07/16/2018 - MinutesCity of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
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Festival of Chimes and Lights
Committee Minutes
Monday, July 16, 2018; 3:30 p.m. at City Hall
Members present: Chair Lucarelli and City staff Bill Thiele and Jenine Floyd. Guests present: Bobbie
Stewart, POBSA; Sharron King, Fathoms O’ Fun Festival, Inc.; and Kathleen Wilson, POBSA.
Update: Tree Decorating Contest
Staff Thiele went to a few tree places, and Alpine seems to be the best as far as availability and
convenience. They average around $8.00 a foot depending on what kind of tree. They will also cut the
trees for us.
Staff Thiele also updated the committee about power options to the planters and noted most of the
planters will have access to power.
Chair Lucarelli and Staff Thiele agreed to meet downtown and create a drawing which shows the
locations of the planters.
Chair Lucarelli would like to start accepting sponsorships for the contest next week.
Staff Floyd mentioned it might be best if applicants bring their applications and payments into City Hall.
Chair Lucarelli would like to take part of our advertising budget to promote this event and get the
names or groups of people who are sponsoring this out there. Maybe set up something with the Port
Orchard Independent.
The committee discussed options and agreed to move forward with 6-foot, Douglas fir trees and ask
sponsors to pay $50.00 to enter the contest; Public Works will place the trees and remove them at the
end of the season; timelines for the contest; how applicants can choose planters; Staff Floyd was asked
to check the budget and see what could be cut in order to afford promoting the tree contest; utility
billing notification timelines; and application process.
Update: Canopy Tent Budget and Clarification
In response to an email read by Staff Floyd, Chair Lucarelli clarified that people need the tent used
across the street from City Hall and we need to make sure we have enough money in our budget to
help pay for that tent. Also, the cost of a tent for the choirs could be shared with the Mayor and
Council’s budget as it could be used for other events.
Misc. Updates
The committee discussed music for the event; not having a window decorating contest this year due to
the tree contest; planter reservations; magician at the Library; and Santa’s sleigh.
Festival of Chimes and Lights Committee Minutes
July 16, 2018
Page 2 of 2
There being no further business, Chair Lucarelli adjourned the meeting at 4:07 p.m. Audio-only
recording was successful.
Future Meeting:
Monday, August 20, 2018, 3:30 p.m.
c: Council/Mayor/Department Directors/City Attorney
POBSA, Fathoms O’ Fun, Port Orchard Library, Jingle Bell Run Coordinator
Chamber of Commerce, Sidney Museum and Arts Association, and Port of Bremerton