rob) Putaansuu Mayor Administrative Official ,sl I I I'L(.1uJ ► I'I I I Fred Chang Councilmember Position 6 (Mayor Pro-Tempore) E/D & Tourism Committee Finance Committee Eric Worden Councilmember Position 4 Land Use Committee Utilities/Sewer Advisory Committee KRCC-alt DEPARTMENT DIRECTORS Mark Trenary Councilmember Position 1 Finance Committee, Chair Transportation Committee, Chair KRCC PSRC-alt Heidi Fenton Councilmember Position 5 Utilities/Sewer Advisory Committee E/D & Tourism Committee Transportation Committee Jay Rosapepe Councilmember Position 2 Utilities/Sewer Advisory Committee, Chair Land Use Committee, Chair KEDA-alt John Morrissey Councilmember Position At -Large Finance Committee E/D & Tourism Committee Lodging Tax, Chair Kitsap Economic Development Alliance PSRC EDD-alt Tim Drury Debbie Lund, CEBS SPHR SHRM-SCP Noah Crocker, M.B.A. Municipal Court Judge Human Resources Director Finance Director Matt Brown Nicholas Bond, AICP Denis Ryan, CPWP-M, CPRP Police Chief Community Development Director Public Works Director Scott Diener Councilmember Position 3 Land Use Committee Transportation Committee Kitsap Public Health District Brandy Wallace, MMC, CPRO City Clerk 52