HomeMy WebLinkAbout02/24/2026 - Regular - Packet171. Meeting Location: Contact us:
Council Phone (360)
portor hard
4407
216 Prospect Street cityhall@portorchardwa.gov
Port Orchard, WA 98366 www.portorchardwa.gov
City Council
Regular Meeting
Tuesday, February 24, 2026
6:30 PM
Pursuant to the Open Public Meetings Act, Chapter 42.30 RCW, the City Council is conducting its public meeting
in a hybrid format with options for in -person attendance in the Council Chambers at City Hall or remote viewing
and participation via Zoom (link below). The meeting is streamed live on the City's YouTube channel, click here.
Remote Access
Link: https://us02web.zoom. us/j/86776920792
Zoom Meeting ID: 867 7692 0792
Zoom Call -In: 1 253 215 8782
Guiding Principles
Are we raising the bar in all of our actions?
Are we honoring the past, but not living in the past?
Are we building positive connections with our community and outside partners?
Is the decision -making process building a diverse, equitable, and inclusive community?
1. Call to Order
A. Pledge of Allegiance
2. Approval of Agenda
3. Citizen Comments
(This is an opportunity for citizens to address the City Council on agenda items that are not associated with a
Public Hearing on this agenda. Comments are limited to 3 minutes. Please approach the podium or raise
your Zoom hand if viewing remotely and wait to be recognized by the Mayor. Then, state your name for the
official record. If you are attending remotely by Zoom via telephone, enter *9 from your keypad to raise
your hand.)
4. Consent Agenda
(Items listed are to be considered routine in nature and are grouped together in a single motion. A
Councilmember may remove an item for separate consideration upon request. In the event of such request,
the item is placed under Business Items.)
A. Approval of Vouchers and Electronic Payments
B. Approval of Payroll and Direct Deposits
C. Adoption of a Resolution Authorizing the Mayor to Execute a Conservation Grant
February 24, 2026 Meeting Agenda
Agreement with Puget Sound Energy for the Completed Relight Washington Street
Lighting Work under the TIB Phase 5 Project (Ryan)
D. Authorizing the Mayor to Execute a Cybersecurity Grant Agreement with the
Homeland Security Administration(HSA)/Cybersecurity and Infrastructure Security
Agency(CISA) for the Implementation of a Secure Enterprise Password Management
System under the 24SLCGP Grant Program (Crocker)
E. Approval of the January 27, 2026, City Council Regular Meeting Minutes
5. Presentation
6. Public Hearing
(Accepting public testimony from citizens limited to the specific item listed)
7. Business Items
A. Adopting an Ordinance amending the Official Zoning Map of the City of Port Orchard
reclassifying property located at 1061 and 1083 Hull Avenue (LU25-Rezone-01), from
Residential 2 to Residential 3 (Bond)
B. Adoption of a Resolution Approving a Memorandum of Understanding with the
Washington State Department of Transportation for WSDOT Fish Passage Program
Coordination (Ryan)
C. Adopting a Resolution Fixing the Date of a Public Hearing on a Petition from Kitsap
County to Vacate City Rights -of -way for the City Council's Regular Meeting on March
24, 2026 (Wallace)
D. Adoption of a Resolution Authorizing the Mayor to Execute a Professional Services
Agreement for the Annapolis Creek Fish Passage Project (Ryan) *Stormwater*
E. Approval of a Resolution authorizing a Permitting Pilot Program and Associated
Agreement with PermittableAl (Bond)
F. Adoption of a Resolution Granting Final Plat Approval for McCormick West Division 15,
Phase I Final Plat (Bond)
G. Approval of the February 2, 2026, Special City Council Meeting Minutes
8. Discussion Items
(No Action to be Taken)
A. Tremont 2 and 3 Recommended Alternatives (Ryan)
9. Reports of Council Committees
(Three council members serve on the committee with staff to make collaborative recommendations about work
product. Staff then prepares the items for full council consideration based on the committee's discussion.)
A. Council Advisory Committees
10. Report of Mayor
11. Report of Department Heads
12. Citizen Comments
(This is an opportunity for citizens to address the City Council on any items that are not associated with a Public
Hearing on this agenda. Comments are limited to 3 minutes. Please approach the podium or raise your Zoom hand
if viewing remotely and wait to be recognized by the Mayor. Then, state your name for the official record. If you
are attending remotely by Zoom via telephone, enter *9 from your keypad to raise your hand.)
February 24, 2026 Meeting Agenda
2
13. Good of the Order
14. Executive Session
Pursuant to RCW 42.30.110, the City Council may hold an executive session. The topic(s) and the
session duration will be announced prior to the executive session.
15. Adjournment
ADA Requirements
In compliance with the American with Disabilities Act, if you need accommodations to participate in this meeting, please
contact the City Clerk's office at (360) 876-4407. Notification at least 48 hours in advance of meeting will enable the City
to make arrangements to assure accessibility to this meeting.
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council/.
For Committee Membership please visit https://portorchardwa.gov/city-council-advisory-committees/.
February 24, 2026 Meeting Agenda
3
Ong City of Port Orchard
ORCHARD 216 Prospect Street, Port Orchard, WA 98366
1.. (360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Consent Agenda: Adoption of a Resolution Authorizing the Mayor to Execute a Conservation Grant
Agreement with Puget Sound Energy for the Completed Relight Washington Street Lighting Work
under the TIB Phase 5 Project (Ryan)
Meeting Date: February 24, 2026
Prepared By: Sayre Thompson, PW Procurement Specialist
Presenter: Denis Ryan, CPWP-M, CPRP, Public Works Director
Summary and Background:
The City of Port Orchard continues to pursue opportunities to reduce energy consumption and
improve operational efficiency. As part of the Transportation Improvement Board (TIB) Phase 5
project, the City partnered with Puget Sound Energy (PSE) to retrofit municipal streetlights with high -
efficiency LED fixtures. This work was conducted under the City's existing Master Lighting Services
Agreement with PSE (Contract No. 036-18), and a Custom Street Lighting Order (Order No.
101173219) which was approved by Council on June 22, 2025.
Following completion of the retrofit work, the City became eligible for an energy efficiency incentive
through PSE's Relight Washington Program. Under Electric Schedule 83 and Gas Schedule 183, as filed
with the Washington Utilities and Transportation Commission (WUTC), PSE offers conservation grants
to qualifying participants who implement approved energy -saving measures.
The City has been awarded a conservation grant in the amount of $5,276.00 for the completed lighting
improvements under the Relight Washington — City of Port Orchard Phase 4 project. The incentive will
be applied as a credit toward project construction costs; no direct payment will be issued.
Execution of the Conservation Grant Agreement is required to formally accept the incentive and
complete the grant documentation process. This project supports the City's sustainability goals and
contributes to long-term reductions in energy use and maintenance costs.
Relationship to Comprenhensive Plan: Chapter 8 - Transportation
4
Recommendation: Staff recommends that the City Council authorize the Mayor to execute the
Conservation Grant Agreement with Puget Sound Energy to accept an energy efficiency incentive for
previously completed lighting upgrades as a component of the TIB Phase 5 project, lighting upgrade.
Motion for Consideration:
I move to adopt a Resolution authorizing the Mayor to execute a Conservation Grant Agreement with
Puget Sound Energy.
Has item been presented to Committee/Work Study? If so, which one: No
Fiscal Impact: The streetlight retrofit work under the Relight Washington Phase 5 project has already
been completed by the City as part of a Transportation Improvement Board (TIB)-funded effort. This
Conservation Grant Agreement with Puget Sound Energy provides a $5,276.00 incentive for eligible
energy -efficient improvements that were installed. The incentive will be applied as a credit against the
project's construction costs. No direct payment will be issued to the City.
Alternatives: Do not accept the grant and provide alternate direction .
Attachments:
PRESIGNED - P1609888.1 Relight Washington (TIB) - City of Port Orchard Ph 5.pdf
RESOLUTI ON_-_PSE_Grant _ Acceptance_ TI B_Phase_5.docx
5
ConservationPPUGET SOUND ENERGY Agree ent No.:
Project No.:
CONSERVATION
GRANT AGREEMENT
Business Lighting
1
P_1609888
This AGREEMENT is made this 23rd day of December , 2025 ,by and between
PUGET SOUND ENERGY ("PSE") and CITY OF PORT ORCHARD ("Participant").
RECITALS
A. Under PSE's Electric Schedule 83 and Gas Schedule 183, as currently in effect and on file with the Washington Utilities
and Transportation Commission (collectively, "Tariffs"), PSE offers grants for certain conservation measures installed or
implemented at facilities that receive electric or natural gas service from PSE.
B. Participant intends to install or implement conservation measures and is requesting a grant from PSE.
AGREEMENTS
PSE and Participant agree as follows:
PROJECT PREMISES/METER LOCATION ADDRESS: PORT ORCHARD PHASE 5 ST LIGHTS PORT
ORCHARD WA 98366 - RELIGHT WASHINGTON (TIB) - CITY OF PORT ORCHARD PH 5 (Please note:
meter location/address may dyer from the site mailing address). Participant will install or implement the
conservation measures listed in paragraph 2 ("Conservation Measures") at the above located facilities (the
"Premises"). Participant represents either (a) that it is the owner or otherwise has the lawful authority to make the
statements herein on behalf of the owner of the Premises, or (b) that it is the lawful tenant of the Premises and that it
has obtained written authorization from the owner of the Premises.
2. Conservation Measures. Participant represents that it will purchase equipment or materials or has entered or will
enter into an agreement with one or more contractors (the "Contractor") for the purchase and installation or
implementation at the Premises of the Conservation Measures which may be detailed in Attachment C: Attachment
to Conservation Grant, at the following costs:
'[
Measure
Conservation Measures-
Total Cost
Eligible Grant
Life
1.
Lighting - Street - Custom
20
$5,276.00
$5,276.00
TOTAL (includes sales tax) $5,276.00 $5,276.00
Participant represents that the total cost of the Conservation Measures is the net amount of its obligation with respect
thereto.
3. Grant. Upon the execution by all parties and PSE's receipt of this Conservation Grant Agreement within 90 days
of the agreement date, PSE agrees to grant the Participant, after installation by Participant and confirmation by PSE
of the Conservation Measures, an amount equal to the Eligible Conservation Grant ("the Grant") set forth in
Attachment C.
4386 4/13 rev 11/21/2017 Page 1 of 3
6
PUGET SOUND ENERGY Conservation
No.Program: Business Lighting
Project No.: P_1609888
The parties agree that the Conservation Measures must be installed and the Grant paid within 12 months for
projects saving less than 100,000 kWh or 24 months for projects saving 100,000 kWh or more of the signing of
this Conservation Grant Agreement. Savings are shown on Attachment C -Lighting Installations.
If for any reason the installed cost of the Conservation Measures is less than the amount shown above and on
Attachment C -Lighting Installations, PSE may decrease pro rata the amount of the Grant. The Participant shall be
responsible for paying any amount in excess of the amount of the Grant.
Separate Contract. Participant acknowledges and agrees that PSE is not, and shall not be deemed to be, a party to
any purchase or installation contract relating to Conservation Measures, which shall be installed pursuant to a
contract between Participant and its Contractor(s). Participant expressly acknowledges that PSE's involvement with
respect to any aspect of the Conservation Measures is limited to the furnishing of the Grant. PSE HAS NOT MADE
AND DOES NOT MAKE (AND PARTICIPANT ACKNOWLEDGES THAT PSE DOES NOT MAKE) ANY
IMPLIED OR EXPRESS WARRANTY (INCLUDING BUT NOT LIMITED TO ANY IMPLIED
WARRANTY OF MERCHANTABILITY OR FITNESS) REPRESENTATION, OR PROMISE WITH
RESPECT TO EITHER (A) THE CONSERVATION MEASURES, (B) ANY MATERIALS AND LABOR
REQUIRED FOR OR USED IN THE INSTALLATION OF THE CONSERVATION MEASURES, OR (C)
THE INSTALLATION OF THE CONSERVATION MEASURES.
5. Final Cost Documentation, Access & Inspection: Participant agrees to promptly provide PSE, upon request, and
for a period no shorter than the longest applicable measure life: (1) documentation verifying equipment purchased
and/or work performed in connection with the Conservation Measures installed; (2) reasonable access to and
inspection of the Facility and Conservation Measures installed therein before, during and/or after implementation;
and (3) reasonable access to, inspection and use of energy usage data related to the Conservation Measures
including release of utility bills and Facility energy consumption information following implementation.
6. Release. Participant releases PSE from any and all claims, losses, harm, costs, liabilities, damages and expenses
directly or indirectly resulting from or in connection with (a) the Conservation Measures, (b) any materials and
labor required for or used in the installation of the Conservation Measures, (c) the installation of the Conservation
Measures, or (d) the identification, handling and disposal of any associated hazardous waste materials.
7. Disclaimer. PSE conducts energy analyses at the request of its customers to determine the extent to which
conservation measures are cost—effective. Any estimate of energy savings made by PSE in connection with any
such analyses is solely for the purpose of determining the cost—effectiveness of the particular conservation
measures and not to be used for any other purpose. PSE has not and does not make any promise, warranty or
representation with respect to any savings in energy consumption from Conservation Measures.
8. Termination. In the event a Participant's contribution to PSE's recovery of energy efficiency program costs is
affected by all or a portion of Participant's electric and/or gas delivery service being provided by a party other than
PSE, then Participant shall refund to PSE an amount equal to the ratio of the unused Measure Life of the
measure(s) to the total Measure Life of such Conservation Measure(s) multiplied by the dollar amount of the Grant
with respect to such Conservation Measure(s).
9. Incorporation of tariffs by reference. This Agreement and the Attachment To Conservation Grant are subject to
the terms of the Tariffs, incorporated herein by reference. Specific terms and conditions from one or more
conservation schedules from similar filed tariffs may also apply, as determined by PSE at its sole discretion, based
on various criteria. A complete list of conservation schedules is available at:
https://www.pse.com/-/media/Project/PSE/Portal/Rate-documents/Electriclelec sch 250.pdf
10. Entire Agreement. This Agreement and its attachments set forth the entire agreement between the parties and
supersede any and all prior agreements with respect to the Conservation Measures. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in writing and signed by both
parties.
4386 4/13 rev 11/21/2017
Page 2 of 3
7
PUGET SOUND ENERGY onrogram:
Agreement No.
Project No.:
PUGET SOUND ENERGY PARTICIPANT
By:
7:35 am, Dec 23 2025
Name: Andrew Pultorak
CITY OF PORT ORCHARD
By:
Print Name:
Title: Supv Energy Mgmt. Engineering Title:
Federal Tax I.D. No.:
Business Lighting
1
P_1609888
4386 4/13 rev 11/21/2017 Page 3 of 3
8
PUGET SOUND ENERGY Conservation No gram:
Project No.:
ATTACHMENT C
TO CONSERVATION GRANT
Business Lighting
1
P_1609888
Conservation Measure(s) shall consist of the following:
This project shall implement the Business Standard Lighting project defined in the attached
"Grant Attachment C - Lighting Installations" of the PSE Business Lighting Incentive Program
Application.
At a minimum the project shall follow these specifications:
1) LED Fixtures and Lamps: All Fixtures and Lamps must be UL or ETL listed, have a Power
Factor 90% or greater, and have a Manufacturer's Warranty of five years or greater. Data
shall be listed on the required manufacturer's specification sheet and the sheet shall
include the Total Input watts (LED module plus driver) of the fixture or lamp.
2) Advanced Controls (LLLC, NLC & AELC): All Advanced Controls are defined and shall meet
the requirements listed on the Terms page of the Lighting Application. All Advanced
controls shall be approved by PSE prior to installation.
The above specifications are solely for the purpose of defining energy -related components of Conservation Measure(s) for which
the Grant is offered. Puget Sound Energy is not responsible for ensuring the health, safety, comfort, or well-being of workers or
facility occupants or the suitability of equipment selected for the intended application. It is the responsibility of the grant
Participant and the Participant's hired designers, contractors, consultants to ensure compliance of the Conservation Measure(s)
with Participant's needs and all applicable codes and standards.
The following shall be submitted by Participant prior to Grant payment:
❑ Completed Request for Taxpayer I.D. Number ("W-9").
Copies of invoicing (no purchase orders, quotes, or estimates) for all expenses, including but not limited to equipment,
materials, and labor associated with installation of Conservation Measure(s).
Other (specify):
60114/13 Page 1 of 2 9
PUGET SOUND ENERGY Conservation Program: nt Business Lighting
Project No.: P_1609888
ATTACHMENT C
TO CONSERVATION GRANT
Conservation Measure(s) shall be verified as follows prior to Grant payment:
PSE shall conduct the following as the verification process:
1) A final site visit may be conducted by a PSE Representative to verify as built fixture types
and quantities. PSE reserves the right to conduct onsite verifications for Projects with
25,000 kWh or less.
2) Projects may require additional back-up documentation as requested by PSE
Representative.
3) All Advanced Controls shall require an onsite verification after the controls are installed
and operational for at least 30 days.
If intended energy savings are not being achieved by Conservation Measure(s) because specified equipment efficiency
parameters or performance parameters defined above are not used, Participant shall be required to correct such deficiencies
prior to Grant payment. Failure to comply with specified equipment efficiency or performance parameters may result in
forfeiture or reduction of Grant payment.
60114/13 Page2of2 of 2 10
* PUGET SOUND ENERGY
Street Lighting
Rate Schedule Sch 5x
kWh kW
Existing fixture 52,370 12.47
New fixture 18,026 4.29
Fixture savings 34,343 8.18
Control savings 4,755
TOTAL SAVINGS 39,098
BUSINESS LIGHTING INCENTIVE PROGRAM
Pole Services —Street Lighting V25-01 - Valid through 12/31/2025
Estimated PSE Incentive $5,276
PSE Pole Services Projects ONLY
Pole Services Installation Charge $5,276
Project Info
Fixture Counts
Customer! Payee Info
Project Name (REQI
Relight Washington (TIB)- City of Port Orchard Ph 51 Total Existing 76
City/Company (REQ) City of Port Orchard
PSE Account # (REQ)
220-039-941-129
Total New 76
Contact, first and last (REQ) Rob Putaansuu
Address (REQ)
216 Prospect St
Email (REQ) rputaansuu@portorchardwa.gov
City (REQI
Port Orchard
Phone (REQ) (360) 876-4407
State
WA
Zip (REQI 98366 I
Tax ID
Pole Services W/O #
(10) 117-3219
Billing Street Address 216 Prospect St
Lighting Fixture / Lamp Controls
Total Savings and Cost
Cost Your Saved
Notes
Location
Qty Lamp/Fixture Description Cost Each Watts kW kWh Qty Control Each save kWh
Final kWh kWh Cost
Exist 2 High Pressure Sodium :HPS 100W 120 0.24 1,008 : : 2 Exterior Photo Control 0% 0
1,008
noAELC
________f________T____________________________________i____________________________________-________________L_________________f_________________J_________________T________f___________________________f_________ ________ ________
_________________
748
$139
New 2 Pole Services Street Light $69 31 0.06 260 2 Exterior Photo Control $0 0% 0
260
v
Exist ; 1 High Pressure Sodium :HPS 100W 120 0.12 504 1 Exterior Photo Control 0% 0
: :
504
noAELC
E
____________________________________i____________________________________-________________L_________________f_________________J_________________________f___________________________ _________ ________ ________
_________________
349
$69
o
New 1 Pole Services Street Light $69 37 0.04 155 1 :Exterior Photo Control $0 0% 0
155
Exist 49 High Pressure Sodium :HPS 100W 120 5.88 24,696 49 :Exterior Photo Control 0% 0
24,696
AELC-100w
_
n
________f________-____________________________________i____________________________________-_________________ _________________ _________________ __________________ ________ _______ _ ___________ _________ ________ ________
_________________
19,137
$3,402
c
;a
New 49 :Pole Services :Street Light $69 37 1.81 7,615 49 Advnced Exterior $0 Y 27% ; 2,056
5,559
u
Control
Exist ; 1 High Pressure Sodium :HPS 100W 120 0.12 504 1 :Exterior Photo Control 0% 0
:
504
AELC-100w
_
n
________f________-____________________________________i____________________________________-_________________ _________________ _________________ __________________ ________ _______ _ ___________ _________ ________ ________
_________________
237
$69
c
u
;a
New 1 :Pole Services iStreet Light $69 87 0.09 365 1 Advnced Exterior $0 Y 27% ; 99
Control
267
Exist ; 19 :High Pressure Sodium : HPS 200W 245 4.66 19,551 19 :Exterior Photo Control : 0% 0
19,551
AELC-200w
_
n
________f____________________________________________i______________________________._________________ _________________ __________________ ________ _______ _ ___________ _________ ________ ________
_________________
14,483
$1,319
c;Advanced
u
Exterior
New 19 ;Pole Services (Street Light $69 87 1.65 6,943 19 1,875
:Control
5,068
Exist ; 1 :High Pressure Sodium : HPS 200W 245 0.25 1,029 1 :Exterior Photo Control : 0% 0
:
1,029
AELC-200w
o
_________ ________ ________
________�________�_______________ ________ ________________ _________________ _________________ __________________ ________;Advanced
_________________
379
$69
u
Exterior_____
New 1 :Pole Services :Street Light $69 212 0.21 890 1 $0 Y 27% ; 240
Control
650
Exist; 1 :High Pressure Sodium HPS 295 0.30 1,239 1 :Exterior Photo Control : 0% 0
:
1,239
AELC-250w
o
_________ ________ ________
________�________�_______________ ________ ________________ _________________ _________________ __________________ ________;Advanced
_________________
843
$69
Exterior_____
New 1 Pole : Services :Street Light $69 129 0.13 542 1 $0 Y 27% ; 146
396
u
Control
Exist; 1 :High Pressure Sodium :HPS400W 457 0.46 1,919 1 :Exterior Photo Control 0% 0
:
1,919
AELC-400w
_
n
________f________-____________________________________i____________________________________-_________________ _________________ _________________ __________________ ________ _______ _ ___________ _________ ________ ________
_________________
1,653
$69
c
u
;Advanced Exterior
New 1 :Pole Services :Street Light $69 87 0.09 365 1 $0 Y 27% ; 99
Control
267
Exist; 1 :High Pressure Sodium :HPS400W 457 0.46 1,919 1 :Exterior Photo Control: 0% 0
1,919
AELC-400w
_
n
________f____________________________________________i______________________________._________________ _________________ __________________ ________ _______ _ ___________ _________ ________ ________
:Advanced
_________________
1,269
$69
o
u
Exterior $0 Y 27% ; 240
New 1 :Pole Services (Street Light $69 212 0.21 890 1
Control
650
0 0
'�, e Services' 0 0
',', 0.00 0 0
'�'� _es 0.00 0 0
',', 0.00 0 0
es 0.00 0 0
0.00 0 0
0
P1609888 I Grant Number: 1 Pagel
3 Sound Energy 12/15/2025
RESOLUTION NO. -26
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON,
AUTHORIZING THE MAYOR TO EXECUTE A CONSERVATION GRANT
AGREEMENT WITH PUGET SOUND ENERGY FOR AN INCENTIVE
ASSOCIATED WITH COMPLETED ENERGY -EFFICIENT STREET
LIGHTING WORK UNDER THE RELIGHT WASHINGTON PROGRAM -
CITY OF PORT ORCHARD PHASE 5
WHEREAS, the City of Port Orchard is committed to improving energy efficiency and
reducing long-term utility costs through strategic upgrades to municipal infrastructure; and
WHEREAS, as part of the Transportation Improvement Board (TIB) Phase 5 project,
the City partnered with Puget Sound Energy (PSE) to retrofit existing streetlights with energy -
efficient LED fixtures; and
WHEREAS, the work was performed under the City's Master Lighting Services
Agreement with PSE (Contract No. 036-18), and was authorized through Custom Street
Lighting Order No. 101173219, executed on June 22, 2025; and
WHEREAS, the streetlight retrofit work has since been completed and qualifies for an
energy efficiency incentive under PSE's Relight Washington Program, as outlined in Electric
Schedule 83 and Gas Schedule 183 on file with the Washington Utilities and Transportation
Commission (WUTC); and
WHEREAS, PSE has offered a conservation grant in the amount of $5,276.00, to be
applied as a credit toward the construction costs associated with the completed
improvements, with no direct payment to be issued to the City; and
WHEREAS, the Port Orchard City Council finds it in the best interest of the City to
accept the grant and complete the associated documentation; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council authorizes the Mayor to execute the Conservation Grant
Agreement with Puget Sound Energy, attached hereto as Exhibit A and incorporated herein
by this reference, and to execute all other documents necessary to carry out the terms and
intent of this Resolution.
THAT: This Resolution shall take full force and effect upon passage and signatures
hereon.
11104880.1 - 366922 - 0001
12
Resolution No. -25
Page 2 of 2
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor, and attested
by the City Clerk in authentication of such passage this 24th day of February, 2026.
Robert Putaansuu, Mayor
ATTEST:
Brandy Wallace, MMC, City Clerk
11104880.1- 366922 - 0001
13
Ong City of Port Orchard
ORCHARD 216 Prospect Street, Port Orchard, WA 98366
1.. (360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Consent Agenda: Authorizing the Mayor to Execute a Cybersecurity Grant Agreement with the
Homeland Security Administration(HSA)/Cybersecurity and Infrastructure Security Agency(CISA) for
the Implementation of a Secure Enterprise Password Management System under the 24SLCGP Grant
Program (Crocker)
Meeting Date: February 24, 2026
Prepared By: Sean Dunham, IT Manager
Presenter: Noah Crocker, M.B.A., Finance Director
Summary and Background: The City of Port Orchard is undertaking a crucial project to bolster its
cybersecurity posture and streamline its digital operations through the implementation and
widespread adoption of an enterprise password management (EPM) software product. This initiative
aims to centralize the management of all City employee passwords, sensitive credentials, and access
keys in a secure, encrypted repository. At a high level, the project involves selecting a suitable EPM
solution, integrating it with existing IT infrastructure, migrating current password data, and
comprehensively training all City staff on its effective and secure use. The ultimate goal is to eliminate
the risks associated with weak, reused, or manually managed passwords, enhance compliance with
data security regulations, and significantly improve the efficiency of IT administration by providing a
powerful and user-friendly system for managing digital identities across the entire organization.
Upon completion, the Enterprise Password Management (EPM) project for the City of Port Orchard
will deliver a transformed security landscape, impacting various stakeholders and demonstrably
reducing cybersecurity risk and increasing resilience.
Relationship to Comprenhensive Plan: N/A
Recommendation: Staff recommends that the City Council authorize the Mayor to execute the SLCGP
(State and Local Government Grant Program) Grant Agreement with HSA/CISA to accept grant monies
for the Implementation of a Secure Enterprise Password Management System .
Motion for Consideration: I move to authorize the Mayor to execute the SLCGP (State and Local
Government Grant Program) Grant Agreement with HSA/CISA to accept grant monies for the
Implementation of a Secure Enterprise Password Management System.
Has item been presented to Committee/Work Study? If so, which one: Finance Committee
Fiscal Impact: The grant agreement provides $16,000 for the selection, implementation, training, and
14
support of a multiyear Secure Enterprise Password Management system to be used by city staff.
(NOTE: This grant was applied for in year 2025, however, due to multiple Federal funding shutdowns,
this agreement is to be funded through a reallocation of 2022 funding from HSA/CISA and the
22SLCGP program)
Alternatives: Do not accept the grant and provide alternate direction.
Attachments:
E26-1 11 City of Port Orchard 22SLCGP Reallocation (003).pdf
15
Washington Military Department
STATE AND LOCAL CYBERSECURITY GRANT PROGRAM AGREEMENT FACE SHEET
1. Subrecipient Name and Address:
2. Grant Agreement Amount:
3. Grant Agreement Number:
City of Port Orchard
$16,000
E26-111
216 Prospect Street
City Hall
Port Orchard, WA 98366
4. Subrecipient Contact, phone/email:
5. Grant Agreement Start Date:
6. Grant Agreement End Date:
Sean Dunham, 360-252-9029
December 1, 2022
October 31, 2026
sdunham@portorchardwa.gov
7. Department Contact, phone/email:
8. Unique Entity Identifier (UEI):
9. UBI # (state revenue):
Michael Alston, 253-512-7410
C12QPGL3JE64
182-000-005
michael.alston@mil.wa.ov
10. Funding Authority:
Washington Military Department (the Department) and the U.S. Department of Homeland Security (DHS)
11. Federal Funding Identification #:
12. Federal Award Date:
13. Assistance Listings # & Title:
EMW-2022-CY-00017
12/21/2022
97.137 - 22SLCGP
14. Total Federal Award Amount:
15. Program Index # & OBJ/SUB-OBJ:
16. EIN
$3,666,530
725C3 (State), 725C4 (Local -Rural), 725C5 (Local -Not Rural) / NZ
91-6001487
17. Service Districts:
18. Service Area by County(ies):
19. Women/Minority-Owned, State
BY LEGISLATIVE DISTRICTS: 26
Kitsap
Certified: ❑x N/A ❑ NO
BY CONGRESSIONAL DISTRICTS: 6
❑ YES, OMWBE #
20. Agreement Classification
21. Contract Type (check all that apply):
❑ Personal Services ❑ Client Services ❑x Public/Local Gov't
❑ Contract ❑x Grant ❑x Agreement
❑ Research/Development ❑ A/E ❑ Other
❑ Intergovernmental (RCW 39.34) ❑ Interagency
22. Subrecipient Selection Process:
23. Subrecipient Type (check all that apply)
❑x "To all who apply & qualify" ❑ Competitive Bidding
❑ Private Organization/Individual ❑ For -Profit
❑ Sole Source ❑ A/E RCW ❑ N/A
❑x Public Organization/Jurisdiction ❑ Non -Profit
❑ Filed w/OFM? ❑ Advertised? ❑ YES ❑ NO
❑ CONTRACTOR ❑x SUBRECIPIENT ❑ OTHER
24. PURPOSE & DESCRIPTION:
The goal of the Federal Fiscal Year (FFY) 2022 State and Local Cybersecurity Grant Program (22SLCGP) is to assist state, local, and territorial
(SLT) governments with managing and reducing systemic cyber risk. security. Strengthening cybersecurity practices and resilience of SLT
governments is an important homeland security mission and the primary focus of the SLCGP. Through funding from the Infrastructure
Investment and Jobs Act (IIJA), also known as the Bipartisan Infrastructure Law (BIL), the SLCGP enables DHS to make targeted cybersecurity
investments in SLT government agencies, thus improving the security of critical infrastructure and improving the resilience of the services.
The Department is the Recipient and Pass -through Entity of the 22SSLCGP DHS Award Letter for Grant No. EMW-2022-CY-00017 ("Grant"),
which is incorporated in and attached hereto as Attachment C and has made a subaward of funds to the Subrecipient pursuant to this
Agreement. The Subrecipient is accountable to the Department for use of Federal award funds provided under this Agreement.
IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced attachments
which are hereby incorporated, and have executed this Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions
(Attachment A); General Terms and Conditions (Attachment B); DHS Award Letter (Attachment C), Work Plan (Attachments D), Budget (Attachment E),
Timeline (Attachment F); and all other documents and attachments expressly referenced and incorporated herein contain all the terms and conditions agreed
upon by the parties and govern the rights and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the subject
matter of this Agreement shall be deemed to exist or to bind any of the parties.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following
order:
1. Applicable federal and state statutes and regulations 4. Special Terms and Conditions
2. DHS/FEMA Award and program documents 5. General Terms and Conditions, and,
3. Work Plan, Timeline, and Budget 6. Other provisions of the Agreement incorporated by reference.
WHEREAS, the parties have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT: FOR THE SUBRECIPIENT:
Signature Date Signature Date
Seth Daniel Nickerson, Chief Financial Officer Rob Putaansuu, Mayor
Washington Military Department City of Port Orchard
BOILERPLATE APPROVED TO FORM: APPROVED AS TO FORM (if applicable):
Alex Staub 10/25/2023
Assistant Attorney General
Signature Date
DHS-FEMA-SLCGP-FY22 Page 1 of 40 City of Port Orchard, E26-1 11 16
Attachment A
SPECIAL TERMS AND CONDITIONS
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution of key personnel by either party shall be made by written notification to the current key personnel.
SUBRECIPIENT DEPARTMENT
Name
Sean Dunham
Name
Michael Alston
Title
I.T. Manager
Title
Program Coordinator
Email
sdunham portorchardwa. ov
Email
michael.alston mil.wa. ov
Phone
360-252-9029
Phone
253-512-7410
Name
Matt Bryndza Jacob Langston
Name
Melissa Berry
Title
I.T. Specialist jlangston@portorchardwa.gov
Title
Program Manager
Email
mbryndza@portorchardwa.gov
Email
melissa.berry@mil.wa.ov
Phone
360-876-7040 (360) 329-3789
Phone
253-384-7226
Name
Noah Crocker
Name
General Information
Title
Finance Director
Email
ncrocker portorchardwa. ov
Email
preparedness.grants@mii.wa.gov
Phone
360-876-7023
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 22SLCGP, including, but not limited to, all criteria, restrictions, and requirements
of "The Department of Homeland Security Notice of Funding Opportunity Fiscal Year 2022 State and Local
Cybersecurity Grant Program" (hereafter "the NOFO") document, the DHS Award Letter for the Grant, and the
federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated herein by reference.
The DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will
not hold the Department, the State of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department.
SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case -by -case determination whether each agreement it makes for
the disbursement of 22SLCGP funds received under this Agreement casts the party receiving the
funds in the role of a subrecipient or contractor in accordance with 2 CFR 200.331.
b. If the Subrecipient also becomes a pass -through entity by making a subaward to a non-federal
entity as its subrecipient, the Subrecipient must make a case -by -case determination whether each
agreement it makes for the disbursement of 22SLCGP funds received under this Agreement casts
the party receiving the funds in the role of a subrecipient or contractor in accordance with 2 CFR
200.330.
The Subrecipient must comply with all federal laws and regulations applicable to pass -
through entities of 22SLCGP funds, including, but not limited to, those contained in 2 CFR
200.
The Subrecipient shall require its subrecipient(s) to comply with all applicable state and
federal laws, rules, regulations, requirements and program guidance identified or referenced
in this Agreement and the informational documents published by DHS/FEMA applicable to
the 22SLCGP Program, including, but not limited to, all criteria, restrictions, and
DHS-FEMA-SLCGP-FY22 Page 2 of 40 City of Port Orchard, E26-1 17
requirements of the NOFO , the DHS Award Letter for the Grant in Attachment C, and the
federal regulations commonly applicable to DHS/FEMA grants.
iii. The Subrecipient shall be responsible to the Department for ensuring that all 22SLCGP
federal award funds provided to its subrecipients are used in accordance with applicable
federal and state statutes and regulations, and the terms and conditions of the federal award
set forth in Attachment C of this Agreement.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing,
equipment, and other goods and services or other budget categories will be reimbursed on an
actual cost basis upon completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed the total
Grant Agreement Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment E), additional
documentation is required based on the applicable situation. As described in 2 CFR 200.414 and
Appendix VII to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agency(ies), documentation of
the rate must be submitted to the Department Key Personnel per the following:
A. More than $35 million, the approved indirect cost rate agreement negotiated with its
federal cognizant agency.
B. Less than $35 million, the indirect cost proposal developed in accordance with
Appendix VII of 2 CFR 200 requirements.
ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a
subrecipient), the Subrecipient must either elect to charge a de minimis rate of ten percent
(10%) or 10% of modified total direct costs or choose to negotiate a higher rate with the
Department. If the latter is preferred, the Subrecipient must contact Department Key
Personnel for approval steps.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their
internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing
or amended, and federal maximum rates set forth at https://www.gsa.gov, and follow the most
restrictive. If travel costs exceed set state or federal limits, travel costs shall not be reimbursed
without prior written approval by Department Key Personnel.
e. Reimbursement requests will include a properly completed State A-19 Invoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
Reimbursements(a-mil.wa.gov no later than the due dates listed within the Timeline (Attachment
F).
Reimbursement request totals should be commensurate to the time spent processing by the
Subrecipient and the Department.
f. Receipts and/or backup documentation for any approved items that are authorized under this
Agreement must be maintained by the Subrecipient consistent with record retention requirements
of this Agreement and be made available upon request by the Department, and federal, state,
and local auditors.
g. The Subrecipient must request prior written approval from Department Key Personnel to waive
or extend a due date in the Timeline (Attachment F). For waived or extended reimbursement due
dates, all allowable costs should be submitted on the next scheduled reimbursement due date
contained in the Timeline. Waiving or missing deadlines serves as an indicator for assessing an
agency's level of risk of noncompliance with the regulations, requirements, and the terms and
conditions of the Agreement and may increase required monitoring activities. Any request for a
waiver or extension of a due date in the Timeline will be treated as a request for Amendment of
DHS-FEMA-SLCGP-FY22 Page 3 of 40 City of Port Orchard, E26-1 18
the Agreement. This request must be submitted to the Department Key Personnel sufficiently in
advance of the due date to provide adequate time for Department review and consideration and
may be granted or denied within the Department's sole discretion.
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the
final reimbursement request must be submitted to the Department within the time period notated
in the Timeline (Attachment F), except as otherwise authorized by either (1) written amendment
of this Agreement or (2) written notification from the Department to the Subrecipient to provide
additional time for completion of the Subrecipient's subproject(s).
i. No costs for purchases of equipment/supplies will be reimbursed until the related
equipment/supplies have been received by the Subrecipient, its contractor, or any non-federal
entity to which the Subrecipient makes a subaward and is invoiced by the vendor.
Failure to submit timely, accurate, and complete reports and reimbursement requests as required
by this Agreement (including, but not limited to, those reports in the Timeline [Attachment F]) will
prohibit the Subrecipient from being reimbursed until such reports are submitted and the
Department has had reasonable time to conduct its review.
k. Final reimbursement requests will not be approved for payment until the Subrecipient is current
with all reporting requirements contained in this Agreement.
I. A written amendment will be required if the Subrecipient expects cumulative transfers among
solution area totals, as identified in the Budget (Attachment E), to exceed ten percent (10%) of
the Grant Agreement Amount. Any changes to solution area totals not in compliance with this
paragraph will not be reimbursed without approval from the Department.
m. Subrecipients shall only use federal award funds under this Agreement to supplement existing
funds and will not use them to replace (supplant) non-federal funds that have been budgeted for
the same purpose. The Subrecipient may be required to demonstrate and document that the
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt
of federal funds.
3. REPORTING
a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which
reimbursement is sought, relate to the Work Plan (Attachments D) activities in the format provided
by the Department.
b. With the final reimbursement request, the Subrecipient shall submit to the Department Key
Personnel a final report (in the format provided by the Department) describing all completed
activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act
(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section
6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the
Department an Audit Certification/FFATA Form. This form is required to be completed once per
calendar year, per Subrecipient, and not per agreement. The Department's Contracts Office will
request the Subrecipient submit an updated form at the beginning of each calendar year in which
the Subrecipient has an active agreement.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall
comply with 2 CFR 200.317 through 200.327 when procuring any equipment or supplies under
this Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200.314 for
management of supplies, to include, but not limited to:
Upon successful completion of the terms of this Agreement, all equipment and supplies
purchased through this Agreement will be owned by the Subrecipient, or a recognized non-
federal entity to which the Subrecipient has made a subaward, for which a contract,
subrecipient grant agreement, or other means of legal transfer of ownership is in place.
All equipment, and supplies as applicable, purchased under this Agreement will be recorded
and maintained in the Subrecipient's inventory system.
DHS-FEMA-SLCGP-FY22 Page 4 of 40 City of Port Orchard, E26-1 11 19
iii. Inventory system records shall include:
A. Description of the property;
B. Manufacturer's serial number, model number, or other identification number;
C. Funding source for the property, including the Federal Award Identification Number
(FAIN) (Face Sheet, Box 11);
D. Assistance Listings Number (Face Sheet, Box 13);
E. Who holds the title;
F. Acquisition date;
G. Cost of the property and the percentage of federal participation in the cost;
H. Location, use and condition of the property at the date the information was reported;
I. Disposition data including the date of disposal and sale price of the property.
iv. The Subrecipient shall take a physical inventory of the equipment, and supplies as
applicable, and reconcile the results with the property records at least once every two years.
Any differences between quantities determined by the physical inspection and those shown
in the records shall be investigated by the Subrecipient to determine the cause of the
difference. The Subrecipient shall, in connection with the inventory, verify the existence,
current utilization, and continued need for the equipment.
v. The Subrecipient shall be responsible for any and all operational and maintenance
expenses and for the safe operation of the equipment and supplies including all questions
of liability. The Subrecipient shall develop appropriate maintenance schedules and
procedures to ensure the equipment, and supplies as applicable, are well -maintained and
kept in good operating condition.
vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent
loss, damage, and theft of the property. Any loss, damage, or theft shall be investigated,
and a report generated and sent to the Department's Key Personnel.
vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the
equipment.
viii. If the Subrecipient is authorized or required to sell the property, proper sales procedures
must be established and followed to ensure the highest possible return. For disposition, if
upon termination or at the Grant Agreement End Date, when original or replacement
supplies or equipment acquired under a federal award are no longer needed for the original
project or program or for other activities currently or previously supported by a federal
awarding agency, the Subrecipient must comply with the following procedures:
A. For Supplies: If there is a residual inventory of unused supplies exceeding $5,000 in
total aggregate value upon termination or completion of the project or program and the
supplies are not needed for any other federal award, the Subrecipient must retain the
supplies for use on other activities or sell them, but must, in either case, compensate
the federal government for its share. The amount of compensation must be computed
in the same manner as for equipment.
B. For Equipment:
1) Items with a current per -unit fair -market value of five thousand dollars ($5,000) or
less may be retained, sold, transferred, or otherwise disposed of with no further
obligation to the federal awarding agency.
2) Items with a current per -unit fair -market value in excess of five thousand dollars
($5,000) may be retained or sold. The Subrecipient shall compensate the federal
awarding agency in accordance with the requirements of 2 CFR 200.313 (e) (2).
DHS-FEMA-SLCGP-FY22 Page 5 of 40 City of Port Orchard, E26-1 11 20
ix. Records for equipment shall be retained by the Subrecipient for a period of six (6) years
from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is
started before the expiration of the six- (6-) year period, the records shall be retained by the
Subrecipient until all litigation, claims, or audit findings involving the records have been
resolved.
b. The Subrecipient shall comply with the Department's Purchase Review Process, which is
incorporated by reference and made part of this Agreement. No reimbursement will be provided
unless the appropriate approval has been received.
c. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory and/or
DHS/FEMA adopted standards to be eligible for purchase using federal award funds.
d. If funding is allocated to support emergency communications activities, the Subrecipient must
ensure that all projects comply with SAFECOM Guidance on Emergency Communications
Grants, located at https://www.cisa.gov/safecom/funding, including provisions on technical
standards that ensure and enhance interoperable communications.
e. Effective August 13, 2020, FEMA recipients and subrecipients, as well as their contractors and
subcontractors, may not obligate or expend any FEMA award funds to:
Procure or obtain any equipment, system, or service that uses covered telecommunications
equipment or services as a substantial or essential component of any system, or as critical
technology of any system;
Enter into, extend, or renew a contract to procure or obtain any equipment, system, or
service that uses covered telecommunications equipment or services as a substantial or
essential component of any system, or as critical technology of any system; or
iii. Enter into, extend, or renew contracts with entities that use covered telecommunications
equipment or services as a substantial or essential component of any system, or as critical
technology as part of any system.
This prohibition regarding certain telecommunications and video surveillance services or
equipment is mandated by section 889 of the John S. McCain National Defense Authorization Act
for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 CFR 200.216, 200.327,
200.471, and Appendix 11 to 2CFR200. Recipients and subrecipients may use DHS/FEMA grant
funding to procure replacement equipment and services impacted by this prohibition, provided
the costs are otherwise consistent with the requirements of the NOFO.
Per subsections 889(f)(2)-(3) of the FY 2019 NDAA, and 2 CFR 200.216, covered
telecommunications equipment or services means:
Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation, (or any subsidiary or affiliate of such entities);
For the purpose of public safety, security of government facilities, physical security
surveillance of critical infrastructure, and other national security purposes, video
surveillance and telecommunications equipment produced by Hytera Communications
Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology
Company (or any subsidiary or affiliate of such entities);
iii. Telecommunications or video surveillance services provided by such entities or using such
equipment; or
iv. Telecommunications or video surveillance equipment or services produced or provided by
an entity that the Secretary of Defense, in consultation with the Director of National
Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be
an entity owned or controlled by, or otherwise connected to, the government of a covered
foreign country.
f. The Subrecipient must pass through equipment and supply management requirements that meet
or exceed the requirements outlined above to any non-federal entity to which the Subrecipient
makes a subaward of federal award funds under this Agreement.
DHS-FEMA-SLCGP-FY22 Page 6 of 40 City of Port Orchard, E26-1 21
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and
Historic Preservation (EHP) Program. EHP program information can be found at
https://www.fema.gov/qrants/guidance-tools/environmental-historic all of which are incorporated
in and made a part of this Agreement.
b. Projects that have historical impacts or the potential to impact the environment, including, but
not limited to, construction of communication towers; modification or renovation of existing
buildings, structures, and facilities; or new construction, including replacement of facilities, must
participate in the DHS/FEMA EHP review process prior to project initiation. Modification of existing
buildings, including minimally invasive improvements such as attaching monitors to interior walls,
and training or exercises occurring outside in areas not considered previously disturbed also
require a DHS/FEMA EHP review before project initiation.
c. The EHP review process involves the submission of a detailed project description that includes
the entire scope of work, including any alternatives that may be under consideration, along with
supporting documentation so FEMA may determine whether the proposed project has the
potential to impact environmental resources and/or historic properties.
d. The Subrecipient agrees that, to receive any federal preparedness funding, all EHP compliance
requirements outlined in applicable guidance must be met. The EHP review process must be
completed and FEMA approval must be received by the Subrecipient before any work is
started for which reimbursement will be later requested. Expenditures for projects started before
completion of the EHP review process and receipt of approval by the Subrecipient may not be
reimbursed.
6. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR 200.317 through 200.327
and as specified in the General Terms and Conditions (Attachment B, A.10).
a. For all contracts expected to exceed the simplified acquisition threshold, per 2CFR200.1, the
Subrecipient must notify the Department. The Department may request pre -procurement
documents, such as request for proposals, invitations for bids and independent cost estimates.
This requirement must be passed on to any non-federal entity to which the Subrecipient makes a
subaward, at which point the Subrecipient will be responsible for reviewing and approving sole
source justifications to any non-federal entity to which Subrecipient makes any award.
b. For all sole source contracts expected to exceed the micro -purchase threshold per 2 CFR 200.1,
the Subrecipient must submit justification to the Department for review and approval. This
requirement must be passed on to any non-federal entity to which the Subrecipient makes a
subaward, at which point the Subrecipient will be responsible for reviewing and approving sole
source justifications to any non-federal entity to which Subrecipient makes any award..
7. SUBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of
the Department's monitoring activities will be to ensure that subrecipients receiving federal pass -
through funds are in compliance with this Agreement, federal and state audit requirements,
federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR
Part 200 Subpart F.
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall
complete and return to the Department an Audit Certification/FFATA form. Reporting
requirements are referenced in section 3.c.
c. Monitoring activities may include, but are not limited to:
i. Review of financial and performance reports;
ii. Monitoring and documenting the completion of Agreement deliverables;
iii. Documentation of phone calls, meetings (e.g., agendas, sign -in sheets, meeting minutes), e -
mails, and correspondence;
DHS-FEMA-SLCGP-FY22 Page 7 of 40 City of Port Orchard, E26-1 22
iv. Review of reimbursement requests and supporting documentation to ensure allowability and
consistency with Agreement Work Plan (Attachments D-1, D-2, D-3), Budget (Attachment E),
and federal requirements;
v. Observation and documentation of Agreement -related activities, such as exercises, training,
events, and equipment demonstrations; and
vi. On -site visits to review equipment records and inventories, to verify source documentation for
reimbursement requests and performance reports, and to verify completion of deliverables.
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above, for
any non-federal entity to which the Subrecipient makes a subaward as a pass -through entity
under this Agreement.
e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be
addressed through a corrective action plan.
8. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition
against discrimination on the basis of national origin, which requires that subrecipients of federal
financial assistance take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services. Providing meaningful access for persons
with LEP may entail providing language assistance services, including oral interpretation and written
translation. Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting
such organizations and entities in understanding their language access obligations. DHS published
the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance
Recipients Regarding Title VI Prohibition against National Origin Discrimination Affecting Limited
English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides
helpful information such as how a recipient can determine the extent of its obligation to provide
language services, selecting language services, and elements of an effective plan on language
assistance for LEP persons. For additional assistance and information regarding language access
obligations, please refer to the DHS Recipient Guidance at https://www.dhs.gov/quidance-published-
help-department-supported-organizations-provide-meaningful-access-people-limited and additional
resources on https://www.lep.gov.
B. SLCGP SPECIFIC REQUIREMENTS
1. The Subrecipient must use SLCGP funds only to perform tasks as described in the Work Plan
(Attachments D) and the Subrecipient's approved application for funding incorporated into this
Agreement.
2. Subrecipients are required to complete the Nationwide Cybersecurity Review (NCSR)
https://www.cisecurity.org/ms-isac/services/ncsr, a free, anonymous, annual self -assessment
designed to measure gaps and capabilities of a SLT's cybersecurity programs by December 1, 2023,
to benchmark and measure progress of improvement in their cybersecurity posture. Completion
should continue annually per the Timeline (Attachment F). For more information, visit Nationwide
Cybersecurity Review (NCSR) (cisecurity.org).
3. Subrecipients are required to participate in free cyber hygiene services, specifically vulnerability
scanning and web application scanning. To register for these services, email
vulnerability(cisa.dhs.gov with the subject line "Requesting Cyber Hygiene Services — SLCGP" to
get started. Indicate in the body of your email that you are requesting this service as part of the
SLCGP. For more information, visit CISA's Cyber Hygiene Information Page.
4. Subrecipients may retain a maximum of up to five percent of the Grant agreement Amount for
management and administration (M&A) activities, directly relating to the management and
administration of SLCGP funds, such as financial management and monitoring.
DHS-FEMA-SLCGP-FY22 Page 8 of 40 City of Port Orchard, E26-1 11 23
C. DHS TERMS AND CONDITIONS
As a subrecipient of 22SLCGP funding, the Subrecipient shall comply with all applicable DHS terms and
conditions of the 22SLCGP Award Letter and its incorporated documents, which are incorporated in and
made a part of this Agreement as Attachment C.
DHS-FEMA-SLCGP-FY22 Page 9 of 40 City of Port Orchard, E26-1 24
Attachment B
Washington Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS)/
Federal Emergency Management Agency (FEMA)
Grants
A.1 DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200
Subpart A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Department" means the Washington Military Department, as a state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lawfully
representing that Department. The Department is a recipient of a federal award directly from a
federal awarding agency and is the pass -through entity making a subaward to a Subrecipient
under this Agreement.
c. "Investment" means the grant application submitted by the Subrecipient describing the project(s)
forwhich federal funding is sought and provided under this this Agreement. Such grant application
is hereby incorporated into this Agreement by reference.
d. "Monitoring Activities" means all administrative, financial, or other review activities that are
conducted to ensure compliance with all state and federal laws, rules, regulations, authorities and
policies.
e. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the
non-federal entity identified on the Face Sheet of this Agreement that has received a subaward
from the Department. However, the definition of "Subrecipient" is the same as in 2 CFR 200.1 for
all other purposes.
A.2 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing
of such goods or services.
A.3 AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA
approval of the Award performance period, followed up with a mutually agreed written amendment, or (2)
written notification from the Department to the Subrecipient to provide additional time for completion of
the Subrecipient's project(s).
A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET
SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part
35.
The Subrecipient must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunication.
A.5 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules, and regulations.
A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency.
DHS-FEMA-SLCGP-FY22 Page 10 of 40 City of Port Orchard, E26-111 25
The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion form located at http://mil.wa.gov/emergency-management-
division/grants/reguiredgrantforms. Any such form completed by the Subrecipient forthis Agreement shall
be incorporated into this Agreement by reference.
Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure
that potential contractors or subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions" include procurement
contracts for goods or services awarded under a non -procurement transaction (e.g., grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to subrecipients for any
amount. With respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or subrecipient or by checking the System
for Award Management (https://sam.gov/SAM/) maintained by the federal government. The Subrecipient
also agrees not to enter into any arrangements or contracts with any party on the Washington State
Department of Labor and Industries' "Debarred Contractor List"
(https://secure.Ini.wa.gov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not
to enter into any agreements or contracts for the purchase of goods and services with any party on the
Department of Enterprise Services' "Debarred Vendor List"
(http://www.des.wa.gov/services/ContractingPurchasing/Business/PagesNendor-Debarment.aspx).
A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into and is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352.
A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48
CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
39.12), State Environmental Policy Act (RCW 43.21 C), Shoreline Management Act of 1971 (RCW 90.58),
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
DHS-FEMA-SLCGP-FY22 Page 11 of 40 City of Port Orchard, E26-1 11 26
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars or policies.
A.9 CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
A.10 CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of
any contracts with contractors or subcontractors that are entered into under the original
agreement award. The procurement process followed shall be in accordance with 2 CFR Part
200.318, General procurement standards, through 200.327, Contract provisions.
As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under
this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold currently set at $250,000, which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and
the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908,
must address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
2) All contracts in excess of $10,000 must address termination for cause and for convenience
by the non-federal entity including the manner by which it will be affected and the basis for
settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part
60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity' (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity," and
implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor."
4) Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction"). In accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-federal entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or Subrecipient must
be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
DHS-FEMA-SLCGP-FY22 Page 12 of 40 City of Port Orchard, E26-111 27
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency.
5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.
3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under
40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the
definition of "funding agreement" under 37 CFR §401.2 (a) and the recipient or Subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that "funding agreement," the recipient or Subrecipient must comply
with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements," and any implementing regulations issued by the awarding agency.
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended —Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non-federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2
CFR 180.220) must not be made to parties listed on the government -wide exclusions in the
System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
9) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352) —Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any federal contract, grant or any other award covered by 31
U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier to tier up to the non-federal award.
10) Procurement of recovered materials — As required by 2 CFR 200.323, a non-federal entity
that is a state agency or agency of a political subdivision of a state and its contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy
DHS-FEMA-SLCGP-FY22 Page 13 of 40 City of Port Orchard, E26-111 28
and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in
data.
13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
14) Retention of all required records for six years after the Subrecipient has made final payments
and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
16) Pursuant to Executive Order 13858 "Strengthening Buy -American Preferences for
Infrastructure Projects," and as appropriate and to the extent consistent with law, the non -
Federal entity should, to the greatest extent practicable under a Federal award, provide a
preference for the purchase, acquisition, or use of goods, products, or materials produced in
the United States, as required in 2 CFR Part 200.322, in every contract, subcontract,
purchase order, or sub -award that is chargeable against federal financial assistance awards.
17) Per 2 C.F.R. § 200.216, prohibitions regarding certain telecommunications and video
surveillance services or equipment are mandated by section 889 of the John S. McCain
National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-
232 (2018).
b. The Department reserves the right to review the Subrecipient's procurement plans and
documents and require the Subrecipient to make changes to bring its plans and documents into
compliance with the requirements of 2 CFR Part 200.317 through 200.327. The Subrecipient
must ensure that its procurement process requires contractors and subcontractors to provide
adequate documentation with sufficient detail to support the costs of the project and to allow both
the Subrecipient and Department to make a determination on eligibility of project costs.
c. All contracting agreements entered into pursuant to this Agreement shall incorporate this
Agreement by reference.
A.11 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
A.12 DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution board to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The board shall
consist of a representative appointed by the Department, a representative appointed by the Subrecipient,
and a third party mutually agreed upon by both parties. The determination of the dispute resolution board
shall be final and binding on the parties hereto. Each party shall bear the cost for its member of the
dispute resolution board and its attorney fees and costs and share equally the cost of the third board
member.
A.13 LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
DHS-FEMA-SLCGP-FY22 Page 14 of 40 City of Port Orchard, E26-111 29
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Department, the state of Washington, and the United States Government and their
authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or the Subrecipient's agents or employees.
Insofar as the funding source, FEMA, is an agency of the Federal government, the following shall apply:
44 CFR 206.9 Non -liability. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the Federal government in carrying out the provisions of the
Stafford Act.
A.14 LIMITATION OF AUTHORITY — AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties' Authorized Signature representatives, except as provided for time extensions in Article
A.3.
Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have
signature authority to sign reimbursement requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
A.15 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Department
may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as
a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
A.16 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
A.17 NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. These requirements include, but are not limited to:
a. Nondiscrimination in Employment: The Subrecipient shall not discriminate against any employee or
applicant for employment because of race, color, sex, sexual orientation, religion, national origin,
creed, marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory,
mental, or physical handicap. This requirement does not apply, however, to a religious corporation,
association, educational institution or society with respect to the employment of individuals of a
particular religion to perform work connected with the carrying on by such corporation, association,
educational institution or society of its activities.
DHS-FEMA-SLCGP-FY22 Page 15 of 40 City of Port Orchard, E26-1 11 30
b. The Subrecipient shall take action to ensure that employees are employed and treated during
employment without discrimination because of their race, color, sex, sexual orientation religion,
national origin, creed, marital status, age, Vietnam era or disabled veteran status, or the presence of
any sensory, mental, or physical handicap. Such action shall include, but not be limited to, the
following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for
training, including apprenticeships and volunteers.
A.18 NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT
(OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless
the Department and its employees and agents from all liability, damages and costs of any nature,
including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Subrecipient to so comply.
A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to defend, indemnify,
and hold the Department, the state of Washington, and the United States government harmless from any
and all causes of action arising from the ownership and operation of the project.
A.21 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.23 PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department's name is mentioned, or language used from
which the connection of the Department's name may, in the Department's judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty -
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA's financial support, by the Assistance Listings Number (formerly CFDA Number), and a statement
that the publication does not constitute an endorsement by FEMA or reflect FEMA's views.
A.24 RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event
the Department is required to institute legal proceedings to enforce the recapture provision, the
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Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
A.25 RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expenditures in the performance of this Agreement (the "records").
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement.
c. The records shall be made available by the Subrecipient for such inspection and audit, together
with suitable space for such purpose, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three (3) years,
the more stringent State requirement of six (6) years must be followed.
A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan
(project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to
any third party, other than as is expressly set out in this Agreement.
The responsibility for the design, development, construction, implementation, operation and maintenance
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party related in any way to the project.
Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species
Act, and all other environmental laws, regulations, and executive orders.
The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense
and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or maintenance of a project.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application
to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS)
The Subrecipient shall comply with and include the following audit requirements in any subawards.
Non-federal entities, as Subrecipients of a federal award, that expend $750,000 or more in one fiscal
year of federal funds from all sources, direct and indirect, are required to have a single or a program -
specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend
less than $750,000 a year in federal awards are exempt from federal audit requirements for that year,
except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity"
means a state, local government, Indian tribe, institution of higher education, or nonprofit organization
that carries out a federal award as a recipient or subrecipient.
DHS-FEMA-SLCGP-FY22 Page 17 of 40 City of Port Orchard, E26-1 11 32
Subrecipients that are required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office,
a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the
audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425.
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible
for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any
unresolved management findings and disallowed or questioned costs shall be included with the audit
report. The Subrecipient must respond to Department requests for information or corrective action
concerning audit issues or findings within 30 days of the date of request. The Department reserves the
right to recover from the Subrecipient all disallowed costs resulting from the audit.
After the single audit has been completed, and if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its Corrective Action Plan to the Department at the following address no
later than nine (9) months after the end of the Subrecipient's fiscal year(s):
Contracts Office
Washington Military Department
Finance Division, Building #1 TA -20
Camp Murray, WA 98430-5032
OR
Contracts.Officeamil.wa.aov
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established.
Conducting a single or program -specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result
in one or more of the following actions in the Department's sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
A.29 SUBRECIPIENT NOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Department in any manner whatsoever. The Subrecipient will not be presented as nor
claim to be an officer or employee of the Department or of the State of Washington by reason hereof, nor
will the Subrecipient make any claim, demand, or application to or for any right, privilege or benefit
applicable to an officer or employee of the Department or of the State of Washington, including, but not
limited to, Workers' Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW; OFM Reg. 4.3.1.1.8.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the State of Washington in their own right.
If the Subrecipient is an individual currently employed by a Washington State agency, the Department
shall obtain proper approval from the employing agency or institution before entering into this contract.
A statement of "no conflict of interest" shall be submitted to the Department.
A.30 TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain
in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
DHS-FEMA-SLCGP-FY22 Page 18 of 40 City of Port Orchard, E26-1 11 33
A.31 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business
days after emailing notice to the Subrecipient. Upon notice of termination for convenience, the
Department reserves the right to suspend all or part of the Agreement, withhold further payments, or
prohibit the Subrecipient from incurring additional obligations of funds. In the event of termination, the
Subrecipient shall be liable for all damages as authorized by law. The rights and remedies of the
Department provided for in this section shall not be exclusive and are in addition to any other rights and
remedies provided by law.
A.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Department may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce
its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such
funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten (10)
business days prior to termination.
A.33 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient's liability for damages or otherwise affect any other
remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such corrective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole or in part.
In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
If it is determined that the Subrecipient: (1) was not in default or material breach, or (2) failure to perform
was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a
termination for convenience.
A.34 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
DHS-FEMA-SLCGP-FY22 Page 19 of 40 City of Port Orchard, E26-1 11 34
delivered to and accepted by the Department prior to the effective date of Agreement termination, the
amount agreed upon by the Subrecipient and the Department for (i) completed work and services and/or
equipment or supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the
Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability.
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the
work under the Agreement as is not terminated;
c. Assign to the Department, in the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
A.35 MINORITY AND WOMEN -OWNED BUSINESS ENTERPRISES
In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW, the State of
Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority
and Women's Business Enterprises (OMWBE). To the extent possible, the Subrecipient will solicit and
encourage minority -owned and women -owned business enterprises who are certified by the OMWBE
under the state of Washington certification program to apply and compete for work under this contract.
Voluntary numerical MWBE participation goals have been established and are indicated herein: Minority
Business Enterprises: (MBE's): 10% and Woman's Business Enterprises (WBE's): 6%.
A.36 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laws of the state of Washington. Venue of any suit between the parties arising
out of this Agreement shall be the Superior Court of Thurston County, Washington. The Subrecipient, by
execution of this Agreement, acknowledges the jurisdiction of the courts of the state of Washington.
A.37 WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
DHS-FEMA-SLCGP-FY22 Page 20 of 40 City of Port Orchard, E26-1 11 35
Attachment C
22SLCGP Award Letter
EMW-2022-CY-00017
U.S. Department of Homeland Security
Washington, D.C. 20472
Bret Daugherty
Washington Military Department
Building 20
Camp Murray, WA 98430 - 5122
Re: Grant No.EMW-2022-CY-00017
Dear Bret Daugherty:
Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under
the Fiscal Year (FY) 2022 State and Local Cybersecurity Grant Program has been approved in the amount of $3,666,530.00.
As a condition of this award, you are required to contribute a cost match in the amount of $407,393.00 of non -Federal funds,
or 10 percent of the total approved project costs of $4,073,923.00.
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By
accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your
award:
• Agreement Articles (attached to this Award Letter)
• Obligating Document (attached to this Award Letter)
• FY 2022 State and Local Cybersecurity Grant Program Notice of Funding Opportunity
• Information Bulletin 479: Updated Fiscal Year 2022 State and Local Cybersecurity Grant Program Allocation Amounts
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
In order to establish acceptance of the award and its terms, please follow these instructions:
Step 1: Please log in to the ND Grants system at https:flportal.fema.gov.
Step 2: After logging in, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select the
Application sub -menu, and then click the link for "Award Offer Review" tasks. This link will navigate you to Award Packages
that are pending review.
Step 3: Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the award. Please
save or print the Award Package for your records.
System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular,
your organization's name, address, Unique Entity Identifier (UEI) number, FIN and banking information. Please ensure that
the UEI number used in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the
information provided in the SAM; therefore, it is imperative that the information is correct. The System for Award Management
is located at http://www.sam.aov.
If you have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS)
know as soon as possible. This will help us to make the necessary updates and avoid any interruptions in the payment
process.
PAMELA SUSAN WILLIAMS
DHS-FEMA-SLCGP-FY22 Page 21 of 40 City of Port Orchard, E26-1 11 36
Agreement Articles
Thu Dec 01 00:00:00 UTC 2022
U.S. Department of Homeland Security
Washington, D.C. 20472
AGREEMENT ARTICLES
State and Local Cybersecurity Grant Program
GRANTEE: Washington Military Department
PROGRAM: State and Local Cybersecurity Grant
Program
AGREEMENT NUMBER: EMW-2022-CY-0001 7-S01
TABLE OF CONTENTS
Article I
Summary Description of Award
Article II
SLCGP Performance Goal
Article III
Cybersecurity Plan Pending Submission and Approval
Article IV
Committee Membership List Pending Submission or Approval
Article V
DHS Standard Terms and Conditions Generally
Article VI
Assurances, Administrative Requirements, Cost Principles,
Representations and Certifications
Article VII
General Acknowledgements and Assurances
Article VIII
Acknowledgement of Federal Funding from DHS
Article IX
Activities Conducted Abroad
Article X
Age Discrimination Act of 1975
Article XI
Americans with Disabilities Act of 1990
Article XII
Best Practices for Collection and Use of Personally
Identifiable Information
Article XIII
Civil Rights Act of 1964 - Title VI
Article XIV
Civil Rights Act of 1968
Article XV
Copyright
Article XVI
Debarment and Suspension
DHS-FEMA-SLCGP-FY22 Page 22 of 40 City of Port Orchard, E26-111 37
Article XVII
Article XVIII
Article XIX
Article XX
Article XXI
Article XXII
Article XXIII
Article XXIV
Article XXV
Article XXVI
Article XXVII
Article XXVIII
I
Article XXIX
Article XXX
Article XXXI
Article XXXII
Article )XXIII
Article XXXIV
Article XXXV
Article XXXVI
Article XXXVII
Article XXXVIII
Drug -Free Workplace Regulations
Duplication of Benefits
Education Amendments of 1972 (Equal Opportunity in
Education Act) - Title IX
Energy Policy and Conservation Act
False Claims Act and Program Fraud Civil Remedies
Federal Debt Status
Federal Leadership on Reducing Text Messaging while
Driving
Fly America Act of 1974
Hotel and Motel Fire Safety Act of 1990
John S. McCain National Defense Authorization Act of Fiscal
Year 2019
Limited English Proficiency (Civil Rights Act of 1964 - Title VI)
Lobbying Prohibitions
National Environmental Policy Act
Nondiscrimination in Matters Pertaining to Faith -Based
Organizations
Non -Supplanting Requirement
Notice of Funding Opportunity Requirements
Patents and Intellectual Property Rights
Procurement of Recovered Materials
Rehabilitation Act of 1973
Reporting of Matters Related to Recipient Integrity and
Performance
Reporting Subawards and Executive Compensation
Required Use of American Iron, Steel, Manufactured
Products, and Construction Materials
DHS-FEMA-SLCGP-FY22 Page 23 of 40 City of Port Orchard, E26-1 11 38
Article XXXIX
Article XL
Article XLI
Article XLII
Article XLIII
Article XLIV
Article XLV
Article XLVI
Article XLVI I
Article XLVIII
Article XLIX
Article L
Article LI
Article I - Summary Description of Award
SAFECOM
Terrorist Financing
Trafficking Victims Protection Act of 2000 (TVPA)
Universal Identifier and System of Award Management
USA PATRIOT Act of 2001
Use of DHS Seal, Logo and Flags
Whistleblower Protection Act
Environmental Planning and Historic Preservation (EHP)
Review
Applicability of DHS Standard Terms and Conditions to
Tribes
Acceptance of Post Award Changes
Disposition of Equipment Acquired Under the Federal Award
Prior Approval for Modification of Approved Budget
Indirect Cost Rate
The purpose of the Fiscal Year 2022 State and Local Cybersecurity Grant Program (SLCGP) is to assist state, local, and
territorial (SLT) governments with managing and reducing systemic cyber risk. Through funding from the Infrastructure
Investment and Jobs Act, also known as the Bipartisan Infrastructure Law, the SLCGP enables DHS to make targeted
cybersecurity investments in SLT government agencies, thus improving the security of critical infrastructure and improving
the resilience of the services SLT governments provide their community. This SLCGP award provides funding in the amount
of: $3,666,530 for the state of Washington. Of this amount, up to $183,326 can be retained by the State Administrative Agency
(SAA) for management and administrative expenses, and a total of $407,393 is the required cost share.
The terms of the approved Investment Justification(s) and Budget Detail Worksheet(s) submitted by the recipient are
incorporated into the terms of this Federal award, subject to the additional description and limitations stated in this Agreement
Article and the limitations stated in subsequent reviews by FEMA and CISA of the award budget. Post -award documents
uploaded into ND Grants for this award are also incorporated into the terms and conditions of this award, subject to any
limitations stated in subsequent approvals by FEMA and CISA of changes to the award. Investments not listed in this
Agreement Article are not approved for funding under this award.
Article II - SLCGP Performance Goal
In addition to the Performance Progress Report (PPR) submission requirements due January 30, outlined in NOFO Appendix
A-11, recipients must demonstrate how the grant -funded projects address the capability gaps identified in their Cybersecurity
Plan or other relevant documentation or sustains existing capabilities per the CISA-approved Investment Justification. The
capability gap reduction or capability sustainment must be addressed in the PPR, Section 10. Performance Narrative.
Article III - Cybersecurity Plan Pending Submission and Approval
DHS-FEMA-SLCGP-FY22 Page 24 of 40 City of Port Orchard, E26-1 11 39
FEMA has placed a funding hold on $3,486,554 in the FEMA financial systems. The recipient is prohibited from obligating,
expending, or drawing down these funds.
To release this hold, the recipient is required to submit a Cybersecurity Plan for approval by CISA. Please contact CISA at
SLCGPInfo@cisa.dhs.gov to receive further guidance on the steps required for Cybersecurity Plan approval.
If you have questions about this funding hold or believe it was placed in error, please contact your FEMA GPD Headquarters
Preparedness Officer, Essence Cleveland at Essence.Cleveland@fema.dhs.gov.
Article IV - Committee Membership List Pending Submission or Approval
FEMA has placed a funding hold on this award, and the amount of $3,486,554 is on hold in the FEMA financial systems. The
recipient is prohibited from obligating, expending, or drawing down funds until the Committee Membership List is submitted
and approved.
To release this hold, the recipient is required to submit the Committee Membership List, and receive approval of the
Membership List from CISA. Please contact CISA at SLCGPInfo@cisa.dhs.gov to receive further guidance on the steps
required to release this hold.
If you have questions about this funding hold or believe it was placed in error, please contact your FEMA GPD Headquarters
Preparedness Officer, Essence Cleveland at Essence.Cleveland@fema.dhs.gov.
Article V - DHS Standard Terms and Conditions Generally
The Fiscal Year (FY) 2022 DHS Standard Terms and Conditions apply to all new federal financial assistance awards funded
in FY 2022. These terms and conditions flow down to subrecipients unless an award term or condition specifically indicates
otherwise. The United States has the right to seek judicial enforcement of these obligations.
All legislation and digital resources are referenced with no digital links. The FY 2022 DHS Standard Terms and Conditions will
be housed on dhs.gov at www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions.
Article VI - Assurances, Administrative Requirements, Cost Principles, Representations and Certifications
I. DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form
424B Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as
applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance
office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as
instructed by the awarding agency.
II. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations
(C.F.R.) Part 200 and adopted by DHS at 2 C.F.R. Part 3002.
III. By accepting this agreement,recipients,andtheirexecutives,as defined in 2 C.F.R.sectionl70.315, certifythat their policies
are in accordance with OMB's guidance located at 2 C.F.R. Part 200, all applicable federal laws, and relevant Executive
guidance.
Article VII - General Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable
provisions governing DHS access to records, accounts, documents, information, facilities, and staff.
I. Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted by DHS.
II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information
related to the federal financial assistance award and permit access to facilities or personnel.
III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports.
IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law,
or detailed in program guidance.
DHS-FEMA-SLCGP-FY22 Page 25 of 40 City of Port Orchard, E26-1 11 40
V. Recipients (as defined in 2 C.F.R. Part 200 and including recipients acting as pass -through entities) of federal financial
assistance from DHS or one of its awarding component agencies must complete the DHS Civil Rights Evaluation Tool
within thirty (30) days of receipt of the Notice of Award for the first award under which this term applies. Recipients of
multiple awards of DHS financial assistance should only submit one completed tool for their organization, not per award.
After the initial submission, recipients are required to complete the tool once every two (2) years if they have an active
award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to
CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained
in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The
evaluation tool can be found at https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool.
The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient
identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to
CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30 -day deadline.
Article VIII - Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid
invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
Article IX - Activities Conducted Abroad
Recipients must ensure that project activities performed outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.
Article X - Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law 94-135 (1975) (codified as
amended at Title 42, U.S. Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or
activity receiving federal financial assistance.
Article XI - Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. 101-336
(1990) (codified as amended at 42 U.S.C. sections 12101 - 12213), which prohibits recipients from discriminating on the basis
of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and
certain testing entities.
Article XII - Best Practices for Collection and Use of Personally Identifiable Information
Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that
describes standards on the usage and maintenance of the PII they collect. DHS defines PII as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual.
Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources
respectively.
Article XIII - Civil Rights Act of 1964 - Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C.
section 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin,
be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R.
Part 7.
Article XIV - Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. 90-284, as amended through Pub. L. 113-4,
which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of
services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see
42 U.S.C. section 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R.
Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more
dwelling units - i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and
DHS-FEMA-SLCGP-FY22 Page 26 of 40 City of Port Orchard, E26-1 41
ground -floor units in buildings without elevators) - be designed and constructed with certain accessible features. (See 24
C.F.R. Part 100, Subpart D.)
Article XV - Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S.
Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.
Article XVI - Debarment and Suspension
Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.)
12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3002. These regulations restrict
federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise
excluded from or ineligible for participation in federal assistance programs or activities.
Article XVII - Drug -Free Workplace Regulations
Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2
C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug -Free
Workplace Act of 1988 (41 U.S.C. sections 8101-8106).
Article XVIII - Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C. F. R. Part 200, Subpart E may not
be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by
federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these
prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations, or the federal financial assistance award terms and conditions.
Article XIX - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX
Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. 92-318 (1972)
(codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis
of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational
program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and
44 C.F.R. Part 19.
Article XX - Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94- 163 (1975) (codified as
amended at 42 U.S.C. section 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state
energy conservation plan issued in compliance with this Act.
Article XXI - False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729- 3733, which prohibit the
submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. sections 3801-3812, which
details the administrative remedies for false claims and statements made.)
Article XXII - Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include
delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.)
Article XXIII - Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513,
including conducting initiatives described in Section 3(a) of the Order when on official government business or when
performing any work for or on behalf of the Federal Government.
Article XXIV - Fly America Act of 1974
DHS-FEMA-SLCGP-FY22 Page 27 of 40 City of Port Orchard, E26-1 42
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C.) for
international air transportation of people and property to the extent that such service is available, in accordance with the
International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. section 40118, and the interpretative
guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General
Decision B-1 38942.
Article XXV - Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal
funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15
U.S.C. section 2225a.
Article XXVI -John S. McCain National Defense Authorization Act of Fiscal Year 2019
Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of
the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and
2 C.F.R. sections 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute
- as it applies to DHS recipients, subrecipients, and their contractors and subcontractors - prohibits obligating or expending
federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for
national security reasons.
Article XXVII - Limited English Proficiency (Civil Rights Act of 1964 - Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. section 2000d et seq.) prohibition against
discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable
steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For
additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance:
https://www. dhs. gov/gui da nce-publ ished-he I p-departme nt-suppo rted-orga nizatio ns-provide-mea ni ngful-access-people-I i mited
and additional resources on http://www.lep.gov.
Article XXVIII - Lobbying Prohibitions
Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial
assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with any federal action related to a federal award or contract, including any extension, continuation,
renewal, amendment, or modification.
Article XXIX - National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act of 1969, (NEPA) Pub. L. 91-190
(1970) (codified as amended at 42 U.S.C. section 4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations
for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their
authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future
generations of Americans.
Article XXX - Nondiscrimination in Matters Pertaining to Faith -Based Organizations
It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or
supported by DHS or its component agencies, enabling those organizations to participate in providing important social
services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R.
Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in
individual DHS programs.
Article XXXI - Non -Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure
that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal
sources.
Article XXXII - Notice of Funding Opportunity Requirements
DHS-FEMA-SLCGP-FY22 Page 28 of 40 City of Port Orchard, E26-1 11 43
All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this
program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such
requirements set forth in the program NOFO.
Article XXXIII - Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq, unless otherwise provided by law. Recipients are
subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents
resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. section 401.14.
Article XXXIV - Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act,
Pub. L. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. section 6962.)
The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection
Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition.
Article XXXV - Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112 (1973) (codified
as amended at 29 U.S.C. section 794), which provides that no otherwise qualified handicapped individuals in the United
States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving federal financial assistance.
Article XXXVI - Reporting of Matters Related to Recipient Integrity and Performance
General Reporting Requirements:
If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding
agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the
recipients must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient
Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by
reference in the award terms and conditions.
Article XXXVII - Reporting Subawards and Executive Compensation
Reporting of first tier subawards:
Recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards
and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference
in the award terms and conditions.
Article XXXVIII - Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
Recipients and subrecipients must comply with the Build America, Buy America Act (BABAA), which was enacted as part
of the Infrastructure Investment and Jobs Act Sections 70901-70927, Pub. L. No. 117-58 (2021); and Executive Order
14005, Ensuring the Future is Made in All of America by All of America's Workers. See also Office of Management and
Budget (OMB), Memorandum M-22-11, Initial Implementation Guidance on Application of Buy America Preference in Federal
Financial Assistance Programs for Infrastructure.
Recipients and subrecipients of federal financial assistance programs for infrastructure are hereby notified that none of the
funds provided under this award may be used for a project for infrastructure unless:
(1) all iron and steel used in the project are produced in the United States --this means all manufacturing processes, from the
initial melting stage through the application of coatings, occurred in the United States;
(2) all manufactured products used in the project are produced in the United States --this means the manufactured product was
manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or
manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product,
unless another standard for determining the minimum amount of domestic content of the manufactured product has been
established under applicable law or regulation; and
DHS-FEMA-SLCGP-FY22 Page 29 of 40 City of Port Orchard, E26-1 11 44
(3) all construction materials are manufactured in the United States --this means that all manufacturing processes for the
construction material occurred in the United States.
The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or
affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding,
brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America
preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are
used at or within the finished infrastructure project, but are not an integral part of the structure or permanently affixed to the
infrastructure project.
Waivers
When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements
(a) When the federal agency has made a determination that one of the following exceptions applies, the awarding official may
waive the application of the domestic content procurement preference in any case in which the agency determines that:
(1) applying the domestic content procurement preference would be inconsistent with the public interest;
(2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in
sufficient and reasonably available quantities or of a satisfactory quality; or
(3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase
the cost of the overall project by more than 25 percent.
A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide
instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to
public comment periods of no less than 15 days and must be reviewed by the OMB Made in America Office.
There may be instances where an award qualifies, in whole or in part, for an existing waiver described. For awards by the
Federal Emergency Management Agency (FEMA), existing waivers are available and the waiver process is described at
"Buy America" Preference in FEMA Financial Assistance Programs for Infrastructure I FEMA.gov. For awards by other DHS
components, please contact the applicable DHS FAO.
To see whether a particular DHS federal financial assistance program is considered an infrastructure program and thus
required to include a Buy America preference, please either contact the applicable DHS FAO, or for FEMA awards, please
see Proarams and Definitions: Build America. Buy America Act I FEMA.aov.
Article XXXIX - SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide emergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable communications.
Article XL - Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and
support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance
with the Order and laws.
Article XLI - Trafficking Victims Protection Act of 2000 (TVPA)
Trafficking in Persons:
Recipients must comply with the requirements of the government -wide financial assistance award term which implements
Section 106 (g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. section 7104. The
award term is located at 2 C.F.R. section 175.15, the full text of which is incorporated here by reference.
Article XLII - Universal Identifier and System of Award Management
Requirements for System for Award Management and Unique Entity Identifier Recipients are required to comply with the
requirements set forth in the government -wide financial assistance award term regarding the System for Award Management
and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by
reference.
DHS-FEMA-SLCGP-FY22 Page 30 of 40 City of Port Orchard, E26-1 11 45
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Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate
Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. sections
175-175c.
Article XLIV - Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags
or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of
flags or likenesses of Coast Guard officials.
Article XLV - Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.C section 2409,
41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310.
Article XLVI - Environmental Planning and Historic Preservation (EHP) Review
DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject
to the FEMA EHP review process. This review does not address all federal, state, and local requirements. Acceptance of
federal funding requires the recipient to comply with all federal, state, and local laws.
DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/
FEMA grant funds, through its EHP review process, as mandated by the National Environmental Policy Act; National Historic
Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and any other applicable laws and
executive orders. In order to initiate EHP review of your project(s), you must submit a detailed project description along with
supporting documentation. The EHP review process must be completed before funds are released to carry out the proposed
project; otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders,
regulations, and policies.
If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential
archeological resources are discovered the applicant will immediately cease work in that area and notify the pass -through
entity, if applicable, and DHS/FEMA.
Article XLVII - Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down
to subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there
is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence
to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant
documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does
not already exist.
Article XLVIII - Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made, including
changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once
notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the
award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@fema.dhs.gov if you have any
questions.
Article XLIX - Disposition of Equipment Acquired Under the Federal Award
For purposes of original or replacement equipment acquired under this award by a non -state recipient or non -state
subrecipients, when that equipment is no longer needed for the original project or program or for other activities currently or
previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition
of the equipment pursuant to 2 C.F.R. section 200.313. State recipients and state subrecipients must follow the disposition
requirements in accordance with state laws and procedures.
Article L - Prior Approval for Modification of Approved Budget
DHS-FEMA-SLCGP-FY22 Page 31 of 40 City of Port Orchard, E26-1 11 46
Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA
where required by 2 C.F.R. section 200.308.
For purposes of non -construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R.
section 200.308(f) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore,
for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently
$250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written
approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of
the total budget FEMA last approved.
For purposes of awards that support both construction and non -construction work, FEMA is utilizing its discretion under 2
C.F.R. section 200.308(h)(5) to require the recipient to obtain prior written approval from FEMA before making any fund or
budget transfers between the two types of work.
You must report any deviations from your FEMA approved budget in the first Federal Financial Report (SF -425) you submit
following any budget deviation, regardless of whether the budget deviation requires prior written approval.
Article LI - Indirect Cost Rate
2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the federal award. If
applicable, the indirect cost rate for this award is stated in the budget documents or other materials approved by FEMA and
included in the award file.
BUDGET COST CATEGORIES
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Construction
Indirect Charges
Other
$165,066.00
$62,724.00
$10,210.00
$0.00
$946.00
$3,806,028.00
$0.00
$28,949.00
$0.00
DHS-FEMA-SLCGP-FY22 Page 32 of 40 City of Port Orchard, E26-1 11 47
Obligating Document for Award/Amendment
Ia. AGREEMENT NO. 2. AMENDMENT NO. 3. 4. TYPE OF ACTION 5. CONTROL NO.
EMW-2022-CY-00017-SOI *** RECIPIENT AWARD WX00743N2023T
NO.
916001095G
6. RECIPIENT NAME AND
ADDRESS
Washington Military
Department
Building 20
Camp Murray, WA, 98430 -
5122
7. ISSUING FEMA OFFICE AND
ADDRESS
FEMA-GPD
400 C Street, SW, 3rd floor
Washington, DC 20472-3645
POC: 866-927-5646
8. PAYMENT OFFICE AND ADDRESS
FEMA Finance Center
430 Market Street
Winchester, VA 22603
9. NAME OF RECIPIENT
PHONE NO. 10. NAME OF FEMA PROJECT COORDINATOR
PROJECT OFFICER
2535127121 Central Scheduling and Information Desk
Sierra Wardell
Phone: 800-368-6498
Email: Askcsid@dhs.gov
11. EFFECTIVE DATE OF
12. 13. ASSISTANCE ARRANGEMENT
14. PERFORMANCE PERIOD
THIS ACTION
METHOD Cost Reimbursement
From: To:
12/21/2022
OF
12/01/2022 11/30/2026
PAYMENT
Budget Period
PARS
12/01/2022 11/30/2026
1 5. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM CFDA NO.
ACCOUNTING DATA PRIOR AMOUNT
CURRENT CUMULATIVE NON -
NAME
(ACCS CODE) TOTAL AWARDED
TOTAL FEDERAL COMMITMENT
ACRONYM
XXXX-XXX-XXXXXX- AWARD THIS
AWARD
XXXXX-XXXX-XXXX-X ACTION
+ OR (-)
State and Local 97.137 2023-IF-PA11-P410- -4101-D $0.00 $3,666,530.00 $3,666,530.00 See Totals
Cybersecurity
Grant Program
$0.00 $3,666,530.00 $3,666,530.00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N/A
$407,393.00
16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS
DOCUMENT TO FEMA (See Block 7 for address)
State and Local Cybersecurity Grant Program recipients are not required to sign and return copies of this document. However, recipients
should print and keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
Sierra Wardell, Preparedness Grants Section Section Supervisor
18. FEMA SIGNATORY OFFICIAL (Name and Title)
PAMELA SUSAN WILLIAMS,
DATE
Thu Dec 22 16:08:53 UTC
2022
DATE
Wed Dec 21 20:58:37 UTC
2022
DHS-FEMA-SLCGP-FY22 Page 33 of 40 City of Port Orchard, E26-1 11 48
Attachment D
WORK PLAN
FY 2022 State and Local Cybersecurity Grant Program
PROJECT #1 TITLE Shielding City Data: Secure Enterprise Password Management for Port Orchard
PROJECT DESCRIPTION
The City of Port Orchard is undertaking a crucial project to bolster its cybersecurity posture and streamline its digital
operations through the implementation and widespread adoption of an enterprise password management (EPM)
software product. This initiative aims to centralize the management of all City employee passwords, sensitive
credentials, and access keys in a secure, encrypted repository. At a high level, the project involves selecting a suitable
EPM solution, integrating it with existing IT infrastructure, migrating current password data, and comprehensively
training all City staff on its effective and secure use. The ultimate goal is to eliminate the risks associated with weak,
reused, or manually managed passwords, enhance compliance with data security regulations, and significantly
improve the efficiency of IT administration by providing a powerful and user-friendly system for managing digital
identities across the entire organization.
GAP BEING ADDRESSED
The enterprise password management (EPM) project for the City of Port Orchard primarily addresses the critical gap
in inconsistent, insecure, and inefficient password management practices across the organization.
IMPACT
The Enterprise Password Management (EPM) project for the City of Port Orchard will have a profound and lasting
impact on its cybersecurity posture, operational efficiency, and regulatory compliance.
Immediate and Long -Term Impact of the Project:
Enhanced Cybersecurity Posture:
Reduced Risk of Breaches: This is the most significant impact. By enforcing strong, unique passwords across all City
accounts and securely storing them, the project dramatically reduces the risk of common attack vectors like credential
stuffing, brute -force attacks, and phishing success where users might reuse compromised personal passwords for
work accounts.
Improved Incident Response: In the event of a security incident, the centralized nature of the EPM will allow IT to
quickly identify and revoke compromised credentials across the entire organization, drastically reducing the impact
and spread of a breach.
Greater Visibility: The EPM provides comprehensive audit trails of password access and usage, offering IT and security
teams unprecedented visibility into who accessed what credentials, when, and from where. This is crucial for forensic
investigations and proactive threat hunting.
Secure Sharing: Eliminates the risky practice of sharing passwords via insecure methods (e.g., sticky notes,
unencrypted spreadsheets, chat messages), ensuring that shared accounts and critical system credentials are
exchanged securely and audibly.
Increased Operational Efficiency:
Reduced IT Help Desk Burden: Fewer password reset requests mean IT staff can dedicate more time to strategic
initiatives rather than reactive support, leading to cost savings and improved service delivery.
Streamlined Onboarding/Offboarding: Granting and revoking access to systems for new or departing employees
becomes significantly faster and more secure, as all credentials are managed from a central location.
Employee Productivity: Employees spend less time struggling with forgotten passwords or navigating complex login
procedures, allowing them to focus on their core responsibilities. Auto -fill features further enhance this.
Improved Regulatory Compliance:
Many data privacy and security regulations (e.g., those governing sensitive citizen data) mandate strong access
DHS-FEMA-SLCGP-FY22 Page 34 of 40 City of Port Orchard, E26-1 11 49
controls and audit capabilities. The EPM provides the necessary tools and logs to demonstrate compliance with these
requirements, mitigating the risk of fines and reputational damage.
How the Proposed Project Will Continue to Add Value and/or Improvement in the Future:
The value of an EPM solution is not a one-time benefit; it's a foundational capability that continuously adapts and
expands:
Continuous Password Health Monitoring: The EPM will continually monitor the "health" of passwords (e.g.,
complexity, uniqueness, age) and can alert administrators to weak or reused passwords, driving ongoing improvement
in credential strength.
Automated Password Rotation: For highly sensitive accounts (e.g., privileged admin accounts, service accounts),
future enhancements can include automated, policy -driven password rotation, further reducing the risk of static,
long-lived credentials being compromised.
Expansion to Non -Human Identities: Beyond user accounts, EPM solutions can expand to manage other "secrets" such
as API keys, SSH keys, database credentials, and application secrets, ensuring a holistic approach to securing all digital
access. This is particularly valuable as the City potentially adopts more cloud services or develops custom applications.
Integration with Future Security Tools: The EPM will serve as a central identity hub, making it easier to integrate with
future security tools such as advanced Security Information and Event Management (SIEM) systems for more
sophisticated analytics, or Privileged Access Management (PAM) solutions for even stricter control over high -risk
accounts.
Adaptation to Evolving Threats: As new cyber threats emerge (e.g., quantum computing potentially breaking current
encryption), EPM providers continuously update their software to incorporate the latest security protocols and best
practices, ensuring the City remains protected.
Enhanced User Experience (Password less Future): Many EPM solutions are evolving towards password less
authentication. Future improvements could involve integrating with biometric or FIDO2-based authentication, further
simplifying user access while maintaining or enhancing security. This will reduce "password fatigue" entirely.
Support for Remote Work and Cloud Adoption: The centralized, accessible nature of an EPM solution inherently
supports a flexible work environment and secure access to cloud -based applications, which are increasingly common
for modern organizations.
Future Improvements and Investments Planned:
While specific plans will evolve, likely future improvements and investments include:
Rollout of Privileged Access Management (PAM) Modules: If the initial EPM focuses on standard user and shared
account passwords, a logical next step would be to invest in PAM modules offered by the same vendor or a
specialized PAM solution. This provides granular control, session recording, and just -in -time access for administrative
accounts.
Expansion to DevOps/Application Secrets Management: As the City potentially grows its software development
capabilities or uses more cloud -native applications, managing secrets embedded in code or configuration files will
become critical. EPM solutions often offer modules for this.
Advanced Analytics and Reporting: Leveraging the data collected by the EPM for more sophisticated security analytics,
perhaps integrating with existing Business Intelligence (BI) tools for custom dashboards specific to the City's risk
profile.
Regular Security Audits and Health Checks: Ongoing external audits to ensure the EPM solution is being optimally
utilized and configured to meet evolving threat landscapes and compliance requirements.
Ongoing Funding Support Needed After Grant Funding:
After the initial grant funding is applied, ongoing funding support will be critical to sustain the value and continue the
improvements derived from the EPM project. This typically includes:
DHS-FEMA-SLCGP-FY22 Page 35 of 40 City of Port Orchard, E26-1 11 50
Software Licensing and Maintenance: This is the most significant ongoing cost. EPM solutions are typically
subscription -based (per user or per feature set) and require annual renewal to maintain access to the software,
updates, patches, and vendor support. This should be a line item in the annual IT operational budget.
System Administration and Support: Dedicated IT staff time will be required for ongoing administration, user
management, policy enforcement, troubleshooting, and integration maintenance. This can be a full-time equivalent
(FT[) or a portion of existing IT staff responsibilities.
Training and Awareness: Regular refresher training for existing employees and comprehensive onboarding training for
new hires on EPM usage and cybersecurity best practices. This requires allocation for training resources, materials,
and potentially external trainers.
Hardware/Infrastructure (if on -premise): If any components of the EPM solution are hosted on -premise, ongoing
funding for hardware maintenance, power, cooling, and potential upgrades will be necessary. For cloud -based EPM,
this is typically absorbed into the licensing cost.
Professional Services (as needed): Occasional need for external professional services for advanced configurations, new
integrations, or specialized security assessments related to the EPM.
The City of Port Orchard must integrate these ongoing costs into its regular operating budget to ensure the EPM
solution remains effective, secure, and continues to be a cornerstone of its cybersecurity strategy. The initial grant
provides the critical jumpstart, but sustained investment is paramount for long-term success and continuous value.
OUTCOME
Upon completion, the Enterprise Password Management (EPM) project for the City of Port Orchard will deliver a
transformed security landscape, impacting various stakeholders and demonstrably reducing cybersecurity risk and
increasing resilience.
Outcome When Project is Complete:
The City of Port Orchard will have a fully operational and integrated enterprise password management system that is
the authoritative source for all employee, system, and privileged account credentials. This includes:
Centralized Secure Credential Repository: All City passwords, API keys, SSH keys, and other digital secrets will be
migrated from disparate, insecure locations (spreadsheets, sticky notes, individual memories) into a highly encrypted,
centrally managed EPM vault.
Enforced Strong Password Policies: The EPM will enforce City-wide policies for password complexity, length, and
uniqueness, preventing the use of weak or reused passwords.
Automated Credential Lifecycle Management: Processes for password creation, rotation (where applicable), and
revocation will be automated, significantly reducing manual effort and human error.
Comprehensive Audit Trails: Detailed logs of all credential access, changes, and sharing activities will be generated
and available for auditing and forensic analysis.
Universal Employee Training & Adoption: All City employees will be trained on the secure use of the EPM system,
understanding its benefits and their role in maintaining cybersecurity.
Integration with Existing Security Stack: Seamless integration with the existing Multi -Factor Authentication (MFA) and
Managed Detection and Response (MDR) solutions, allowing for a cohesive security defense.
Specific Impacts to Stakeholders:
City Employees (All Departments):
Increased Productivity:
Quantifiable: Estimated 25% reduction in time spent on password -related issues (e.g., forgotten passwords, manual
password changes, searching for shared credentials). This translates to hours saved per employee per week, allowing
them to focus on core job functions.
DHS-FEMA-SLCGP-FY22 Page 36 of 40 City of Port Orchard, E26-1 11 51
Improved ease of access to necessary systems without remembering numerous complex passwords.
Reduced "password fatigue" and frustration.
Enhanced Personal Security Awareness: Employees become the "first line of defense" through better understanding
of password hygiene and phishing risks.
IT Department Staff:
Significant Reduction in Help Desk Tickets:
Quantifiable: Anticipated 30-50% reduction in password -related help desk tickets (e.g., password resets, account
lockouts). This frees up IT staff for more strategic and proactive security tasks.
Reduced time spent on manual password changes and access management.
Improved Security Management: Centralized control and visibility over all City credentials, leading to more efficient
security operations.
Streamlined Auditing: Easier and faster generation of compliance reports.
City Leadership/Management:
Reduced Organizational Risk: Lower likelihood of costly data breaches, ransomware attacks, and reputational damage
stemming from compromised credentials.
Enhanced Compliance: Demonstrable adherence to state and federal cybersecurity regulations, mitigating legal and
financial penalties.
Strategic Resource Allocation: IT resources are reallocated from reactive support to proactive security enhancements
and strategic projects.
Citizens of Port Orchard:
Increased Trust: Confidence that their sensitive data held by the City is securely protected.
Improved Service Continuity: Reduced downtime of City services due to cyber incidents.
Reduction in Cybersecurity Risk:
Elimination of Weak/Reused Passwords: The EPM system will enforce policies that ensure all passwords meet strong
criteria (e.g., minimum 12-16 characters, mix of character types).
Mitigation of Credential Stuffing/Brute Force Attacks: By requiring unique and complex passwords, the success rate of
these automated attacks drops drastically.
Reduced Internal Credential Exposure: Centralized, encrypted storage prevents credentials from being stored on
insecure local drives, sticky notes, or shared unencrypted documents.
Improved Privileged Account Security: High -value administrative and service accounts will be managed with the
highest security, reducing the risk of a single compromise escalating to a major breach.
Enhanced Supply Chain Security: If the EPM is used to manage vendor access credentials, it extends security to third -
party interactions.
Increases in Resilience through Strengthened Cybersecurity Practices:
Strengthened Identity Layer: The EPM acts as the bedrock for identity and access management. When combined with
the existing MFA solution, it creates a robust, multi -layered defense for user identities, making it exceedingly difficult
for unauthorized individuals to gain access.
Faster Incident Containment and Recovery: In the event of a breach, the ability to quickly rotate all affected
passwords from a central location significantly reduces attacker dwell time and accelerates recovery efforts. This
directly enhances the City's operational resilience.
DHS-FEMA-SLCGP-FY22 Page 37 of 40 City of Port Orchard, E26-1 11 52
Proactive Vulnerability Management: The EPM's auditing capabilities allow for the proactive identification of
password -related vulnerabilities (e.g., rarely changed passwords, shared accounts with excessive access), leading to a
continuous cycle of improvement.
Culture of Security: Through comprehensive training and the inherent design of the EPM system, employees become
active participants in the City's cybersecurity defense, fostering a culture of security awareness and responsibility.
Incremental Performance Metrics:
To quantify the impact, the City will track the following metrics:
Help Desk Tickets Related to Passwords:
Baseline: Number of password reset/account lockout tickets per month (e.g., X tickets/month).
Target: 25% reduction in password -related help desk tickets within 6 months post -implementation, 40% reduction
within 12 months.
Employee Password Policy Compliance Rate:
Baseline: Estimated compliance (e.g., Y% of users using weak/reused passwords, perhaps identified via a pre-EPM
audit or educated guess).
Target: 100% compliance with EPM-enforced password policies within 3 months of rollout for all managed accounts.
Time to Revoke Access for Departed Employees:
Baseline: Average time (e.g., Z hours/days).
Target: 90% reduction in time to fully revoke all digital access for departing employees, ensuring immediate security.
Number of Discovered "Shadow IT" Credentials:
Baseline: Unknown/zero formal tracking.
Target: Identification and secure onboarding of all previously unmanaged or "shadow IT" credentials.
Security Audit Findings (Password -Related):
Baseline: Number of findings related to insecure password practices in previous audits.
Target: 0 critical/high findings related to password management in subsequent security audits.
These metrics will be regularly reviewed to demonstrate the ongoing value and effectiveness of the EPM investment.
DHS-FEMA-SLCGP-FY22 Page 38 of 40 City of Port Orchard, E26-1 11 53
Attachment E
BUDGET
FY 2022 State and Local Cybersecurity Grant Program
City of Port Orchard
AGREEMENT AMOUNT $16,000
SOLUTION AREA
PLANNING
Salaries & Benefits $0.00
Supplies $0.00
Travel/Per Diem $0.00
U Contractor/Consult
$0.00
ant
W
0 Passthrough $0.00
Other $0.00
Equipment
ORGANIZATION
EQUIPMENT
TRAINING
EXERCISE
M&A
$0.00
TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
i
$0.00
$0.00
$0.00
$0.00
$0.00
$500.00
$0.00
$0.00
$500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,500.00
$0.00
$0.00
$0.00
$0.00
$1,500.00
$14,000.00
$14,000.00
SUBTOTAL $0.00 $1,500.00 $14,000.00 $500.00 $0.00 $0.00
Indirect
TOTAL $0.00 $1,500.00 $14,000.00 i $500.00 $0.00 $0.00
$16,000.00
$0.00
$16,000.00
DHS-FEMA-SLCGP-FY22 Page 39 of 40 City of Port Orchard, E26-1 11 54
Attachment F
TIMELINE
FY 2022 State and Local Cybersecurity Grant Program
DATE TASK
December 1, 2022 Grant Agreement start date
July 15, 2026 Submit Progress Report
* time period 1/1/2026 - 6/30/2026
October 31, 2026 Grant Agreement end date
December 15, 2026 Submit Final Reimbursement Request and Closeout Report
DHS-FEMA-SLCGP-FY22 Page 40 of 40 City of Port Orchard, E26-1 11 55
ORCHAR6
Meeting Location:
Council Chambers
216 Prospect Street
Port Orchard, WA 98366
City Council
Minutes
Contact us:
Phone (360) 876-4407
cityhall@portorchardwa.gov
www.portorchardwa.gov
Regular Meeting of Tuesday, January 27, 2026
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll Call was taken by the City Clerk as follows:
Present: John Morrissey, Councilmember, Position No. 2
Jay Rosapepe, Councilmember, Position At -Large
Shirah Dedman, Councilmember, Position No. 6
Mark Trenary, Councilmember, Position No. 1
Eric Worden, Councilmember, Position No. 4, via Zoom
Heidi Fenton, Councilmember, Position No. 5
Scott Diener, Mayor Pro-Tempore, Position No. 3
Robert Putaansuu, Mayor
Staff present: Public Works Director Ryan, Finance Director Crocker, City Attorney Archer, Chief
of Police Brown, and City Clerk Wallace.
Staff present via Zoom: Community Development Director Bond
Audio/Visual was successful.
1. CALL TO ORDER
A. Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the of Allegiance.
2. APPROVAL OF AGENDA
Moved by Mark Trenary; seconded by Heidi Fenton to Amend Consent Agenda by removing Item
4G Excusal of Councilmember Worden for Personal Obligation.
Motion Carried: 7 - 0
Voting For: Mark Trenary, Jay Rosapepe, Scott Diener, Eric Worden, Heidi Fenton, John
Morrissey, Shirah Dedman
Voting Against: None
Moved by Jay Rosapepe; seconded by John Morrissey to Approve the agenda as amended. 56
January 27, 2026, City Council Regular Meeting Minutes
Page 2015
Motion Carried: 7 - 0
Voting For: Mark Trenary, Jay Rosapepe, Scott Diener, Eric Worden, Heidi Fenton, John
Morrissey, Shirah Dedman
Voting Against: None
3. CITIZEN COMMENTS
Katie Cornell introduced herself and explained she wants to know what is important to Port
Orchard over the next season.
4. CONSENT AGENDA
Moved by John Morrissey; seconded by Scott Diener to Approve the Consent Agenda as
amended.
Motion Carried: 7 - 0
Voting For: Mark Trenary, Jay Rosapepe, Scott Diener, Eric Worden, Heidi Fenton, John
Morrissey, Shirah Dedman
Voting Against: None
A. Approval of Payroll and Direct Deposits
Approval of Payroll Check Nos. 89893 through 89897 including bank drafts and EFT's in
the amount of $295,910.09 and Direct Deposits in the amount of $300,731.75 totaling,
$596,641.84.
B. Approval of Vouchers and Electronic Payments
Approval of Voucher Nos. 89898 through 89988 including bank drafts in the amount
of $1,123,117.30 and EFT's in the amount of $1,046,852.37, totaling $2,169,969.67.
C. Adoption of a Resolution Authorizing the Mayor to Execute a Conservation
Grant Agreement with Puget Sound Energy for the Completed Relight
Washington Street Lighting Work under the TIB Phase 4 Project
D. Approval of Amendment No. 1 to Contract Nos. C018-25 and C019-25 with
Elyon Maintenance, Inc. for Landscaping Maintenance Services
E. Adoption of a Resolution Repealing Resolution No. 003-24 and Accepting Council
Committee Assignments and Establishing Council Ad -hoc and Standing Committees
F. Adoption of a Resolution Accepting Three Temporary Construction Easements for
the 5R166/Bay Street Improvements Project
r.,. u5aI of Cou,n..iimcmbcr Ufnrdcn for PcrsenaI Obligation
5. PRESENTATION
A. Mural - Adam Smith
Mayor Putaansuu introduced Adam Smith, a local artist, who provided a proposal to paint a
mural downtown.
57
January 27, 2026, City Council Regular Meeting Minutes
Page 3015
Adam provided background on how he was approached to paint the mural. He spoke to costs,
measurements, type of paints, timeframe, and different types of paintings. He expressed his
appreciation for being approached and would love to paint the mural in the City he loves and
near a playground his family adores.
Brief discussion was held regarding creating a ferry mural with seagulls, weather, temporary
barrier cones during painting process, painting on concrete and moisture, graffiti, and
preservation.
Mayor Putaansuu said he will be bringing a contract before Council in a couple weeks.
6. PUBLIC HEARING
There were no public hearings.
A. Adoption of a Resolution Authorizing the Mayor to Execute a Professional
Services Agreement with Geosyntec Consultants, Inc. for Environmental Services
Moved by Mark Trenary; seconded by Heidi Fenton to Adopt a resolution authorizing the Mayor
to execute a Professional Services Agreement with Geosyntec Consultants, Inc. for
Environmental Services, in an amount not to exceed $63,410, and for a term through December
31, 2029.
Motion Carried: 7- 0
Voting For: Mark Trenary, Jay Rosapepe, Scott Diener, Eric Worden, Heidi Fenton, John
Morrissey, Shirah Dedman
Voting Against: None
B. Adoption of a Resolution Authorizing the Mayor to Execute a Contract with SCJ
Alliance for On -Call Engineering Staffing Assistance
Moved by Scott Diener; seconded by John Morrissey to Adopt a Resolution authorizing the
Mayor to execute a Professional Services Agreement with SCJ Alliance for on -call engineering
staffing assistance in an amount not to exceed $100,000.00.
Motion Carried: 7- 0
Voting For: Mark Trenary, Jay Rosapepe, Scott Diener, Eric Worden, Heidi Fenton, John
Morrissey, Shirah Dedman
Voting Against: None
C. Adoption of a Resolution Adopting AWC-RMSA Member Standards
Moved by John Morrissey; seconded by Jay Rosapepe to Adopt a resolution, adopting the Risk
Management Service Agency (RMSA) Member Standards as presented. 58
January 27, 2026, City Council Regular Meeting Minutes
Page 4 of 5
Motion Carried: 7- 0
Voting For: Mark Trenary, Jay Rosapepe, Scott Diener, Eric Worden, Heidi Fenton, John Morrissey,
Shirah Dedman
Voting Against: None
8. DISCUSSION ITEMS
A. Open Government Training
City Attorney Archer provided the Mayor and Council with Open Government Training, pointing
out this training covers both the OMPA (Open Public Meetings Act) and PRA (Public Records
Act). She briefly spoke to two bills, one regarding the PRA, and the other regarding OPMA.
Additionally, she explained that pursuant to state law, elected officials are required to have this
training within ninety days of taking office. Refresher trainings are required every four years.
The training included what constitutes a 'meeting', what types of meetings are subject to the
OPMA, key reminders, what constitutes an 'action', OPMA: who must comply?, executive
sessions, what types of meetings are not subject to OPMA, public comment and public
meetings, meeting outside of meetings, serial meetings, what's the risk?, PRA basics, scope of
the PRA, electronic 'records', how requests are handled, conducting an adequate search,
personal devices, case laws, takeaways, tips, and tricks, know what to retain and what to
delete, segregate public and personal records, and consequences of violations.
9. REPORTS OF COUNCIL COMMITTEES
A. Council Advisory Committees
Councilmember Worden reported on the January 27 Transportation Committee meeting.
Mayor Putaansuu reported on the January 20 Kitsap Transit board meeting.
10. REPORT OF MAYOR
The Mayor reported on the following:
• McCormick HOA meeting in March.
• Community Service Day.
• Met with Port of Bremerton staff regarding various downtown fixes.
• Mural artists.
• Etta Turner Park benches.
• AWC City Action Days conference updates.
• Upcoming Legislative dinner.
• Town Hall meetings and City Council retreat.
11. REPORT OF DEPARTMENT HEADS
Public Works Director Ryan reported on fish barriers and utilities
Chief of Police Brown reported on hiring of new officers and BlueBridge is now live. 59
January 27, 2026, City Council Regular Meeting Minutes
Page 5 of 5
Community Development Director Bond mentioned Principal Planner Fisk sent an email out
regarding scheduled dates and times for the Land Use and Economic Development and
Tourism Committees.
12. CITIZEN COMMENTS
There were no citizen comments.
13. GOOD OF THE ORDER
Councilmember Morrissey encouraged Councilmembers to lobby down at Olympia as we
are changing people's minds daily.
Councilmember Rosapepe spoke about the new opening for the South Kitsap Helpline.
Councilmember Worden explained his and Councilmember Morrissey's ideas for the town
hall meetings.
Mayor Putaansuu offered to put the town hall discussion on the February work study agenda.
There was no executive session.
F�.�_1�aI�1�J:�►1►�il�►��
The meeting adjourned at 8:48 p.m. No other action was taken.
Brandy Wallace, MMC, City Clerk Robert Putaansuu, Mayor
60
+D City of Port Orchard
ORCHARD 216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Business Items: Adopting an Ordinance amending the Official Zoning Map of the City of Port Orchard
reclassifying property located at 1061 and 1083 Hull Avenue (LU25-Rezone-01), from Residential 2 to
Residential 3 (Bond)
Meeting Date: February 24, 2026
Prepared By: James Fisk, AICP, CNU-A, Senior Planner
Presenter: Nick Bond, AICP, Community Development Director
Summary and Background: In 2025, the City received an application from Noel Larsen, on behalf of
1909 Holdings, LLC, requesting a site -specific rezone of approximately 2.7 acres from Residential 2 (R-
2) to Residential 3 (R-3). The request applies to two adjoining parcels owned by the Applicant, located
at 1061 and 1083 Hull Avenue within the City of Port Orchard.
Consistent with Port Orchard Municipal Code (POMC) 20.40.040 and Chapter 20.24, the application
was forwarded to the Hearing Examiner for a noticed public hearing and recommendation to the City
Council. The Hearing Examiner's role was to determine whether the proposed rezone meets the
criteria outlined in POMC 20.42.030, to issue related findings and conclusions of law, and to make a
recommendation to the City Council.
On December 3, 2025, the Hearing Examiner held an open record public hearing on the Hull Avenue
Rezone (LU25-REZONE-01). Notice of the hearing was provided in accordance with POMC
requirements. At the hearing, City staff presented a detailed staff report. Following the hearing, the
Hearing Examiner issued an initial recommendation. During staff review of that recommendation, we
identified incorrect citations related to allowed densities in the existing and proposed zones, as well as
minor scrivener's errors regarding recommendation and hearing dates. Staff requested corrections,
and on February 5, 2026, the Hearing Examiner issued a Second Revised Recommendation, which is
the final and accurate version. This recommendation was included in the February 10, 2026 packet for
a closed -record hearing.
The public was notified of a closed record hearing before the City Council on February 10, 2026. Only
parties of record, including the applicant and individuals who testified at the December 3 hearing,
were permitted to reiterate their earlier testimony.
After holding the closed record hearing, considering all testimony, and deliberating, the City Council
voted 5-2 to accept the Hearing Examiner's Recommendation and to direct staff to prepare an
ordinance amending the City's Zoning Map to rezone the parcels at 1061 and 1083 Hull Avenue from
Residential 2 (R-2) to Residential 3 (R-3). This ordinance was prepared in compliance with that
direction. The zoning change is illustrated in Exhibit A to the adopting ordinance included in the
61
packet.
Relationship to Comprenhensive Plan: Land Use and Housing Elements of the adopted 2024 City of
Port Orchard Comprehensive Plan.
Recommendation: Consistent with the direction from the City Council on February 10, 2026, staff
prepared an Ordinance amending the Official Zoning Map of the City of Port Orchard reclassifying the
property located at 1061 and 1083 Hull Avenue (LU25-Rezone-01), from Residential 2 to Residential 3.
Motion for Consideration: I move to approve an Ordinance amending the Official Zoning Map of the
City of Port Orchard, reclassifying the property located at 1061 and 1083 Hull Avenue from Residential
2 to Residential 3.
Has item been presented to Committee/Work Study? If so, which one: No
Fiscal Impact: N/A
Alternatives: Do not approve the Ordinance.
Attachments:
02 - Ord. No. XXX - Adopting Site -Specific Rezone(11192889.1).doc
2026 Zoning February 24, 2026 (Exhibit A).pdf
62
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, AMENDING
THE OFFICIAL ZONING MAP OF THE CITY OF PORT ORCHARD; RECLASSIFYING
THE PROPERTY LOCATED AT 1061 AND 1083 HULL AVENUE (LU25-REZONE-01),
IDENTIFIED AS ASSESSOR PARCEL NUMBERS 352401-2-018-2002 AND 352401-2-
015-2005, FROM THE RESIDENTIAL 2 TO RESIDENTIAL 3 ZONING DESIGNATION;
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Noel Larsen, on behalf of 1909 Holdings, LLC (the "Applicant"), submitted an
application for a site -specific rezone of approximately 2.7 acres from Residential 2 (R2) to
Residential 3 (R3) for two parcels located at 1061 and 1083 Hull Avenue identified as Assessor
Parcel Numbers 352401-2-018-2002 and 352401-2-015-2005, in the City of Port Orchard (the
"Property"); and,
WHEREAS, the Applicant submitted a complete application for reclassification of the
Property from the zoning designation "Residential 2" to "Residential 3"; and
WHEREAS, the property is designated Medium Density Residential in the City of Port
Orchard Comprehensive Plan and with portions currently zoned R2 and Greenbelt (GB), so that
the proposed rezone would apply only to the portion currently zoned R2 portion; and
WHEREAS, the request to reclassify the Property has been reviewed and processed
pursuant to Port Orchard Municipal Code ("POMC") Chapter 20.42, with notices of the rezone
application provided in accordance with state and local requirements; and
WHEREAS, a SEPA Determination of Non -Significance was issued for the rezone
application in accordance with Chapter 20.42 POMC; and
WHEREAS, the City of Port Orchard Hearing Examiner conducted an open record
hearing on December 3, 2025, and admitted exhibits into the record, including staff reports,
technical analyses, and public comments; and
WHEREAS, the Hearing Examiner issued Findings of Fact, Conclusions of Law, and a
Recommendation on January 7, 2026, recommending approval by the City Council of the
requested rezone based on compliance with the criteria in POMC 20.42.030 and consistency
with the Comprehensive Plan; and
WHEREAS, the City Council held a publicly noticed closed record public hearing
consistent with the requirements of POMC 20.25 on February 10, 2026; and
WHEREAS, the City Council concurs with the Hearing Examiner's Findings, Conclusions
and Recommendation of the Hearing Examiner, and finds that the rezone application should be
approved; now, therefore
11192889.1 - 366922 - 0001
63
Ordinance No.
Page 2 of 2
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS
FOLLOWS:
SECTION 1. Rezone Findings. The City Council hereby adopts the Findings and
Conclusions, and Recommendation to approve the rezone issued by the Hearing Examiner in
Findings of Fact, Conclusions of Law and Recommendation to City Council (LU25-REZONE-01).
SECTION 2. Zone Reclassification. Pursuant to POMC 20.42.040, and consistent with
Section 1 of this Ordinance, the City Council amends the "Official Zoning Map of the City of Port
Orchard" by changing the zone designation for the Property from "Residential 2" to "Residential
3." The revised zoning map reflecting this change is attached to this Ordinance as Exhibit A and
incorporated herein by this reference.
SECTION 3. No Expiration. Pursuant to POMC 20.42.050(1)(b), it is the intent of the
City Council that this approval shall not expire.
SECTION 4. Severability. If any section, subsection, paragraph, sentence, clause, or
phrase of this ordinance is declared unconstitutional or invalid for any reason, such decision
shall not affect the validity of the remaining parts of this ordinance.
SECTION 5. Effective Date. This ordinance shall be in full force and effect five (5) days
after posting and publication as required by law. A summary of this Ordinance may be
published in lieu of the entire ordinance, as authorized by State Law.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the City Clerk in authentication of such passage this day of
2026.
Robert Putaansuu, Mayor
ATTEST:
Brandy Wallace, CMC, City Clerk
APPROVED AS TO FORM:
Charlotte A. Archer, City Attorney
11192889.1 - 366922 - 0001
64
Ong City of Port Orchard
ORCHARD 216 Prospect Street, Port Orchard, WA 98366
1.. (360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Business Items:
Adoption of a Resolution Approving a Memorandum of Understanding with the Washington State
Department of Transportation for WSDOT Fish Passage Program Coordination (Ryan)
Meeting Date: February 24, 2026
Prepared By: Sayre Thompson, PW Procurement Specialist
Presenter: Denis Ryan, CPWP-M, CPRP, Public Works Director
Summary and Background: The Washington State Department of Transportation (WSDOT) is
implementing the Fish Passage Program to comply with a U.S. District Court injunction requiring
removal and replacement of state-owned culverts that block salmon and steelhead migration. Several
culverts programmed for replacement within Kitsap County fall within the City utilitiesservice area
and may require relocation or protection of City -owned utilities during WSDOT's construction.
This proposed MOU from WSDOT establishes a framework for a collaborative process between
WSDOT and the City to coordinate responsibilities for each project under the Program. Key provisions
include:
• WSDOT will fund and manage the overall Fish Passage Program and procure contractors.
• The City will fund and manage relocation or removal of its own utilities impacted by the Program
that are located within WSDOT right-of-way.
• Both parties will jointly determine contracting strategies for each project and may execute
separate Utility Construction Agreements to define scope and payment terms.
• The MOU is non -financial and does not create a separate legal entity.
• Term of the agreement: January 20, 2026 — December 31, 2032.
This agreement would further timely coordination and compliance with state and federal
requirements while protecting City infrastructure during WSDOT-led projects.
Relationship to Comprenhensive Plan: N/A
Recommendation: Staff recommends the City Council adopt a Resolution authorizing the Mayor to
execute a Memorandum of Understanding (MOU) with the Washington State Department of
Transportation (WSDOT) to establish a cooperative framework for utility coordination related to the
WSDOT Fish Passage Program.
Motion for Consideration: I move to adopt a Resolution authorizing the Mayor to execute a
Memorandum of Understanding with the Washington State Department of Transportation for
coordination on the WSDOT Fish Passage Program.
Has item been presented to Committee/Work Study? If so, which one: No
Fiscal Impact: None under this MOU. Future costs for utility relocation will be addressed in separate
agreements and budget actions as needed.
Alternatives: Do not approve and provide alternative guidance.
Attachments:
RESOLUTION - WSDOT MOU.doc
City of Port Orchard - WSDOT MOU
67
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION FOR THE FISH
PASSAGE PROGRAM.
WHEREAS, the Washington State Department of Transportation (WSDOT) is
implementing the Fish Passage Program to comply with a U.S. District Court injunction requiring
removal of state-owned culverts that block salmon and steelhead migration; and
WHEREAS, several culverts within Kitsap County fall within the City's service area and
may require relocation or protection of City -owned utilities during construction; and
WHEREAS, the City and WSDOT desire to establish a cooperative framework to
coordinate responsibilities for utility relocation, removal, and protection during the Fish
Passage Program; and
WHEREAS, the proposed Memorandum of Understanding (MOU) sets forth terms for
collaboration, including WSDOT funding and managing the overall Fish Passage Program, the
City funding and managing relocation or removal of its own utilities within WSDOT right-of-way,
and joint determination of contracting strategies for each project; and
WHEREAS, the MOU is non -financial, does not create a separate legal entity, and will
remain in effect from January 20, 2026, through December 31, 2032, unless terminated or
amended; and
WHEREAS, the City Council finds it in the best interest of the City and its residents to
authorize the Mayor to execute the Memorandum of Understanding with WSDOT for
coordination on the Fish Passage Program; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The Mayor is authorized to execute the Memorandum of Understanding attached
hereto as Exhibit A and incorporated herein by this reference, and to take all actions
necessary to effectuate the terms of the MOU in a form approved by the city attorney.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
68
Resolution No.
Page 2 of 2
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor Pro -Tern and
attested by the Clerk in authentication of such passage this 24th February, 2026.
Mark Trenary, Mayor Pro -Tern
ATTEST:
Brandy Wallace, City Clerk, MMC
69
MEMORANDUM OF UNDERSTANDING
BETWEEN
Washington State Department of Transportation
AND
City of Port Orchard
This Memorandum of Understanding is between the Washington State Department of Transportation
(WSDOT) and City of Port Orchard (Utility) individually the "Party" and collectively the "Parties."
RECITALS
1. The Parties desire to jointly establish a mutual and cooperative system to carry out their
respective obligations of this Agreement for the construction of the WSDOT Fish Passage Program
(Program).
2. The Program works to comply with a U.S. District Court injunction that requires WSDOT to remove
state owned culverts that are barriers to salmon and steelhead spawning and migration.
3. WSDOT will fund the Program with state or federal funds approved by the Washington State
Legislature. WSDOT will procure services needed to deliver the Program in conformance with
applicable laws, here in WSDOT Contractor. The Utility will fund the installation and relocation of any
Utility -owned utilities that are located within WSDOT Right of Way pursuant to applicable franchise,
permit or undocumented permission which are owned by the Utility.
4. The Program encompasses multiple culverts that are barriers to fish passage in Kitsap County that
are located within the Utility's service area, Exhibit A. WSDOT may deliver the Project using
traditional or alternative contract methods. WSDOT continually reviews culverts that are barriers to
fish. Additional culverts may be added to Exhibit A.
5. The Utility owns facilities that may need to be removed and/or relocated and/or constructed to
facilitate construction of a Project, herein the "Work".
6. The Work shall be defined as all materials, equipment, labor, contract administration and any other
efforts required to perform the relocation, construction, and/or removal of the Utility's facilities.
7. The Work may include betterments, installation of new facilities, removal of existing facilities from
WSDOT right of way; and/or protection in place of facilities.
NOW THEREFORE, pursuant to Chapter 39.34 of the Revised Code of Washington, the above recitals
that are incorporated herein as if fully set forth below, and in consideration of the terms, conditions,
covenants, and performances contained herein, It Is Mutually Agreed as Follows:
1. PURPOSE
The purpose of this Agreement is to establish a cooperative system where the Parties jointly determine
how to best accomplish the Work for each Project, for the duration of the Program.
2. GENERAL
1. This Agreement does not establish any separate legal or administration entity.
11188293.1 -366922- 0001
70
2. A separate Utility Construction Agreement may be executed by the Utility and the WSDOT
Contractor to establish the scope of work and payment provisions for Work to Utility facilities for
each Project.
3. RESPONSIBILITIES
This Agreement will be administered jointly by WSDOT and the Utility pursuant to RCW
39.34.030.
2. WSDOT itself may conduct the procurement process for goods or services related to the Work as
part of the Project. Alternatively, upon notice by the Utility to WSDOT, the Utility may conduct the
procurement process for goods or services related to all, or portions of the Work.
3. For any Project where the Utility and WSDOT agree that the Utility will not conduct the procurement
process for goods or services related to all, or portions of the Work, the Utility shall coordinate and
develop an agreement directly with the WSDOT contractor.
4. The Parties will work in a timely and cooperative manner to determine the contracting strategy for
the Work for each Project.
5. PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall commence on January
20, 2026, and be completed on December 31, 2032, unless terminated sooner as provided in this
Agreement, or extended through a properly executed amendment.
6. COMPENSATION
This is a non -financial Agreement. In no event shall either party seek compensation for work performed
under this Agreement.
7. AMENDMENT
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
8. ASSIGNMENT
The work to be provided under this Agreement, and any claim arising under this Agreement, is not
assignable or delegable by either party in whole or in part, without the express prior written consent of
the other party, which consent shall not be unreasonably withheld.
iU1:7_1►[s *'
The parties agree that all activity pursuant to this Agreement shall be in accordance with all applicable
federal, state and local laws, rules, and regulations as they currently exist or as amended.
10. CONTRACT MANAGEMENT
The contract manager for each of the parties shall be responsible for and shall be the contact person
for all communications regarding the performance of this Agreement.
11188293.1 - 366922 - 0001
71
The Contract Manager for WSDOT is:
The Contract Manager for City of Port
Orchard is:
11. DISPUTES
The Parties shall work collaboratively to resolve disputes and issues arising out of, or related to, this
Agreement. Disagreements shall be resolved promptly and at the lowest level of hierarchy. To this
end, following the dispute resolution process shown below shall be a prerequisite to the filing of
litigation concerning any dispute between the Parties:
a. The representative, as shown herein designated in this Agreement shall use their best
efforts to resolve disputes and issues arising out of or related to this Agreement. The
representatives shall communicate regularly to discuss the status of the tasks to be performed
hereunder and to resolve any disputes or issues related to the successful performance of this
Agreement. The representatives shall cooperate in providing staff support to facilitate the
performance of this Agreement and the resolution of any disputes or issues arising during the
term of this Agreement.
b. A Party's representative shall notify the other Party in writing of any dispute or issue that
the representative believes may require formal resolution according to this Section. The
representatives shall meet within five (5) working days of receiving the written notice and
attempt to resolve the dispute.
c. In the event the representatives cannot resolve the dispute or issue, the Utility's General
Manager, and WSDOT's Region Administrator, or their respective designees, shall meet and
engage in good faith negotiations to resolve the dispute.
d. In the event the Utility's General Manager and WSDOT's Region Administrator, or their
respective designees, cannot resolve the dispute or issue, the Utility and WSDOT shall each
appoint a member to a Dispute Board. These two members shall then select a third member
professional mediator not affiliated with either Party. The three -member board shall conduct a
dispute resolution hearing that shall be informal and unrecorded. All expenses for the third
member of the Dispute Board shall be shared equally by both Parties; however, each Party shall
be responsible for its own costs and fees.
11188293.1 -366922- 0001
72
12. GOVERNING LAW AND VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and the venue of any action brought under this Agreement shall be in Superior Court for
Thurston County.
13. INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall
continue to be employees or agents of that party and shall not be considered for any purpose to be
employees or agents of the other party.
14. MAINTENANCE OF RECORDS
a. The parties to this Agreement shall each maintain books, records, documents and other
evidence that sufficiently and properly reflect all direct and indirect costs expended by either
party in the performance of the service(s) described herein. These records shall be subject to
inspection, review or audit by personnel of both parties, other personnel duly authorized by
either party, the Office of the State Auditor, and federal officials so authorized by law. All books,
records, documents, and other material relevant to this Agreement will be retained for six years
after expiration of agreement. The Office of the State Auditor, federal auditors, and any persons
duly authorized by the parties shall have full access and the right to examine any of these
materials during this period.
b. If any litigation, claim or audit is started before the expiration of the six (6) year period,
the records shall be retained until all litigation, claims, or audit findings involving the records
have been resolved.
c. Records and other documents, in any medium, furnished by one party to this Agreement
to the other party, will remain the property of the furnishing party, unless otherwise agreed. The
receiving party will not disclose or make available any confidential information to any third
parties without first giving notice to the furnishing party and giving it a reasonable opportunity to
respond. Each party will utilize reasonable security procedures and protections to assure that
records and documents provided by the other party are not erroneously disclosed to third
parties. However, the parties acknowledge that State Agencies are subject to chapter 42.56
RCW, the Public Records Act.
15. ORDER OF PRECEDENCE
In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable state and federal statutes, and local laws, rules and regulations;
b. Exhibits and Appendices — list separately; and
c. Any other provisions of the agreement, including materials incorporated by reference.
16. RESPONSIBILITIES OF THE PARTIES
Each party to this Agreement hereby assumes responsibility for claims and/or damages to persons
and/or property resulting from any act or omissions on the part of itself, its employees, its officers, and
its agents. Neither party assumes any responsibility to the other party for the consequences of any
claim, act, or omission of any person, agency, firm, or corporation not a part to this Agreement.
17. SEVERABILITY
If any term or condition of this Agreement is held invalid, such invalidity shall not affect the validity of
the other terms or conditions of this Agreement.
18. SITE SECURITY and SAFETY
While on WSDOT premises, the Utility, its agents, employees, or subcontractors shall comply with
11188293.1 -366922- 0001
73
WSDOT safety and security policies and regulations. Including requirements for the prevention of
transmission of communicable diseases such as Covid.
19. TERMINATION FOR CAUSE
If for any cause either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give
the other party written notice of such failure or violation. The responsible party will be given the
opportunity to correct the violation or failure within 15 working days. If the failure or violation is not
corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to
the other.
20. TERMINATION FOR CONVENIENCE
For any reason, either party may terminate this Agreement upon 30 calendar days' prior written
notification to the other party.
21. MUTUAL INDEMNIFICATION
a. To the extent permitted by law, each Party to this Agreement will protect, defend,
indemnify, and save harmless the other Party, its officers, officials, employees, and agents,
while acting within the scope of their employment as such, from any and all costs, claims,
judgments, and/or awards of damages, including attorney's fees (both to persons and property),
arising out of, or in any way resulting from, each Party's negligent acts or omissions with respect
to the provisions of this Agreement. Neither Party will be required to indemnify, defend, or save
harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to
persons and property) is caused by the sole negligence of the other Party. Where such claims,
suits, or actions result from the concurrent negligence of the Parties, their agents, officials or
employees, and/or involve those actions covered by RCW 4.24.115, the indemnity provisions
provided herein will be valid and enforceable only to the extent of the negligence of the
indemnifying Party, its agents, officials or employees.
b. The Parties agree that their obligations under this section extend to any claim, demand,
and/or cause of action brought by, or on behalf of, any of their officers, officials, employees or
agents. For this purpose only, the Parties, by mutual negotiation, hereby waive, with respect to
each other only, any immunity that would otherwise be available against such claims under the
Industrial Insurance provisions of Title 51 RCW.
c. This indemnification and waiver will survive the termination of this Agreement.
22. WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
Agreement. Waiver of any default or breach shall not be deemed to be a waiver of any subsequent
default or breach. Any waiver shall not be construed to be a modification of the terms of this
Agreement unless stated to be such in writing and signed by personnel authorized to bind each of the
parties.
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74
23. ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to
exist or to bind any of the parties hereto.
24. COUNTERPARTS AND ELECTRONIC SIGNATURE
This Agreement may be executed in counterparts or in duplicate originals. Each counterpart or each
duplicate shall be deemed an original copy of this Agreement signed by each party, for all purposes.
Electronic signatures or signatures transmitted via e-mail in a "PDF" may be used in place of original
signatures on this Agreement. Each party intends to be bound by its electronic or "PDF" signature on
this Agreement and is aware that the other parties are relying on its electronic or "PDF" signature.
IN WITNESS WHEREOF, the parties have executed this Agreement.
Requesting Entity
Washington State
Department of Transportation
By:
By:
Printed:
Printed:
Title:
Title:
Date:
Date:
11188293.1 -366922- 0001
75
76
11188293.1 -366922- 0001
Ong City of Port Orchard
ORCHARD 216 Prospect Street, Port Orchard, WA 98366
1.. (360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Business Items: Adopting a Resolution Fixing the Date of a Public Hearing on a Petition from Kitsap
County to Vacate City Rights -of -way for the City Council's Regular Meeting on March 24, 2026
(Wallace)
Meeting Date: February 24, 2026
Prepared By: Brandy Wallace, MMC, CPRO, City Clerk
Presenter: Brandy Wallace, MMC, CPRO, City Clerk
Summary and Background: Petitioners Kitsap County and Steve Tyner of KMT LLC, owners of the
adjacent properties, submitted petitions to vacate City rights -of -way (ROW), pursuant to Port Orchard
Municipal Code (POMC) Chapter 12.08. There are 10 sections being requested to be vacated. They are
as follows:
1) a portion of an alley off of Taylor Street near Sidney Avenue (Section 2;
a. Approximately 2,450 square feet
2) most of Austin Avenue from Taylor Street and Smith Street (Section 8)
a. Approximately 8,434 square feet
3) most of an alley off of Austin Avenue from Taylor Street and Smith Street (Sections 6 and 7)
a. Approximately 8,434 square feet
4) a portion of an alley off Division Street near Sidney Avenue (Section 3);
a. Approximately 3,054 square feet
5) most of an alley from Smith Street to Taylor Street (Section 9);
a. Approximately 1,540 square feet
6) a portion of Sweany Street off of Sidney Avenue (Section 4);
a. Approximately 4,667 square feet
7) most of an alley from Cline Street to Austin Avenue (Section 10);
a. Approximately 3,897 square feet
8) a portion of an alley off of Sweany Street and Sidney Avenue (Section 5); and
a. Approximately 4,667 square feet
9) a portion of an alley off of Cline Avenue near Taylor Street (Section 1).
a. Approximately 1,498 square feet
The area requested for vacation totals approximately 38,641 square feet.
The Clerk received a complete application conforming with the requirements of POMC Chapter 12.08,
including Section 12.08.010. The Public Works Director and Community Development Director
support the vacation, as the City has no current or future plans to open them. Easements associated
77
with applicable City -owned utilities located within the areas requested for vacation would be provided
as a component of the proposed vacation.
POMC 12.08.017 and POMC 12.08.050 authorizes the City to obtain an appraisal of the area proposed
for vacation to assist the City Council in evaluating proposed adequate compensation for proposed
vacations. Compensation can include an in -lieu transfer of real property, as well as other contributions
of a monetary value. Following an appraisal, Kitsap County provided a statement of proposed
compensation for the areas to be vacated, including the payment to the City of $30,000, the transfer
of Veterans Park (48 -acres of real property located within the City), and dedicated public parking on
the County's Campus for special event parking (where an event is sponsored or promoted by the City).
A copy of Kitsap County's proposal to compensate the City is included in the packet for tonight's
meeting and cannot be acted upon until after the public hearing and associated action by the City
Council, if any.
Chapter 35.79 RCW requires the City to adopt a resolution setting the date and time of a public
hearing to hear and determine the petition to vacate the City's right-of-way. Based on the City
Council's regular meeting calendar, Staff suggests holding the public hearing to vacate the proposed
City right-of-way and accept the associated compensation for March 24, 2026 at 6:30 pm, which is at
least 20 days, but no longer than 60 days from the date of this Resolution if adopted tonight, February
24, 2026.
Upon adoption of this Resolution, staff will post proper notices of the date and time of the hearing and
provide notice to adjacent property owners.
Relationship to Comprenhensive Plan: N/A
Recommendation: Staff recommends the Council adopt a Resolution setting the date and time of
hearing on the petition to vacate a portion of alleys and streets, as described above, and directing the
proper posting of notices of the hearing. The hearing is to be held on Tuesday, March 24, 2026, at the
regular Council meeting held at 6:30 PM.
Motion for Consideration: I move to adopt a Resolution setting a Public Hearing for March 24, 2026,
at 6:30 PM, on a petition from Kitsap County to vacate a portion of alleys and streets as described.
Has item been presented to Committee/Work Study? If so, which one: Land Use Committee
Fiscal Impact: There is no fiscal impact from adopting a resolution to set the public hearing.
Alternatives: Do not pass the Resolution, reject the Petition, and provide further direction.
Attachments:
Resolution_-_Kitsap_county_Vacation_Setting_Hearing_Date.doc
County Campus Vacate Peition.pdf
County Campus Vacate Peition Exhibit A.pdf
County Campus Vacate Peition Exhibit B.pdf
78
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, FIXING THE
DATE OF PUBLIC HEARING ON A PETITION TO VACATE CITY RIGHT OF WAY, A
PORTION OF AN ALLEY OFF OF TAYLOR STREET NEAR SIDNEY AVENUE; MOST
OF AUSTIN AVENUE FROM TAYLOR STREET AND SMITH STREET; A PORTION OF
AN ALLEY OFF DIVISION STREET NEAR SIDNEY AVENUE; MOST OF AN ALLEY
FROM SMITH STREET TO TAYLOR STREET; A PORTION OF SWEANY STREET OFF
OF SIDNEY AVENUE; MOST OF AN ALLEY FROM CLINE STREET TO AUSTIN
AVENUE; MOST OF AN ALLEY OFF OF AUSTIN AVENUE FROM TAYLOR STREET
AND SMITH STREET; A PORTION OF AN ALLEY OFF OF SWEANY STREET AND
SIDNEY AVENUE; AND A PORTION OF AN ALLEY OFF OF CLINE AVENUE NEAR
TAYLOR STREET.
WHEREAS, petitioners, Kitsap County and Steve Tyner of KMT LLC owners of the
adjacent properties, submitted petitions to vacate City rights -of -way (ROW); and
WHEREAS, the petition is to vacate unopened portions of allies and streets as described below:
1) a portion of an alley off of Taylor Street near Sidney Avenue (Section 2;
a. Approximately 2,450 square feet
2) most of Austin Avenue from Taylor Street and Smith Street (Section 8)
a. Approximately 8,434 square feet
3) most of an alley off of Austin Avenue from Taylor Street and Smith Street (Sections 6
and 7)
a. Approximately 8,434 square feet
4) a portion of an alley off Division Street near Sidney Avenue (Section 3);
a. Approximately 3,054 square feet
5) most of an alley from Smith Street to Taylor Street (Section 9);
a. Approximately 1,540 square feet
6) a portion of Sweany Street off of Sidney Avenue (Section 4);
a. Approximately 4,667 square feet
7) most of an alley from Cline Street to Austin Avenue (Section 10);
a. Approximately 3,897 square feet
8) a portion of an alley off of Sweany Street and Sidney Avenue (Section 5); and
a. Approximately 4,667 square feet
9) a portion of an alley off of Cline Avenue near Taylor Street (Section 1).
a. Approximately 1,498 square feet
WHEREAS, the petitioners have submitted the petitions, copy attached hereto as Exhibit
A and incorporated herein by this reference, which meets the requirements set out in Port
79
Resolution No.
Page 2 of 3
Orchard Municipal Code (POMC) 12.08.010, and have paid the applicable fees required by the
City; and
WHEREAS, the petitioners constitute the owners of more than two-thirds (2/3) of the
property abutting the area proposed for vacation pursuant to RCW 35.79.010; and
WHEREAS, the petitioners have requested that proceedings be had hereon for the
vacation of said portion of the city right-of-way in the manner prescribed by RCW 35.79; and
WHEREAS, the total proposed area for vacation is approximately 38,641 square feet,
legally described as follows and depicted in the survey contained in Exhibit B hereto:
ALL THOSE PORTIONS OF STREETS, AVENUES, AND ALLEYS LYING WITHIN THE PLAT OF
"SWEANY'S ADDITION TO SIDNEY", RECORDED IN KITSAP COUNTY AUDITOR'S OFFICE VOLUME
1, PAGE 55 OF PLATS, LYING WITHIN SECTION 26, TOWNSHIP 24 NORTH, RANGE 1 EAST,
WILLAMETTE MERIDIAN, CITY OF PORT ORCHARD, WASHINGTON, DESCRIBED AS FOLLOWS:
THAT PORTION OF ALLEY WAY ADJOINING LOTS 1 THROUGH 3, AND LOTS 10 THROUGH 12 OF
BLOCK 4 (SECTION 1);
TOGETHER WITH,
THAT PORTION OF ALLEY WAY ADJOINING LOTS 2 THROUGH 9 OF BLOCK 3 {SECTION 2);
ALSO,
THAT PORTION OF ALLEY WAY ADJOINING LOTS 1 THROUGH 10 OF BLOCK 2 (SECTION 3);
ALSO,
THAT PORTION OF SWEANY STREET ADJOINING LOT 6 OF BLOCK 2 AND LOT 10 OF BLOCK 3,
EXTENDING TO THE WESTERN MARGIN OF ALLEY WAY WITHIN RESPECTIVE BLOCKS (SECTION 4
AND 5);
ALSO,
ALL THAT PORTION OF AUSTIN STREET BETWEEN BLOCKS 7 AND 8 (SECTION 6, 7, AND 8);
ALSO,
THAT PORTION OF ALLEY WAY ADJOINING LOTS 1 THROUGH 20 OF BLOCK 8 {SECTION 9);
ALSO,
THAT PORTION OF ALLEY WAY ADJOINING LOTS 1 THROUGH 24 OF BLOCK 7 {SECTION 10);
WHEREAS, the street vacation is requested to be part of the Kitsap County new
Courthouse expansion and remodel project; now, therefore,
80
Resolution No.
Page 3 of 3
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: A Public Hearing upon said proposed street vacation shall be held in person and
via the online platform Zoom on Tuesday, March 24, 2026, at 6:30 p.m., at which
hearing all persons interested in said street vacation are invited to appear in person or
via the Zoom platform. Access information for Zoom shall be included in the notices
required herein.
THAT: The City Clerk is directed to post notice of the petition in three of the most public
places in the city and a like notice in a conspicuous place on the street and/or alley
sought to be vacated, pursuant to RCW 35.79.020. The Clerk shall also post the notice
on the City's website.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 24th day of February 2026.
Robert Putaansuu, Mayor
ATTEST:
Brandy Wallace, MMC, City Clerk
81
City of Port Orchard D
City Clerk's Office LrdC��00
EC
216 Prospect Street, Port Orchard, WA 98366 r(360) 876-4407 • FAX (360) 895-9029 • cityhall@cityofportorch PORTwww.cityofportorchard.us ke ORCH D
CF
PETITION TO VACATE CITY RIGHT-OF-WAY
APPLICATION
(POMC 12.08 / Resolution No. 030-17)
This document is considered a public record and is subject to public disclosure laws in Chapter 42.56 RCW.
Property Owner's Name(s): Kitsap County
Mailing Address. 614 Division Street, MS -4, Port Orchard WA 98366
Street
Contact Information: Torie BrazitiS
Phone
City State
VBrazitis@kitsap.gov
Email
Zip
Address of Requested Vacation: Various Rights of Way (See Exhibits A & B)
Street or nearest cross street
Parcel Number of RequestedVacatian N/A _(Rights of Way)
1. The undersigned, owner of real property abutting upon that public street/alley described
below, does hereby petition the City of Port Orchard to vacate said street/alley, described as
follows (you may attach a separate sheet containing the legal description):
Legal description of the requested right-of-way prepared by a licensed surveyor:
Described in Exhibit A and Depicted in Exhibit B
all situated in the City of Port Orchard, County of Kitsap, State of Washington; declares that this
petition is supported by the signatures of the owners of more than two-thirds of the real
property abutting the requested vacation area; and requests that said City Council by
Resolution fix a time and place when this petition shall be heard and determined by that
authority, which time shall not be more than sixty (60) days nor less than twenty (20) days after
passage of such Resolution (RCW 35.79.010)
2. State the proposed use of the vacated right-of-way: The requested rights of way are
!
needed for the Kitsap County Courthouse Expansion Project which will include
County facilities and parking lots for the public and employees.
Page 1 of 5
Vacation of City Right -of -Way Application
82
3. Provide a map of the proposed right-of-way area to be vacated with the following
information:
a. Approximate width of the area to be vacated
b. Approximate length of the area to be vacated
c. Approximate total square footage of the area to be vacated
I/We declare under penalty of perjury under the laws of the State of Washington that the
foregoing information and attached documentation is true and correct, and that I/We are the
true an4 correct owner( of rea property abutting the requested vacation of City right-of-way.
Signature of Applicant
Signature of Applicant
Date
Date
When submitting this application, please make sure the following requirements are
completed and documents are submitted:
• Support for Vacation of City Right -of -Way Petition form(s) signed by the owners of real property
abutting upon the part of the street or alley sought to be vacated (these owners must, along
with the Petitioner, constitute the owners of at least two-thirds of the real property abutting
such area);
• New legal description to include the requested right-of-way;
• Documentation supporting the fair market value of the street or alley sought to be vacated, if
applicable;
• Documentation supporting the application of the Non -User Statute, if applicable;
• Dimensions of area proposed to be vacated;
• Map of the proposed right-of-way to be vacated outlined or highlighted;
• Application processing fee of $120; and
• $500 appraisal fee refundable deposit (Petitioner shall pay the actual cost of the appraisal, upon
Council approval).
FOR CITY CLERK'S OFFICE USE ONLY
$120 Vacation Fee Received _Yes _ No Receipt No.:
$500 Vacation Appraisal Fee (Refundable Deposit) Received _Yes — No Receipt No,:
Support for Vacation Petition By Abutting Property Owners form(s) Received —Yes — No
Public Hearing Date:
Notices Posted by:
Date of Noticing:
Approved by the City Council Yes No
Page 2of5
Vacation of City Right -of -Way Application
83
City of Port Orchard
City Clerk's Office
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029 • cityhall@cityofportorchard.us
www.cityofportorchard.us
SUPPORT FOR VACATION OF RIGHT-OF-WAY
PETITION BY ABUTTING PROPERTY OWNERS
This document is considered a public record and is subject to public disclosure laws in Chapter 42.56 RCW.
Property Owner Seeking Vacation (Petitioner): Torte Brazitis, Kitsap County Administrator
First and Last Name
Contact Information. (360) 337-4403
Phone
Street or Nearest Cross Street of Requested Vacation
Parcel Number of Requested Vacation
VBrazitis@kitsap.gov
Email
Various rights of way (see Exhibits A &B)
N/A (Rights of Way)
Signatures of owners of real property abutting requested vacation of right-of-way area (Note: all persons who have
an ownership interest must sign this document. This includes co-owner(s) and/or spouses, or corporate officers
authorized by the corporation.
By signing, I/We declare under penalty of perjury under the laws of the State of Washington that:
• I/We are the true and correct owner(s) of real property abutting the street or alley sought to be vacated.
• I/We understand that I/We may see an increase on my/our tax assessment if this vacation of right-of-way
petition is approved.
• I/We understand I/We may be required to pay for a portion of the vacated right-of-way.
Torte Brazitis
First and Last Name (Printed) of•-Prop.orty Owner/Corporate Officer
Manag' Member
(Sign re or Tit )
First and Last Name (Printed) of Property Owner/Corporate Officer
Managing Member No. 2
(Signature and/or Title)
Kitsap County
Name of Corporation (if applicable)
Name of Corporation (if applicable)
Property Address Tax Parcel Number
MnirneAddrPss: 614 Division Street, MS -4, Port Orchard WA 98366
Street
Contact Information:_
(360) 337-4403
Phone
City State Zip
VBrazitis@kitsap.gov
Email
Page 3 of 5
Vacation of City Right -of -Way Application
84
R! + (360) 876.4407 • FAX (3F 0) 895.9029 • cityhall@cityofportorchard.us Lr%
evww.eityofportor chard,us 00
SUPPORT FOR VACATION OF RIGHT-OF-WAY
PETITION BY ABUTTING PROPERTY OWNERS
This document is considered a public record and is subject to public disclosure laws in Chapter 42.56 RCW.
Property Owner Seeking Vacation (Petitioner); Torte Brazitis, Kitsap County Administrator
First and Last Name
Contact Information: (360) 337-4403 VBrazitis@kitsap.gov
Phone Email
Street or Nearest Cross Street of Requested Vacation._ Various rights of way (see Exhibits A & B)
N/A (Rights of 'Nay adjacent to Tax Parcel Nos.4059-007-021-0101 & 4059-007-018-0106)
Parcel Number of Requested Vacation:
Section 10
Signatures of owners of real property abutting requested vacation of right-of-way area (Note: all persons who have
an ownership interest must sign this document. This includes co-owner(s) and/or spouses, or corporate officers
authorized by the corporation.
By signing, I/We declare under penalty of perjury under the laws of the State of Washington that:
• I/We are the true and correct owner(s) of real property abutting the street or alley sought to be vacated.
• I/We understand that I/We may see an increase on my/our tax assessment if this vacation of right-of-way
petition is approved.
• I/We understand I/We may be required to pay for a portion of the vacated right-of-way.
Steve Tyner
First and Last Nara inted} of Property Owner/Corporate Officer
Managing a.1
{Sign ure and/or Title)
KMT LLC
Name of Corporation (if applicable)
First and Last Name (Printed) of Property Owner/Corporate Officer Name of Corporation (if applicable)
Managing Member No. 2
(Signature and/or Title)
Property Address Tax Parcel Number
MailiingAddress: 1412 NE Paulson Road, Poulsbo WA 98370
Street City State Zip
Contacttnformapon: (360) 710-8130 stevetynerl@gmaiLcom
Phone Email
Page 4 of
City of Port Orchard
City Clerk's Office
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029 • cityhall@cityofportorchard.us
www,cityofportorchard.us
SUPPORT FOR VACATION OF RIGHT-OF-WAY
PETITION BY ABUTTING PROPERTY OWNERS
This document is considered a public record and is subject to public disclosure laws in Chapter 42.56 RCW.
Property Owner Seeking Vacation (Petitioner): Tone BrazitiS, Kitsap County Administrator
First and Last Name
Contact Information: (360) 337-4403 VBrazitis@kitsap.gov
Phone
Email
Street or Nearest Cross Street of Requested Vacation: Various rights of way (See Exhibits A & B)
ParceI Number of Requested Vacation: N/A (Rights of Way)
Signatures of owners of real property abutting requested vacation of right-of-way area ote: all persons who have
an ownership interest must sign this document, This includes co-owner(s) and/or ouses, or corporate officers
authorized by the corporation.
By signing, I/We declare under penalty of perjury under the laws of the State o ashington that;
• I/We are the true and correct owner(s) of real property abutting th treet or alley sought to be vacated.
• I/We understand that I/We may see an increase on my/our tax as ssment if this vacation of right-of-way
petition is approved.
• I/We understand I/We may be required to pay for a portion o he vacated right-of-way.
Thomas Gilbert
First and Last Name (Printed) of Property Owner/Corporate Offi r Name of Corporation (if applicable)
Managing Member No, 1
(Signature and/or Title)
Elaine Gilbert
First and Last Name (Printed) of Property Owner/Co
Managing Member No. 2
(Signature and/or Title)
Property Address
Mailing Address:_
Officer Name of Corporation (if applicable)
Tax Parcel Number
24091 GilbejlAvenue NE, Poulsbo WA 98370
Street
Contact Information:
City State Zip
(36w 779-5327 e13152024@gmail.com
Phon_ Email
Page 5 of 5
Vacation of City Right -of -Way Application
�wA
EXHIBIT "A"
ROAD VACATION
ALL THOSE PORTIONS OF STREETS, AVENUES, AND ALLEYS LYING WITHIN THE PLAT OF "SWEANY'S
ADDITION TO SIDNEY", RECORDED IN KITSAP COUNTY AUDITOR'S OFFICE VOLUME 1, PAGE 55 OF PLATS,
LYING WITHIN SECTION 26, TOWNSHIP 24 NORTH, RANGE 1 EAST, WILLAMETTE MERIDIAN,
CITY OF PORT ORCHARD, WASHINGTON, DESCRIBED AS FOLLOWS:
THAT PORTION OF ALLEY WAY ADJOINING LOTS 1 THROUGH 3, AND LOTS 10 THROUGH 12 OF BLOCK 4
(SECTION 1);
TOGETHER WITH,
THAT PORTION OF ALLEY WAY ADJOINING LOTS 2 THROUGH 9 OF BLOCK 3 (SECTION 2);
ALSO,
THAT PORTION OF ALLEY WAY ADJOINING LOTS 1 THROUGH 10 OF BLOCK 2 (SECTION 3);
ALSO,
THAT PORTION OF SWEANY STREET ADJOINING LOT 6 OF BLOCK 2 AND LOT 10 OF BLOCK 3, EXTENDING
TO THE WESTERN MARGIN OF ALLEY WAY WITHIN RESPECTIVE BLOCKS (SECTION 4 AND 5);
ALSO,
ALL THAT PORTION OF AUSTIN STREET BETWEEN BLOCKS 7 AND 8 (SECTION 6, 7, AND 8);
ALSO,
THAT PORTION OF ALLEY WAY ADJOINING LOTS 1 THROUGH 20 OF BLOCK 8 (SECTION 9);
ALSO,
THAT PORTION OF ALLEY WAY ADJOINING LOTS 1 THROUGH 24 OF BLOCK 7 (SECTION 10);
Original signature with blue ink
Kitsap County Department of Public Works
614 Division Street, MS -26, Port Orchard, WA 98366
87
EXHIBIT "B"
VICINITY MAP
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SECTION 8
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SHEETS FOR DETAILED VIEW
SHEET 1 OF 3
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EXHIBIT "B"
PROPOSED VACATION DETAIL
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Ong City of Port Orchard
ORCHARD 216 Prospect Street, Port Orchard, WA 98366
1.. (360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Business Items: Adoption of a Resolution Authorizing the Mayor to Execute a Professional Services
Agreement for the Annapolis Creek Fish Passage Project (Ryan) *Stormwater*
Meeting Date: February 24, 2026
Prepared By: Sayre Thompson, PW Procurement Specialist
Presenter: Denis Ryan, CPWP-M, CPRP, Public Works Director
Summary and Background: The existing culvert conveying Annapolis Creek beneath Bay Street has
been identified as a fish passage barrier. With upstream and downstream improvements completed by
other projects, the City is now moving forward with design services to replace the culvert with a fish -
passable structure. The project will address habitat connectivity, stream function, and regulatory
compliance, and will incorporate roadway, utility, and environmental considerations.
This location was identified as a critical area in the City's Stormwater Action Plan, making this project a
priority for improving ecological function and meeting long-term stormwater management goals.
Pursuant to RCW 39.80 and the City's procurement policies, the City issued a Request for
Qualifications (RFQ) on September 26, 2025, for professional engineering services under the category
of fish passage and culvert replacement design. By the October 20, 2025 deadline, three (3)
Statements of Qualifications were received and evaluated. After review, Skillings, Inc. was selected as
the most qualified consultant. Public Works staff then negotiated the scope, fee, and terms of the
contract. The resulting Professional Services Agreement includes Exhibits A (Scope of Work) and B (Fee
Estimate), in an amount not to exceed $735,041.
The contract term will run from 2/24/2026 through 2/10/2028, with optional extensions at the City's
discretion. This project is funded through the Brian Abbott Fish Barrier Removal Board (BAFBRB)
program, which provides $425,000 in grant funding.
Relationship to Comprenhensive Plan: 5 - Natural Systems
Recommendation:
Staff recommends adoption of a Resolution authorizing the Mayor to execute a Professional Services
Agreement for the Annapolis Creek Fish Passage Project Design in an amount not to exceed $735,041.
Motion for Consideration: I move to adopt a Resolution authorizing the Mayor to execute a
Professional Services Agreement for a design consultant for the Annapolis Creek Fish Passage Project
in an amount not to exceed $735,041.
91
Has item been presented to Committee/Work Study? If so, which one: No
Fiscal Impact:
The total contract amount of $735,041 will be funded through a combination of grant funds and a
local match. The City has secured $425,000 in grant funding from the Recreation and Conservation
Office (RCO) through the Brian Abbott Fish Barrier Removal Board program. The current 2025-206
budget has funded $500,000 towards this design. A budget amendment will be required for an
additional $236,000 of funding to come from Storm Drainage Capital Facility Fee's (Fund 423) the
remaining balance.
Alternatives: Do not approve and provide further guidance.
Attachments:
CONTRACT PACKET - Annapolis Fish Passage.pdf
RESOLUTION_-_Annapolis_Fish_Passage final.docx
92
Port Orchard Contract #:
Authorized Amount: $735,041
Date Start: 2/10/2026
Date End: 2/10/2028
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is entered into by and between the City of Port Orchard, Washington,
a municipal corporation organized under the laws of the State of Washington ("City") and Skillings
("Consultant") organized under the laws of the State of Washington located and doing business at 5016
Lacey Blvd SE, Lacey, WA 98503 360-491-3399 (hereinafter the "Consultant").
RECITALS:
WHEREAS, the City desires to have certain services performed for its residents; and
WHEREAS, the City has selected the Consultant to perform such services pursuant to certain
terms and conditions; and
WHEREAS, the City complied with the requirements for hiring Consultant contained in Chapter
39.80 RCW;
NOW, THEREFORE, in consideration of the mutual benefits and conditions set forth below, the
parties agree as follows:
AGREEMENT:
1. Scope of Services to be Performed by Consultant.
The Consultant shall perform those services described on Exhibit "A," which is attached hereto and
incorporated herein by this reference as if set forth in full. In performing such services, the Consultant shall
at all times comply with all federal, state, and local statutes, rules and ordinances applicable to the
performance of such services and the handling of any funds used in connection therewith. The Consultant
shall perform the services diligently and completely and in accordance with professional standards of
conduct and performance. The Consultant shall request and obtain prior written approval from the City
if the scope or schedule is to be modified in any way.
If the services provided hereunder are funded in whole or in part under a Grant Funding
Agreement, then Consultant will comply with the terms of such Grant Funding Agreement to ensure that
the City is able to obtain the maximum funding under such Grant Funding Agreement. If this applies, the
City will provide the Consultant with a copy of the Grant Funding Agreement.
City of Port Orchard and Skillings
Annapolis Creek Fish Passage
Updated 4/2022 IBDR
PageI of17 93
2. Compensation.
The City shall pay the Consultant for services rendered according to the rates and methods set forth
below.
❑ LUMP SUM. Compensation for these services set forth in Exhibit A shall be a Lump Sum
of $______________
X TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not exceed
$735,041 without written authorization and will be based on the list of billing rates and
reimbursable expenses attached hereto as Exhibit "B."
❑ TIME AND MATERIALS. Compensation for these services shall be on a time and materials
basis according to the list of billing rates and reimbursable expenses attached hereto as Exhibit
❑ OTHER
3. Payment.
A. The Consultant shall maintain time and expense records and provide them to the City
monthly after services have been performed, along with monthly invoices in a format acceptable to
the City for work performed to the date of the invoice.
B. All invoices shall be paid by City warrant within thirty (30) days of receipt of a proper
invoice. If the City objects to all or any portion of any invoice, it shall so notify the Consultant of the
same within fifteen (15) days from the date of receipt and shall pay that portion of the invoice not in
dispute, and the Parties shall immediately make every effort to settle the disputed portion.
C. The Consultant shall keep cost records and accounts pertaining to this Agreement
available for inspection by City representatives for three (3) years after final payment unless a longer
period is required by a third -party agreement. Copies shall be made available on request.
D. On the effective date of this Agreement (or shortly thereafter), the Consultant shall
comply with all federal and state laws applicable to independent contractors, including, but not limited
to, the maintenance of a separate set of books and records that reflect all items of income and expenses
of the Consultant's business, pursuant to Revised Code of Washington (RCW) 51.08.195, as required by
law, to show that the services performed by the Consultant under this Agreement shall not give rise to
an employer -employee relationship between the parties, which is subject to Title 51 RCW, Industrial
Insurance.
E. If the services rendered do not meet the requirements of the Agreement, the Consultant
will correct or modify the work to comply with the Agreement. The City may withhold payment for such
work until the work meets the requirements of the Agreement. The City shall pay the Consultant for
services rendered within ten (10) days after City Council voucher approval. However, if the City objects
City of Port Orchard and Skillings
Annapolis Creek Fish Passage
Updated 4/2022 IBDR
Page 2 of 17 94
to all or any portion of an invoice, it shall notify Consultant and reserves the option to only pay that
portion of the invoice not in dispute. In that event, the Parties will immediately make every effort to
settle the disputed portion.
F. The City reserves the right to direct the Consultant's compensated services before
reaching the maximum amount.
4. Duration of Agreement.
A. This Agreement shall be in full force and effect for a period commencing on 2/10/2026
and ending 2/10/2028 unless sooner terminated under the provisions of this Agreement. The City
reserves the right to offer two (2) one-year extensions of the Agreement to retain the Consultant's
:iaiirii
B. Time is of the essence of this Agreement in each and all of its provisions in which
performance is required. If delays beyond the Consultant's reasonable control occur, the Parties will
negotiate in good faith to determine whether an extension is appropriate.
C. The Consultant shall obtain a City of Port Orchard business license prior to commencing
work pursuant to a written Notice to Proceed.
D. The Consultant is authorized to proceed with services upon receipt of a written Notice
to Proceed.
5. Standard of Care.
The Consultant represents and warrants that it has the requisite training, skill, and experience
necessary to provide the services under this Agreement and is appropriately accredited and licensed
by all applicable agencies and governmental entities. Services provided by the Consultant under this
Agreement will be performed in a manner consistent with that degree of care and skill ordinarily
exercised by members of the same profession currently practicing in similar circumstances.
6. Ownership and Use of Documents.
A. Ownership. Any records, files, documents, drawings, specifications, data, or
information, regardless of form or format, and all other materials produced by the Consultant in
connection with the services provided to the City, shall be the property of the City whether the project
for which they were created is executed or not.
B. Records preservation. Consultant understands that this Agreement is with a government
agency and thus all records created or used in the course of Consultant's work for the City are
considered "public records" and are subject to disclosure by the City under the Public Records Act,
Chapter 42.56 RCW ("the Act"). Consultant agrees to safeguard and preserve records in accordance
with the Act. The City may be required, upon request, to disclose the Agreement, and the documents
City of Port Orchard and Skillings
Annapolis Creek Fish Passage
Updated 4/2022 IBDR
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and records submitted to the City by Consultant, unless an exemption under the Public Records Act
applies. If the City receives a public records request and asks Consultant to search its files for responsive
records, Consultant agrees to make a prompt and thorough search through its files for responsive
records and to promptly turn over any responsive records to the City's public records officer at no cost
to the City.
7. Relationship of the Parties; Independent Consultant.
The Parties intend that an independent contractor -client relationship will be created by this
Agreement. As the Consultant is customarily engaged in an independently established trade which
encompasses the specific service provided to the City hereunder, no agent, employee, representative
or sub -consultant of the Consultant shall be or shall be deemed to be the employee, agent,
representative or sub -consultant of the City. In the performance of the work, the Consultant is an
independent contractor with the ability to control and direct the performance and details of the work,
the City being interested only in the results obtained under this Agreement. None of the benefits
provided by the City to its employees, including, but not limited to, compensation, insurance, and
unemployment insurance are available from the City to the employees, agents, representatives, or sub -
consultants of the Consultant. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or contributing to the State Industrial Insurance Program, or
otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the
Consultant. The Consultant will be solely and entirely responsible for its acts and for the acts of its
agents, employees, representatives, and sub -consultants during the performance of this Agreement.
The City may, during the term of this Agreement, engage other independent contractors to perform
the same or similar work that the Consultant performs hereunder.
8. Indemnification.
Consultant shall defend, indemnify, and hold the City, its officers, officials, employees, agents, and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorneys' fees,
arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend,
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED
HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE,
TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THIS WAIVER HAS BEEN
MUTUALLY NEGOTIATED BY THE PARTIES.
The provisions of this section shall survive the expiration or termination of this Agreement.
City of Port Orchard and Skillings
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Updated 4/2022 IBDR
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9. Insurance.
The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims
for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the Consultant, its agents, representatives, or employees.
A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
Automobile Liability insurance covering all owned, non -owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01
or a substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
ii. Commercial General Liability insurance shall be written on ISO occurrence form CG
00 01 and shall cover liability arising from premises, operations, independent
Consultants and personal injury and advertising injury. The City shall be named as
an insured under the Consultant's Commercial General Liability insurance policy
with respect to the work performed for the City.
iii. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
iv. Professional Liability insurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance
limits:
Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
ii. Commercial General Liability insurance shall be written with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate.
iii. Professional Liability insurance shall be written with limits no less than
$1,000,000 per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provision. The Consultant's Automobile Liability, Commercial
General Liability, and Professional Liability insurance policies are to contain, or be endorsed to contain,
that they shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not
contribute with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A -VII.
City of Port Orchard and Skillings
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E. Verification of Coverage. The Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant before
commencement of the work.
F. Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain
the insurance as required shall constitute a material breach of contract, upon which the City may, after
giving five business days' notice to the Consultant to correct the breach, immediately terminate the
contract or, at its discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole
discretion of the City, offset against funds due the Consultant from the City.
H. No Limitation. Consultant's maintenance of insurance as required by the
Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
10. Record Keeping and Reporting.
A. The Consultant shall maintain accounts and records, including personnel,
property, financial, and programmatic records, which sufficiently and properly reflect all direct and
indirect costs of any nature expended and services performed pursuant to this Agreement. The
Consultant shall also maintain such other records as may be deemed necessary by the City to ensure
proper accounting of all funds contributed by the City to the performance of this Agreement.
B. The foregoing records shall be maintained for a period of seven (7) years after
termination of this Agreement unless permission to destroy them is granted by the Office of the
Archivist in accordance with Chapter 40.14 RCW and by the City.
11. City's Right of Inspection and Audit.
A. Even though the Consultant is an independent contractor with the authority to control
and direct the performance and details of the work authorized under this Agreement, the work must
meet the approval of the City and shall be subject to the City's general right of inspection to secure the
satisfactory completion thereof. The Consultant agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or become applicable within the terms of this
Agreement to the Consultant's business, equipment, and personnel engaged in operations covered by
this Agreement or accruing out of the performance of such operations.
B. The records and documents with respect to all matters covered by this Agreement shall
be subject at all times to inspection, review or audit by the City during the performance of this
Agreement. All work products, data, studies, worksheets, models, reports, and other materials in
City of Port Orchard and Skillings
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Updated 4/2022 IBDR
Page of 17 98
support of the performance of the service, work products, or outcomes fulfilling the contractual
obligations are the products of the City.
12. Work Performed at the Consultant's Risk.
The Consultant shall take all precautions necessary and shall be responsible for the safety of its
employees, agents, and sub -consultants in the performance of the work hereunder and shall utilize all
protection necessary for that purpose. All work shall be done at the Consultant's own risk, and the
Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or
held by the Consultant for use in connection with the work.
13. Termination.
A. Termination without cause. This Agreement may be terminated by the City at any time
for public convenience, for the Consultant's insolvency or bankruptcy, or the Consultant's assignment
for the benefit of creditors.
B. Termination with cause. This Agreement may be terminated upon the default of the
Consultant and the failure of the Consultant to cure such default within a reasonable time after
receiving written notice of the default.
C. Rights Upon Termination.
i. With or Without Cause. Upon termination for any reason, all finished or
unfinished documents, reports, or other material or work of the Consultant pursuant to this
Agreement shall be submitted to the City, and the Consultant shall be entitled to just and
equitable compensation for any satisfactory work completed prior to the date of termination,
not to exceed the total compensation set forth herein. The Consultant shall not be entitled to
any reallocation of cost, profit or overhead. The Consultant shall not in any event be entitled to
anticipated profit on work not performed because of such termination. The Consultant shall use
its best efforts to minimize the compensation payable under this Agreement in the event of
such termination. Upon termination, the City may take over the work and prosecute the same
to completion, by contract or otherwise.
ii. Default. If the Agreement is terminated for default, the Consultant shall
not be entitled to receive any further payments under the Agreement until all work called for
has been fully performed. Any extra cost or damage to the City resulting from such default(s)
shall be deducted from any money due or coming due to the Consultant. The Consultant shall
bear any extra expenses incurred by the City in completing the work, including all increased
costs for completing the work, and all damage sustained, or which may be sustained, by the
City by reason of such default.
D. Suspension. The City may suspend this Agreement, at its sole discretion. Any
reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's
City of Port Orchard and Skillings
Annapolis Creek Fish Passage
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reasonable expenses, and shall be subject to verification. The Consultant shall resume performance of
services under this Agreement without delay when the suspension period ends.
E. Notice of Termination or Suspension. If delivered to the Consultant in person,
termination shall be effective immediately upon the Consultant's receipt of the City's written notice or
such date as stated in the City's notice of termination, whichever is later. Notice of suspension shall be
given to the Consultant in writing upon one week's advance notice to the Consultant. Such notice shall
indicate the anticipated period of suspension. Notice may also be delivered to the Consultant at the
address set forth in the "Notices" Section herein.
F. Nothing in this Subsection shall prevent the City from seeking any legal remedies it may
otherwise have for the violation or nonperformance of any provisions of this Agreement.
14. Discrimination Prohibited.
A. The Consultant agrees not to discriminate against any employee or applicant for
employment or any other person in the performance of this Agreement because of race, creed, color,
national origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state,
or local law or ordinance, except for a bona fide occupational qualification.
B. Violation of this Section shall be a material breach of this Agreement and grounds for
cancellation, termination, or suspension of the Agreement by the City, in whole or in part, and may
result in ineligibility for further work for the City.
15. Force Majeure.
Notwithstanding anything to the contrary in this Agreement, any prevention, delay or stoppage due to
strikes, lockouts, labor disputes, acts of God, acts of war, terrorist acts, inability to obtain services,
labor, or materials or reasonable substitutes therefor, governmental actions, governmental laws,
regulations or restrictions, civil commotions, casualty, actual or threatened public health emergency
(including, without limitation, epidemic, pandemic, famine, disease, plague, quarantine, and other
significant public health risk), governmental edicts, actions, declarations or quarantines by a
governmental entity or health organization, breaches in cybersecurity, and other causes beyond the
reasonable control of the Party obligated to perform, regardless of whether such other causes are (i)
foreseeable or unforeseeable or (ii) related to the specifically enumerated events in this paragraph
(collectively, a "Force Majeure"), shall excuse the performance of such Party for a period equal to any
such prevention, delay or stoppage. To the extent this Agreement specifies a time period for
performance of an obligation of either Party, that time period shall be extended by the period of any
delay in such Party's performance caused by a Force Majeure. Provided however, that the current
COVID-19 pandemic shall not be considered a Force Majeure unless constraints on a Party's
performance that result from the pandemic become substantially more onerous after the effective
date of this Agreement.
City of Port Orchard and Skillings
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Updated 4/2022 IBDR
Page of 17 100
16. Assignment and Subcontract.
The Consultant shall not assign or subcontract any portion of the services contemplated by this
Agreement without the prior written consent of the City. Any assignment made without the prior
approval of the City is void.
17. Conflict of Interest.
The Consultant represents to the City that it has no conflict of interest in performing any of the services
set forth in Exhibit "A." In the event that the Consultant is asked to perform services for a project with
which it may have a conflict, Consultant will immediately disclose such conflict to the City.
18. Confidential
All information regarding the City obtained by the Consultant in performance of this Agreement shall
be considered confidential. Breach of confidentiality by the Consultant shall be grounds for immediate
termination.
19. Non -Appropriation of Funds.
If sufficient funds are not appropriated or allocated for payment under this Agreement for any future
fiscal period, the City will so notify the Consultant and shall not be obligated to make payments for
services or amounts incurred after the end of the current fiscal period. This Agreement will terminate
upon the completion of all remaining services for which funds are allocated. No penalty or expense
shall accrue to the City in the event that the terms of the provision are effectuated.
20. Entire Agreement.
This Agreement contains the entire agreement between the parties, and no other agreements, oral or
otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind either of
the parties. If there is a conflict between the terms and conditions of this Agreement and the attached
exhibits, then the terms and conditions of this Agreement shall prevail over the exhibits. Either party
may request changes to the Agreement. Changes which are mutually agreed upon shall be
incorporated by written amendments to this Agreement.
21. Non -waiver of Breach.
The failure of either party to insist upon strict performance of any of the covenants and agreements
contained herein, or to exercise any option herein contained in one or more instances, shall not be
construed to be a waiver or relinquishment of said covenants, agreements, or options, and the same
shall be in full force and effect.
22. Modification.
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No waiver, alteration, modification of any of the provisions of this Agreement shall be binding unless
in writing and signed by a duly authorized representative of the City and the Consultant.
23. Notices.
All notices or other communications required or permitted under this Agreement shall be in writing
and shall be (a) personally delivered, in which case the notice or communication shall be deemed given
on the date of receipt at the office of the addressee; (b) sent by registered or certified mail, postage
prepaid, return receipt requested, in which case the notice or communication shall be deemed given
three (3) business days after the date of deposit in the United States mail; or (c) sent by overnight
delivery using a nationally recognized overnight courier service, in which case the notice or
communication shall be deemed given one business day after the date of deposit with such courier. In
addition, all notices shall also be emailed, however, email does not substitute for an official notice.
Notices shall be sent to the following addresses:
Notices to the City of Port Orchard shall be sent to the following address:
City Clerk
City of Port Orchard
216 Prospect Street
Port Orchard, Washington 98366
BwaIlace@cityofportorchard.us
Phone: 360.876.4407 Fax: 360.895.9029
Notices to the Consultant shall be sent to the following address:
Phone No.:
Email:
24. Resolution of Disputes; Governing Law.
A. Should any dispute, misunderstanding or conflict arise as to the terms and conditions
contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the
term or provision's true intent or meaning. The Mayor shall also decide all questions which may arise
between the parties relative to the actual services provided or to the sufficiency of the performance
hereunder.
B. If any dispute arises between the City and the Consultant under any of the provisions
of this Agreement which cannot be resolved by the Mayor's determination in a reasonable time, or if
the Consultant does not agree with the Mayor's decision on a disputed matter, jurisdiction of any
resulting litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington.
C. This Agreement shall be governed by and construed in accordance with the laws of the
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State of Washington. In any suit or action instituted to enforce any right granted in this Agreement,
the substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable
attorneys' fees from the other Party.
25. Compliance with Laws.
The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that
are now effective or in the future become applicable to Consultant's business, equipment, and
personnel engaged in operations covered by this Agreement or accruing out of the performance of
those operations.
26. Title VI.
The City of Port Orchard, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act, must affirmatively insure that its contracts
comply with these regulations.
Therefore, during the performance of this Agreement, the Consultant, for itself, its assignees, and
successors in interest agrees as follows:
A. Compliance with Regulations. The Consultant will comply with the Acts and the
Regulations relative to Nondiscrimination in Federally -assisted programs of the U.S. Department of
Transportation, Federal Highway Administration (FHWA), as they may be amended from time to time,
which are herein incorporated by reference and made a part of this Agreement.
B. Nondiscrimination. The Consultant, with regard to the work performed by it during this
Agreement, will not discriminate on the grounds of race, color, national origin, sex, age, disability,
income -level, or LEP in the selection and retention of subcontractors, including procurements of
materials and leases of equipment. The Consultant will not participate directly or indirectly in the
discrimination prohibited by the Acts and the Regulations as set forth in Appendix A, attached hereto
and incorporated herein by this reference, including employment practices when this Agreement
covers any activity, project, or program set forth in Appendix B of 49 C.F.R. part 21.
C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all
solicitations, either by competitive bidding, or negotiation made by the Consultant for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the Consultant of the Consultant's obligations
under this Agreement and the Acts and the Regulations relative to Non-discrimination on the grounds
of race, color, national origin, sex, age, disability, income -level, or LEP.
D. Information and Reports. The Consultant will provide all information and reports
required by the Acts, the Regulations and directives issued pursuant thereto and will permit access to
its books, records, accounts, other sources of information, and its facilities as may be determined by
the City or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and
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instructions. Where any information required of the Consultant is in the exclusive possession of
another who fails or refuses to furnish the information, the Consultant will so certify to the City or the
FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.
E. Sanctions for Noncompliance. In the event of the Consultant's noncompliance with the
non- discrimination provisions of this Agreement, the City will impose such contract sanctions as it or
the FHWA may determine to be appropriate, including, but not limited to:
withholding payments to the Consultant under the Agreement until the contractor
complies; and/or
cancelling, terminating, or suspending the Agreement, in whole or in part.
F. Incorporation of Provisions. The Consultant will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment, unless
exempt by the Acts, the Regulations and directives issued pursuant thereto. The Consultant will take
action with respect to any subcontract or procurement as the City or the FHWA may direct as a means
of enforcing such provisions including sanctions for noncompliance. Provided, that if the Consultant
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such
direction, the Consultant may request the City to enter into any litigation to protect the interests of the
City. In addition, the Consultant may request the United States to enter into the litigation to protect
the interests of the United States.
27. Counterparts.
This Agreement may be executed in any number of counterparts, each of which shall constitute an
original, and all of which will together constitute this one Agreement.
28. Severability.
Any provision or part of this Agreement held to be void or unenforceable under any law or regulation
shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon the
City and the Consultant, who agree that the Agreement shall be reformed to replace such stricken
provision or part with a valid and enforceable provision that comes as close as reasonably possible to
expressing the intent of the stricken provision.
IN WITNESS WHEREOF, the City and the Consultant have executed this Agreement as of the
dates listed below.
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CONSULTANT CITY OF PORT ORCHARD
By:
Melly %Wined by Petrick
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By:
Title:
Exec Vice President Robert Putaansuu, Mayor
Date: 02/03/2026
City of Port Orchard and Skillings
Annapolis Creek Fish Passage
Updated4/2022IBDB
Date:
ATTEST/AUTHENTICATE
Brandy Wallace, MMC, City Clerk
APPROVED AS TO FORM
Port Orchard City Attorney's Office
Page13 of17 105
EXHIBIT A
Scope of Services to be Provided by Consultant. The Consultant shall furnish services including, but
not limited to, the following outlined here or attached separately.
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EXHIBIT B
Rates for Services to be Provided by Consultant. The Consultant shall furnish the services in accordance
with the rates specified below or attached hereto, as Exhibit B.
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APPENDIX A
During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in
interest agrees to comply with the following non-discrimination statutes and authorities; including
but not limited to:
Pertinent Non -Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U .S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 C.F.R. Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the
basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 C.F.R. Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U .S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC§ 471, Section 4 7123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal -aid
recipients, sub- recipients and contractors, whether such programs or activities are Federally
funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the
basis of disability in the operation of public entities, public and private transportation systems,
places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 C.P.R. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which ensures discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high
and adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
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discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI,
you must take reasonable steps to -ensure that LEP persons have meaningful access to your
programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
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PYWIRIT A
SCOPE OF WORK
Prepared for:
CITY OF PORT ORCHARD
ANNAPOLIS CREEK CULVERT REPLACEMENT
January 29, 2026
Introduction:
Skillings, Inc (Consultant) will prepare engineering design and environmental permitting for the City of
Port Orchard (City) for the replacement of the Bay Street culvert that conveys Annapolis Creek. Bay
Street transitions to Beach Street at the proposed site. The project will involve the replacement of the
existing timber box culvert with a fish -passable structure. Design will include realignment of the channel
beneath Bay Street.
Project Assumptions:
• Plans and specifications to be in accordance with City of Port Orchard Standards and WSDOT
Standard Specifications.
• Washington Department of Fish and Wildlife (WDFW) "Stream Simulation" method for
culvert design per their Water Crossing Design Guidelines (2013), will be followed for design
comparisons and ultimate culvert selection.
• This scope of work does not include design of a bridge structure.
• If a box culvert is the selected crossing method, it is assumed that prefabricated sections will
be used and that structural design will be provided by the manufacturer.
• Project planning will include evaluation of the use of full road closure compared to utilizing
Maintenance of Traffic (MOT) to keep Bay Street open during construction. The comparison
will include a cost/impacts analysis of full road closure versus keeping Bay Street open. This
analysis will be associated with analysis of structure type during the alternative analysis. The
results of this will be presented to City Council and City Transportation Committee.
Task 1— Project Administration and Management
This task includes Consultant management of staff, invoices and progress reporting, bi-weekly progress
meetings, QA/QC, and internal staff team progress meetings.
Task Assumptions:
• The duration of the work effort for civil design is assumed to be 12 months. The project duration
for Right of Way efforts is assumed to be 18 months.
• Progress meetings are assumed to be virtual via Teams, phone or e-mail.
• Bi-weekly progress meetings are estimated based on 24 total meetings with a half hour duration
for two Consultant staff members in attendance per meeting.
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Task Description:
1. Prepare a project management plan, communications plan, master deliverables list, and
schedule with updates.
2. Provide invoices with project update reports and earned value reports.
3. Provide Quality Management Plan, conduct QA/QC of all documents being formally submitted
to City.
4. In-house coordination
5. Coordination with subconsultants.
6. Bi-weekly progress meetings and correspondence with City.
Deliverables:
• Project Management Plan.
• Communications Plan.
• Master Deliverables List.
• Quality Management Plan.
• Project schedule with updates, if required.
• Monthly invoices with project update reports.
• Bi-weekly progress updates correspondence.
a. Agenda
b. Meeting Minutes
Task 2 —Topographic Survey
This task consists of Consultant completing a topographic survey.
Task Assumptions:
• Utility locates will be provided by Washington Utility Notification Center, which can provide
utility locates at no cost within the City right-of-way limits. Additional underground utility
locating services needed will require a vendor and is not included in the scope.
• A standard traffic control plan will be required for any survey work within ROW. Survey work will
not require additional City permits.
• Right of entry will be coordinated by the City, and will be provided within the scheduled survey
time. Title reports have been acquired in support of the project. Skillings will coordinate with
Commonstreet to obtain title reports for use in ROW acquisition (permanent and temporary).
• Horizontal — Survey work to be established on Washington State Coordinate System NAV83/91
• Vertical — The Vertical Datum for the survey work will reference North American Vertical Datum
of 1988.
• Units will be US Survey Feet.
• Distances will be ground distances.
• Topographic survey will be contained within the project limits.
• Underground lines will be based on painted locate marks.
• Ground measurements will be captured sufficient to generate a surface file at one -foot
contours.
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City will provide Right of Way alignments.
Task Description:
Task 2.1— Protect Setup
1. Field to finish setup and utility locate request.
2. On -site task to mark field locates.
Task 2.2 — Survey Control Research
1. Research existing survey control and survey monuments related to the rights -of -way and parcel
lines.
2. Review existing parcel information for lot and right of way determination.
Task 2.3 — Establish Survey Control
i. Establish survey control using a combination of Real Time Kinematic (RTK), and conventional
survey methods in accordance with industry standards.
a. Perform a field survey to establish horizontal and vertical survey control.
b. Evaluate survey control and adjust accordingly.
c. Recover existing survey monuments relevant to the re-establishment of existing right of way
lines and parcel lines.
d. Calculate existing right of way lines and parcel lines in AutoCAD digital survey control map.
Task 2.4 — Topographic Survey
i. Field Topographic Survey as shown in Attachment 2 Survey Limits depicting the following:
• Existing road centerline.
• Location and size of driveway cuts.
• Sidewalk, curb, median and shoulder locations (as applicable).
• Edge of pavement and edge of gravel.
• Grade breaks in pavement.
• Channelization lines.
• Buildings, structures, and improvements.
• Retaining walls.
• Guardrails.
• Fences, size, type, and height.
• Signs and sign structures including description, size, and post material.
• Signal poles.
• Light posts.
• Thalweg of stream
• Top / Toe of slopes.
• Sewer lift station
• Trees over 6 -inch diameter measured at 4.5 feet above ground level.
• Prominent landscape features (hedges, brush lines, boulders, etc.)
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• Storm drainage structures — structure types, pipe sizes, invert elevations.
• Sanitary Sewer structures — structure types, pipe sizes, invert elevations.
• Water line structures — Identified water valves, meters, blow offs and hydrants.
• Above ground power structures — overhead power lines, poles and anchor locations.
• Identify signal controllers, service cabinets, transformers, junction boxes.
• Painted utility locates.
Task 2.5 — Topographic Base Map
1. Download and backup survey data daily.
2. Compile survey data into digital AutoCAD (Civil 3D) base map.
3. Draft topographic survey map at 1" = 20' scale.
4. Field check topographic survey map.
5. Update topographic survey map based on field edits.
Task 2.6 — Utility Pothole Survey
1. Provide on -site observation of potholing efforts
2. Conduct or record measure down of identified utility during pothole services.
3. Survey the pothole locations after potholing has occurred.
4. Update survey basemap with utility data, pothole locations, and depths.
Task 2.7 — Easement Preparation
There is a potential that temporary or permanent easements will be required for the proposed project.
This task is to prepare temporary and permanent easements. This scope of work is limited to
development of four (4) temporary easements and one (1) permanent easement.
1. Prepare Legal description and exhibit map for permanent easement.
2. Prepare Legal description and exhibit map for temporary easements.
Deliverables
• Topographic survey map
• AutoCAD file of topographic survey.
• Existing surface TIN file.
• Right-of-way and lot determination within project limits.
• Permanent Easement Legal Description and Exhibit
• Temporary Easement Legal Description and Exhibits
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Task 3 — Environmental Documentation and Permitting
Consultant will prepare environmental documentation for General Executive Order 21-02 and
Endangered Species Act. This documentation will support application for aquatic permits under the
Clean Water Act and Washington Hydraulic Code.
Task Assumptions:
• The project is funded through the Brain Abbott Fish Barrier Removal Program and does not
include federal funding.
• Annapolis Creek confluences with Sinclair Inlet and is considered a Water of the United States
(WOTUS). As a WOTUS, this project will require review and permit approval from the United
States Army Corps of Engineers (USACE) under Section 404 of the Clean Water Act. The project
will also require permit approval from the Washington State Department of Ecology (ECY) under
Section 401 of the Clean Water Act.
• The subject culvert is located within the Sinclair Inlet 100 -year floodplain. It is assumed that
evaluation of wave impact is not included in this scope of work. If the City or Kitsap County
Flood Manager determines that additional analysis under FEMA guidelines are required,
evaluation can be added to this scope of work via supplement.
• Annapolis Creek is considered a Water of the State. The project will require Hydraulic Project
Approval (HPA) from the Washington State Department of Fish and Wildlife (WDFW) under the
Hydraulic Code of Washington.
• The USACE Section 404 permit is a federal approval and will require consultation under Section
7(a) of the federal Endangered Species Act (ESA).
• The project will require evaluation for historical and cultural resources under General Executive
Order (GEO) 21-02.
• It is assumed that this project will qualify as a Fish Habitat Enhancement Program (FHEP)
project. As an FHEP, it is assumed that SEPA will not be required. The FHEP application will be
submitted to WDFW and the City planning department. It is assumed that the planning
department will have 15 days to submit comments to WDFW.
• It is assumed that as an FHEP project, City of Port Orchard Municipal Code (POMC) 20.162.052
(Wetland Development Standards) and 20.162.72 (Fish and Wildlife Conservation Area
Development Standards) is not required.
Task 3.1— Biological Evaluation (BE)
Task Assumptions:
• Due to Federal permitting, an ESA consultation is required. A BE must be completed to comply
with Section 7(a) of the Endangered Species Act.
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• A BE is needed to accompany the required documentation for submittal with the Section 404
permit application (USACE).
• It is assumed that the project will qualify for coverage under USACE's Programmatic Biological
Opinion; "Programmatic Endangered Species Act Section 7(a)(2) Biological Opinion, and
Magnuson -Stevens Fishery Conservation and Management Act Essential Fish Habitat Response
for the Seattle District Corps of Engineers Permitting of Fish Passage and Restoration Action in
Washington State (FPRP III)." This Scope of Work does not include a formal Biological Evaluation
beyond documentation that is required to meet the programmatic Biological Opinion. If a formal
assessment is required, it can be added to this Scope of Work via supplement.
Subtasks:
1. Consultant will complete a site visit to document existing conditions required for the BE.
2. Consultant will reference IPaC, NOAA Fisheries list, and PHS Listed Species to compile an up-to-date
species list.
3. Consultant will make a species and habitat impact determination.
4. Consultant will complete a draft BA.
5. Consultant will complete a final BA.
Deliverable:
• Draft Biological Assessment.
• Final Biological Assessment
Task 3.2 — Wetland and Stream Assessment Report
USACE and ECY require submittal of a Wetland and Stream Assessment Report (WSAR) detailing
wetlands and the stream (Annapolis Creek) as supporting documentation to the Section 404/401 permit
applications.
Task Assumptions:
• The Ordinary High -Water Mark (OHWM) and Bankfull Width of the fish -bearing stream will be
identified environmental field efforts. Along the interface with marine waters, the Mean Higher
High Water (MHHW) and Highest Atmospheric Tide (HAT) developed for the Bay Street
Pedestrian Pathway will be incorporated into project documentation.
• The WSAR will document both vicinity wetlands and streams within the project area.
• The WSAR will be used in support of federal aquatic permitting under the Clean Water Act
(Section 404 and 401).
• The project corridor is located within the 100 -year floodplain for Sinclair Inlet along the
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shoreline.
Subtasks:
1. Conduct Literature review.
2. Complete field delineation of OHWM.
3. Prepare flagging map for survey.
4. Prepare draft WSAR for submittal to City.
5. Respond to review comments and prepare Final WSAR.
Deliverables:
• Draft WSAR
• Final WSAR
Task 3.3 — Cultural Resources
The project is state funded and will require cultural and historical review under General Executive Order
21-02.
Tasks:
1. Complete EZ-1 Form for submittal to the Department of Archeological and Historical
Preservation
Deliverables:
• EZ-1 Form
Task 4 — Aquatic Permitting
Modification to the existing culvert on Annapolis Creek will require aquatic permit approval under the
Clean Water Act, Hydraulic Code of Washington, and City of Port Orchard Shoreline Management
Program.
Task 4.1— Hydraulic Project Approval Application
Task Assumptions:
• Proposed work within the stream channel will require Hydraulic Project Approval (HPA) from the
Washington State Department of Fish and Wildlife (WDFW).
• Consultant will apply for HPA via WDFW's online portal (APPS).
• Application for coverage under FHEP will be included in the HPA application.
• Application for FHEP requires a copy of the JARPA to be submitted to the City of Port Orchard
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for review and comment to WDFW. The JARPA will be completed under a subsequent task.
Subtasks:
1. Complete on-line HPA application.
2. Attend coordination meetings with WDFW and tribal stakeholders.
Deliverables:
• HPA application.
Task 4.2 Joint Aquatic Resource Protect Application (JARPA)
Task Assumptions:
• The placement of fill or excavation within the fish -bearing stream or vicinity wetlands will
require a permit from the US Army Corps of Engineers (USACE) under Section 404 of the Clean
Water Act.
• The JARPA will be submitted to USACE for application for a Section 404 permit
• The placement of fill material or excavation within the stream or wetland will also require a
permit from the Washington State Department of Ecology (ECY) under Section 401 of the Clean
Water Act.
• The JARPA will be submitted to ECY for application for a Section 401 permit (Water Quality
Certification).
• A Wetland and Stream Assessment Report (WSAR) and Biological Evaluation will be submitted as
supporting documentation with the JARPA.
• Consultant will prepare USACE specific design exhibits to support the JARPA Application.
Subtasks:
1. Prepare draft JARPA.
2. Complete USACE Exhibits.
3. Prepare final JARPA based on City comment. Submit to USACE, ECY, and City of Port Orchard.
Deliverables:
• Draft JARPA
• Final JARPA
Task 4.3 — Shoreline Management Program Permitting
Annapolis Creek confluences with Sinclair Inlet in a location where the shoreline is designated as a High
Intensity (HI) Shoreline in the City's Shoreline Management Program (SMP). Replacement of the box -
culvert under Bay Street will require review under the City's SMP.
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Task Assumptions:
• Replacement of the Annapolis Creek Culvert at Bay Street (aka Beach Street) is identified as
Restoration Goal #35 in the SMP (Appendix B- Shoreline Restoration Plan).
• Maintenance and restoration of transportation facilities are "permitted" within the High
Intensity (HI) designated shorelines. Replacement of the box -culvert is considered restoration of
a transportation facility.
• Stream riparian planting plans can be utilized to meet SMP requirements for a Shoreline
Mitigation Plan.
• SMP review requires completion of a SEPA Checklist.
• City of Port Orchard utilizes a proprietary Shoreline Application.
Task Descriptions:
1. Prepare Shoreline Permit Application.
2. Prepare SEPA Checklist.
Deliverables:
• Shoreline Application
• SEPA Checklist
Task 5— Geotechnical Investigations
Geotechnical investigation is necessary to determine existing soil conditions necessary for foundation
design of the crossing structure.
Task Assumptions:
• GeoEngineers will complete geotechnical investigation as a subconsultant to Consultant.
• Geoengineers will subcontract a private utility locator in addition to completing a public utility
notification prior to drilling. Geoengineers will also review as -built drawings of the project area,
as available, to identify potential utilities in the area.
• Geoengineers anticipate that preparation of a street use permit and shoreline exemption permit
will be required for drilling. We have assumed that permit fees will be waived or reimbursed by
the City of Port Orchard.
• A site -specific response spectrum and accompanying earthquake studies are not anticipated to
be necessary for this project currently and are not included in this Scope of Work.
• Geoengineers will attend design meetings on as needed basis.
• The boring will be backfilled in accordance with state requirements. Geoengineers will attempt
to leave the area as representative as possible for normal daily use when complete. The
monitoring well will be constructed with a flush mount monument that can be driven over.
• Drilling spoils will be placed in 55 -gallon drums and removed from the site. Geoengineers have
assumed that site soil and groundwater conditions are not contaminated. If contamination is
encountered, drums will be left on site and additional recommendations on management and
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Annapolis Creek Culvert
Replacement
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disposal can be made at that time. This Scope of Work does not include disposal of
contaminated materials.
• Geoengineers' efforts do not include sampling, testing or support for specialty site -specific
contamination handling or remediation.
• Depending on the location of the monitoring well, additional traffic control could be required for
subsequent groundwater monitoring visits completed after installation. Additional traffic control
is not included in this Scope of Work.
Subconsultant Tasks:
1. Geotechnical Evaluation:
a. Literature review of previous investigations in vicinity.
b. Create Subsurface Exploration Program.
c. Site Visit and Utility markout
d. Prepare traffic control plans.
e. Conduct geotechnical borings and install monitoring well
f. Conduct non-invasive surface wave geophysical survey to measure shear wave velocity
g. Retrieve groundwater datalogger recordings.
h. Geotechnical laboratory testing
i. Geotechnical Laboratory Testing
j. Geotechnical Support for Design and Reporting
2. Geotechnical Analysis and Design:
a. Prepare geotechnical recommendations and draft Geotechnical Report.
3. Prepare final Geotechnical Report.
4.
• Deliverables:
• Subsurface Exploration Plan.
• Traffic Control Plan.
• Groundwater level data.
• Draft Geotechnical Engineering Report (PDF).
• Final Geotechnical Engineering Report (PDF).
Task 6 — Hydraulic and Geomorphic Reach Assessment
This task consists of conducting a reach assessment of Annapolis Creek to understand and identify the
hydraulic, morphologic, and sediment transport processes that will influence the selection of
appropriate culvert replacement alternatives. Using project survey and existing LiDAR we will identify
the representative slope for the watershed. We will identify potential channel migration, long-term
aggradation and degradation. A detailed survey will be completed in the culvert vicinity and reference
reach that will include pebble counts and bankfull widths.
Task Assumptions:
• Right of entry will be coordinated by the City.
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Annapolis Creek Culvert
Replacement
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Tasks:
1. Conduct field work to:
a. Collect bankfull width measurements.
b. Pebble count to characterize sediment size distribution in reference reach.
c. Identify natural and/or human -caused fish passage barriers.
d. Culvert measurements.
e. Document observed lateral and longitudinal erosion.
f. Identification of high-water marks.
g. Observation and documentation of other relevant information such as existing large
wood for the assessment and design of the culvert replacement.
2. Prepare memo documenting findings in a draft Hydraulic and Geomorphic Reach Assessment
Memo, submit to City for review.
3. Meet with City to discuss draft memo and findings, including concurrence on representative
bankfull width.
4. Address City comments, prepare final Hydraulic and Geomorphic Reach Assessment Memo.
Deliverables:
• Draft Hydraulic and Geomorphic Reach Assessment Memo (PDF).
• Final Hydraulic and Geomorphic Reach Assessment Memo (PDF).
Task 7 — Feasibility and Alternatives Analysis Deliverables
This task consists of completion of the Feasibility and Alternatives Analysis Deliverables as described in
Appendix C, Manual 22 of the Fish Barrier Removal Board (FBRB).
Task Assumptions:
• Consultant will utilize the Barrier Correction and Analysis Form for this milestone.
• Consultant will work with the City to develop alternatives for assessment and preparation of
cost estimates. For the purposes of the scope of work, it is assumed that up to three (3)
alternatives will be developed and assessed.
• Conceptual cost estimates will include cost/impact analysis of full road closure versus
construction under traffic of each alternative.
• Conceptual utility layouts and configurations will be developed to illustrate the preferred
alternative; however, final utility alignments and locations will be determined by the
respective franchise utility owners/providers. Utility Coordination will be pursuant to Task 13
within this scope of work.
Tasks:
1. Develop up to three (3) alternatives for review and discussion with the City.
2. Consultation with RCO Technical Review Team on development of alternatives, and selection of
preferred alternative.
3. Perform qualitative alternative assessment based on the following criteria:
a. Connection to project goals and objectives
Project No. 25239 City Of Port Orchard
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b. Tangible benefit to all targeted species and life stages
c. Stakeholder comments and community support
d. Economic feasibility (appropriate cost -to -benefit ratio)
e. Likelihood of success
f. Ongoing maintenance requirements
g. Project sustainability and resilience
4. Develop exhibits for the 3 alternatives and the preferred alternative.
5. Prepare 3 conceptual cost estimates for alternatives.
6. Complete Barrier Correction and Analysis Form, submit form for City review.
7. Meet with City to discuss and resolve comments.
8. Prepare for and participate in presentation to City Transportation Committee.
9. Address and incorporate City comments into Barrier Correction and Analysis Form.
10. Provide Barrier Correction and Analysis Form for City to submit to WDFW/RCO.
Deliverables:
• Barrier Correction and Analysis Form (PDF).
• Presentation to Transportation Committee.
Task 8 — Structural Design
This task consists of completion of structural evaluation, alternative analysis, preliminary structural
design, and final structural design.
Task Assumptions:
• Coffman Engineers (Coffman) will provide structural design as a subconsultant to Consultant.
• Coffman will complete the following:
o Cost estimates.
o Geometric constraints.
o Project staging and stage construction requirements.
o Foundations.
o Feasibility of construction.
o Traffic Control/ Maintenance of Traffic evaluation
o Structural constraints
o Maintenance.
Subconsultant Tasks:
1. Data collection and analysis of existing data. Conduct one (1) site visit.
2. Inspection of seawall and building foundations.
3. 30% design review and Draft Basis of Design Report
a. 30% culvert design (plan, elevation and sections)
b. 30% seawall design (plan, elevation, and sections)
c. Structural input on 30% Basis of Design report
d. Develop specification run -list
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Annapolis Creek Culvert
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e.
30% structural estimate
f.
Address review comments
g.
Collaboration with Skillings and Geoengineers.
4. 60% Design Review
a.
Develop 60% culvert design
i. General culvert notes
ii. Plan and elevation
iii. Culvert section
iv. Foundation plan
v. Foundation details
vi. Framing plan
vii. Pedestrian railing details
viii. Miscellaneous culvert details.
b.
Develop 60% seawall design
i. General seawall notes
ii. Plan and elevation
iii. Structural details
iv. Pedestrian rail
c.
Structural input on Basis of Design report
d.
Develop draft structural specifications
e.
Develop draft bid item list
f.
Develop 60% cost estimate
g.
Address review comments.
5. 90% Design Review
a.
Develop 90% culvert design
i. General culvert notes
ii. Plan and elevation
iii. Culvert section
iv. Foundation plan
v. Foundation details
vi. Framing plan
vii. Pedestrian railing details
viii. Miscellaneous culvert details.
b.
Develop 90% seawall design
i. General seawall notes
ii. Plan and elevation
iii. Structural details
iv. Pedestrian rail
c.
Structural input on Basis of Design report
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Annapolis Creek Culvert
Replacement
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d. Develop draft structural specifications
e. Update draft bid item list
f. Develop 90% cost estimate
g. Address review comments.
6. Final (100% Design) Design Package
a. Develop 100% culvert plans
b. Structural input on Basis of Design Report
c. Develop final structural specifications
d. Final Bid Item list
e. 100% Structural Cost Estimate
f. 100% Design documentation including full Plans, specifications and estimate.
7. Structural Project Management
a. Attend project meeting
b. Internal coordination
Deliverables:
•
Draft Inspection Report
•
Final Inspection Report
•
30% Plans for culvert and seawall
•
Structural Basis of Design input
•
Structural specifications run -list
•
60% Plans for culvert and seawall
•
60% specifications
•
60% Structural estimate
•
90% Plans for culvert and seawall
•
90% specifications
•
90% structural estimate
•
100% plans, specifications and structural estimate.
Task 9 — Design Report (Preliminary Design)
This task consists of completion of the Preliminary Design Report as described in Appendix C, Manual 22
of the Fish Barrier Removal Board (FBRB).
Task Assumptions:
• Consultant will prepare a Design Report for this milestone, in accordance with the format in
Appendix C, Manual 22 of the FBRB.
• Alternatives and preferred alternatives will be based on the alternatives developed and
assessed in Task 7.
Project No. 25239
Annapolis Creek Culvert
Replacement
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• Hydrologic analysis will utilize USGS Streamstats Climate change factors will use the mean
percent change in 100 -year flood flows from WDFW Future Projections for Climate -Adapted
Culvert Design program.
Tasks:
1. Perform hydrologic analysis, compute flood frequency discharges for existing conditions for
Annapolis Creek, including the climate change factored flow.
2. Develop two-dimensional (2D) HEC-RAS hydraulic model of the reach, approximately 300 feet
upstream and downstream of the crossing.
3. Evaluate the flow levels and velocities of existing conditions and alternatives.
4. Document results of analysis in draft Preliminary Design Report, submit Preliminary Design
Report for City review.
5. Meet with City to discuss and resolve comments.
6. Address and incorporate City comments into Preliminary Design Report.
7. Provide Preliminary Design Report for City to submit to WDFW/RCO.
Deliverables:
• Preliminary Design Report (PDF).
Task 10 — Plans, Specifications, and Estimate (Preliminary Design)
This task consists of the preparation of preliminary design plans (60% plans) of the preferred alternative.
Task 10 includes preparation of a preliminary cost estimate with contingency, and preliminary special
provisions.
Task Assumptions:
• Consultant will maintain a design diary documenting approaches, problems, decisions, and
actions. Diary will be maintained continuously throughout the project.
• The quantity calculations notebook will be preliminary and will not be sufficient for the final
construction cost estimate.
• Preliminary Engineer's Estimate of Probable Costs to Construct will be prepared using WSDOT
Unit Bid Price format.
• Special provisions will be prepared utilizing WSDOT specifications format, to include City's
General Special Provisions (GSPs), if any.
• Stormwater design requirements will follow the 2019 edition of the Department of Ecology's
Stormwater Management Manual for Western Washington (2019 SWMMWW) in accordance
with City Code 20.150.060 as of January 16, 2026.
• Project is anticipated to only trigger Minimum Requirements 1— 5.
• Water, power, telecommunication, and sanitary sewer, are present within the project
corridor.
• Existing utility conflicts will be evaluated during the 60% design phase. Consultant will provide
design for City owned and operated utilities (water), it is assumed that franchise utilities will
provide and prepare their own relocation construction documents and relocation contractor.
• 60% Design Plan Sheets are anticipated to include:
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Annapolis Creek Culvert
Replacement
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60% Design Plan Sheets
Cover with Vicinity Map and Index
Legend and Construction Notes Sheet
Horizontal Control Plan
Site Preparation/Demolition Plans
Roadway Typical Sections
Roadway Plan and Profile Sheets
Stream Plan and Profile Sheets
Culvert Plan, Section and Detail Sheets
Stream Section and Detail Sheets
Planting Plan Sheets
Utility Relocation Plan Sheets
Detour Plan Sheets
Tasks:
1. Prepare design diary.
2. Prepare preliminary stormwater report:
a. Determine project limits and assess threshold discharge areas (TDA).
b. Determine area totals for existing pervious and impervious areas, new and replaced
surfaces.
c. Assess applicability of overall Minimum Requirements and individual thresholds for LID.
d. Select and implement preliminary design of BMPs for LID.
e. Document findings in preliminary stormwater report.
3. Prepare Traffic Control Plan (TCP) and Maintenance of Traffic (MOT) plan sheets to support
construction under traffic.
4. Prepare 60% Plans.
5. Prepare preliminary Quantities Notebook.
6. Prepare 60% Engineer's Estimate of Probable Cost to Construct.
7. Prepare 60% Special Provisions.
8. Assess potential Right -of -Way impacts and/or easement requirements.
9. Submit 60% PS&E for City review.
10. Conduct plan -in -hand site visit with City to review layout, wingwall and easements needs, and
determine adjustments (if needed).
11. Meet with City to discuss and resolve comments.
12. Address and incorporate City comments into 60% PS&E.
13. Provide 60% PS&E for City to submit to WDFW/RCO.
Deliverables:
• One (1) set of 60% plans, specifications, and estimate (PDF).
• Preliminary Stormwater Report.
• Quantities Notebook.
Project No. 25239
Annapolis Creek Culvert
Replacement
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Task 11— Design Report (Final Design)
This task consists of completion of the Final Design Report, addressing comments received from
WDFW/RCO Technical Review Team, as described in Appendix C, Manual 22 of the Fish Barrier Removal
Board (FBRB).
Task Assumptions:
• There will be one round of review, comment resolution, and comment incorporation of the
Preliminary Design Report by WDFW/RCO Technical Review Team, with one set of
consolidated comments.
Tasks:
1. Review WDFW/RCO Technical Review Team comments, provide initial comment responses to
City.
2. Meet with City to discuss comments.
3. Conduct comment resolution meeting with City and WDFW/RCO Technical Review Team.
4. Address and incorporate comments into Final Design Report.
5. Provide Final Design Report for City to submit to WDFW/RCO.
Deliverables:
• Final Design Report (PDF).
Task 12 — Plans, Specifications, and Estimate (Final Design)
This task consists of addressing comments from City, WDFW/RCO Technical Review Team, and
advancing the Preliminary Design Plans to Final Design Plans (100% plans) for the preferred alternative.
Task Assumptions:
• There will be one round of review, comment resolution, and comment incorporation of the
60% PS&E by WDFW/RCO Technical Review Team, with one set of consolidated comments.
• Preparation of a Contract Bid Package for bid advertisement is not included in the scope of
work.
Tasks:
1. Review WDFW/RCO Technical Review Team comments on 60% PS&E, provide initial comment
responses to City.
2. Meet with City to discuss comments.
3. Conduct comment resolution meeting with City and WDFW/RCO Technical Review Team.
4. Address and incorporate comments into 100% PS&E.
5. Prepare final stormwater report:
a. Finalize stormwater report based on 100% design.
6. Prepare 100% level of plans as noted above.
7. Update Quantities Notebook to 100% level.
Project No. 25239 City Of Port Orchard
Annapolis Creek Culvert January 29, 2026
Replacement Page 17 of 28
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8. Update Engineer's Estimate of Probable Cost to Construct to 100% level.
9. Update Special Provisions to 100% level.
10. Submit 100% PS&E for City review.
11. Meet with City to discuss and resolve comments.
12. Address and incorporate City comments into 100% PS&E.
13. Provide 100% PS&E for City to submit to WDFW/RCO.
14. Review WDFW/RCO Technical Review Team comments on 100% PS&E, provide initial comment
responses to City.
15. Meet with City to discuss comments.
16. Conduct comment resolution meeting with City and WDFW/RCO Technical Review Team.
17. Address and incorporate comments into Ad -Ready PS&E.
Deliverables:
• One (1) set of 100% plans, specifications, and estimate (PDF).
• One (1) set of Ad -Ready plans, specifications, and estimate (PDF).
• Final Stormwater Report.
• Quantities Notebook.
Task 13 — Utility Coordination
This task provides utility coordination for impacted utilities within the project limits. Overhead and
underground power, telecommunication lines, water, and sewer utilities are located within the project
corridor. Proposed design does not appear to require permanent relocation of overhead
power/telecom. However, overhead utilities will likely be in conflict during construction, requiring
coordination with the power and telecom purveyors for short-term line drops during structure
installation. Skillings will prepare water and sewer relocations, coordination, and design in coordination
with the City.
Task Assumptions:
• Aerial utilities and utility poles will not require permanent relocation.
• Franchise utilities impacted will provide their own design for conflict resolution.
• The City will provide franchise agreements for each impacted utility.
• If available, the City will provide utility contact information for each impacted utility.
• Utility coordination meetings are assumed to have four meetings with each impacted utility for
a duration of one hour each meeting with two Consultant staff members present. Should
additional meetings be deemed necessary, the additional meetings will be billed on a time and
material basis.
• As described in Task 7, Skillings will develop a set of alternatives for evaluation by the City. For
each impacted utility, Skillings will prepare conceptual utility layouts and configurations to
support assessment of potential relocation strategies. These conceptual exhibits will be used to
facilitate coordination and obtain preliminary input from franchise utility providers. Final
decisions regarding utility alignments, design criteria, and relocation requirements will remain
solely with the respective utility owners.
• Potholing coordination will include 1 Skillings staff member to perform on -site observation of
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Annapolis Creek Culvert
Replacement
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potholing efforts. Potholing vendor will apply for applicable permits.
• Skillings makes no guarantees or warranties regarding the timeliness, performance, or actions of
any third -party utility providers.
Tasks:
1. Establish Utility Contacts List.
2. Prepare utility conceptual exhibits to support Task 7
3. Potholing coordination and onsite potholing observation
4. Prepare and maintain utility coordination and resolution schedule.
5. Prepare an exhibit for each impacted utility of potential conflict.
6. Utility coordination meetings.
7. Prepare utility coordination meeting minutes.
8. Review of utility owner prepared design.
9. Incorporate franchise utility provided design into plan set.
10. Prepare Utility Action Plans
Deliverables:
• Utility Contact List
• Utility Coordination Schedule
• Exhibit of impacted utilities
• Utility coordination meeting agenda
• Utility coordination meeting minutes
• Utility Action Plans
Task 14 — Right of Way
This task provides coordination for right-of-way (ROW) activities. This includes permanent and
temporary acquisition.
Task Assumptions:
• Commonstreet will provide ROW services for this project as a subconsultant to Consultant.
• The ROW and Construction phases of the project do not have federal funding and no WSDOT
ROW Certification will be required.
• The project has funding from the Brian Abbott Fish Barrier Removal Board (administered jointly
by WDFW and RCO).
• The City will provide a ROW Plan showing proposed acquisition areas and size.
• The City requires no more than four (4) partial acquisitions consisting of up to four (4) TEs and
one (1) PE.
• The City requires up to ten (10) Right of Entry for surveying and additional project -related work.
• If it is determined the City requires fee acquisitions on any of the parcels, this will require
additional scope and fee.
• There are no full acquisitions.
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Annapolis Creek Culvert
Replacement
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• No design changes will occur after the initial valuation assignment is authorized.
• Legal descriptions and exhibit drawings suitable for recording and meeting all WSDOT
requirements will be provided to Commonstreet from a licensed survey company.
• No occupants or personal property will be displaced requiring relocation services and no
relocation services will be required. If it is determined occupants and/or personal property are
displaced (requiring relocation services), this will require additional scope and fee.
• The City will provide ROW document templates or Commonstreet will utilize WSDOT Local
Public Agency templates and provide to the City for review and approval. Revisions will be
limited to no more than two rounds of review prior to City approval
• Once offer package templates are approved by the City, no changes will be made
• No more than four (4) Waiver Valuations will be required.
• If impacted improvements or estimated values or property owner request make waiver
valuations ineligible, an appraisal and appraisal review will be completed. Appraisal and
appraisal reviews will require additional scope and fee.
• Commonstreet will order no more than four (4) title reports for partial acquisitions. If title
reports are required for additional parcels, this will require additional scope and fee.
• The City will pay directly to the title company all expenses for title commitments, recording ees,
escrow services, and title insurance.
• Commonstreet will NOT order title reports for parcels where Rights of Entry are requested. If
title reports are required for parcels where Rights of Entry to requested, this will require
additional scope and fee.
Subconsultant Tasks:
1. ROW Project Management and Administration
• Prepare for and attend early design development meetings as requested by the City or the
project team;
• Provide pre -acquisition services as requested by the City or project team to support early
design development;
• Respond to inquiries and needs identified by your team, the City and/or Project Stakeholders;
Oversight of preliminary ROW activities to comply with WDFW and RCO requirements;
• Provide written and oral status updates on right of way activities;
• Provide oversight to all aspects of the right of way program;
• Review City's approved Right of Way Procedures;
• Develop and execute the Right of Way program in compliance with state law, Uniform Act,
WDFW, RCO, and WSDOT requirements;
• Provide oversight of ROW activities to comply with BAFBRB requirements;
• Maintain quality control/quality assurance protocols in the execution of the right of way
tasks;
• Coordinate title reviews.
Project No. 25239
Annapolis Creek Culvert
Replacement
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2. Acquisition Services
• Create WDFW and RCO-compliant project files for each parcel;
• Request the City order new and/or updates to existing title commitments;
• Produce templates approved by City to draft offer packages;
• Prepare offer packages;
• Edit documents during negotiations to memorialize agreements reached by the City;
• Review of all valuation and compensation data;
• QA/QC of all documents, tasks, and processes before, during, and after acquisition process;
• Prepare, deliver, and present offer packages;
• Negotiate settlements and draft justification memos when necessary;
• If amicable settlements not approved by City, prepare and submit a condemnation package;
• Coordinate the development of DV/Just Compensation approved by the City.
3. Project and File Close Out
• Collaborate with City during closing, payment, and recording processes;
• Set up client escrow account or facilitate execution of all conveyance documents, payment
vouchers, proof of payment, and closing data along with recorded conveyance documents
and closing of files;
• Address any items brought forth by WDFW and/or RCO;
• Prepare parcel files (electronic and/or hard copy) in a format requested by the City and
provide to City for retention.
Deliverables:
• Up to four (4) Waiver Valuations;
• Determinations of value/Just Compensation for approval by City;
• Written and oral status updates on right of way activities as requested.
• Up to four (4) Title Review Summaries;
• Up to four (4) clearance/exception reports for approval by City;
• Integration of valuations into offer packages;
• Up to four (4) offer packages for approval by City;
• Up to ten (10) Right of Entry documents for approval by City;
• Provide original conveyance documents for up to four (4) parcels to the City for recording.
• Up to four (4) parcel files to City in electronic format.
• Real Property Vouchers and W-9 forms authorizing payment by the City.
Project No. 25239
Annapolis Creek Culvert
Replacement
END SCOPE OF WORK
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SKILLINGS Q Q
EXHIBIT B-1
CONSULTANT COST COMPUTATION - MAN-HOURS
City of Port Orchard
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TASK #
TASK DESCRIPTION
1
Project
Administration and
Management
Prepare a project
management plan,
communications plan,
1
master deliverables
4
24
12
list, and schedule
with updates.
Provide invoices with
project update
2
reports and earned
4
12
24
value reports.
Provide Quality
Management Plan,
conduct QA/QC of all
3
documents being
40
60
60
formally submitted to
City.
4
In-house coordination
24
60
40
Coordination with
5
subconsultants.
30
30
10
Skillings, Inc.
Project 25239
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Bi-weekly progress
meetings and
6
correspondence with
18
18
18
City.
2
Topographic Survey
2.1
Project setup
Field to finish setup
1
and utility locate
4
request.
On -site task to mark
2
field locates.
4
Survey Control
2.2
Research
Research existing
survey control and
1
survey monuments
4
10
related to the rights -
of -way and parcel
lines.
Review existing parcel
information for lot
2
and right of way
6
8
determination.
Establish Survey
2 3
Control
Establish survey
control using a
combination of Real
1
Time Kinematic (RTK),
and conventional
survey methods in
Skillings, Inc.
Project 25239
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Annapolis Creek Culvert Replacement
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accordance with
industry standards.
Perform a field survey
to establish
a
horizontal and
4
6
10
vertical survey
control.
Evaluate survey
b
control and adjust
6
accordingly.
Recover existing
survey monuments
relevant to the re -
c
establishment of
10
existing right of way
lines and parcel
lines.
Calculate existing
right of way lines and
d
parcel lines in
20
AutoCAD digital
survey control map.
2.4
Topgraphic Survey
Field Topographic
1
Survey as shown in
10
10
40
Attachment 2 Survey
Limits
2.5
Topgraphic Basemap
Download and
1
backup survey data
9
daily.
Skillings, Inc.
Project 25239
Page 24 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
133
F3 SKILLINGS
Compile survey data
2
into digital AutoCAD
4
40
(Civil 3D) base map.
Draft topographic
3
survey map at 1" =
4
20
20
20' scale.
Field check
4
topographic survey
4
4
map.
Update topographic
5
survey map based on
1
9
9
field edits.
2.6
Utility Pothole Survey
Provide on -site
1
observation of
8
potholing efforts
Conduct or record
measure down of
2
identified utility
1
during pothole
services.
Survey the pothole
locations after
3
potholing has
10
occurred.
Update survey
basemap with utility
4
data, pothole
1
6
locations, and
depths.
2 7
Easement
Preparation
Skillings, Inc.
Project 25239
Page 25 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
134
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Prepare Legal
description and
1
exhibit map for
5
10
permanent easement.
Prepare Legal
description and
2
exhibit map for
20
40
temporary
easements.
Environmental
3
Documentation and
Permitting
3.1
Biological Evaluation
Consultant will
complete a site visit
1
to document existing
8
conditions required
for the BE.
Consultant will
reference IPaC, NOAA
Fisheries list, and PHS
2
Listed Species to
4
compile an up-to-
date species list.
Consultant will make
a species and habitat
3
1
4
impact
determination.
Consultant will
4
complete a draft BA.
4
80
Consultant will
5
complete a final BA.
4
24
Wetland and Stream
3.2
Assessment Report
Skillings, Inc.
Project 25239
Page 26 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
135
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Conduct Literature
1
4
review.
Complete field
2
delineation of
1
18
OHWM.
3
Prepare flagging map
2
for survey.
4
Prepare draft WSAR
4
60
for submittal to City.
Respond to review
5
comments and
1
18
prepare Final WSAR.
3.3
Cultural Resources
Complete EZ-1 Form
for submittal to the
1
Department of
9
Archaeology and
Historic Preservation.
4
Aquatic Permitting
4.1
Hydraulic Project
Approval
1
Complete on-line HPA
9
application.
Skillings, Inc.
Project 25239
Page 27 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
136
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Attend coordination
meetings with WDFW
2
and tribal
6
6
stakeholders.
Joint Aquatic
4.2
Resource Permit
Application
1
Prepare draft JARPA
9
Complete USACE
2
Exhibits
1
4
18
Prepare final JARPA
based on City
3
comment. Submit to
1
2
9
USACE, ECY, and City
of Port Orchard.
Shoreline
4.3
Management
Program Permitting
Prepare Shoreline
1
Permit Application.
9
2
Prepare SEPA
1
2
9
Checklist.
Geotechnical
5
Investigation
Skillings, Inc.
Project 25239
Page 28 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
137
U SKILLINGS
Hydraulic and
6
Geomorphic
Assessment
1
Conduct field work to:
Collect bankfull width
a
measurements.
2
2
Pebble count to
characterize sediment
b
size distribution in
2
4
reference reach.
Identify natural
c
and/or manmade fish
2
2
passage barriers.
d
Culvert
2
2
measurements.
Document observed
e
lateral and
2
2
longitudinal erosion.
f
Identification of high-
water marks.
2
2
Observation and
documentation of
other relevant
information such as
g
existing large wood
2
4
for the assessment
and design of the
culvert replacement.
Skillings, Inc.
Project 25239
Page 29 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
138
F3 SKILLINGS
Prepare memo
documenting findings
in a draft Hydraulic
2
and Geomorphic
2
2
12
Reach Assessment
Memo, submit to City
for review.
Meet with City to
discuss draft memo
and findings,
3
including concurrence
1
1
on representative
bankfull width.
Address City
comments, prepare
4
final Hydraulic and
1
4
Geomorphic Reach
Assessment Memo.
Feasibility and
7
Alternative Analysis
Develop 3
1
alternatives
6
8
24
8
16
Consult with RC0
2
technical review team
4
4
Perform qualitative
3
alternative
8
18
assessment
Develop exhibits for 3
4
alternatives
4
10
10
Prepare Estimate for
5
3 alternatives
4
10
Skillings, Inc.
Project 25239
Page 30 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
139
U SKILLINGS
Complete Barrier
6
Correction Form
4
Meet with City to
�
resolve comments
2
2
Prepare for and
8
present to City
4
4
Transportation
Committee
Incorporate City
9
comments into
4
4
Barrier Correction
Form
Submit Barrier
10
Correction Form to
2
City
8
Structural Design
Design Report
9
(Preliminary Design)
Perform hydrologic
analysis, compute
flood frequency
discharges for existing
1
conditions for
10
20
Annapolis Creek,
including the climate
change factored flow.
Skillings, Inc.
Project 25239
Page 31 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
140
r SKILLINGS
Develop two -
dimensional (2D)
2
HEC-RAS hydraulic
20
40
model of the reach
Evaluate the flow
levels and velocities
3
of existing conditions
10
20
and alternatives.
Document results of
analysis in draft
Preliminary Design
4
Report, submit
16
32
Preliminary Design
Report for City
review.
Meet with City to
5
discuss and resolve
2
2
comments.
Address and
incorporate City
6
comments into
8
24
Preliminary Design
Report.
Provide Preliminary
Design Report for City
�
to submit to
2
WDFW/RC0.
Plans, Specifications
10
and Estimate
(Preliminary Design)
1
Prepare design diary.
2
2
Prepare preliminary
2
stormwater report:
Skillings, Inc.
Project 25239
Page 32 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
141
r SKILLINGS
Determine project
limits and assess
a
threshold discharge
2
2
2
areas (TDA).
Determine area totals
for existing pervious
b
and impervious areas,
2
4
4
new and replaced
surfaces.
Assess applicability of
overall Minimum
c
Requirements and
2
individual thresholds
for LID.
Select and implement
d
preliminary design of
2
4
BMPs for LID.
Document findings in
e
preliminary
4
18
4
stormwater report.
Prepare Traffic
Control Plan (TCP)
and Maintenance of
3
Traffic (MOT) plan
4
20
20
sheets to support
construction under
traffic.
4
Prepare 60% Plans.
40
80
60
Prepare preliminary
5
Quantities Notebook.
2
8
Prepare 60%
Engineer's Estimate
6
of Probable Cost to
2
8
Construct.
Skillings, Inc.
Project 25239
Page 33 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
142
r SKILLINGS
Prepare 60% Special
�
20
Provisions.
Assess potential
Right -of -Way impacts
8
and/or easement
4
requirements.
Submit 60% PS&E for
9
2
City review.
Conduct plan -in -hand
site visit with City to
review layout,
wingwall and
10
easements needs,
5
5
and determine
adjustments (if
needed).
Meet with City to
11
discuss and resolve
2
2
comments.
Address and
12
incorporate City
4
10
10
comments into 60%
PS&E.
Provide 60% PS&E for
13
City to submit to
2
WDFW/RC0.
Design Report (Final
11
Design)
Review WDFW/RC0
Technical Review
1
Team comments,
2
2
4
provide initial
comment responses
to City.
Skillings, Inc.
Project 25239
Page 34 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
143
U SKILLINGS
Meet with City to
2
discuss comments.
2
2
Conduct comment
resolution meeting
3
with City and
2
2
WDFW/RCO Technical
Review Team.
Address and
4
incorporate
2
20
comments into Final
Design Report.
Provide Final Design
5
Report for City to
2
submit to
WDFW/RCO.
Plans, Specifications
12
and Estimate (Final
Design)
Review WDFW/RCO
Technical Review
1
Team comments on
2
2
60% PS&E, provide
initial comment
responses to City.
Meet with City to
2
discuss comments.
1
1
Conduct comment
resolution meeting
3
with City and
1
1
WDFW/RCO Technical
Review Team.
Address and
4
incorporate
4
10
10
comments into 100%
PS&E.
Prepare final
5
stormwater report:
Skillings, Inc.
Project 25239
Page 35 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
144
F3 SKILLINGS
Finalize stormwater
a
report based on 100%
2
10
10
design.
Prepare 100% level of
6
plans as noted above.
30
60
60
Update Quantities
7
Notebook to 100%
2
4
level.
Update Engineer's
Estimate of Probable
8
Cost to Construct to
2
4
100% level.
Update Special
9
Provisions to 100%
10
level.
Submit 100% PS&E
10
for City review.
2
Meet with City to
11
discuss and resolve
2
2
comments.
Address and
incorporate City
12
comments into 100%
8
16
16
PS&E.
Provide 100% PS&E
13
for City to submit to
1
WDFW/RCO.
Review WDFW/RCO
Technical Review
14
Team comments on
2
2
100% PS&E, provide
initial comment
responses to City.
Skillings, Inc.
Project 25239
Page 36 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
145
r SKILLINGS
Meet with City to
15
discuss comments.
1
1
Conduct comment
resolution meeting
16
with City and
1
1
WDFW/RC0 Technical
Review Team.
Address and
17
incorporate
10
10
10
comments into Ad -
Ready PS&E.
13
Utility Coordination
Establish Utility
1
Contacts List.
2
2
Prepare Utility
2
Conceptual Exhibits
4
16
Potholing
coordination and
3
onsite potholing
4
10
observation
Prepare and maintain
utility coordination
4
and resolution
8
schedule.
Prepare an exhibit for
5
each impacted utility
8
24
of potential conflict.
Utility coordination
6
12
12
meetings.
Skillings, Inc.
Project 25239
Page 37 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
146
r SKILLINGS
Prepare utility
7
coordination meeting
4
8
minutes.
Review of utility
8
owner prepared
4
8
design.
Incorporate Franchise
9
Utility provided
2
16
design into plan set.
10
Prepare Utility Action
2
8
16
Plans
14
Right -of -Way
HOURS PER
80
270
459
538
64
306
380
55
170
10
70
77
24
DISCIPLINE
Skillings, Inc.
Project 25239
Page 38 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
147
r SKILLINGS Q Q
EXHIBIT B-2
CONSULTANT COST COMPUTATION - SUMMARY
NEGOTIATED HOURLY RATE (NHR):
Classification
Man Hours
X
Rate
= Cost
PRINCIPAL -IN -CHARGE
80
x
$319.00
= $25,520.00
PROJECT MANAGER
270
x
$294.00
= $79,380.00
PROJECT ENGINEER
459
x
$283.00
= $129,897.00
ENGINEER
538
x
$156.00
= $83,928.00
UTILITIES MANAGER
64
x
$273.00
= $17,472.00
STAFF SCIENTIST
306
x
$106.00
= $32,436.00
TECHNICIAN
380
x
$148.00
= $56,240.00
PROFESSIONAL LAND SURVEYOR
55
x
$195.00
= $10,725.00
PROJECT SURVEYOR
170
x
$148.00
= $25,160.00
SURVEY PARTY CHIEF
10
x
$130.00
= $1,300.00
2 MAN SURVEY CREW
70
x
$220.00
= $15,400.00
SURVEY TECHNICIAN
77
x
$126.00
= $9,702.00
PROJECT ADMINISTRATOR
24
x
$178.00
= $4,272.00
Total Hours =
2503
Total NHR =
$491,432.00
REIMBURSABLES:
Mileage
1,200
x
$0.700
= $840.00
Miscellaneous Expenses
$1,700.00
X
0%
_ $1,700.00
Total Expenses=
$2,540.00
SUBCONSULTANT COST (See Exhibit E):
Geoengineers
$74,900.00
X
5%
_ $78,645.00
Coffman
$86,852.65
x
5%
_ $91,195.28
Commonstreet
$52,837.00
X
5%
_ $55,478.85
Potholing Vendor
$15,000.00
x
5%
_ $15,750.00
Total Subconsultants=
$241,069.13
SUB -TOTAL (NHR + REIMBURSABLES + SUBCONSULTANTS):
Sub Total =
$735,041.13
GRAND TOTAL
GRAND TOTAL
=I
$735,041
PREPARED BY:
Patrick Skillings, PMP
DATE:
1/29/2026
REVIEWED BY: Ian Lee, PE
DATE:
1/29/2026
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 23 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 www.skillings.com 148
r SKILLINGS
EXHIBIT B-3
EXPENSE SUMMARY
Item
Description
Basis
Quantity
Rate
Total
1
Telephone
Month
$0.00
2
Auto Rental
Each
$0.00
3
Lodging
Day
$0.00
4
Per Diem -Meal
Day
$0.00
5
Photocopies - Blk & White
Each
$0.10
$0.00
6
Photocopies - Color
Each
$0.35
$0.00
7
Half Sized Prints
Each
$0.50
$0.00
8
Full Sized Prints
Each
$6.00
$0.00
9
Postage
Month
$0.00
10
Shipping
Month
$0.00
11
FAXs
Each
$0.00
12
Miscellaneous Project Costs
Month
12
$100.00
$1,200.00
13
Miscellaneous Survey Costs
Estimated
1
$500.00
$500.00
14
InRoads Software
Month -No of years
$950.00
$0.00
15
Traffic Control
Estimated
$0.00
Total Miscellaneous Expenses
$1,700.00
Mileage
Per Mile
1200
0.700
$840.00
100 RT Min - Per Trip
Total Expenses
$2,540.00
Skillings, Inc.
Project 25239
Page 41 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
149
7
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Dillon Irwin _ j The Prc
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Center � l Salon 8 B
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IA
GEOENGINEER�
1145 Broadway, Suite 300
Tacoma, Washington 98402
253.383.4940
January 29, 2026
Skillings, Inc.
5016 Lacey Boulevard SE
Lacey, Washington 98503
Attention: Patrick Skillings
Subject: Proposal
Geotechnical Engineering Services
Annapolis Creek Fish Passage
Port Orchard, Washington
File No. 12309-027-00
Introduction and Project Understanding
GeoEngineers, Inc. (GeoEngineers) is pleased to presentthis proposal for geotechnical engineering services
in support of the City of Port Orchard (City) - Annapolis Fish Passage project. The project site is located
where Annapolis Creek flows below Bay Street, approximately 100 feet west of the intersection of Bay Street
and Arnold Avenue East in Port Orchard, Washington. Our project understanding and proposed scope of
services is based on our review of request for qualifications (RFQ) documents for the project and our
communications with you. GeoEngineers has also previously worked in the project area including
preparation of the following reports:
■ Geotechnical Engineering Services Report titled "Annapolis Creek Culvert Replacement" dated
December 21, 2018 (2018 Report). Our 2018 Report was prepared for the same overall project, as
this current study, and included completion of subsurface explorations (drilled borings) near the
Annapolis Creek Crossing to support design at that time.
■ Geotechnical Engineering Services Report titled "City of Port Orchard - Bay Street Pedestrian Pathway
Project, Segments 6 to 11 inches dated April 5, 2024 (2024 Report). Our 2024 report included
completion of subsurface explorations (drilled borings) in the vicinity of this project.
We understand that the City plans to replace the existing culvert that carries Annapolis Creek below
Bay Street with a new fish passable structure consisting of either an open box culvert or a bridge. It is our
understanding that primary design procedures will follow criteria in general accordance with the
2024 American Association of State Highway and Transportation Officials (AASHTO) Load and Resistance
Factor Design (LRFD) Bridge Design Specifications (10th Edition).
151
Skillings, Inc. I January29, 2026
Page 2
Purpose and Scope of Services
The purpose of our services is to review and incorporate existing subsurface information near the site and
perform limited additional geotechnical explorations to characterize soil and groundwater conditions for
project design. Our 2018 Report included completion of two (2) drilled borings near the Annapolis Creek
crossing. We will review and reference these borings in our analysis for the current project; however, we
have budgeted to complete one (1) additional drilled boring, converted to a well, at the site that will
supplement information provided in the existing borings. In addition, updated seismic design information
will be established in accordance with current seismic criteria. We propose the following two (2) tasks as
summarized below:
■ Task 100 - Project Management, Document Review, Geotechnical Explorations and Laboratory Testing
■ Task 200 - Geotechnical Analyses, Reporting and Consultation
TASK 100 SERVICES
As part of our Task 100 services, we plan to complete a supplemental geotechnical exploration consisting
of one (1) drilled boring (converted to a well) and arrange for subcontracted geophysical survey testing to
determine project shear wave velocity profile(s) and provide refined/code-directed seismic design
parameters for the project. Our proposed scope of services for Task 100 includes the following:
1. Provide on -going project management including review of existing readily available subsurface
information near the site (including our 2018 and 2024 Reports), site published geology, geologically
hazardous critical areas and concepts of initial design alternatives. The results of our review will inform
our subsurface exploration program, including the exploration location, depth, sampling methods and
laboratory testing.
2. Prepare for and plan a geotechnical exploration program for the project, to be reviewed by project
stakeholders. This will include exploration layout and coordination of City -required permits. Based on
our experience in the project area, we anticipate that a right-of-way permit and a shoreline exemption
permit will be required. We assume that the permit fees will be waived or reimbursed by the City of
Port Orchard.
3. Visit the site to evaluate site access and mark the proposed exploration location for the public utility
locate. We will provide a map of the proposed exploration location to the project team for review and
comment prior to selecting the final location. In addition to the public utility locate, we have budgeted
to subcontract a private locator to complete additional investigation and clearance of potential existing
utilities near the proposed exploration.
4. Subcontract a registered traffic control plan designer to develop traffic control plans to support the
proposed exploration program. Traffic control plans will be submitted to the City of Port Orchard as
part of the right-of-way permit application. There may be an opportunity to reduce or eliminate these
efforts should the City of Port Orchard be able to coordinate street closures and other traffic control
elements.
File No. 12309-027-00 G E0 E N G I N E E R
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Skillings, Inc. I January29, 2026
Page 3
5. Explore subsurface conditions at the site by advancing one (1) boring near or within Bay Street. The
boring will be completed using drilling equipment under subcontract to GeoEngineers. We anticipate
that the boring will be advanced to a depth up to about 80 feet below existing ground surface (bgs)
using hollow stem auger and/or mud rotary drilling techniques. We have budgeted to complete the
boring as a 25 -foot -deep, flush mounted monitoring well equipped with an electronic data logger. We
assume the boring and well installation can be completed in two standard working days on site.
6. Conduct a non-invasive surface wave geophysical survey to measure the shear wave velocity at the site
and determine the project site class. This will include mobilization of subcontracted equipment and
operators to the site. This is a non-destructive test, mostly involving a small truck, instrumentation and
wiring. This event will either require no traffic control or will be completed during any street closures in
conjunction with our boring.
7. Retrieve groundwater data from the data logger installed in the monitoring well. We have budgeted to
visit the site to retrieve groundwater data on three (3) occasions and perform follow-up data processing
to estimate water levels at the site during the monitored intervals.
8. Conduct geotechnical laboratory testing on selected soil samples obtained from the boring. We
anticipate laboratory testing may include particle -size gradation analyses, one-dimensional
consolidation tests, Atterberg Limits determinations, triaxial compression tests and moisture content
determinations.
9. Prepare draft project site figures and boring logs, including a site map and project cross section(s). We
anticipate these will be available for initial review and discussion during preliminary design.
TASK 200 SERVICES
Our Task 200 services will include geotechnical analyses and reporting based on the results from our
document review and subsurface exploration program. This task also includes project team
correspondence such as on -going consultation and team meetings.
1. Describe site conditions including our interpretation of subsurface soil and groundwater conditions
based on results of our review, exploration program and geotechnical laboratory analysis.
2. Comment on seismic hazards and provide seismic design parameters in accordance with AASHTO LRFD
methodology. If our exploration indicates potentially liquefiable soils are present at the site, we will
provide estimates of liquefaction -induced settlement, reduced soil strength parameters and estimated
downdrag forces on below -grade structures and foundations.
3. Develop recommendations for foundation support of the proposed structure. We expect that the new
bridge will either be supported on shallow spread foundations or on driven pile/drilled shaft
foundations. Based on anticipated subsurface conditions at the site, we will discuss foundation support
options with the project team and determine the preferred foundation type. We will develop
geotechnical design recommendations for the selected foundation type which could include:
a. Recommendations for shallow spread foundations: bearing pressure, settlement estimates, lateral
resistance values and bearing surface preparation recommendations,
b. Recommendations for driven pile or drilled shaft foundations: axial and uplift resistance,
settlement estimates, soil properties for lateral analyses to be completed by others, installation
considerations.
File No 12309-02T00 GEOENGINEER
153
Skillings, Inc. I January29, 2026
Page 4
4. Provide recommended active, passive and at -rest lateral earth pressures for retaining walls, abutment
walls and below -grade elements. We will also provide recommendations for seismic surcharge
pressures and drainage criteria.
5. Complete slope stability analyses considering the foundations and approach
embankments/abutments, as applicable.
6. Provide recommendations for site preparation and earthwork. We will discuss temporary erosion and
sedimentation controls, temporary and permanent slopes, estimated stripping and clearing depths,
subgrade preparation, fill placement and compaction requirements, suitability of on -site material for
use as structural fill, import fill requirements, wet weather considerations, groundwater handling and
site drainage.
7. Provide layer thickness recommendations for asphalt concrete, Portland cement concrete pavement
and permeable pavement sections. We will include typical pavement sections and subgrade
preparation requirements for heavy and light traffic areas based on our experience.
8. Prepare a geotechnical report (draft and final) presenting our findings, conclusions and
recommendations. Our report will include a project site plan showing approximate locations of
explorations, summary exploration logs, laboratory test results and appropriate engineering figures.
9. Prepare an addendum report, as necessary, that provides the results of follow-up groundwater data
obtained from the monitoring well.
10. Provide ongoing consultation during design including attendance in project team meetings. We have
budgeted for up to eight (8) hours of Associate time and ten (10) hours of Senior Engineer time for this
task.
Assumptions and Other Considerations
• We will subcontract a private utility locator in addition to completing a public utility notification prior to
drilling. We will also review as -built drawings of the project area, as available, to identify potential
utilities in the area.
• We anticipate that preparation of a street use permit and shoreline exemption permit will be required
for drilling. We have assumed that permit fees will be waived or reimbursed by the City of Port Orchard.
• A site -specific response analysis and accompanying detailed earthquake studies are not anticipated to
be necessary for this project at this time.
• We do not anticipate, nor have we budgeted, that we will attend every design meeting, and as such, it
is possible that additional meetings could require a change in our scope and budget.
• The boring will be backfilled in accordance with state requirements. We will attempt to leave the area
as representative as possible for normal daily use when complete. The monitoring well will be
constructed with a flush mount monument that can be driven over.
• Drilling spoils will be placed in 55 -gallon drums and removed from the site. We have assumed that site
soil and groundwater conditions are not contaminated. If obvious signs of contamination are observed
during drilling, we will temporarily halt drilling and contact the project team for further direction. If it is
determined that drilling can proceed, the drums will be left on site and additional recommendations on
management and disposal can be made at that time. We have not budgeted to assist with or dispose
of contaminated materials.
File No 12309-02T00 GEOENGINEER
154
Skillings, Inc. I January29, 2026 Page 5
■ Our scoped efforts do not include sampling, testing or support for specialty site -specific contamination
handling or remediation. We can provide these services, if required and upon request.
■ Depending on the location of the monitoring well, additional traffic control could be required for
subsequent groundwater monitoring visits completed after installation. We have not included these
traffic control efforts at this time.
Terms, Fee Estimate and Schedule
Based on current subcontractor schedules, we estimate the drilling and geophysics survey can be
completed within about four to six weeks of authorization; however, the exploration schedule will also
depend on the duration of the permitting process. We can start the permitting process immediately,
depending on project schedule. We anticipate drilling activities can be completed in less than two (2)
working days on site. The geophysics survey should take about one (1) working day on site. Laboratory work
will typically take about 2 to 3 weeks to complete after drilling. We expect that our draft geotechnical report
can be completed about 4 to 6 after the subsurface exploration program is completed. We can provide
preliminary information to the project team shortly after completing the exploration program and prior to
our draft geotechnical report upon request. We can discuss modifications to this schedule if desired.
We anticipate our services will be provided under mutually agreed upon terms and conditions between
Skillings and GeoEngineers. We understand that the agreement will reference the prime agreement
between Skillings and the City of Port Orchard, as negotiated for this specific project. We request to review
the terms, including the prime agreement. Typically, review by council can take up to two or three days.
Our scope of services will be provided on a time -and -expense basis in accordance with the attached
Schedule of Charges, which also forms a part of this proposal. A breakdown of costs is provided in the table
below, along with an estimated project total. We will not exceed the estimated total fee unless a change in
our scope of services is required. We will inform you of any fee changes and obtain your permission prior
to increasing our budget.
TABLE 1. FEE ESTIMATE
Task 100 - Project Management and Document Review, Geotechnical Explorations and Laboratory Testing
Project Management, Document Review and Exploration Planning Including Permit
Coordination $6 600 ,
Geotechnical Field Work Including Public Utility Locate (1/2 day), Drilling (2 days), Vehicle $5,300
Mileage and Field Equipment
Geotechnical Laboratory Testing $2,300
Groundwater Monitoring (Three 1/2 -day Site Visits), Vehicle Mileage, and Data Processing $3,200
Subcontracted Services (Private Utility Locate, Traffic Control, Drilling, and Geophysical $26,600
Survey)
Estimated Subtotal Task 100 $44,000
File No. 12309-027-00 G EO E N G I N E E R
155
Skillings, Inc. I January 29, 2026
Page 6
Task 200 - Geotechnical Analyses, Reporting and Consultation
Geotechnical Engineering Analyses
Reporting (Draft and Final Geotechnical Report and Groundwater Addendum)
On -Going Team Correspondence, Meetings, and Consultation
Estimated Subtotal Task 200
Total Estimated Budget (Tasks 100 and 200)
$12,700
$12,300
$5,900
$30,900
$74,900
There are no intended third -party beneficiaries arising from the services described in this proposal and no
party other than the party executing this proposal shall have the right to legally rely on the product of our
services without prior written permission of GeoEngineers.
This proposal is valid for a period of 60 days commencing from the first date listed above and subject to
renegotiation by GeoEngineers, Inc., after the expiration date.
We appreciate the opportunity to submit this proposal and look forward to working with you on this project.
Please call if you have any questions regarding the scope of services or other aspects of this proposal.
Sincerely,
GeoEngineers, Inc.
linton J. Lindgren, PE Dennis "DJ" Thompson, PE
Senior Geotechnical Engineer Associate Geotechnical Engineer
CJL:DJT:atk
Attachment:
Schedule of Charges - Standard 2026
One copy submitted electronically
File No. 12309-027-00
CiEOENGINEERs
156
Page 1 of 2
Schedule of Charges - 2026
COMPENSATION
Our compensation will be determined on the basis of time and expenses in accordance with the following schedule unless a
lump sum amount is so indicated in the proposal or services agreement. Current rates are:
PROFESSIONAL STAFF
Staff 1 Scientist
$
158/hour
Staff 1 Engineer
$
166/hour
Staff 2 Scientist
$
180/hour
Staff 2 Engineer
$
188/hour
Staff 3 Scientist
$
206/hour
Staff 3 Engineer
$
214/hour
Project Scientist 1
$
235/hour
Project Engineer 1
$
245/hour
Project Scientist 2
$
245/hour
Project Engineer 2
$
250/hour
Senior Engineer/Scientist 1
$
275/hour
Senior Engineer/Scientist 2
$
298/hour
Associate
$
315/hour
Principal
$
350/hour
Senior Principal
$
375/hour
TECHNICAL SUPPORT STAFF
Administrator 1
$
110/hour
Administrator 2
$
128/hour
Administrator 3
$
144/hour
CAD Technician
$
145/hour
CAD Designer
$
167/hour
Senior CAD Designer
$
194/hour
GIS Analyst
$
179/hour
Senior GIS Analyst
$
195/hour
GIS Coordinator
$
217/hour
*Technician
$
130/hour
*Senior Technician
$
158/hour
*Lead Technician
$
166/hour
Environmental Database Manager
$
245/hour
Health and Safety Specialist
$
156/hour
Health and Safety Manager
$
208/hour
*Hours in excess of 8 hours in a day or 40 hours in a week will be charged at one and one-half times the hourly rates listed
above.
Contracted professional and technical services will be charged at the applicable hourly rates listed above. Staff time spent
providing expert services in disputes, mediation, arbitration and litigation will be billed at one and one-half times the above
rates. Time spent in either local or inter -city travel, when travel is in the interest of this contract, will be charged in accordance
with the foregoing schedule. A surcharge may be applied to night and weekend work. See proposal for details.
Rates for data storage and web -based access will be provided on a project -specific basis.
Associated Project Costs (APC)
Associated Project Costs (APC) equal to six percent (6%) of professional fees will be assessed. This fee allows GeoEngineers
to invest in the necessary infrastructure to ensure we provide our clients with the latest technological and data security
standards. The investments include maintaining and advancing technical tools and platforms across all aspects of our
business, and strengthening our defenses against cyber threats to ensure data remains secure. These costs are not included
in our hourly rates or direct expenses.
Schedule_GeoEngineers Standard -2026 G EO ENGINE E RS 157
Page 2 of 2
EQUIPMENT
Air Quality Equipment, per Day
$
210.00
Air Sparging Field Test, per Day
$
110.00
Air/Vapor Monitoring Equipment (PID, 5 -Gas Meter), per Day
$
110.00
Asbestos Sample Kit, Each
$
30.00
Blastmate, per Day
$
120.00
D&M Sampler, per Day
$
150.00
DO (Dissolved Oxygen) Kit, Each
$
25.00
Dynamic Cone Penetrometer, per Day
$
45.00
E -Tape (Electric Tape), per Day
$
35.00
Electric Density Gauge, per Day
$
110.00
Electric Density Gauge, per Week
$
430.00
Electric Density Gauge, per Month
$
1,400.00
Environmental Exploration Equipment, per Day
$
225.00
Field Data Acquisition Equipment (Field Tablet), per Day
$
55.00
Field Tablet, per Week
$
200.00
Field Tablet, per Month
$
750.00
Field Tablet with Cellular, per Day
$
75.00
Field Tablet with Cellular, per Week
$
300.00
Field Tablet with Cellular, per Month
$
1,000.00
Field Gear/ Reconnaissance, per Day
$
55.00
Gas Detection Meters, per Day
$
105.00
Generator, per Day
$
110.00
Groundwater Pressure Transducer w/ Datalogger, per Day
$
55.00
Groundwater Pressure Transducer w/ Datalogger, per Week
$
220.00
Hand Auger, per Day
$
100.00
Inclinometer Probe, per Day, 1 Day minimum
$
210.00
Interface Probe, per Day
$
65.00
Iron Test Kit, Each
$
25.00
Laser Level, per Day
$
60.00
Low Flow Groundwater Sampling Equipment, per Day
$
235.00
Multiparameter Water Quality Meter, per Day
$
85.00
Nuclear Density Gage, per Hour, 1/2 Day minimum
$
15.00
Peristaltic Pump, per Day
$
50.00
pH Probe,/Meter per Day
$
20.00
PID, FID or OVA, per Day
$
130.00
Rock/Slope Fall Protection/Rigging Equipment, per Day
$
700.00
Saximeter, per Day
$
60.00
Scuba Diving Gear, per Day/per Diver
$
700.00
Shallow Soil Exploration Equipment, per Day
$
60.00
Soil Field Screening Equipment, per Day
$
20.00
Soil Sample Kit, Each
$
20.00
Steam Flow Meter, per Day
$
20.00
Strain Gauge Readout Equipment, per Day
$
50.00
Surface Water Flow Meter, per Day, 1/2 day minimum
$
50.00
Surface Water Quality Monitoring Equipment, per Day
$
50.00
Turbidity Meter, per Day
$
50.00
Vehicle usage, per Mile, or $30/half-day, whichever is greater
$
IRS Rate
Specialized and miscellaneous field equipment not listed above will be quoted on a project -specific basis.
OTHER SERVICES, SUPPLIES AND SPECIAL TAXES
Charges for services, equipment, supplies and facilities not furnished in accordance with the above schedule, and any
unusual items of expense not customarily incurred in our normal operations, are charged at cost plus 15 percent. This
includes shipping charges, subsistence, transportation, printing and reproduction, miscellaneous supplies and rentals,
surveying services, drilling equipment, construction equipment, watercraft, aircraft, and special insurance which may be
required. Taxes required by local jurisdictions for projects in specific geographic areas will be charged to projects at direct
cost.
Per diem may be charged in lieu of subsistence and lodging.
Routinely used field supplies stocked in-house by GeoEngineers, at current rates, list available upon request.
In-house testing for geotechnical soil characteristics at current rates, list available upon request.
All rates are subject to change upon notification.
Schedule_GeoEngineers Standard -2026 G EO ENGINE E RS 158
City of Port Orchard
Annapolis Creek Culvert Replacement
Structural Design
December 19, 2025
Scope of Work:
Task 1 - Data Collection and Analysis of Existing Data
Structural
• (1) Site visit to review sites
• Review of field collected data including geotechnical, hydraulics and survey
• Review of existing bridge/culvert inspection reports and existing drawings (as available)
Assumptions:
• Site visit will be coordinated with City, Skillings and Bridge team. Site visit effort assumes (1)
Coffman employee will be in attendance
Task 2- Inspection of Seawall and Building foundation wall
Structural
• A site inspection, by Coffman will be performed on the seawall and the adjacent building
foundation wall in the vicinity of the existing culvert outfall. The inspection will consist of
visual inspection techniques that may include structural soundings performed on select
elements by geo-pick/small hammer to access the existing condition and deterioration.
• Coffman observations will be provided in a written report that will include photographs of
the structures and any identified deteriorations/damage.
Assumptions:
• Site visit effort assumes (2) Coffman employee will be in attendance
• Inspection report will be in memo format and consist of 4 to 5 pages of written report.
Deliverables:
• Draft Inspection Report
• Final Inspection Report
Task 3-30% Design Review and Draft Basis of Design Report
Structural
• Development of 30% culvert drawings, including plan, elevation and sections.
• Development of 30% seawall drawings, including plan, elevation and sections.
• Development of calculations and design assumptions.
• Input on the 30% Basis of Design Report
• Development of supplemental specifications list (ie Run -List)
• Input on 30% Cost Estimate
• Provide list of design assumptions
• Address review comments
• Collaboration with H&H Engineer and Geotechnical Engineer.
159
Page 2 of 5
Assumptions:
• The structure selection is based on the recommendation of the 2018 Annapolis Creek
Culvert Replacement Report by Ried Middleton, dated December 7, 2018. See copy of
proposed culvert section below.
• Culvert design effort assumes a full design process. (not a pre-engineered section such as
Contech or similar)
• Seawall will be a cantilever pile type wall design to replace full length of existing seawall.
• Drawings formatting will follow Coffman standard templates and will not be required to
follow agency specific CAD standards.
• Specifications shall be prepared in electronic format using Microsoft Word processing
software. Skillings will lead specification compilation.
• Skillings will provide the plan sheet borders for the CAD drawings.
• Skillings will provide cost estimate spreadsheet for Coffman's input.
• Crossing structure is anticipated to be in the span range of 20 feet. Design approach is to
leverage standard culvert solutions such as a WSDOT designed precast culvert with
foundation design based geotechnical recommendations for site conditions.
• Our approach assumes that structure type will be designed.
• Drawings, and other deliverables will be compiled into a single set for both structures.
• Meetings assumed to be held virtually. (no travel time or expenses)
• Design Criteria:
The new culvert will be designed in accordance with the latest edition of AASHTO LRFD,
WSDOT Bridge Design Manual, WSDOT Construction Specifications and WSDOT
standards plans and the City of Port Orchard design criteria or standards.
Deliverables:
• 30% Plans containing plans, elevations and sections of culvert and seawall.
160
Page 3 of 5
(E) 18' OA SEMER UNE.N
NOTCH PANELS FOR (E) PIPE
1MTER PROOF MEMBRANE
r PRECAST PANELS
Th
Task 4-60% Design Review
ASPI4*LT
1O' PRECAST PANELS
N/ 2' CONC OVERLAY
I 6
P HANGER
12 -O' CLR
�G MIEL FLL LIMITS OF E r -"T=
3-O'WaI.-8'OP
CONC GRADE Br
1.3
S/ OMCAALATIOM+
1EDA Jj'■40'-0'
GALV PPE PILE • 8'-c' cc
Structural
• Development of 60% culvert drawings, including the list of anticipated sheets:
o General culvert Notes
o Plan and Elevation
o Culvert Section
o Foundation Plan
o Foundation Details
o Framing Plan
o Pedestrian railing details
o Misc. Culvert Details
• Development of 60% Seawall drawings, including the list of anticipated sheets:
o General Wall Notes
o Plan and Elevation
o Structural Details
o Pedestrian Rail
• Input on the 60% Basis of Design Report
• Development of draft supplemental specifications
• Draft Bid Item List
• 60% Cost Estimate
• Address review comments
Deliverables:
161
Page 4 of 5
• 60% Plans
• 60% Specifications
Task 5-90% Design Review
Structural
• Development of 90% culvert drawings, including the list of anticipated sheets:
o General Bridge Notes
o Plan and Elevation
o Culvert Section
o Foundation Plan
o Foundation Details
o Framing Plan
o Pedestrian railing details
o Misc. Culvert Details
• Development of 60% Seawall drawings, including the list of anticipated sheets:
o General Wall Notes
o Plan and Elevation
o Structural Details
o Pedestrian Rail
• Input on the 90% Basis of Design Report
• Development of draft supplemental specifications
• Draft Bid Item List
• 90% Cost Estimate
• Address review comments
Deliverables:
• 90% Plans
• 90% Specifications
Task 6 Final (100% Design) Design Package
Structural
• Development of 100% culvert drawings.
• Input on the 100% Basis of Design Report
• Development of final supplemental specifications
• Final Bid Item List
• Cost Estimate
• 100% Design Documents including Plans, Specifications and calculations stamped by an
engineer registered in the State of Washington.
Assumption:
• Final drawings shall be prepared in AutoCAD Release 2007 or later.
Deliverables:
162
Page 5 of 5
• 100% Plans
• 100% Specifications
Task 7- Project Management and Coordination
Structural
• Attendance at project meetings
• Internal coordination meetings between Structural and other associated disciplines.
• Preparation of invoices and document control
Assumptions:
• 2 -hour virtual review meeting at each deliverable stage. (8 hours total)
• Internal coordination will be estimated at 2 hours per month for duration of project (16
hours total)
• Skillings will lead client management and coordination.
163
City of Port Orchard
Annapolis Creek Culvert Replacement
Structural Design
December 19, 2025
Scope of Work:
Task 1 - Data Collection and Analysis of Existing Data
Structural
• (1) Site visit to review sites
• Review of field collected data including geotechnical, hydraulics and survey
• Review of existing bridge/culvert inspection reports and existing drawings (as available)
Assumptions:
• Site visit will be coordinated with City, Skillings and Bridge team. Site visit effort assumes (1)
Coffman employee will be in attendance
Task 2- Inspection of Seawall and Building foundation wall
Structural
• A site inspection, by Coffman will be performed on the seawall and the adjacent building
foundation wall in the vicinity of the existing culvert outfall. The inspection will consist of
visual inspection techniques that may include structural soundings performed on select
elements by geo-pick/small hammer to access the existing condition and deterioration.
• Coffman observations will be provided in a written report that will include photographs of
the structures and any identified deteriorations/damage.
Assumptions:
• Site visit effort assumes (2) Coffman employee will be in attendance
• Inspection report will be in memo format and consist of 4 to 5 pages of written report.
Deliverables:
• Draft Inspection Report
• Final Inspection Report
Task 3-30% Design Review and Draft Basis of Design Report
Structural
• Development of 30% culvert drawings, including plan, elevation and sections.
• Development of 30% seawall drawings, including plan, elevation and sections.
• Development of calculations and design assumptions.
• Input on the 30% Basis of Design Report
• Development of supplemental specifications list (ie Run -List)
• Input on 30% Cost Estimate
• Provide list of design assumptions
• Address review comments
• Collaboration with H&H Engineer and Geotechnical Engineer.
164
Page 2 of 5
Assumptions:
• The structure selection is based on the recommendation of the 2018 Annapolis Creek
Culvert Replacement Report by Ried Middleton, dated December 7, 2018. See copy of
proposed culvert section below.
• Culvert design effort assumes a full design process. (not a pre-engineered section such as
Contech or similar)
• Seawall will be a cantilever pile type wall design to replace full length of existing seawall.
• Drawings formatting will follow Coffman standard templates and will not be required to
follow agency specific CAD standards.
• Specifications shall be prepared in electronic format using Microsoft Word processing
software. Skillings will lead specification compilation.
• Skillings will provide the plan sheet borders for the CAD drawings.
• Skillings will provide cost estimate spreadsheet for Coffman's input.
• Crossing structure is anticipated to be in the span range of 20 feet. Design approach is to
leverage standard culvert solutions such as a WSDOT designed precast culvert with
foundation design based geotechnical recommendations for site conditions.
• Our approach assumes that structure type will be designed.
• Drawings, and other deliverables will be compiled into a single set for both structures.
• Meetings assumed to be held virtually. (no travel time or expenses)
• Design Criteria:
The new culvert will be designed in accordance with the latest edition of AASHTO LRFD,
WSDOT Bridge Design Manual, WSDOT Construction Specifications and WSDOT
standards plans and the City of Port Orchard design criteria or standards.
Deliverables:
• 30% Plans containing plans, elevations and sections of culvert and seawall.
165
Page 3 of 5
(E) 18' OA SEMER UNE.N
NOTCH PANELS FOR (E) PIPE
1MTER PROOF MEMBRANE
r PRECAST PANELS
Th
Task 4-60% Design Review
ASPI4*LT
1O' PRECAST PANELS
N/ 2' CONC OVERLAY
I 6
P HANGER
12 -O' CLR
�G MIEL FLL LIMITS OF E r -"T=
3-O'WaI.-8'OP
CONC GRADE Br
1.3
S/ OMCAALATIOM+
1EDA Jj'■40'-0'
GALV PPE PILE • 8'-c' cc
Structural
• Development of 60% culvert drawings, including the list of anticipated sheets:
o General culvert Notes
o Plan and Elevation
o Culvert Section
o Foundation Plan
o Foundation Details
o Framing Plan
o Pedestrian railing details
o Misc. Culvert Details
• Development of 60% Seawall drawings, including the list of anticipated sheets:
o General Wall Notes
o Plan and Elevation
o Structural Details
o Pedestrian Rail
• Input on the 60% Basis of Design Report
• Development of draft supplemental specifications
• Draft Bid Item List
• 60% Cost Estimate
• Address review comments
Deliverables:
166
Page 4 of 5
• 60% Plans
• 60% Specifications
Task 5-90% Design Review
Structural
• Development of 90% culvert drawings, including the list of anticipated sheets:
o General Bridge Notes
o Plan and Elevation
o Culvert Section
o Foundation Plan
o Foundation Details
o Framing Plan
o Pedestrian railing details
o Misc. Culvert Details
• Development of 60% Seawall drawings, including the list of anticipated sheets:
o General Wall Notes
o Plan and Elevation
o Structural Details
o Pedestrian Rail
• Input on the 90% Basis of Design Report
• Development of draft supplemental specifications
• Draft Bid Item List
• 90% Cost Estimate
• Address review comments
Deliverables:
• 90% Plans
• 90% Specifications
Task 6 Final (100% Design) Design Package
Structural
• Development of 100% culvert drawings.
• Input on the 100% Basis of Design Report
• Development of final supplemental specifications
• Final Bid Item List
• Cost Estimate
• 100% Design Documents including Plans, Specifications and calculations stamped by an
engineer registered in the State of Washington.
Assumption:
• Final drawings shall be prepared in AutoCAD Release 2007 or later.
Deliverables:
167
Page 5 of 5
• 100% Plans
• 100% Specifications
Task 7- Project Management and Coordination
Structural
• Attendance at project meetings
• Internal coordination meetings between Structural and other associated disciplines.
• Preparation of invoices and document control
Assumptions:
• 2 -hour virtual review meeting at each deliverable stage. (8 hours total)
• Internal coordination will be estimated at 2 hours per month for duration of project (16
hours total)
• Skillings will lead client management and coordination.
168
n
COMMONSTREET
CONSULTING
December 15, 2025
Skillings
Attn: Patrick Skillings
5016 Lacey Blvd SE
Lacey, WA 98503
Re: Scope Proposal — City of Port Orchard: Annapolis Creek Fish Passage Project
1102 A St, Suite 300, #306
Tacoma, WA 98402
t (844) ROW-CERT
info@csrow.com
www.csrow.com
Thank you for the opportunity to provide right of way services for this important fish passage project for
the City of Port Orchard. It is our understanding that Commonstreet is providing turn -key right of way
services for the Annapolis Creek Fish Passage Project. This work will include early design/pre-acquisition
support services, title review, valuations of partial acquisitions, property owner negotiations, acquisition
documentation, closing, recording, and file close out support. The scope proposal provided herein is for
a project with Brian Abbott Fish Barrier Removal Board (BAFBRB) funding.
Scope Summary and Project Understanding
The City of Port Orchard (City) was successful in obtaining DOE grant funding for fish passage under Bay
Street at Annapolis Creek. A fish passage open box culvert or bridge is proposed. The proposal provided
herein is based upon an assumption of potential ROW impacts assuming up to four (4) temporary
easements (TE) and one (1) permanent easements (PE), and ten (10) Rights of Entry. It is understood
that any change in scope will require an amendment in scope. All right of way activities will comply with
the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA), as well as
Washington Department of Fish and Wildlife (WDFW) and Washington State Recreation & Conservation
Office (RCO) acquisition procedures.
Assumptions
• The ROW and Construction phases of the project do not have federal funding and no WSDOT ROW
Certification will be required.
• The project has funding from the Brian Abbott Fish Barrier Removal Board (administered jointly by
WDFW and RCO).
• The City will provide a ROW Plan showing proposed acquisition areas and size.
• The City requires no more than four (4) partial acquisitions consisting of up to four (4) TEs and one
(1) PE.
• The City requires up to ten (10) Right of Entry for surveying and additional project -related work.
• If it is determined the City requires fee acquisitions on any of the parcels, this will require
additional scope and fee.
• There are no full acquisitions.
• No design changes will occur after the initial valuation assignment is authorized.
• Legal descriptions and exhibit drawings suitable for recording and meeting all WSDOT
requirements will be provided to Commonstreet from a licensed survey company.
169
• No occupants or personal property will be displaced requiring relocation services and no relocation
services will be required. If it is determined occupants and/or personal property are displaced
(requiring relocation services), this will require additional scope and fee.
• The City will provide ROW document templates or Commonstreet will utilize WSDOT Local Public
Agency templates and provide to the City for review and approval. Revisions will be limited to no
more than two rounds of review prior to City approval
• Once offer package templates are approved by the City, no changes will be made
• No more than four (4) Waiver Valuations will be required.
• If impacted improvements or estimated values or property owner request make waiver valuations
ineligible, an appraisal and appraisal review will be completed. Appraisal and appraisal reviews
will require additional scope and fee.
• Commonstreet will order no more than four (4) title reports for partial acquisitions. If title reports
are required for additional parcels, this will require additional scope and fee.
• The City will pay directly to the title company all expenses for title commitments, recording fees,
escrow services, and title insurance.
• Commonstreet will NOT order title reports for parcels where Rights of Entry are requested. If title
reports are required for parcels where Rights of Entry to requested, this will require additional
scope and fee.
• If the Notice to Proceed (NTP) is received after 120 days from this proposal, fees and billing rates
may require revision to reflect cost of living increases to direct rates, changes to Overhead Rates
required by WSDOT, or current business conditions.
Best regards,
Joel Schleppi
Project Manager
Western/Central Washington
170
Scope of Services
Task 1.0 —Project Management and Administration
• Prepare for and attend early design development meetings as requested by the City or the
project team;
• Provide pre -acquisition services as requested by the City or project team to support early design
development;
• Respond to inquiries and needs identified by your team, the City and/or Project Stakeholders;
• Oversight of preliminary ROW activities to comply with WDFW and RCO requirements;
• Provide written and oral status updates on right of way activities;
• Provide oversight to all aspects of the right of way program;
• Commonstreet will manage ROW Team sub -consultants to prepare the Waiver Valuations or
prepare the Waiver Valuations in-house;
• Develop and execute the Right of Way program in compliance with state law, Uniform Act,
WDFW, RCO, and WSDOT requirements;
• Provide oversight of ROW activities to comply with BAFBRB (Brian Abbott Fish Barrier Removal
Board) requirements;
• Coordinate valuation task and any subconsultants;
• Commonstreet will manage ROW Team sub -consultants to prepare the Waiver Valuations or
prepare the Waiver Valuations in-house;
• Maintain quality control/quality assurance protocols in the execution of the right of way tasks;
• Coordinate title reviews.
DELIVERABLES...
• Up to four (4) Waiver Valuations;
• Determinations of value/Just Compensation for approval by City;
• Written and oral status updates on right of way activities as requested.
Task 2.0 — Acquisition Services
• Create WDFW and RCO-compliant project files for each parcel;
• Order new and/or updates to existing title commitments on behalf of the City;
• Review title reports for each parcel and identify every exception;
• Produce templates approved by City to draft offer packages;
• Prepare offer packages;
• Prepare Right of Entry documents
• Once a parcel's title interest has been reviewed, identify methods of clearance per City direction;
• Project file set-up;
• Edit documents during negotiations to memorialize agreements reached by the City;
• Review of all valuation and compensation data;
• QA/QC of all documents, tasks, and processes before, during, and after acquisition process;
• Prepare, deliver, and present offer packages;
• Negotiate settlements and draft justification memos when necessary;
• If amicable settlements not approved by City, prepare and submit a condemnation package;
• Coordinate the development of DV/Just Compensation approved by the City.
171
DELIVERABLES...
• Up to four (4) Title Review Summaries;
• Up to four (4) clearance/exception reports for approval by City;
• Integration of valuations into offer packages;
• Up to four (4) offer packages for approval by City;
• Up to ten (10) Right of Entry documents for approval by City;
• Provide original conveyance documents for up to four (4) parcels to the City for recording.
Task 3.0 — Project File Close Out
• Collaborate with City during closing, payment, and recording processes;
• Set up client escrow account or facilitate execution of all conveyance documents, payment
vouchers, proof of payment, and closing data along with recorded conveyance documents and
closing of files;
• Address any items brought forth by WDFW and/or RCO;
• Prepare parcel files (electronic and/or hard copy) in a format requested by the City and provide
to City for retention.
• Provide all documentation required to complete Waiver Valuations supporting City's
Determinations of Value and integrate findings into offer packages.
DELIVERABLES...
• Up to four (4) parcel files to City in electronic format;
• Real Property Vouchers and W-9 forms authorizing payment by the City.
172
Scope and Fee Table Summary
Project Name
12/18/2025
The overhead rate shall increase to the revised state overhead rate, effective upon approval of the revised
Indirect Cost Rate
121.85%
overhead rate by the state in which the project is located.
Fixed Fee
15.00%
Direct
Tasks
:Job Classifications
Overhead €
Fixed Fee €
Qty.
Total
Labor
Project
:Principal
$125.00
$152.31
$41.60
4
$1,275.64
1.0
Management and
:ProjectManager
$87.00
$106.01
$28.95
6
$1,331.77
Administration
::Sr. Project Control Specialist
Project Manager
$68.00
$87.00
$82.86
$106.01
$22.63
$28.95
10
8
$1,734.87
$1,775.69
::Sr. Right ofWayAgent
$81.00
$98.70
$26.95
96
$19,838.71
2 0
Acquisition
:Right of WayAgent
$50.00
$60.93
$16.64
110
$14,032.01
Services
:Sr. ROWTechnician
$68.00
$82.86
$22.63
6
$1,040.92
:Sr. Project Control Specialist
Project Manager
$68.00
$87.00
$82.86
$106.01
$22.63
$28.95
12
2
$2,081.84
$443.92
Project and File
:Sr. Right of WayAgent
$81.00
$98.70
$26.95
2
$413.31
3.0
Close-out
:Right of WayAgent
$50.00
$60.93
$16.64
3
$382.69
:Sr. Project Control Specialist
$68.00
$82.86
$22.63
8
$1,387.89
Labor Hours Total
:
267
$45,739.26
Expenses
:Type
Rate
Qty.
Total
Waiver Valuations
$1,600.00
4:
$6,400.00
:Reproduction, Postage, and
$195.00
1
$195.00
Other Direct Costs
:Deliver
(ODC's)
:Ferry Fare Reimbursement
$275.00
1
$275.00
:Mileage at current federal rate
0.70
325:
$227.50
Expense Total
$7,097.50
Contract Total
$52,836.76
173
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON,
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH
SKILLINGS, INC. FOR ENGINEERING DESIGN SERVICES FOR THE
ANNAPOLIS CREEK FISH PASSAGE PROJECT AND DOCUMENTING
PROCUREMENT PROCEDURES.
WHEREAS, the existing culvert conveying Annapolis Creek beneath Bay Street has been
identified as a fish passage barrier; and
WHEREAS, upstream and downstream fish passage improvements have been completed
by other projects, and the City is now moving forward with design services to replace the
culvert with a fish -passable structure (the "Project"); and
WHEREAS, the Project will address habitat connectivity, stream function, and regulatory
compliance, and will incorporate roadway, utility, and environmental considerations; and
WHEREAS, this location was identified as a critical area in the City's Stormwater Action
Plan, making this project a priority for improving ecological function and meeting long-term
stormwater management goals; and
WHEREAS, the City accepted grant funding from the Recreation and Conservation Office
(RCO) through the Brian Abbott Fish Barrier Removal Board program to support the Annapolis
Creek Fish Passage Project; and
WHEREAS, pursuant to RCW 39.80 and the City's procurement policies, the City issued a
Request for Qualifications (RFQ) on September 26, 2025, for professional engineering services;
and
WHEREAS, by the October 20, 2025 deadline, three (3) Statements of Qualifications
were received and evaluated, and after review and interviews, the City's Public Works
Department determined Skillings, Inc. to be the most qualified consultant; and
WHEREAS, Public Works staff worked with Skillings, Inc. to finalize the scope, fee, and
contract terms, and the agreement totals Seven Hundred Thirty -Five Thousand Forty -One
Dollars ($735,041) and covers the period from 2/24/2026 to 2/10/2028, with optional
extensions at the City's discretion; and
WHEREAS, the Port Orchard City Council, in alignment with the State Auditor's Office
recommendation, wishes to document the consultant selection process for this contract by
Resolution. Now, therefore,
11114410.1 - 366922 - 0001
174
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves and authorizes the Mayor to execute a consultant
services agreement with Skillings, Inc. for the Annapolis Creek Fish Passage Project, in the
amount of Seven Hundred Thirty -Five Thousand Forty -One Dollars ($735,041), as attached
hereto as Exhibit A and incorporated herein by this reference.
THAT: This Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the Clerk in authentication of such passage this 24th day of February 2026.
Robert Putaansuu, Mayor
ATTEST:
City Clerk, Brandy Wallace, MMC
11114410.1 - 366922 - 0001
175
Ong City of Port Orchard
ORCHARD 216 Prospect Street, Port Orchard, WA 98366
1.. (360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Business Items: Approval of a Resolution authorizing a Permitting Pilot Program and Associated
Agreement with PermittableAl (Bond)
Meeting Date: February 24, 2026
Prepared By: Nick Bond, AICP, Community Development Director
Presenter: Nick Bond, AICP, Community Development Director
Summary and Background: The Department of Community Development has been exploring
opportunities to streamline and expedite building permit plan review. One identified cause of
extended timelines for permit review is the submission of applications and supporting materials that
are incomplete or not compliant with applicable building codes and submittal requirements,
necessitating additional review, correction requests, and resubmittals before approval can be
considered.
The City has identified a possible tool to aid in addressing this issue through a pilot program and
partnership with a newly -created company, PermittableAl, who has developed an Al tool that would
allow volunteer applicants for single family building permits to pre-screen their plans prior to
submitting those plans to the City for review.
During the pilot program, PermittableAl would provide its pre-screening software to volunteer
applicants in Port Orchard free of charge for a 1 year trial period. Running an application through the
program prior to submittal to the City would be entirely voluntary on the part of the applicant.
PermittableAl and the City would partner on a trial period to evaluate the potential for the software to
reduce the number of review cycles for plans submitted to the city and to reduce demands on limited
staff resources. Staff believes this tool may save applicants time and money in the application process
and seeks to evaluate the effectiveness of the tool.
PermittableAi is a private company that applicants would rely on at their own risk (as would be
communicated to all applicants). The resolution creating the pilot program directs the administration
to ensure that adequate disclaimers be provided concerning the use of PermittableAl advising
potential users of the system under this trial period of risks including but not limited to delaying
permit vesting by making plan corrections prior to making an application to the city, the possibility
that the system could identify corrections that the city would not have requested, and the risk of
sharing their plans with an outside party.
Under the pilot program, the city will identify this optional tool on its website and provide a link to
applicants wishing to use the tool, but clearly identify that use of the tool is entirely voluntary. The
176
PermittableAl website will require the creation of a user account. Once the account has been created,
users will be able to drag and drop plans into the tool for pre-screening. Depending on the complexity
of the plans, the review can take between a few hours and as much as a day to generate a report that
flags potential issues that may be identified in the city's plan review process. Users will be given a
discount code that reduces the cost for the reports to $0. The city will be gathering information from
applicants to learn if they pre -reviewed their plans using the tool and if they made changes to their
plans resulting from their use of the tool. The city seeks to collect data to determine whether the
system is reducing plan review cycles and the number of comments and corrections identified.
Prior to the launch of the pilot program, the city will be testing the system by uploading public records
consisting of previously reviewed and approve plans to compare the corrections identified by
PermittableAl to the actual comments created by our plan reviewers. After establishing a baseline for
accuracy, the city will provide public records consisting of plan review comments to PermittableAl so
that the company can calibrate the system to better capture the city's typical plan review comments.
The city will then test the system again to ensure that accuracy has improved. Once the department
believes that the system is ready for public use, we will launch a website presenting the public with
the option of using the tool and instructions for how to use the tool.
Long term, the company would like to see a TSA Pre -check style permit track where pre-screened
permits could be given fast track review and a more cursory review by city staff. It is too early to know
whether this type of framework is viable, but staff will utilize the pilot program to evaluate the system
to determine its usefulness to consider a longer -term partnership.
McCormick Communities first brought this tool to the city's attention and introduced the
PermittableAl team to the city. McCormick has been testing the platform privately as part of their
development. They have reported to the city that the system is currently catching about 85% of
comments that were being made by city staff and they are satisfied with a low occurrence of false
positives. McCormick's use of the tool has likely already had the effect of calibrating the system such
that it is close to being ready for wider use in Port Orchard.
Relationship to Comprenhensive Plan: The comprehensive plan contains numerous goals and policies
related to housing affordability. As this tool has the potential to save builders time and money, it may
indirectly improve housing affordability by lowering development costs.
Recommendation: Staff recommends that the City Council approve the resolution as presented.
Motion for Consideration: I move to approve a resolution creating the PermittableAl pilot program
and authorizing the Mayor to execute an agreement with PermittableAl.
Has item been presented to Committee/Work Study? If so, which one: Land Use Committee
Fiscal Impact: The creation of the pilot program is at no cost to the city other than the use of existing
staff to get the program up and running. If successful, the program should result in a cost -savings to
the city in reduced permit review effort and timelines.
Alternatives: Do not approve the resolution, request changes to the program prior to approval.
Attachments:
177
PermittableAl Pilot Program Resolution.pdf
Permittable Al Pilot Program Agreement.pdf
178
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, ESTABLISHING
A SINGLE-FAMILY BUILDING PERMIT APPLICATION ARTIFICIAL INTELLENGENCE
PRE-SCREENING PILOT PROGRAM AND AUTHORIZING THE MAYOR TO EXECUTE
AN AGREEMENT WITH PERMITTABLE Al FOR THE PILOT PROGRAM
WHEREAS, the City's permit review timelines for building code permits are frequently
extended due to the submission of applications and supporting materials that are incomplete or
not compliant with applicable building codes and submittal requirements, necessitating
additional review, correction requests, and resubmittals before approval can be considered; and
WHEREAS; the City seeks to improve its plan review process to encourage the creation of
housing and to save builders time and money associated with delays arising from the plan review
process when plan corrections are necessary for consistency with applicable building codes; and
WHEREAS; the City was recently approached by PermittableAl, a new company
developing a pre-screening tool whereby applicants can perform an optional artificial
intelligence plan review of submittals so that corrections to plans can be made by the applicant
prior to making an application to the City with the goal of streamlining the review process; and
WHEREAS; PermittableAl seeks partner agencies to test and refine its artificial intelligence
technology, with the intent that the collaboration provides operational insights and potential
efficiencies for the City while allowing the company to evaluate and improve its technology in a
real -world municipal environment; and
WHEREAS, through the pilot program, PermittableAl will offer its service to interested
applicants in Port Orchard on a voluntary basis to preview applications for a period of 1 -year, free
of charge; and
WHEREAS; the City would provide PermittableAl public records from previous plan reviews
performed by the City to calibrate their Al model to reflect the City's approach to plan review and
applicable building codes; and
WHEREAS; the attached pilot program agreement outlines the responsibilities of the City
and Permittable Al during the one-year period of the Pilot program, with all disclosures compliant
with the Washington Public Records Act, Chapter 42.56 RCW; and
IuuI Nii rPA=RT ORM111Z,JI
179
Resolution No.
Page 2 of 2
WHEREAS; the City Council finds that partnering with PermittableAl on a pilot program
provides the city with the opportunity to evaluate an Al tools potential for making the Department
of Community Development more efficient and to provide shorter permit review timelines and
cost savings to builders; and
WHEREAS, the City Council finds that the public will receive a benefit from partnering with
PermittableAl by receiving a free service and more efficient Department of Community
Development and that the benefits of this free service outweigh city staff's time commitments
outlined in the pilot program agreement; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: The City Council approves of the Pilot Program Agreement and the institution of
this pilot program. Accordingly, the Mayor is authorized to execute a pilot program agreement
with PermittableAl.
THAT: The Mayor or the Mayor's designee, is authorized and directed to implement the
pilot program and to ensure that the program is clearly communicated to the public, including
providing notice that participation is voluntary and making readily available the applicable
terms, conditions, and any relevant disclosures associated with the program.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the City Clerk in authentication of such passage this day of 2026.
Robert Putaansuu, Mayor
ATTEST:
Brandy Wallace, MMC, City Clerk
11193187.1 - 366922 - 0001
180
....
•••••• permittable
December 19, 2025
Rob Putaansuu
Mayor
City of Port Orchard
216 Prospect Street
Port Orchard, WA 98366
Re: Pilot Program
Dear Mr. Putaansuu:
Permittable AI, Inc. ("Permittable") is pleased to submit this agreement (the "Pilot Agreement")
to the City of Port Orchard ("Port Orchard") regarding a pilot program between Permittable and Port
Orchard (the "Pilot Program"). The signatories to this Pilot Agreement are collectively referred to as the
"Parties" and individually as a "Party".
The Parties agree to coordinate a press release or announcement, provided the City shall have final
approval of any such press release.
Each Party will bear its own expenses in connection with this Agreement and any actions taken by
a party in reliance on this Agreement is at that Party's sole risk and expense.
If you agree with the terms and conditions of the Pilot Program as set forth on the following page,
please confirm your agreement by signing and returning this Pilot Agreement to me.
Very truly yours,
Permittable AI, Inc.
By:
Name: Pieter De Temmerman
Title: Chief Executive Officer
Accepted and Agreed:
City of Port Orchard
By:
Name: Rob Putaansuu
Title: Mayor
11191575.1 -366922- 0001
181
....
•••••• permittable
Terms and Conditions
The terms and conditions governing the Pilot Program are as follows:
Overview of Pilot
Program
Permittable is an AI -enabled pre-screening platform designed to help architects
and developers identify omissions and code -related issues as it relates to
residential building permit applications. The City of Port Orchard, Washington,
is proactively exploring innovative approaches to improve the completeness and
accuracy of residential building permit applications to enable the City to
streamline the permitting process. The Parties have agreed to partner together
as set forth herein to improve the quality of residential permit applications
submitted to Port Orchard.
Port Orchard
Compliant with Chapter 42.56 RCW, the Washington State Public Records
Responsibilities
Act, the City agrees to provide representative examples of past residential
plan review public records, selected by the City at its sole discretion, with
Permittable to allow it to validate its review logic aligns with common
issues historically identified by city reviewers.
■ Include information, as approved by the City in its sole discretion,
about the Pilot Program in locations selected by the City at its sole
discretion, which may include the Port Orchard's website
■ Provide public records requested by Permittable to further the goals of
the Pilot Program, including, but not limited to, data related to timelines and
outcomes between applicants who use the Permittable platform versus those
who do not, provided the City shall have no obligation to create a record in
response to such a request.
■ Waive all fees and costs associated with the City's production of requested
public records, levied pursuant to RCW 42.56.120, in exchange for the
benefits afforded to the City through this partnership (outlined above).
■ Collaborate with Permittable on public -facing communications, press
releases, etc. as it relates to the Pilot Program, provided the City shall have
final approval of all messaging posted on City -controlled platforms and all
references to the City in messaging utilized by Permittable.
Permittable
■ Provide and maintain the Permittable platform free of charge for Port
Responsibilities
Orchard residential applicants for a period of one (1) year following
public rollout. Port Orchard residential applicants will be defined as those
applicants with a Port Orchard address on their respective permit
application.
■ Operate support channels for Port Orchard residential applicants.
■ Perform calibration using data, information, etc. provided by Port Orchard.
■ Deliver quarterly reviews on the efficacy of the Pilot Program with Port
Orchard, which will include usage metrics and outcome comparisons.
11191575.1 -366922- 0001
182
• Collaborate with Port Orchard on any public -facing communications, press
releases, etc. as it relates to the Pilot Program, provided any public
communications referencing the City of Port Orchard shall be pre -approved
by the City
• Permittable represents and confirms that Permittable's request for and
receipt of the requested records and data under the terms of this Pilot
Program complies with RCW 42.56.070(8).
Joint
■ Beginning February 2026, the Parties shall collaborate on a short
Responsibilities
calibration / testing phase (the "Calibration Phase") whereby Port Orchard
will provide representative examples, selected by the City, of publicly -
available past residential plan review records to Permittable to allow it to
validate its review logic aligns with common issues historically identified
by city reviewers (per the terms of this Pilot Agreement and subject to
Chapter 42.56 RCW). Once the Parties have jointly concluded that the
Calibration Phase is completed, Permittable will make its platform publicly
available for Port Orchard residential applicants free of charge (per the
terms of this Pilot Agreement and Permittable's standard Terms of Service
)•
• As City resources allow, the Parties may meet in -person or virtually
once per quarter to evaluate the progress of the Pilot Program, including but
not limited to, reviewing (1) volume of applicant usage, (2) relative
differences in resubmission cycles, (3) differences in review timelines for
applicants who used the Permittable platform versus those who did not, and
(4) trends in issue severity (i.e., major, medium, minor) in initial
applications. The City agrees to provide publicly available information to
assist in the evaluation of these issues (per the terms of this Pilot
Agreement).
Further
• The Parties acknowledge and agree that (1) residential applicants will be
Acknowledgements
engaging directly with Permittable and remain responsible for their own
application submissions to Port Orchard, and (2) all permitting authority,
code enforcement, etc. shall at all times remain strictly under the domain of
Port Orchard.
IP and
• IP Rights: Permittable shall retain ownership to its own products and
Confidentiality
services. Any intellectual property that is generated or created in connection
with this Agreement or the Pilot Program shall be owned solely by
Permittable ("Permittable IP").
■ Notwithstanding the foregoing, Permittable acknowledges that the City of
Port Orchard is a public agency subject to the Public Records Act, Chapter
42.56 RCW, and further all public records (including data) provided to the
City of Port Orchard by Permittable are subject to disclosure by the City
upon request. The City may be required, upon request, to disclose the
Agreement, and the documents and records submitted to the City by
Permittable, unless an exemption under the Public Records Act applies. If
the City receives a public records request and asks Permittable to search its
files for responsive records as it relates to files provided by the City to
11191575.1 -366922- 0001
183
Permittable or to the City by Permittable ("Applicable Responsive
Records"), Permittable agrees to make a prompt and thorough search
through its files for such Applicable R esponsive R ecords and to
promptly turn over any responsive records to the City's public records
officer at no cost to the City. Notwithstanding anything to the contrary in
this Agreement, Port Orchard shall not own any Permittable IP and shall
not disclose any such information without the prior written consent of
Permittable
Indemnification/No
Warranties
■ No Warranties: The Permittable platform (and all services related thereto)
are provided to users "as is" and with all faults and defects without warranty
of any kind. To the maximum extent permitted by law, Permittable, on its
own behalf and on behalf o f its affiliates and service providers,
expressly disclaims all warranties, whether express, implied, statutory or
otherwise, with respect to the Permittable platform (and all services related
thereto), including all implied warranties of merchantability, fitness for a
particular purpose, title, and non -infringement, and warranties that may
arise out of course of dealing, course of performance, usage, or trade
practice. Without limitation to the foregoing, Permittable provides no
warranty or undertaking, and makes no representation of any kind that the
Permittable platform will meet the City's requirements, achieve any
intended results, be compatible, or work with any other software,
applications, systems, or services, operate without interruption, meet any
performance or reliability standards or be error free, or that any errors or
defects can or will be corrected.
Terms of Service
■ Port Orchard understands that Permittable's standard Terms of Service
will govern any applicants' usage of the Permittable platform (and all
services related thereto).
Term and
. This Agreement shall be Effective as of the date of this Pilot Agreement and
Termination
will terminate on the date that is one (1) year following the date upon which
the Calibration Phase is deemed completed, unless earlier terminated
pursuant to the below.
■ Either party may terminate the Pilot Agreement for convenience upon 90
days' prior written notice.
Notwithstanding any termination, the "IP and Confidentiality", "No
Warranties", the" "and "Term and Termination" sections of this
Agreement shall survive such termination.
Assignment
Neither party may assign the Agreement without the prior written consent of the
other party.
Notice
All notices, requests and other communications under this Agreement shall be
in writing and shall be deemed given (a) seven (7) business days following
sending by registered or certified mail, postage prepaid, (b) when sent, if sent
by email, unless not sent during business hours, in which case it shall be
deemed delivered on the next business day, in each case, provided no failure of
delivery or out of office notice is generated or otherwise received by the
11191575.1 -366922- 0001
184
sender; (c) when delivered, if delivered personally to the intended recipient,
and (d) when received by the addressee if sent by an internationally recognized
two-day courier (receipt requested), in each case, addressed to a Party at the
following address for such Party:
(a) If to Permittable to:
Permittable AI, Inc.
218 Main Street, Suite 757
Kirkland, WA 98033
Attn: Pieter De Temmerman, Chief Executive Officer
E-mail: pieter@permittable.ai
and to (which shall not constitute notice):
DLA Piper LLP (US)
701 Fifth Avenue, Suite 6900
Seattle, Washington 98104-7044
Attn: Brian Cadousteau
E-mail: brian.cadousteau@us.dlapiper.com
(b) If to Port Orchard to:
City of Port Orchard
216 Prospect Street
Port Orchard, WA 98366
Attn: Brandy Wallace, City Clerk
E-mail: bwallacekportorchardwa.gov
with a copy to (which shall not constitute notice):
Inslee, Best, Doezie & Ryder
10900 NE 4th Street, Suite 1500
Bellevue, WA 98004
Attn: Charlotte Archer
E-mail: carcher@insleebest.com
Amendments; This Agreement may not be amended, modified or supplemented except by
Waiver written agreement of the Parties. Any agreement on the part of a Party to any
waiver of any provision hereof shall be valid only if set forth in an instrument
in writing signed on behalf of such Party. A waiver by a Party of the
performance of any covenant, agreement, obligation, condition, representation
or warranty shall not be construed as a waiver of any other covenant,
agreement, obligation, condition, representation or warranty. A waiver by any
Party of the performance of any act shall not constitute a waiver of the
performance of any other act or an identical act required to be performed at a
later time unless explicitly specified in such waiver.
11191575.1 -366922- 0001
185
General Terms A. Permittable represents and warrants that it has the requisite
authority and capacity to enter into this Agreement and shall
comply with all applicable federal, state, and local laws and
regulations in the performance of its obligations hereunder
B. Permittable agrees not to discriminate against any employee or
applicant for employment or any other person in the performance of
this Agreement because of race, creed, color, national origin, marital
status, sex, age, disability, or other circumstance prohibited by federal,
state, or local law or ordinance, except for a bona fide occupational
qualification.
C. This Agreement shall be governed by and construed in accordance
with the laws of the State of Washington. If any dispute arises between
the City and Permittable under any of the provisions of this Agreement
jurisdiction of any resulting litigation shall be filed in Kitsap County
Superior Court, Kitsap County, Washington.
11191575.1 -366922- 0001
186
Ong City of Port Orchard
ORCHARD 216 Prospect Street, Port Orchard, WA 98366
1.. (360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Business Items: Adoption of a Resolution Granting Final Plat Approval for McCormick West Division
15, Phase I Final Plat (Bond)
Meeting Date: February 24, 2026
Prepared By: Nick Bond, AICP, Community Development Director
Presenter: Nick Bond, AICP, Community Development Director
Summary and Background: On December 5, 2025, McCormick Development Corporation submitted
an application for final plat approval for Phase 1 of Division 15 of the McCormick West subdivision
project. The Kitsap County Hearing Examiner granted preliminary plat approval for the entirety of
McCormick West with conditions on May 30, 2008. Pursuant to WAC 197-11-630 and 965, Kitsap
County issued a Notice of Adoption of Existing Environmental Documents for this proposal. The
McCormick West proposal was included with a group of projects known as the McCormick Urban
Village under the South Kitsap Urban Growth Area / ULID #6 Supplemental Environmental Impact
Statement (EIS). The ULID #6 DSEIS was issued October 26, 2001 and the ULID #6 FSEIS was issued
January 9, 2002. The applicant for final plat has submitted three requests for administrative minor plat
amendments which were approved on September 1, 2023, December 5, 2024, and January 29, 2026.
The final plat for Division 15, Phase 1 of the McCormick West subdivision creates 123 residential lots
and 8 tracts, including four future development tracts. The applicant has installed roadway
illumination, roads, sidewalks, landscaping, water and sewer utilities, and storm drainage
improvements. Streets within this final plat are for public use and will be accepted into the City's road
system.
The application for final plat includes all the necessary information required for approval including but
not limited to a bill of sale for infrastructure being dedicated to the city and maintenance bonds for
that infrastructure.
Relationship to Comprenhensive Plan: Implements the Land Use and Housing Elements of the
adopted 2024 City of Port Orchard Comprehensive Plan, as amended.
Recommendation: Approval of the Final Plat for McCormick West Division 15, Phase I
Motion for Consideration: "I move to adopt a resolution, as presented, granting final plat approval for
McCormick West, Division 15, Phase 1."
Has item been presented to Committee/Work Study? If so, which one: N/A
187
Fiscal Impact: Income from building permit and development fees, ongoing maintenance of public
infrastructure.
Alternatives: None.
Attachments:
01 - RES McCormick West Div 15_FinalPlat(11192904.1).pdf
03 - DCD Approval Letter Signed.pdf
FinalPlat_LU25-Plat Final-02.pdf
04 - City Engineer Approval.pdf
05_-_Bill_of Sale_LU25-Plat_Final-02.pdf
188
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON,
GRANTING FINAL PLAT APPROVAL FOR A 123 -LOT AND 8 -TRACT
PLAT KNOWN AS MCCORMICK WEST DIVISION 15, PHASE 1
WHEREAS, property owner Greg Krabbe, on behalf of McCormick Development
Corporation (hereinafter "Applicant"), submitted an application for final plat approval of the
project known as McCormick West, Division 15, Phase 1 on undeveloped property located in the
City of Port Orchard (hereinafter "the Property"); and
WHEREAS, in 2008, the Applicant received preliminary plat approval from the Kitsap
County Hearing Examiner for a master planned subdivision of 606 acres into as many as 1,545
single-family residential lots known as McCormick West Preliminary Plat (Kitsap County file #05
30003); and
WHEREAS, the Property is subject to a Development Agreement vesting the property to
certain development standards, recorded on December 19, 2011; and
WHEREAS, the Property is subject to a Development Agreement for traffic, recorded on
October 21, 2005, and later modified and re-recorded on February 19, 2021, and again on
December 3, 2025; and
WHEREAS, on September 1, 2023, December 5, 2024, and January 29, 2026, the City of
Port Orchard Development Director approved Minor Plat Amendments to the McCormick West
preliminary plat; and
WHEREAS, on December 5, 2026, the Applicant submitted an application for the final
plat of Phase 1 of Division 15 of the McCormick West preliminary plat to include 123 residential
lots and 8 tracts; and
WHEREAS, City staff have reviewed the proposed final plat for compliance with the Port
Orchard Municipal Code, and recommends approval; and
WHEREAS, the Director of Public Works has determined that the proposed means of
sewage disposal and water supply are adequate as constructed, and recommends approval of
the final plat; and
WHEREAS, the City Engineer recommends approval of the final plat; and
WHEREAS, the City Community Development Director recommends approval of the final
plat; and
f F F I:YI.•IIL � �Z7:�'Y�'�IIIZIy l
189
Resolution No.
Page 2 of 2
WHEREAS, the City Council finds that the McCormick West Division 15, Phase 1 Final
Plat conforms to all terms and conditions of the preliminary plat approval, as approved by the
Hearing Examiner, and that said subdivision meets the requirements of Chapter 58.17 RCW and
other applicable state laws and local ordinances; and
WHEREAS, the City Council finds that the McCormick West Division 15, Phase 1 Final
Plat conforms to the applicable zoning requirements and Port Orchard's Comprehensive Plan;
now, therefore;
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The Port Orchard City Council approves the final plat for McCormick West
Division 15, Phase 1, as illustrated and as legally described in Exhibit A, attached hereto.
THAT: McCormick West Division 15, Phase 1 subdivision shall be governed by the
terms of approval of the final plat, and the statutes, ordinances, and regulations in effect at
the time of approval for a period of five years after final plat approval, unless the City Council
finds that a change in conditions has created a serious threat to the public health or safety in
the subdivision.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the Clerk in authentication of such passage this 24th day of February, 2026.
Robert Putaansuu, Mayor
ATTEST:
Brandy Wallace, MMC, City Clerk
1GGIeYl:I1L�iQe�7:�'Y�'�IIIIIy1
190
CITY OF PORT ORCHARD
Development Director
216 Prospect Street, Port Orchard, WA 98366
Phone: (360) 874-5533 • Fax: (360) 876-4980
planning@portorchardwa.gov
www.portorchardwa.gov
City Council
City of Port Orchard
216 Prospect Street
Port Orchard, WA 98366
Re: Recommendation of Approval of Final Plat for McCormick Woods West Division 15, Phase
1, file number LU25-PLAT FINAL -02.
Dear City Council,
In accordance with RCW 58.17.150(2), I hereby state that I have reviewed the
subdivision documents for conformance to applicable land use regulations and to the
conditions in the Kitsap County Hearing Examiner Decision dated May 30, 2008 and the
subsequent administrative minor plat amendment decisions issued by the City of Port
Orchard Development Director on September 1, 2023, December 5, 2024, and January 29, 2026.
All improvements that adequately satisfy the conditions of preliminary plat approval have
been installed by the developer and inspected by City staff.
The subdivision complies with all terms and conditions of the approved preliminary plat that are
within the authority of the Department of Community Development. I therefore
recommend approval of the final plat.
Sincerely,
Nicholas Bond, AICP
City Development Director
191
VICINITY MAP 1" = 1000'
LEGAL DESCRIPTION:
PER FIRST AMERICAN TITLE COMPANY SUBDIVISION GUARANTEE NUMBER
5003353-0009843E, DATED NOVEMBER 20, 2025.
PARCEL I
RESULTANT TRACTS 15, 16 AND 21 OF BOUNDARY LINE ADJUSTMENT, RECORDED UNDER
AUDITOR'S FILE NO.202505090106, AND AS SHOWN ON SURVEY RECORDED UNDER
UNDER AUDITOR S FILE NO.202505090107 IN VOLUME 101 OF SURVEYS, PAGES 240,
THROUGH 243, INCLUSIVE, BEING A PORTION OF TRACTS 12-2-15, 12-2-16 AND
12-2-21, MCCORMICK WEST DIVISION 12, PHASE 2, ACCORDING TO THE PLAT
THEREOF, RECORDED IN VOLUME 36 OF PLATS, PAGES 61-71, INCLUSIVE, RECORDS
OF KITSAP COUNTY, WASHINGTON.
PARCEL I
TRACT 12-2-23, MCCORMICK WEST DIVISION 12, PHASE 2, ACCORDING TO THE
PLAT THEREOF, RECORDED IN VOLUME 36 OF PLATS, PAGE (S) 61 THROUGH 71,
INCLUSIVE, RECORDS OF KITSAP COUNTY, WASHINGTON;
SITUATE IN THE COUNTY OF KITSAP, STATE OF WASHINGTON.
PARCEL NUMBERS:
5706-000-275-0004, 5706-000-276-0003, 5706-000-281-0006 AND 5706-000-283-0004
SURVEYOR'S CERTIFICATE:
THIS MAP CORRECTLY REPRESENTS A SURVEY MADE BY ME OR UNDER MY DIRECTION IN
CONFORMANCE WITH THE REQUIREMENTS OF THE SURVEY RECORDING ACT AT THE REQUEST
OF MCCORMICK DEVELOPMENT CORPORATION, A WASHINGTON CORPORATION, AND MCCORMICK
COMMUNITIES, LLC, A WASHINGTON LIMITED LIABILITY COMPANY, IN
20 . I HEREBY CERTIFY THAT THIS MAP FOR MCCORMICK WEST DIVISION 15,
PHASE 1, A PLAT COMMUNITY, IS BASED UPON AN ACTUAL SURVEY OF THE PROPERTY
HEREIN DESCRIBED; THAT THE BEARINGS AND DISTANCES ARE CORRECTLY SHOWN; THAT
ALL INFORMATION REQUIRED BY THE WASHINGTON UNIFORM COMMON INTEREST ACT IS
SUPPLIED HEREIN: AND TO THE EXTENT SUCH BOUNDARIES ARE NOT DEFINED BY
PHYSICAL MONUMENTS, SUCH BOUNDARIES ARE SHOWN ON THE MAP.
FOR FINAL REVIEW
STEPHEN H WOODS, P.L.S. 38965
DATE
SURVEYOR'S ACKNOWLEDGEMENT:
STATE OF WASHINGTON
) SS
COUNTY OF )
ON THIS DAY OF . 20 . BEFORE ME
STEPHEN H WOODS, PERSONALLY APPEARED, PROVED TO ME TO BE THE INDIVIDUAL
DESCRIBED IN AND WHO EXECUTED THE WITH AND FOREGOING INSTRUMENT, AND
ACKNOWLEDGED THAT HE SIGNED THE SAME AS HIS FREE AND VOLUNTARY ACT AND
DEED FOR THE USES AND PURPOSES THEREIN MENTIONED.
WITNESS MY HAND AND SEAL HERETO AFFIXED THE DAY AND YEAR IN THIS
CERTIFICATE ABOVE WRITTEN.
NOTARY PUBLIC IN AND FOR THE STATE OF
RESIDING AT:
MY COMMISSION EXPIRES:
PRINT NOTARY NAME
E
N
:L!
SW
SE
McCORMICK
WEST
DIVISION 15,
PHASE 1
A PORTION OF THE NW 1/4 OF
THE NE 1/4
& A PORTION OF THE
SW 1/4 OF THE
NE 1/4 &
A PORTION OF THE NE 1/4 OF
THE NW 1/4
& A PORTION OF THE
NW 1/4 OF THE
NW 1/4 &
A PORTION OF THE SE 1/4 OF
THE NW 1/4
& A PORTION OF THE
SW 1/4 OF THE
NW 1/4 &
A PORTION OF THE NE 1/4 OF THE SW 1/4 & A PORTION OF THE
NW 1/4 OF THE SW 1/4
OF SECTION 8
TOWNSHIP
23 NORTH, RANGE 1 EAST, W.M.
CITY OF PORT
ORCHARD,
KITSAP COUNTY, WASHINGTON
DEDICATION:
KNOW ALL MEN BY THESE PRESENTS THAT WE, THE UNDERSIGNED OWNERS IN THE
FEE SIMPLE OR CONTRACT PURCHASER AND MORTGAGE HOLDER OF THE LAND HEREBY
PLATTED, HEREBY DECLARE THIS PLAT AND DEDICATE TO THE USE OF THE PUBLIC
FOREVER ALL STREETS AND AVENUES SHOWN THEREON AND USE THEREOF FOR ALL
PUBLIC PURPOSES NOT INCONSISTENT WITH THE USE THEREOF FOR PUBLIC HIGHWAY
PURPOSES; ALSO THE RIGHT TO MAKE ALL NECESSARY SLOPES FOR CUTS AND FILLS
UPON THE LOTS AND BLOCKS SHOWN ON THIS PLAT IN THE ORIGINAL REASONABLE
GRADING OF THE STREETS AND AVENUES SHOWN HEREON. THE UNDERSIGNED
OWNERS HEREBY WAIVE ALL CLAIMS FOR DAMAGES AGAINST ANY GOVERNMENTAL
AUTHORITY WHICH MAY BE OCCASIONED TO THE ADJACENT LAND BY THE ESTABLISHED
CONSTRUCTION, DRAINAGE AND MAINTENANCE OF SAID ROADS. THIS SUBDIVISION
HAS BEEN MADE WITH OUR FREE CONSENT AND IN ACCORDANCE WITH OUR DESIRES.
ALL WATER MAINS AND APPURTENANCES LOCATED WITHIN PUBLIC RIGHT-OF-WAYS OR
WITHIN EASEMENTS DEDICATED TO THE CITY OF PORT ORCHARD ARE HEREBY GRANTED
AND CONVEYED TO THE CITY OF PORT ORCHARD.
ALL SANITARY SEWER MAINS, STORM DRAINAGE MAINS AND APPURTENANCES LOCATED
WITHIN PUBLIC RIGHT-OF-WAYS OR WITHIN EASEMENTS DEDICATED TO THE CITY OF
PORT ORCHARD ARE HEREBY GRANTED AND CONVEYED TO THE CITY OF PORT ORCHARD
THE UNDERSIGNED OWNER OR OWNERS OF THE INTEREST IN THE REAL ESTATE
DESCRIBED HEREIN HEREBY DECLARE THIS MAP AND DEDICATE THE SAME FOR A
COMMON INTEREST COMMUNITY NAMED MCCORMICK WEST DIVISION 15, PHASE I AS
THAT TERM IS DEFINED IN THE WASHINGTON UNIFORM COMMON INTEREST OWNERSHIP
ACT, SOLELY TO MEET THE REQUIREMENTS OF THE WASHINGTON UNIFORM COMMON
INTEREST OWNERSHIP ACT AND NOT FOR ANY PUBLIC PURPOSE. THIS MAP AND ANY
PORTION THEREOF IS RESTRICTED BY LAW AND THE DECLARATION FOR
RECORDED UNDER KITSAP COUNTY AUDITOR'S FILE
NO (5)
DATED THIS DAY OF . 20
MCCORMICK DEVELOPMENT CORPORATION
A WASHINGTON CORPORATION
BY:
ITS:
ACKNOWLEDGEMENTS:
STATE OF WASHINGTON
) S5
COUNTY OF
MCCORMICK COMMUNITIES, LLC.
A WASHINGTON LIMITED LIABILITY
COMPANY
SUCCESSOR IN INTEREST BY
MERGER TO WEST X SW INVESTMENT
HOLDINGS, LLC, A WASHINGTON
LIMITED LIABILITY COMPANY
BY:
ITS:
ON THIS DAY OF . 20__, BEFORE ME,
THE UNDERSIGNED, A NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON,
DULY COMMISSIONED AND SWORN, PERSONALLY APPEARED TO ME
PERSONALLY KNOWN (OR PROVEN ON THE BASIS OF SATISFACTORY EVIDENCE) TO
BE THE OF MCCORMICK DEVELOPMENT CORPORATION A WASHINGTON
CORPORATION, THE COMPANY THAT EXECUTED THE WITHIN AND FOREGOING
INSTRUMENT, AND ACKNOWLEDGED SAID INSTRUMENT TO BE THE FREE AND
VOLUNTARY ACT AND DEED OF SAID CORPORATION, FOR THE USES AND PURPOSES
THEREIN MENTIONED, AND ON OATH STATED THAT HE/SHE WAS AUTHORIZED TO
EXECUTE SAID INSTRUMENT AND THAT THE SEAL AFFIXED, IF ANY, IS THE
CORPORATE SEAL OF SAID CORPORATION.
WITNESS MY HAND AND SEAL HERETO AFFIXED THE DAY AND YEAR IN THIS
CERTIFICATE ABOVE WRITTEN.
NOTARY PUBLIC IN AND FOR THE STATE OF
RESIDING IN
MY COMMISSION EXPIRES:
PRINT NOTARY NAME
STATE OF WASHINGTON
55
COUNTY OF
ON THIS DAY OF . 20J BEFORE ME,
THE UNDERSIGNED, A NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON,
DULY COMMISSIONED AND SWORN, PERSONALLY APPEARED TO ME
PERSONALLY KNOWN (OR PROVEN ON THE BASIS OF SATISFACTORY EVIDENCE) TO
BE THE OF MCCORMICK COMMUNITIES, LLC., A WASHINGTON
LIMITED LIABILITY COMPANY, THE COMPANY THAT EXECUTED THE WITHIN AND
FOREGOING INSTRUMENT, AND ACKNOWLEDGED SAID INSTRUMENT TO BE THE FREE AND
VOLUNTARY ACT AND DEED OF SAID CORPORATION, FOR THE USES AND PURPOSES
THEREIN MENTIONED, AND ON OATH STATED THAT HE/SHE WAS AUTHORIZED TO
EXECUTE SAID INSTRUMENT AND THAT THE SEAL AFFIXED, IF ANY, IS THE
CORPORATE SEAL OF SAID CORPORATION.
WITNESS MY HAND AND SEAL HERETO AFFIXED THE DAY AND YEAR IN THIS
CERTIFICATE ABOVE WRITTEN.
NOTARY PUBLIC IN AND FOR THE STATE OF
RESIDING IN
MY COMMISSION EXPIRES:
PRINT NOTARY NAME
APPROVALS:
CITY ENGINEER:
I HEREBY CERTIFY THAT THIS FINAL PLAT IS CONSISTENT WITH ALL APPLICABLE CITY
IMPROVEMENT STANDARDS AND REQUIREMENTS IN FORCE ON THE DATE OF PRELIMINARY
SHORT PLAT APPROVAL. I HAVE APPROVED THIS FINAL PLAT AS TO THE LAYOUT OF
STREETS, ALLEYS AND OTHER RIGHT-OF-WAYS, DESIGN OF BRIDGES, SEWAGE AND
WATER SYSTEMS AND OTHER STRUCTURES.
EXAMINED AND APPROVED BY ME THIS DAY OF 20
CITY ENGINEER
CITY COUNCIL:
APPROVED BY THE CITY COUNCIL OF THE CITY OF PORT ORCHARD
THIS DAY OF . 20
CITY CLERK
MAYOR
CITY FINANCE DIRECTOR:
I HEREBY CERTIFY THAT ALL TAXES AND DELINQUENT ASSESSMENTS FOR WHICH THE
PROPERTY MAY BE LIABLE AS OF THE DATE OF CERTIFICATION HAVE BEEN DULY PAID,
SATISFIED OR DISCHARGED.
EXECUTED THIS _ DAY OF , 20__.
FINANCE DIRECTOR
COMMUNITY DEVELOPMENT DIRECTOR:
I HEREBY CERTIFY THAT THIS FINAL PLAT IS CONSISTENT WITH ALL APPLICABLE
CITY IMPROVEMENT STANDARDS AND REQUIREMENTS IN FORCE ON THE DATE OF
PRELIMINARY PLAT APPROVAL. I HAVE APPROVED THIS FINAL PLAT AS TO THE LAYOUT
OF STREETS, ALLEYS AND OTHER RIGHT-OF-WAYS, DESIGN OF BRIDGES, SEWAGE AND
WATER SYSTEMS AND OTHER STRUCTURES.
EXAMINED AND APPROVED THIS DAY OF , 20
COMMUNITY DEVELOPMENT DIRECTOR DATE
COUNTY TREASURER:
I HEREBY CERTIFY THAT ALL TAXES HERETOFORE LEVIED AND WHICH HAS BECOME A
LIEN UPON THE LANDS HEREIN DESCRIBED, HAVE BEEN FULLY PAID AND DISCHARGED,
ACCORDING TO THE RECORDS OF MY OFFICE, UP TO AND INCLUDING THE YEAR 20
EXECUTED THIS - DAY OF , 20
COUNTY TREASURER
COUNTY AUDITOR:
FILED FOR RECORD AT THE REQUEST OF THIS DAY
OF . 20 . AT MINUTES PAST O'CLOCK .M.,
AND RECORDED IN VOLUME OF PLATS, PAGE (S)
RECORDS OF KITSAP COUNTY, WASHINGTON.
AUDITOR'S FILE NUMBER
KITSAP COUNTY AUDITOR
SHEET INDEX
SHEET 1: VICINITY MAP, LEGAL DESCRIPTION, SURVEYOR'S CERTIFICATE,
ACKNOWLEDGEMENTS, APPROVALS, DEDICATION, PARCEL NUMBERS
SHEET 2: TITLE REPORT NOTES, BASIS OF BEARING, SURVEYOR'S NOTES, TRACT NOTES,
EASEMENT PROVISIONS, PLAT NOTES, IMPERVIOUS SURFACE NOTE
SHEET 3: SURVEY CONTROL
SHEET 4: PLAT MAP
SHEET 5: PLAT MAP
SHEET 6: PLAT MAP
SHEET 7: PLAT MAP (FUTURE DEVELOPMENT TRACTS)
SHEET 8: PLAT MAP (ORIGINAL BOUNDARIES / EXISTING EASEMENTS)
SHEET 9: LOT AREAS, ADDRESSES, LINE CHART, CURVE CHART AND DETAILS
SHEET 10: OVERALL PLAT LAYOUT OF NEW LOTS CREATED
E N G I N E E R I N G• L L C
CIVIL ENGINEERSNSURVEYORSNLAND PLANNERS
945 Fawcett Avenue, Tacoma, WA. 98402
Phone: 253-857-5454 Fax: 253-509-0044 info@contourpllc.com
SHEET 1 OF 10
192
McCORMICK WEST DIVISION 15, PHASE 1
TITLE REPORT NOTES:
PER FIRST AMERICAN TITLE INSURANCE COMPANY GUARANTEE
NUMBER 5003353-0009843E, DATED NOVEMBER 20, 2025
1-4. ITEMS CONCERNING TAXES. THESE ARE NOT SURVEY RELATED ITEMS.
5. ITEM CONCERNING ANY CLAIM TO (A) OWNERSHIP OF OR RIGHTS TO
MINERALS AND SIMILAR SUBSTANCES, INCLUDING BUT NOT LIMITED TO
ORES, METALS, COAL, LIGNITE, OIL, GAS, URANIUM, CLAY, ROCK,
SAND, AND GRAVEL LOCATED IN, ON, OR UNDER THE LAND OR PRODUCED
FROM THE LAND, WHETHER SUCH OWNERSHIP OR RIGHTS ARISE BY
LEASE, GRANT, EXCEPTION, CONVEYANCE, RESERVATION, OR
OTHERWISE; AND (B) ANY RIGHTS, PRIVILEGES, IMMUNITIES, RIGHTS
OF WAY, AND EASEMENTS ASSOCIATED THEREWITH OR APPURTENANT
THERETO, WHETHER OR NOT THE INTERESTS OR RIGHTS EXCEPTED IN
(A) OR (B) APPEAR IN THE PUBLIC RECORDS. THIS IS NOT A SURVEY
RELATED ITEM.
6. ITEM CONCERNING AN EASEMENT FOR ELECTRIC TRANSMISSION AND/OR
DISTRIBUTION SYSTEM, FILED UNDER RECORDING NO.781118. DOCUMENT
CONTAINS INSUFFICIENT INFORMATION TO SHOW AN EXACT LOCATION AND
THEREFORE CANNOT BE SHOWN.
7. ITEM CONCERNING A SETTLEMENT FOR SURFACE AND GROUNDWATER OF
COULTER CREEK AND THE DRAINAGE BASIN AGREEMENT AND THE TERMS
AND CONDITIONS THEREOF, FILED UNDER RECORDING NO.8005020087.
THIS IS NOT A SURVEY RELATED ITEM.
8. ITEM CONCERNING A WATER ALLOCATION AGREEMENT AND THE TERMS
AND CONDITIONS THEREOF, FILED UNDER RECORDING NO.9209170094.
THIS IS NOT A SURVEY RELATED ITEM.
9. ITEM CONCERNING COVENANTS, CONDITIONS AND RESTRICTIONS,
AND/OR EASEMENTS; BUT DELETING ANY COVENANT, CONDITION OR
RESTRICTION INDICATING A PREFERENCE, LIMITATION OR
DISCRIMINATION BASED ON RACE, COLOR, RELIGION, SEX, HANDICAP,
FAMILY STATUS, OR NATIONAL ORIGIN TO THE EXTENT SUCH COVENANTS,
CONDITIONS OR RESTRICTIONS VIOLATE TITLE 42, SECTION 3604(C),
OF THE UNITED STATES CODES, FILED UNDER RECORDING
NO.202006240286 AND AMENDED UNDER RECORDING NO(S).
202102170330 , 202109070143 , 202202240060 , 202203230009
202309130040 AND 202312040077 THIS IS NOT A SURVEY RELATED
ITEM.
10. ITEM CONCERNING PROVISIONS OF THE ARTICLES OF INCORPORATION
AND BY-LAWS OF THE MCCORMICK WOODS ASSOCIATION. THIS IS NOT
A SURVEY RELATED ITEM.
11. ITEM CONCERNING AN ACCESS EASEMENT, FILED UNDER RECORDING
NO.9609240198. SHOWN HEREON.
12. ITEM CONCERNING AN ACCESS EASEMENT, FILED UNDER RECORDING
NO.3043944 AND MODIFICATION AND PARTIAL TERMINATION AND
PARTIAL RELEASE FILED UNDER RECORDING NO(S).200504280244
AND 200510310347. SHOWN HEREON.
13. ITEM CONCERNING A UTILITY EASEMENT, FILED UNDER RECORDING
NO.200812310177. SHOWN HEREON.
14. ITEM CONCERNING AN ANNEXATION AGREEMENT, FILED UNDER
RECORDING NO.201112190136, WITH ASSIGNMENTS AND/OR
MODIFICATIONS FILED UNDER RECORDING NO.201512310228 AND
AMENDMENTS THERETO FILED UNDER RECORDING NO.202208100091.
THIS IS NOT A SURVEY RELATED ITEM.
15. ITEM CONCERNING A UTILITY SYSTEM EASEMENT, FILED UNDER
RECORDING NO.201605120108. APPROXIMATE AREA SHOWN HEREON.
16. ITEM CONCERNING A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF
PORT ORCHARD AND MCCORMICK FOR THE DEVELOPMENT AND FUNDING OF
CERTAIN TRANSPORTATION IMPROVEMENTS, FILED UNDER RECORDING
NO.202102190203 AND AMENDED UNDER RECORDING NO.202403080017.
THIS IS NOT A SURVEY RELATED ITEM.
17. ITEM CONCERNING A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF
PORT ORCHARD AND MCCORMICK DEVELOPMENT CORPORATION FOR THE
DEVELOPMENT AND FUNDING OF CERTAIN TRANSPORTATION IMPROVEMENTS
AND PARK IMPACT FEES, FILED UNDER RECORDING NO.202210050135.
THIS IS NOT A SURVEY RELATED ITEM.
18. ITEM CONCERNING THE PLAT OF MCCORMICK WEST DIVISION 12, PHASE 2,
RECORDED IN VOLUME 36 OF PLATS AT PAGE(S) 61 THROUGH 71.
19. ITEM CONCERNING BOUNDARY/LOT LINE ADJUSTMENT/REVISION, FILED
UNDER RECORDING NO.202505090106.
20. ITEM CONCERNING A RECORD OF SURVEY, FILED UNDER RECORDING
NO.202505090107.
21. ITEM CONCERNING DECLARATION OF COVENANTS ASSOCIATED WITH
PERFORMANCE OF SITE STABILIZATION AND EROSION AND
SEDIMENTATION CONTROL, FILED UNDER RECORDING NO.202508080060.
THIS DOCUMENT GRANTS THE CITY OF PORT ORCHARD, OR ITS DESIGNEE
UNLIMITED RIGHT TO INGRESS AND EGRESS OVER AND UPON THE SITE
FOR THE PURPOSE OF INSPECTING, SAMPLING AND MONITORING THE
EROSION AND SEDIMENTATION CONTROL FACILITY COMPONENTS AND
DISCHARGES OVER PARCEL II (TRACT 12-2-23). NOT DEPICTED.
22. ITEM CONCERNING A DEED OF TRUST FILED UNDER RECORDING
NO.202506050136. THIS IS NOT A SURVEY RELATED ITEM.
PLAT NOTES:
1. ALL LOTS SHALL ACCESS FROM INTERIOR ROADS ONLY.
2. THE PROPERTY OWNERS WITHIN THIS PLAT SHALL BE RESPONSIBLE FOR
MAINTENANCE OF ALL LANDSCAPING WITHIN THE EXISTING AND PROPOSED
RIGHT-OF-WAY ADJACENT TO THEIR LOT(S).
3. THIS PLAT IS SUBJECT TO THE MCCORMICK WOODS ASSOCIATION,
CORPORATION NO.2-376-064-8., WHICH WAS ESTABLISHED JULY 21, 1986.
4. A SOLID 6' WOOD FENCE IS REQUIRED ALONG THE BOUNDARY LINES OF THE
ADJOINING PROPERTIES OWNED BY THE CHRIST THE ROCK CHURCH.
SAID FENCE WILL BE MAINTAINED BY INDIVIDUAL LOT OWNER(S) OF THIS
PLAT WHOSE PROPERTY(S), ADJOIN SAID BOUNDARY LINES.
5. ONE TREE, TO BE INSTALLED BY THE BUILDER OF EACH LOT, SHALL BE
MAINTAINED IN PERPETUITY BY THE PROPERTY OWNER OF EACH LOT OF
THIS PLAT.
UTILITY EASEMENT NOTE:
AN EASEMENT (UE) IS HEREBY RESERVED FOR AND GRANTED TO CASCADE NATURAL
GAS, ANY WATER COMPANY, US POSTAL SERVICE, OWEST COMMUNICATIONS COMPANY,
PUGET SOUND ENERGY, INC., ANY CABLE TELEPHONE COMPANY, ANY CITY, KITSAP
COUNTY, ANY OTHER PUBLIC OR PRIVATE UNDERGROUND UTILITY SERVICE
(INCLUDING, BUT NOT LIMITED TO, PRIVATE ROOF DRAINS) AND OTHER UTILITIES,
AND THEIR RESPECTIVE SUCCESSORS AND ASSIGNS, UNDER AND UPON ALL THE
UTILITY EASEMENTS (UE) AS SHOWN ON THE FACE OF THIS PLAT, IN WHICH TO
INSTALL, LAY, CONSTRUCT, RENEW, OPERATE, MAINTAIN AND REMOVE UTILITY
SYSTEMS, LINES, FIXTURES AND APPURTENANCES ATTACHED THERETO, FOR THE
PURPOSE OF PROVIDING UTILITY SERVICES TO THE SUBDIVISION AND OTHER
PROPERTY, TOGETHER WITH THE RIGHT TO ENTER UPON THE LOTS AND TRACTS AT
ALL TIMES FOR THE PURPOSES STATED, WITH THE UNDERSTANDING THAT ANY GRANTEE
SHALL BE RESPONSIBLE FOR ALL UNNECESSARY DAMAGE IT CAUSES TO ANY REAL
PROPERTY OWNER IN THE SUBDIVISION BY EXERCISE OF RIGHTS AND PRIVILEGES
HEREIN GRANTED.
SURVEYOR'S NOTES:
1) THE MONUMENT CONTROL SHOWN FOR THIS SITE WAS ACCOMPLISHED BY FIELD
TRAVERSE UTILIZING A TWO (2) SECOND THEODOLITE WITH INTEGRAL ELECTRONIC
DISTANCE MEASURING METER (TRIMBLE S-3) AND REAL TIME KINEMATIC (RTK) /
STATIC GLOBAL POSITIONING SYSTEM (TRIMBLE R-8). LINEAR AND ANGULAR
CLOSURE OF THE TRAVERSES MEET THE STANDARDS OF WAC 332-130-090.
2) UTILITIES OTHER THAN THOSE SHOWN MAY EXIST ON THIS SITE. ONLY THOSE
WHICH ARE VISIBLE OR HAVING VISIBLE EVIDENCE OF THEIR INSTALLATION ARE
SHOWN HEREON.
3) THIS SURVEY REPRESENTS PHYSICAL IMPROVEMENT CONDITIONS AS THEY EXISTED
JANUARY 27, 2026, THE DATE OF THIS FIELD SURVEY.
4) FULL RELIANCE FOR LEGAL DESCRIPTIONS AND RECORDED EASEMENTS HAVE BEEN
PLACED ON THE TITLE REPORT FROM FIRST AMERICAN TITLE INSURANCE COMPANY
GUARANTEE NUMBER 5003353-0009843E, DATED NOVEMBER 20, 2025.
NO ADDITIONAL RESEARCH HAS BEEN ATTEMPTED.
5) OFFSET DIMENSIONS SHOWN HEREON ARE MEASURED PERPENDICULAR TO PROPERTY
LINES.
6) THE PURPOSE OF THIS SURVEY IS TO SUBDIVIDE "TRACTS 15, 16 AND 21"
OF DECLARATION OF BOUNDARY LINE ADJUSTMENT RECORDED UNDER AUDITOR'S
NO.202505090106 AND TRACT 12-2-23 (FUTURE DEVELOPMENT), MCCORMICK WEST
DIVISION 12, PHASE 2, INTO 123 LOTS AND 9 TRACTS.
BASIS OF BEARING:
GRID NORTH. BASED UPON GLOBAL POSITIONING SYSTEM (GPS)
LAMBERT GRID WASHINGTON STATE NORTH ZONE COORDINATES.THE
NORTH AMERICAN DATUM OF 1983/2011 (NAD 83/2011 EPOCH 2010.00)
GRID COORDINATES WERE FOUND TO BE 189899.60 / 1177628.83
AT A BRASS DISK IN CONCRETE, INCASED AT THE NORTH QUARTER
CORNER OF SECTION 08, TOWNSHIP 21 NORTH, RANGE 1 EAST, W.M..
THE INVERSE OF BOTH THE SEA LEVEL CORRECTION FACTOR OF
0.9999808534 AND THE GRID SCALE FACTOR OF 0.9999990407 WAS
APPLIED TO THE GRID COORDINATES FOR SHOWN GROUND DISTANCES.
EASEMENT PROVISIONS:
1. ALL LOTS ARE HEREBY SUBJECT TO AN EASEMENT 2.5 FEET IN WIDTH PARALLEL WITH
AND ABUTTING ALL INTERIOR LOT LINES AND 5.0 FEET IN WIDTH PARALLEL WITH
AND ABUTTING ALL FRONT AND REAR LOT LINES FOR THE PURPOSE OF INSTALLATION,
REPAIR AND MAINTENANCE OF ALL WALLS, STORM DRAINS AND OTHER UNDERGROUND
PRIVATE UTILITIES. IN THE EVENT A LOT LINE ADJUSTMENT IS APPROVED BY THE
CITY AFTER THE RECORDING OF THIS PLAT, THE EASEMENT SHALL MOVE WITH THE
ADJUSTED LOT LINES. MAINTENANCE OF THESE EASEMENTS AND THE WALLS AND
UTILITIES WITHIN THEM SHALL BE THE RESPONSIBILITY OF THE OWNERS OF THE
LOT(S) AND/OR TRACTS DERIVING BENEFIT FROM SAID EASEMENT. UPON COMPLETION
OF ANY WORK DONE WITHIN THESE EASEMENTS THEY SHALL BE FULLY AND
IMMEDIATELY RESTORED BY THOSE RESPONSIBLE FOR THE WORK TO THEIR ORIGINAL
OR BETTER CONDITION, THESE EASEMENTS HAVE NOT BEEN DEPICTED HEREIN AND
ARE HEREBY GRANTED TO THE MCCORMICK WOODS ASSOCIATION (HOA), THEIR
CONTRACTOR (S) AND/OR ASSIGNS.
2. A PRIVATE SHARED ACCESS EASEMENT IS HEREBY DEDICATED TO THE OWNERS OF LOTS
35 AND 36 OVER TRACT A. THE MCCORMICK WOODS ASSOCIATION (HOA) SHALL BE
RESPONSIBLE FOR MAINTENANCE, REPAIR OR RECONSTRUCTION OF THE SHARED ACCESS
FACILITIES WITHIN SAID EASEMENT AND SHALL HAVE A RIGHT OF ENTRY FOR THIS
PURPOSE.
3. A PRIVATE SHARED ACCESS EASEMENT IS HEREBY DEDICATED TO THE OWNERS OF LOTS
15, 16 AND 17 OVER TRACT B. THE MCCORMICK WOODS ASSOCIATION (HOA) SHALL BE
RESPONSIBLE FOR MAINTENANCE, REPAIR OR RECONSTRUCTION OF THE SHARED ACCESS
FACILITIES WITHIN SAID EASEMENT AND SHALL HAVE A RIGHT OF ENTRY FOR THIS
PURPOSE.
4. A PRIVATE SHARED ACCESS EASEMENT IS HEREBY DEDICATED TO THE OWNERS OF LOTS
81 THROUGH 107 OVER TRACT C. THE MCCORMICK WOODS ASSOCIATION (HOA) SHALL BE
RESPONSIBLE FOR MAINTENANCE, REPAIR OR RECONSTRUCTION OF THE SHARED ACCESS
FACILITIES WITHIN SAID EASEMENT AND SHALL HAVE A RIGHT OF ENTRY FOR THIS
PURPOSE.
TRACT NOTES:
1) TRACT A IS A PRIVATE ACCESS AND UTILITY TRACT, TO BE OWNED AND
MAINTAINED BY MCCORMICK WOODS ASSOCIATION FOR THE BENEFIT OF LOTS
35 AND 36.
2) TRACT B IS A PRIVATE ACCESS AND UTILITY TRACT, TO BE OWNED AND
MAINTAINED BY MCCORMICK WOODS ASSOCIATION FOR THE BENEFIT OF LOTS
15, 16, 17 AND TRACT COS 72.
3) TRACT C IS A PRIVATE ACCESS AND UTILITY TRACT, TO BE OWNED AND
MAINTAINED BY MCCORMICK WOODS ASSOCIATION FOR THE BENEFIT OF LOTS
81 THROUGH 107.
4) TRACT COS 67 IS A STORM DRAINAGE TRACT, TO BE OWNED AND
MAINTAINED BY MCCORMICK WOODS ASSOCIATION.
5) TRACT COS 72 IS AN OPEN SPACE TRACT, TO BE OWNED AND MAINTAINED BY
MCCORMICK WOODS ASSOCIATION.
6) FUTURE DEVELOPMENT TRACT 1 IS A FUTURE PHASE DEVELOPMENT, TO BE
OWNED AND MAINTAINED BY MCCORMICK DEVELOPMENT CORPORATION.
7) FUTURE DEVELOPMENT TRACT 2 IS A FUTURE PHASE DEVELOPMENT, TO BE
OWNED AND MAINTAINED BY MCCORMICK COMMUNITIES LLC.
8) FUTURE DEVELOPMENT TRACT 3 IS A FUTURE PHASE DEVELOPMENT, TO BE
OWNED AND MAINTAINED BY MCCORMICK COMMUNITIES LLC.
9) FUTURE DEVELOPMENT TRACT 4 IS A FUTURE PHASE DEVELOPMENT, TO BE
OWNED AND MAINTAINED BY MCCORMICK COMMUNITIES LLC.
IMPERVIOUS SURFACE NOTE:
TOTAL IMPERVIOUS AREA IS ACCOUNTED FOR WITHIN THE OVERALL DRAINAGE FACILITIES
OF THE PLAT. TOTAL IMPERVIOUS SURFACE ALLOCATED PER LOT IS AS FOLLOWS: 2,400
SQUARE FEET FOR LOTS 1-14 AND 81-107; 3,264 SQUARE FEET FOR LOTS 15-31, 35-48,
50-55, 58-71, 74-80 AND 109-114; AND 3, 909 SQUARE FEET FOR LOTS 32-34, 49,
56-57, 72-73, 108 AND 115-123. IMPERVIOUS AREA CAN BE REALLOCATED BETWEEN
LOTS AS LONG THE TOTAL IMPERVIOUS SURFACE OF ALL 123 LOTS OF THIS PLAT DOES
NOT EXCEED 377,640 SQUARE FEET.
WASy�
NH.�
JOB NO.23-121
E N G I N E E R I N G• L L C
CIVIL ENGINEERSNSURVEYORSNLAND PLANNERS
945 Fawcett Avenue, Tacoma, WA. 98402
Phone: 253-857-5454 Fax: 253-509-0044 info@contourpllc.com
0
9 38965 J�
2/12/26
SHEET 2 OF 10 J
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WITH POST.
VISITED 5-4-17
6 5
SOUTHWEST CORNER
SECTION 8, TOWNSHIP 23
NORTH, RANGE 1 EAST, W.M.
FOUND 1" IRON PIPE
WITH POST
VISITED 7-31-18
7 8
18 17
S88°35'11"E 2582.13'
S88°5622E 2606.41'
0 400 800
SCALE: 1" = 400'
NORTH QUARTER CORNER
SECTION 8, TOWNSHIP 23
NORTH, RANGE 1 EAST, W.M.
FOUND BRASS MONUMENT
IN CONCRETE, INCASED
VISITED 5-4-17
^5^
S87 °00'32'E 2638.83'
CONTROL SKETCH
NORTHEAST CORNER
SECTION 8, TOWNSHIP 23
NORTH, RANGE 1 EAST, W.M.
CALCULATED PER BLA 2015
EAST QUARTER CORNER
SECTION 8, TOWNSHIP 23
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LEGEND:
SOUTHEAST CORNER
SECTION 8, TOWNSHIP 23
NORTH, RANGE 1 EAST, W.M.
FOUND 3" BRASS DISC IN CONCRETE
VISITED 7-31-18
S 9
17 16
t = FOUND MONUMENT AS NOTED
O = CALCULATED MONUMENT POSITION
JOB NO.23-121
E N G I N E E R I N G• L L C
CIVIL ENGINEERSNSURVEY0RSNLAND PLANNERS
945 Fawcett Avenue, Tacoma, WA. 98402
Phone: 253-857-5454 Fax: 253-509-0044 info@contourpllc.com
I SHEET 3 OF 10
194
McCORMICK WEST DIVISION 15, PHASE 1
SW OLD CLIFTON ROAD
84.11' S88°35'11E 2582.13'
0 1162.94'
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0.1' NORTH _
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0 50 100
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• = SET NO.4 REBAR WITH RED CAP
STAMPED "CONTOUR PLS 38965"
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SEE SHEET 9 OF 10 FOR LINE AND CURVE CHARTS
q 38965 J�
2/12/26
JOB NO.23-121
4PE G I N E E R I N G• L L C
CIVIL ENGINEERS' SURVEYORSNLAND PLANNERS
945 Fawcett Avenue, Tacoma, WA. 98402
Phone: 253-857-5454 Fax: 253-509-0044 info@contourpllc.com
SHEET 4 OF 10
0
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SEE SHEET 9 OF 10 FOR LINE AND CURVE CHART
OF AS
\`rjOn.FOjSTEQ`F' 5�Q/
JOB NO.23-121
E N G I N E E R I N G• L L C
CIVIL ENGINEERS' SURVEYORSNLAND PLANNERS
945 Fawcett Avenue, Tacoma, WA. 98402
Phone: 253-857-5454 Fax: 253-509-0044 info@contourpllc.com
0
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SHEET 5 OF 10
196
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APN 082301-2-004-2002
0 50 100
SCALE. 1" = 50'
LEGEND:
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= SET NO.4 REBAR WITH RED CAP
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E N G I N E E R I N G• L L C
CIVIL ENGINEERSNSURVEYORSNLAND PLANNERS
945 Fawcett Avenue, Tacoma, WA. 98402
Phone: 253-857-5454 Fax: 253-509-0044 info@contourpllc.com
SHEET 6 OF 10 J
M
197
McCORMICK WEST DIVISION 15, PHASE 1
FUTURE DEVELOPMENT TRACTS
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cvir FDC1 99.22' 9°14'36" 615.00' FDL1 S83°3120'W 49.98'
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O�v 1g0� A� FDC9 FDL7 D M FDC2 8.28' 0°46'18" 615.00' FDL2 N01°2738'E 126.77'
J FDC3 90.93' 8°28'18" 615.00' FDL3 N18°0238'E 16.48'
D'P,1A02' D FDC4 82.07' 6°34'35" 715.00' FDL4 N07°2552'W 30.43'
FDC5 23.46' 2°30'46" 535.00' FDL5 N01°2449'E 44.83'
o FDC6 45.18' 103°33'09" 25.00' FDL6 S00°5923'W 47.00'
FDC7 38.08' 87°15'47" 25.00' FDL7 N88°3511'W 84.93'
- FDC8 98.75' 8°36'42" 657.00' FDL8 S69°1951'W 15.75'
m FDC9 8.34' 0°22'59" 1247.53' FDL9 S33°3853'E 104.06'
^v�ri FDC10 49.46' 79°49'11" 35.50' FDL10 S09°0944'W 87.70'
FDC11 26.48' 7°05'21" 214.00' FDL11 S07°0723'W 133.78'
FDC12 22.70' 3°51'11" 337.50' FDL12 S37°2815'W 98.86'
FDC13 18.77' 5°01'28" 214.00' FDL13 S39°17'42"W 87.19'
FDL4 FDC14 223.08' 23°15'37" 549.50 ' FDL14 N56°16'42"E 73.83'
FDC15 54.72' 90°52'43" 34.50 ' FDL15 N01°55'17"E 110.00'
FDL3 FDC16 10.35' 8°10'39" 72.50' FDL16 N28°43'33"W 117.71'
Cu
hti M FDC17 13.97' 26°03'03" 30.73' FDL17 N68°37'36"E 84.30'
FDC18 17.37' 32°37'28" 30.50' FDL18 N69°07'43"E 178.95'
FD TRACT 2 NFDL FDC24 FDC20 16.40' 30°48'39" 30.50' FDL20 N79°37'23"E 49.01'
FDC25 FDL28 FDC21 13.38' 26°17'11" 29.16' FDL21 N47°38'39"W 70.00'
FDL29 o FDC22 10.21' 8°24'18" 69.61' FDL22 S17°04'21"E 79.21'
�v To FDC23 133.13' 14°11'29" 537.50' FDL23 N01°26'59"E 1.61'
�6 w FDC24 54.19' 90°00'01" 34.50' FOL24 S69°19'51"W 7.04'
FDC25 39.27' 90°00'00" 25.00' FDL25 N20°40'09"W 45.00'
DC22 L=225.94'
m N 0001 �A p R 21°14'23"FOc FDC26 64.03' 6°42'24" 547.00' FDL26 N06°28'45"W 47.00'
o n Ns 002 FO FDL27 N83°31'20"E 110.63'
CD U -o FDL28 N06°28'40"W 16.12'
tia FDL8 '--P: C19 FDC16 FDC13 FDL23 FDL29 S06°28'40"E 16.12'
FOB s ` FDC18 DC17 C�
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N�6°12'53 E Y v OL18 N n
0 138 �g F N N
13 so s
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N85°19'05E 532.38' ,._
MCC0RMICK
FDC7 V 4
6'mo6, sj. L=444.18' �T
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THIS SHEET
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CD C
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m
CD
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LQ
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00
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cou NS4 N
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to.
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N32°18'32"E 0.71'
FUTURE
DEVELOPMENT a
sso ° '
TRACT 4 h3
.Eo ao �fL
NOT TO SCALE
LEGEND:
• = FOUND MONUMENT AS NOTED
0 200 400
= CALCULATED MONUMENT POSITION
• = SET N0.4 REBAR WITH RED CAP SCALE:
STAMPED "CONTOUR PLS 38965"T
O = SET TACK IN LEAD WITH BRASS WASHER 1 1f 200'
STAMPED "PLS 38965" AT THE 1
EXTENSION OF LOT LINE AT TOP
OF CURB
JOB NO.23-121
E N G I N E E R I N G• L L C
CIVIL ENGINEERSNSURVEYORSNLAND PLANNERS
945 Fawcett Avenue, Tacoma, WA. 98402
Phone: 253-857-5454 Fax: 253-509-0044 info@contourpllc.com
SHEET 7 OF 10
0
198
N
I-,)
v
v
co
Cu
w
v
ti
m
0
7
C
18
NORTHWEST CORNER
SECTION 8, TOWNSHIP 23
NORTH, RANGE 1 EAST, W.M.
FOUND 1" IRON PIPE
WITH POST.
6 5`_"VISITED 5-4-17
a —
7 8 1335.08'
_
04.11
S88°35'11"E 801.02'
p2 _
� _ _
— — — -84.11-
CD
N
- - - - - _ 716.91' _ _ _ _ _
ACCESS EASEMENT
rOBC2i CD
ACCESS EASEMENT
RECORDING NO.
p- g10g RECORDING NO.
9609240198
-'
0 " 3043944
i
OBL24
0.02
OBL2
10' POWER EASEMENT
o / RECORDING NO.
m I-
N.
201605120108
-I (U
O
60
z
OBL22
TRACT 15
/P� , I
T
I °�4
OBL21
BOUNDARY LINE ADJUSTMENT
McCORMICK WEST DIVISION 15, PHASE 1
ORIGINAL BOUNDARIES / EXISTING EASEMENTS
S88°35'11'E 1419.19'
SOUTHWEST OLD CLIFTON ROAD
rn
Cu
Ii)
of
CD
ti
Cu
W
N.
ti
IC)
CD
0
z
Cu
\
\— VR U I ITY EASEMENT
`--RECORDING NO.
200812310177
/
TRACT 16
BOUNDARY LINE ADJUSTMENT
AFN 202505090106
CD (SUBDIVISION GUARANTEE
5003353-0009843E PARCEL I)
N89°36'57"E 555.22'
WEST QUARTER CORNER
SECTION 8, TOWNSHIP 23
NORTH, RANGE I EAST, W.M.
CALCULATED PER ROS 9406230031
7 8
CD
CC)
CD
0
Cu
S88°57'13"W 1034.58'
SOUTHWEST CORNER
SECTION 8, TOWNSHIP 23
NORTH, RANGE 1 EAST, W.M.
cu FOUND 1" IRON PIPE
WITH POST
VISITED 7-31-18
8
I
7
LEGEND:
=
FOUND MONUMENT AS NOTED
= CALCULATED MONUMENT
POSITION
•
= SET NO.4 REBAR WITH
RED CAP
STAMPED "CONTOUR PLS
38965"
= TITLE REPORT ITEM
= SET TACK IN LEAD WITH BRASS
WASHER STAMPED "PLS
38965"
AT THE EXTENSION OF
LOT LINE
AT TOP OF CURB
N85°19'05E 532.38'
Cu AFN 202505090106
-' (SUBDIVISION GUARANTEE
OBL19_\ CD 5003353-0009843E PARCEL I)
OBL1
OBL16-
OBCI9
OBCI
C5
n .c3'
BL 15
BC18
L 21?14 23°
OBC 14i
0^-Cnn�
dal
OBC
33 36E
N6�0A30 �,63��3.E
N,15g83
TRACT 21
BOUNDARY LINE ADJUSTMENT
AFN 202505090106
(SUBDIVISION GUARANTEE
5003353-0009843E PARCEL I)
LINE CHART:
LINE
BEARING
DISTANCE
OBLI
N79°3723E
49.01'
OBL2
N29°0917W
70.00'
OBL3
S09 °0944W
87.70'
OBL4
N07°0723E
133.78'
OBL5
S37°2815W
98.86'
OBL6
N39°1742E
87.19'
OBL7
N56°16'42"E
73.83'
OBL8
NOI°55'17"E
110.00'
OBL9
N28°43'33"W
117.71'
OBLIO
N80°59'46"E
93.06'
OBL11
S31°07'24"E
47.00'
OBL12
S22°00'57"E
47.01'
OBL13
N26°34'41"W
5.01'
OBL14
S01°26'59"W
1.61'
OBL15
S69°19'51"W
7.04'
OBL16
S20°40'09"E
45.00'
OBL17
N06°28'40"W
16.12'
OBL18
S06°28'45"E
47.00'
OBL19
N83°31'20"E
49.98'
OBL20
NOI°27'38"E
126.77'
OBL21
N18°02'38"E
16.48'
OBL22
N07°25'52"W
30.43'
OBL23
NOI°24'49"E
44.83'
OBL24
NOO°59'23"E
47.00'
OBL25
S88°35'11"E
84.93'
OBL26
NOI°24'49"E
155.00'
OBL27
S52°52'25"E
70.05'
OBL28
N59°18'48"E
6.82'
'`-OBC 13
A3�
6g g�
0
J
CD
O
OBC12
2 BL14
yr
D.
OBLIO ow cD�
CD
22 Wi
BC11
-S. OBL13
OBCiO
0 200 400
SC -4
1" = 200'
DETAIL D:
TRACT 15 - ^i
4.<�11p "ry
9 BS30S. ^0
IS�0 0.71'
TRACT
12-2-23 a'
<o°jr
ti
ti
NOT TO SCALE
S88 °35'11"E 446.00'
pBL1
BC24
TRACT 12-2-23
MCCORMICK WEST
DIVISION 12, PHASE 2
(SUBDIVISION GUARANTEE
5003353-0009843E PARCEL II)
CD
9 38965 J�
�`fPp FolslE- `� c,�Q
Nq( LAO
2/12/26
L=39729.
4= 41'46'01,.
R=54F nn.
w
v CD
0
N.
NCO
•CD
SEE DETAIL
THIS SHEET
/°00'17"E
205.07'
0.71'
CURVE CHART:
CURVE
ARC
DELTA
RADIUS
OBC1
111.05'
8°53'57"
715.00'
OBC 2
41.36'
4°44'21"
500.00'
OBC 3
45.18'
103°33'09"
25.00'
OBC4
38.08'
87°15'47"
25.00'
OBC 5
35.46'
81°15'41"
25.00'
OBC 6
32.05'
8°13'03"
223.50'
OBC7
16.74'
2°45'50"
347.00'
OBC S
40.67'
93°11'57"
25.00'
OBC 9
37.78'
86°35'06"
25.00'
OBC 10
37.00'
84°48'20"
25.00'
OBC11
37.38'
85°40'00"
25.00'
OBC12
39.65'
90°52'44"
25.00'
OBC13
11.70'
8°10'39"
82.00'
OBC14
9.65'
26°03'03"
21.23'
OBC15
22.78'
32°37'28"
40.00'
OBC16
59.82'
62°19'10"
55.00'
OBC17
21.51'
30°48'39"
40.00'
OBC 18
9.02'
26°17'11"
19.66'
OBC 19
11.61'
8°24'18"
79.11'
OBC20
39.27'
90°00'00"
25.00'
OBC21
8.34'
0°22'59"
1247.53'
OBC22
73.95'
7°34'48"
559.00'
OBC23
55.02'
5°38'21"
559.00'
OBC24
48.13'
5°03'34"
545.00'
OBC25
19.60'
5°01'28"
223.50'
OBC26
198.47'
18°29'25"
615.00'
OBC27
99.22'
9°14'36"
615.00'
JOB NO.23-121
4PE G I N E E R I N G• L L C
CIVIL ENGINEERSNSURVEY0RSNLAND PLANNERS
945 Fawcett Avenue, Tacoma, WA. 98402
Phone: 253-857-5454 Fax: 253-509-0044 info@contourpllc.com
SHEET 8 OF 10 J
0
4
199
ADDRESSES: AREAS:
LOT 1 4657 BIRKIN DRIVE SOUTHWEST LOT 1 4200 SO.
LOT 2 4671 BIRKIN DRIVE SOUTHWEST LOT 2 4200 SO.
LOT 3 4685 BIRKIN DRIVE SOUTHWEST LOT 3 4200 SO.
LOT 4 4699 BIRKIN DRIVE SOUTHWEST LOT 4 4200 SO.
LOT 5 4713 BIRKIN DRIVE SOUTHWEST LOT 5 4200 SO.
LOT 6 4727 BIRKIN DRIVE SOUTHWEST LOT 6 4200 SO.
LOT 7 4741 BIRKIN DRIVE SOUTHWEST LOT 7 4200 SO.
LOT 8 4755 BIRKIN DRIVE SOUTHWEST LOT 8 4200 SO.
LOT 9 4769 BIRKIN DRIVE SOUTHWEST LOT 9 4200 SO.
LOT 10 4783 BIRKIN DRIVE SOUTHWEST LOT 10 4200 SO.
LOT 11 4797 BIRKIN DRIVE SOUTHWEST LOT 11 4200 SO.
LOT 12 4811 BIRKIN DRIVE SOUTHWEST LOT 12 4200 SO.
LOT 13 4825 BIRKIN DRIVE SOUTHWEST LOT 13 4200 SO.
LOT 14 4839 BIRKIN DRIVE SOUTHWEST LOT 14 6076 SO.
LOT 15 4853 BIRKIN DRIVE SOUTHWEST LOT 15 6040 SO.
LOT 16 4865 BIRKIN DRIVE SOUTHWEST LOT 16 6037 SO.
LOT 17 4877 BIRKIN DRIVE SOUTHWEST LOT 17 5851 SO.
LOT 18 4901 BIRKIN DRIVE SOUTHWEST LOT 18 5581 SO.
LOT 19 4913 BIRKIN DRIVE SOUTHWEST LOT 19 5581 SO.
LOT 20 4929 BIRKIN DRIVE SOUTHWEST LOT 20 5581 SO.
LOT 21 4945 BIRKIN DRIVE SOUTHWEST LOT 21 5581 SO.
LOT 22 4961 BIRKIN DRIVE SOUTHWEST LOT 22 5581 SO.
LOT 23 4973 BIRKIN DRIVE SOUTHWEST LOT 23 5581 SO.
LOT 24 4979 BIRKIN DRIVE SOUTHWEST LOT 24 5581 SO.
LOT 25 4993 BIRKIN DRIVE SOUTHWEST LOT 25 5581 SO.
LOT 26 5009 BIRKIN DRIVE SOUTHWEST LOT 26 5581 SO.
LOT 27 5025 BIRKIN DRIVE SOUTHWEST LOT 27 5581 SO.
LOT 28 5041 BIRKIN DRIVE SOUTHWEST LOT 28 5581 SO.
LOT 29 5057 BIRKIN DRIVE SOUTHWEST LOT 29 5581 SO.
LOT 30 5073 BIRKIN DRIVE SOUTHWEST LOT 30 5581 SO.
LOT 31 5089 BIRKIN DRIVE SOUTHWEST LOT 31 5581 SO.
LOT 32 5105 BIRKIN DRIVE SOUTHWEST LOT 32 7581 SO.
LOT 33 5115 SOUTHWEST CLATCH COURT LOT 33 10773 SO.
LOT 34 5125 SOUTHWEST CLATCH COURT LOT 34 10060 SO.
LOT 35 5135 SOUTHWEST CLATCH COURT LOT 35 6981 SO.
LOT 36 5145 SOUTHWEST CLATCH COURT LOT 36 5824 SO.
LOT 37 5155 SOUTHWEST CLATCH COURT LOT 37 5649 SO.
LOT 38 5165 SOUTHWEST CLATCH COURT LOT 38 6275 SO.
LOT 39 5175 SOUTHWEST CLATCH COURT LOT 39 10791 SO.
LOT 40 5185 SOUTHWEST CLATCH COURT LOT 40 7310 SO.
LOT 41 4904 DIAMANTE LANE SOUTHWEST LOT 41 5807 SO.
LOT 42 4916 DIAMANTE LANE SOUTHWEST LOT 42 5940 SO.
LOT 43 4926 DIAMANTE LANE SOUTHWEST LOT 43 5940 SO.
LOT 44 4938 DIAMANTE LANE SOUTHWEST LOT 44 5940 SO.
LOT 45 4952 DIAMANTE LANE SOUTHWEST LOT 45 5940 SO.
LOT 46 4966 DIAMANTE LANE SOUTHWEST LOT 46 5833 SO.
LOT 47 4980 DIAMANTE LANE SOUTHWEST LOT 47 5941 SO.
LOT 48 4996 DIAMANTE LANE SOUTHWEST LOT 48 6162 SO.
LOT 49 4997 DIAMANTE LANE SOUTHWEST LOT 49 7051 SO.
LOT 50 4983 DIAMANTE LANE SOUTHWEST LOT 50 5250 SO.
LOT 51 4969 DIAMANTE LANE SOUTHWEST LOT 51 5250 SO.
LOT 52 4955 DIAMANTE LANE SOUTHWEST LOT 52 5250 SO.
LOT 53 4941 DIAMANTE LANE SOUTHWEST LOT 53 5250 SO.
LOT 54 4929 DIAMANTE LANE SOUTHWEST LOT 54 5250 SO.
LOT 55 4917 DIAMANTE LANE SOUTHWEST LOT 55 5250 SO.
LOT 56 4903 DIAMANTE LANE SOUTHWEST LOT 56 6697 SO.
LOT 57 4902 CAPILANO LANE SOUTHWEST LOT 57 7749 SO.
LOT 58 4914 CAPILANO LANE SOUTHWEST LOT 58 6050 SO.
LOT 59 4928 CAPILANO LANE SOUTHWEST LOT 59 6050 SO.
LOT 60 4940 CAPILANO LANE SOUTHWEST LOT 60 6050 SO.
LOT 61 4954 CAPILANO LANE SOUTHWEST LOT 61 6050 SO.
LOT 62 4968 CAPILANO LANE SOUTHWEST LOT 62 6050 SO.
LOT 63 4982 CAPILANO LANE SOUTHWEST LOT 63 6050 SO.
LOT 64 4998 CAPILANO LANE SOUTHWEST LOT 64 6968 SO.
LOT 65 4999 CAPILANO LANE SOUTHWEST LOT 65 5641 SO.
LOT 66 4985 CAPILANO LANE SOUTHWEST LOT 66 5250 SO.
LOT 67 4971 CAPILANO LANE SOUTHWEST LOT 67 5250 SO.
LOT 68 4957 CAPILANO LANE SOUTHWEST LOT 68 5250 SO.
LOT 69 4943 CAPILANO LANE SOUTHWEST LOT 69 5250 SO.
LOT 70 4931 CAPILANO LANE SOUTHWEST LOT 70 5250 SO.
LOT 71 4915 CAPILANO LANE SOUTHWEST LOT 71 5250 SO.
LOT 72 4905 CAPILANO LANE SOUTHWEST LOT 72 6734 SO.
LOT 73 4900 BIRKIN DRIVE SOUTHWEST LOT 73 7780 SO.
LOT 74 4914 BIRKIN DRIVE SOUTHWEST LOT 74 6050 SO.
LOT 75 4930 BIRKIN DRIVE SOUTHWEST LOT 75 6050 SO.
LOT 76 4946 BIRKIN DRIVE SOUTHWEST LOT 76 6050 SO.
LOT 77 4962 BIRKIN DRIVE SOUTHWEST LOT 77 6050 SO.
LOT 78 4974 BIRKIN DRIVE SOUTHWEST LOT 78 6050 SO.
LOT 79 4980 BIRKIN DRIVE SOUTHWEST LOT 79 6050 SO.
LOT 80 4994 BIRKIN DRIVE SOUTHWEST LOT 80 6521 SO.
LOT 81 4200 SOUTHWEST LOFTEN STREET LOT 81 4140 SO.
LOT 82 4212 SOUTHWEST LOFTEN STREET LOT 82 4275 SO.
LOT 83 4224 SOUTHWEST LOFTEN STREET LOT 83 4275 SO.
LOT 84 4236 SOUTHWEST LOFTEN STREET LOT 84 4275 SO.
LOT 85 4246 SOUTHWEST LOFTEN STREET LOT 85 4275 SO.
LOT 86 4260 SOUTHWEST LOFTEN STREET LOT 86 4259 SO.
LOT 87 4272 SOUTHWEST LOFTEN STREET LOT 87 3953 SO.
LOT 88 4284 SOUTHWEST LOFTEN STREET LOT 88 4192 SO.
LOT 89 4300 SOUTHWEST LOFTEN STREET LOT 89 4767 SO.
LOT 90 4316 SOUTHWEST LOFTEN STREET LOT 90 3894 SO.
LOT 91 4332 SOUTHWEST LOFTEN STREET LOT 91 3825 SO.
LOT 92 4348 SOUTHWEST LOFTEN STREET LOT 92 3940 SO.
LOT 93 4364 SOUTHWEST LOFTEN STREET LOT 93 4120 SO.
LOT 94 4380 SOUTHWEST LOFTEN STREET LOT 94 5225 SO.
LOT 95 4367 SOUTHWEST CALUM ROAD LOT 95 5225 SO.
LOT 96 4349 SOUTHWEST CALUM ROAD LOT 96 5042 SO.
LOT 97 4335 SOUTHWEST CALUM ROAD LOT 97 4285 SO.
LOT 98 4317 SOUTHWEST CALUM ROAD LOT 98 4207 SO.
LOT 99 4301 SOUTHWEST CALUM ROAD LOT 99 4705 SO.
LOT 100 4285 SOUTHWEST CALUM ROAD LOT 100 4557 SO.
LOT 101 4273 SOUTHWEST CALUM ROAD LOT 101 4518 SO.
LOT 102 4261 SOUTHWEST CALUM ROAD LOT 102 3795 SO.
LOT 103 4249 SOUTHWEST CALUM ROAD LOT 103 3796 SO.
LOT 104 4237 SOUTHWEST CALUM ROAD LOT 104 3797 SO.
LOT 105 4225 SOUTHWEST CALUM ROAD LOT 105 4334 SO.
LOT 106 4213 SOUTHWEST CALUM ROAD LOT 106 4335 SO.
LOT 107 4201 SOUTHWEST CALUM ROAD LOT 107 4138 SO.
LOT 108 5104 BIRKIN DRIVE SOUTHWEST LOT 108 7641 SO.
LOT 109 5118 BIRKIN DRIVE SOUTHWEST LOT 109 5972 SO.
LOT 110 5132 BIRKIN DRIVE SOUTHWEST LOT 110 5778 SO.
LOT 111 5146 BIRKIN DRIVE SOUTHWEST LOT 111 5250 SO.
LOT 112 5160 BIRKIN DRIVE SOUTHWEST LOT 112 5250 SO.
LOT 113 5172 BIRKIN DRIVE SOUTHWEST LOT 113 5250 SO.
LOT 114 5184 BIRKIN DRIVE SOUTHWEST LOT 114 5250 SO.
LOT 115 5198 BIRKIN DRIVE SOUTHWEST LOT 115 7189 SO.
LOT 116 5199 MOORLAND ROAD SOUTHWEST LOT 116 7468 SO.
LOT 117 5187 MOORLAND ROAD SOUTHWEST LOT 117 6300 SO.
LOT 118 5173 MOORLAND ROAD SOUTHWEST LOT 118 6300 SO.
LOT 119 5159 MOORLAND ROAD SOUTHWEST LOT 119 6300 SO.
LOT 120 5145 MOORLAND ROAD SOUTHWEST LOT 120 6495 SO.
LOT 121 5131 MOORLAND ROAD SOUTHWEST LOT 121 6865 SO.
LOT 122 5117 MOORLAND ROAD SOUTHWEST LOT 122 6865 SO.
LOT 123 5103 MOORLAND ROAD SOUTHWEST LOT 123 7261 SO.
TRACT FD -1 143729 SO.
TRACT FD -2 1702907 SO.
TRACT FD -3 2272538 SO.
TRACT FD -4 1689386 SO.
TRACT A 1146 SO.
TRACT B 4925 SO.
TRACT C 12101 SO.
TRACT COS 67 448924 SO.
TRACT COS 72 36364 SO.
PUBLIC RIGHT OF WAY 294135 SO.
TRACT 15 1482896 SO.
TRACT 16 1779946 SO.
TRACT 21 2324637 SO.
TRACT 12-2-23 1702485 SO.
OVERALL 7289964 SO.
LINE CHART: McCORMICK WEST DIVISION 15, PHASE 1
FT. / 0.096 ACRES
FT. / 0.096 ACRES
FT. / 0.096 ACRES LINE BEARING DISTANCE
FT. / 0.096 ACRES Li N18°02'38"E 16.48'
FT. / 0.096 ACRES L2 N07°25'52"W 30.43DETAIL A
FT. / 0.096 ACRES L3 N01°27'38"E 7.46'
FT. / 0.096 ACRES L4 S54°34'36"W 13.69' 34
FT. / 0.096 ACRES L5 N09°41'08"E 12.85' u,
FT. / 0.096 ACRES L6 N09°41'08"E 50.53' a 1= 03°40'29"
FT. / 0.096 ACRES � n L=1.60'
L7 S09 °41' 08"W 63.38' rn �a 22
FT. / 0.096 ACRES LB 543°43'35"E 20.53' r' A ti 1O
FT. / 0.096 ACRES
L9 S88 °35' it"E 13.58'
FT. / 0.096 ACRES L10 S88°35'20"E 14.07'
FT. / 0.139 ACRES L11 N88°33'01"W 15.67' 33
FT. / 0.139 ACRES do
FT. / 0.139 ACRES L12 N26 °50' 06"W 13.53'
FT. / 0.134 ACRES L13 S26°50'06"E 13.53'
L14 N88 °35' it"W 13.09'
FT. / 0.128 ACRES
FT. / 0.128 ACRES L15 N69°19'51"E 7.49'
FT. / 0.128 ACRES L16 N83°31'20"E 12.79'
FT. / 0.128 ACRES L17 S01°27'38"W 13.88'
FT. / 0.128 ACRES L18 S06°28'40"E 13.88'
FT. / 0.128 ACRES L19 N26°50'06"W 11.18' S�
FT. / 0.128 ACRES L20 N20°26'03"W 11.18'
FT. / 0.128 ACRES L21 S63°09'54"W 20.21' NOT TO SCALE
FT. / 0.128 ACRES L22 N88°28'51"W 25.19'
FT. / 0.128 ACRES L23 S69°19'51"W 15.75'
FT. / 0.128 ACRES L24 S01°26'59"W 1.68'
FT. / 0.128 ACRES L25 N01°26'59"E 1.61'
FT. / 0.128 ACRES L26 N69°19'51"E 7.04' DETAIL B
FT. / 0.128 ACRES L27 S06°28'40"E 16.12'
FT. / 0.174 ACRES -
FT. / 0.247 ACRES L28 N06°28'45"W 14.00'N.
FT. / 0.231 ACRES L29 N06°28'45"W 9.50' rn
FT. / 0.160 ACRES L30 S06°28'40"E 16.12'
FT. / 0.134 ACRES L31 N47°38'39"W 5.50' Cu
FT. / 0.130 ACRES L32 S01°27'38"W 20.00' 00
FT. / 0.144 ACRES ="
FT. / 0.248 ACRES 87 CD 86
FT. / 0.168 ACRES CURVE C HART° N88°3520"W 0.63'
FT. / 0.133 ACRES
FT. / 0.136 ACRES L=39.18'
FT. / 0.136 ACRES 0= 2°13'18"
FT. / 0.136 ACRES LINE ARC DELTA RADIUS R=1010.49' S8835'20'E 44.75'
Cl 8.18' 0°22'59" 1224.03'
FT. / 0.136 ACRES C2 8.35' 0°23'00" 1247.53' TRACT C (SW BRAE ALLEY)
FT. / 0.134 ACRES
FT. / 0.136 ACRES C3 8.02' 0°22'57" 1200.53'
FT. / 0.141 ACRES C4 5.60' 8°55'07" 36.00' NOT TO SCALE
FT. / 0.162 ACRES C5 31.15' 24°47'32" 72.00'
FT. / 0.121 ACRES C6 14.23' 32°36'10" 25.00'
FT. / 0.121 ACRES C7 15.83' 36°1640" 25.00'
FT. / 0.121 ACRES C8 70.85' 81°11'22" 50.00'
FT. / 0.121 ACRES C9 21.55' 24°41'50" 50.00' DETAIL C
FT. / 0.121 ACRES CiO 42.20' 48°21'26" 50.00'
FT. / 0.121 ACRES C11 39.39' 45°0833" 50.00'
FT. / 0.154 ACRES C12 48.06' 55°04'19" 50.00'
FT. / 0.178 ACRES C13 19.78' 22°39'52" 50.00' 7 125.20'
FT. / 0.139 ACRES C14 26.55' 60°50'42" 25.00'
FT. / 0.139 ACRES
FT. / 0.139 ACRES
C15 39.27' 90°00'00" 25.00'
C16 5.99' 13°43'21" 25.00' ce) in o
FT. / 0.139 ACRES �--i
FT. / 0.139 ACRES C17 28.53' 65°23'32" 25.00'
FT. / 0.139 ACRES C18 113.16' 90°02'49" 72.00' N88°3500"W 133.06'
FT. / 0.160 ACRES C19 45.49' 36°11'57" 72.00'
FT. / 0.129 ACRES C20 33.11' 26°20'39" 72.00' m 112.85'
FT. / 0.121 ACRES C21 39.29' 90°02'49" 25.00' -
FT. / 0.121 ACRES C22 54.65' 2°03'03" 1527.00' `" "' 36 0
FT. / 0.121 ACRES C23 27.71' 7°56'18" 200.00'
,LO
FT. / 0.121 ACRES C24 28.03' 7°11'09" 223.50' E -'-
FT. / 0.121 ACRES C25 17.34' 4°26'40" 223.50' S88°35'00'E 120.11'
FT. / 0.121 ACRES C26 10.69' 2°44'29" 223.50' z m
FT. / 0.155 ACRES C27 24.45' 7°56'18" 176.50'
FT. / 0.179 ACRES C28 29.82' 1°09'16" 1480.00' � s 37 0
FT. / 0.139 ACRES r -
C29 52.47' 2°01'53" 1480.00'
FT. / 0.139 ACRES �.O 117 N
C30 46.06' 1°46'59" 1480.00'
FT. / 0.139 ACRES C31 44.06' 1°4221" 1480.00' ° "' C O S 67
FT. / 0.139 ACRES o
FT. / 0.139 ACRES C32 31.42' 1°12'59" 1480.00' N88°35'00"W 105.00' -
FT. / 0.139 ACRES C33 31.07' 3°33'37" 500.00' OO0 cuu
FT. / 0.150 ACRES C34 54.98' 90°00'00" 35.00' o o ^> c� Q
FT. / 0.095 ACRES C35 7.07' 0 38
°37'33" 647.00' Q"a"> v Z
FT. / 0.098 ACRES C36 40.07' 3°32'54" 647.00'
FT. / 0.098 ACRES C37 40.05' 3°32'48" 647.00'
FT. / 0.098 ACRES C38 40.40' 3°34'40" 647.00' 5 0°oA 1g" S80°44 y3 E 105.99
FT. / 0.098 ACRES C39 46.53' 4°07'15" 647.00'
FT. / 0.098 ACRES C40 45.66' 4°02'37" 647.00'
FT. / 0.091 ACRES C41 29.99' 2°39'21" 647.00' 6,
FT. / 0.096 ACRES C42 15.48' 5°01'28" 176.50'
FT. / 0.109 ACRES 39
FT. / 0.089 ACRES C43 36.90' 4°07'47" 512.00'
C44 72.86' 8°09'12" 512.00' ao
FT. / 0.088 ACRES C45 72.86' 8°09'12" 512.00' 'o uO
FT. / 0.090 ACRES
FT. / 0.095 ACRES C46 25.24' 2°49'26" 512.00' ' R=630.00' „
FT. / 0.120 ACRES C47 20.17' 3°51'11" 300.00' � p= 10°36 27
L=116.64'
FT. / 0.120 ACRES C48 16.65' 5°24'24" 176.50'
FT. / 0.116 ACRES C49 40.50' 92°48'56" 25.00'
FT. / 0.098 ACRES C50 19.31' 6°16'03" 176.50'
FT. / 0.097 ACRES C51 20.01' 2°49'01" 407.00'
FT. / 0.108 ACRES C52 22.34' 6°24'04" 200.00'
FT. / 0.105 ACRES C53 21.75' 3°51'11" 323.50'
FT. / 0.104 ACRES C54 17.54' 5°01'28" 200.00'
FT. / 0.087 ACRES C55 3.41' 2°42'42" 72.00'
FT. / 0.087 ACRES C56 40.92' 9°11'42" 255.00' SCALE. 1" = 50'
FT. / 0.087 ACRES C57 39.63' 7°31'04" 302.00'
FT. / 0.099 ACRES C58 48.45' 9°11'32" 302.00'
FT. / 0.100 ACRES C59 35.35' 6°42'25" 302.00'
FT. / 0.095 ACRES C60 196.17' 7°28'33" 1503.50'
FT. / 0.175 ACRES LEGEND.
FT. / 0.137 ACRES C61 10.90' 0°24'56" 1503.50'
FT. / 0.133 ACRES C62 44.25' 12°40'41" 200.00'
FT. / 0.121 ACRES C63 39.27' 90°00'00" 25.00' = FOUND MONUMENT AS NOTED
FT. / 0.121 ACRES C64 10.21' 8°24'18" 69.61'
FT. / 0.121 ACRES C65 13.38' 26 °17' 11" 29.16' O = CALCULATED MONUMENT POSITION
FT. / 0.121 ACRES C66 16.40' 30°48'39" 30.50'
FT. / 0.165 ACRES C67 17.37' 32°37'28" 30.50' • = SET NO.4 REBAR WITH RED CAP
FT. / 0.171 ACRES C68 13.97' 26°03'03" 30.73' STAMPED "CONTOUR PLS 38965"
FT. / 0.145 ACRES C69 10.35' 8°10'39" 72.50'
FT. / 0.145 ACRES C70 18.77' 501'28" 214.00' O = SET TACK IN LEAD WITH BRASS WASHER
FT. / 0.145 ACRES C71 22.70' 3 °51' 11" 337.50' STAMPED "PLS 38965" AT THE
FT. / 0.149 ACRES C72 26.48' 7°05'21" 214.00' EXTENSION OF LOT LINE AT TOP
FT. / 0.158 ACRES C73 64.03' 6°42'24" 547.00' OF CURB
FT. / 0.158 ACRES C74 20.01' 2°17'35" 500.00'
FT. / 0.167 ACRES C75 123.84' 14°11'29" 500.00'
FT. / 3.300 ACRES C76 41.99' 4°35'44" 523.50'
FT. / 39.093 ACRES C77 87.67' 935'45" 523.50' JOB NO.23-121
FT. / 52.170 ACRES
FT. / 38.783 ACRES
FT. / 0.026 ACRES �r1 H .
FT. / 0.113 ACRES Q� �F W A Sy O
FT. / 0.278 ACRES cOI1TOUI
FT. / 10.306 ACRES o tP [
FT. / 0.835 ACRES E N G I N E E R I N G• L L C
FT. / 6.752 ACRES
FT. / 34.043 ACRES � 9F 38965� � CIVIL ENG4INEERStSURuVEYOcoma WA.Ds PLANNERS
FT. / 40.862 ACRES `�I 0jSTE� g0 Phone: 253-857-5454 Fax: 253-509-0044 info@contourpllc.com
FT. / 53.366 ACRES Nq L L Abp
FT. / 39.084 ACRES 2/12/26 SHEET 9 OF 10 I.....)
FT. / 167.355 ACRES
200
McCORMICK WEST DIVISION 15, PHASE 1
LAYOUT OF NEW LOTS CREATED
SCALE:
1" = 200'
/EN H• h,
Q pF W?SyT
38965
\rfO�F�ISTE�`� 5�Q/
JOB NO.23-121
c*
E N G I N E E R I N G• L L C
CIVIL ENGINEERSNSURVEYORSNLAND PLANNERS
945 Fawcett Avenue, Tacoma, WA. 98402
Phone: 253-857-5454 Fax: 253-509-0044 info@contourpllc.com
0
2/12/26
I SHEET 10 OF 10
201
q-'o4t
ORCHARD.
February 19, 2026
Port Orchard City Council
City of Port Orchard
216 Prospect Street
Port Orchard, WA 98366
Re: Recommendation of Approval of Final Plat for McCormick West Division 15, Phase 1
Dear City Council:
In accordance with RCW 58.17.150(2), I hereby state that I have reviewed the subdivision
documents for conformance to applicable land use regulations and to the Conditions and
Mitigation Measures within the Kitsap County Hearing Examiner's Findings, Conclusions and
Decision dated May 30, 2008 and minor plat amendments dated September 1, 2023, December 5,
2024, and January 29, 2026. The subdivision as presented complies with all terms and conditions
of the approved preliminary plat that are within the authority of the Department of Community
Development.
I also state that the City of Port Orchard has confirmed that it has sufficient sewage
disposal, pursuant to the recent completion of the McCormick Sewerage Lift Stations No. 1 and
No. 2 improvements as outlined in the 2018 City of Port Orchard McCormick Woods Lift Stations
No. 1 and No. 2 Agreement. With regards to water supply capacity, the development is located
within the City of Port Orchard's Retail Water Service Area and sufficient water supply is available.
Finally, the final plat documents have been reviewed, and I have confirmed that all working
drawings and specifications for the improvements have been prepared in conformance with City
standards and that all required improvements are complete and accepted. I therefore
recommend approval of the final plat. If you should have any questions, or need additional
information, please feel free to contact me at this office.
Sincerely,
�eaKetl �. �a�sr�sscz
K. Chris Hammer, P.E.
City Engineer
PUBLIC WORKS PHONE (360)876.4991 1 FAX (360) 876.4980
216 PROSPECT ST PORT ORCHARD, WA 98366 EMAIL: PUBLICWORKS@PORTORCHARDWA.GOV
WWW.PORTORCHARDWA.GOV 202
BILL OF SALE
THIS BILL OF SALE is made and executed this �/ 1 ^ day of F i' i , 202'x'
by and between _McCormick Development Corp, a Washington Lilriited Liability
Corporation, hereinafter called the "Grantor" and the City of Port Orchard, a Municipal
Corporation, hereinafter called the "Grantee."
WITNESSETH:
That the Grantor, for good and valuable consideration, the receipt of which is hereby
acknowledged, hereby conveys, sets over, assigns, transfers and delivers and warrants to the
City of Port Orchard ownership in the following described personal property situated in Kitsap
County, State of Washington, and installed by the Grantor to date, TO WIT:
Public sewer mains, water mains, public roads and storm improvements and associated
appurtenances constructed on -site at the McCormick West Division 15 project located on parcel
5706-000-275-0004. These improvements are further described in Exhibit A and itemized in
Exhibit B, both of which are attached hereto and incorporated herein by this reference.
The Grantor hereby warrants that it is the lawful and sole owner of all the personal property
above conveyed, that such items are free from all liens and encumbrances, that the Grantor
has the full power to convey and transfer the same, and that the Grantor will defend the same
against the claims and demands of any and all persons lawfully making claims thereto. The
Grantor further warrants that the execution of this Bill of Sale is an authorized act of said
Grantor.
g 7 [day '� , 20�
Dated at , Washington, this of
GRANT: (t,1cjCo4ick Development Corp)
By. /
Its: 4thoej SiQnatory
Print Name: Eric Campbell
P Surerp forms Bill of 5ale.appro%ed b% Inler,m Am Bill of Sale - Alasrer Form
203
[Remainder of page intentionally left blank]
PaSurcty romu\Bill or SaIclapproved by Interim AttylBdI or Sale— Master Form
204
STATE OF WASHINGTON
)ss
COUNTY OF , )
On #his d y�Q , 201ft before me personally appeared
to me nown to be the managing member for
C.
n1 s't -C! -u�rr•: a limited liability corporation, that executed the within
and foregoing instrument, and acknowledged the said instrument to be the free and voluntary
act and deed of said corporation, for the uses and purposes therein mentioned, and on oath
stated that he/she was authorized to execute said instrument.
. fl-'?
Given under my hand and official seal this �_ day of , 20XI.
NOTARY S1IZE MALCOLM (e ry�yt - � )i�,
NOTAPUBLIC j
STATE OF WASHINGTON Notary Public it and for the State of Washington,
License NUml�r 22433358 g
hlyCommimi3OPLjO2.P residing in
My commission expires rJ
Dated at Port Orchard, Washington, this day of , 20_.
CITY OF PORT ORCHARD
By:
Rob Putaansuu, Mayor
STATE OF WASHINGTON
)ss
COUNTY OF KITSAP
On this day and year above personally appeared before me, Rob Putaansuu, who
executed the foregoing instrument, and acknowledged the said instrument to be the free and
voluntary act and deed of the City of Port Orchard for the uses and purposes therein mentioned,
and on oath states he is authorized to execute the said instrument.
Given under my hand and official seal this day of
,20
Notary Public in and for the State of Washington,
residing in
My commission expires
P LSurety forms\BJI of SoJc.approved 6c Inrerim Att ',Bdl of Sale - \/aster Form
205
Exhibit A
List of Required Improvements
The following provides a general description of the improvements conveyed under
this Bill of Sale related to the "McCormick West Division 15" project as shown in the
approved construction plans prepared by Contour Engineering LLC. with the City
approval dated 10.29.2025.
1.) Specific improvements conveyed under this Bill of Sale include the following elements found
within this approved construction drawings set as follows.
a. Public sewer main extension, associated manholes and appurtenances within the plot
as shown on below plan sheets
i. C69 -C83 x ,
b. Public water main extensions, associated fittings and cfppu'rtenances within tf�e'plat as
shown on below plan sheets. ' r"'
i. C84 -C98
c. Public road and storm improvements associated structures and appurtenances within
the plot as shown on below plan sheets.
i. C40 -C64
The items, quantity and value of the improvements described above and conveyed
under this Bill of Sale are presented in Exhibit B and are associated with City of Port
Orchard Permit #s PW24-011 and PW24-012.
206
Exhibit B
McCormick West Division 15
Active Construction, Inc. - AC!
MI MPT1
Dew
Qu:uuit('nits
('rice
Total
Sanitary Sewer System
26
Connect To Existing
1.00 EA
$
1,670.00
$
1,670.00
28
6" PVC SDR-35 Side Sewer
3,375.00 LF
$
47.00
$
158,625.00
30
8" PVC SDR-35 Sewer
3,830.00 LF
$
67.00
S
256,610.00
31
SSMH
20.00 EA
$
10,500.00
$
210,000.00
33
Side SewerCleanouts
123.00 EA
S
1,100.00
$
135,300.00
34
Raise Manhole To Final Grade
20.00 EA
$
550.00
$
11,000.00
Total
$
773,205.00
Storm System
35
Connect To Existing
3.00 EA
S
1,400.00
$
4,200.00
36
8" DIP Storm
530.00 LF
$
92.00
$
48,760.00
38
12" ADS Storm
2,405.00 LF
S
65.00
S
156,325.00
39
18" ADS Storm
1,220.00 LF
$
115.00
S
140,300.00
40
24" ADS Storm
740.00 LF
S
115.00
S
85,100.00
42
Catch Basin Type 1
37.00 EA
$
1,700.00
S
62,900.00
43
Catch Basin Type IL
5.00 EA
S
1,850.00
$
9,250.00
44
Catch Basin Type 1148"
20.00 EA
S
4,600.00
$
92,000.00
45
Catch Basin Type II 54"
2.00 EA
S
5,000.00
$
10,000.00
47
Raise Catch Basin To Final Grade
64.00 EA
$
400.00
S
25,600.00
48
6" PVC Roof Drain
4,520.00 LF
$
22.50
S
101,700.00
49
Roof Drain Cleanouts
123.00 EA
S
675.00
$
83,025.00
Total
$
819,160.00
Water System
50
Connect To Existing
1.00 EA
S
1,050.00
S
1,050.00
51
8" DIP Water
4,320.00 LF
$
114.00
$
492,480.00
52
8" Gate Valve
24.00 EA
$
2,900.00
S
69,600.00
53
Fire Hydrant Assembly
12.00 EA
S
8,750.00
S
105,000.00
54
Tract Road Service Lines (1" Poly)
1.00 EA
S
2,500.00
$
2,500.00
55
Install Laterals (Poly Line. Meter Setter/Box)
123.00 EA
$
1,800.00
$
221,400.00
56
Raise Valves To Final Grade
37.00 EA
$
650.00
S
24,050.00
Total
s
916,080.00
Onsite Road Grading & Construction
61
Fine Grade Roadway
159,475.00 SF
S
0.35
$
55,816.25
62
Fine Grade Tract Roads / Alleys
3,500.00 SF
$
2.00
$
7,000.00
63
Fine Grade Sidewalks
36,085.00 SF
$
1.56
$
56,292.60
64
Fine Grade Driveways
123.00 EA
S
500.00
S
61,500.00
65
Fine Grade Curb
9,800.00 LF
$
4.50
S
44,100.00
66
Fine Grade Planter
16,500.00 SF
S
0.25
$
4,125.00
69
Concrete Vertical Curb & Gutter
9,800.00 LF
$
21.50
S
210,700.00
71
Concrete Sidewalks (4")
29,890.00 SF
$
6.50
$
194,285.00
72
Concrete Driveways (6")
21,725.00 SF
S
8.00
$
173,800.00
74
Fine Grade & Place Gravel Base Roadway
4,045.00 TON
$
38.00
$
153,710.00
207
McCormick West Division 15
Active Construction, Inc. - ACI
75
78
79
80
81
83
84
85
86
87
l)c,c
I:me Grade fi Place CS I C RuadwcaN
Fine Grade & Place Gravel Base Tract Roads/Alleys
Fine Grade & Place CSTC Tract Road/Alleys
Fine Grade & Place Gravel Base AC path
Asphalt Paving Roadways
Asphalt Paving Tract Roads/Alleys
Asphalt Paving Pathway
Survey Monuments
Channelization & Signage
CBU Mailboxes
Sewer Tax 9.3%
Water Tax 9.3%
Qtlantit) t Oita
5.7(,u o0 1'UN
315.00 TON
280.00 TON
130.00 TON
3,400.00 TON
280.00 TON
130.00 TON
38.00 EA
1.00 LS
9.00 EA
Price
5 4200 S
$ 60.00 $
$ 60.00 $
S 65.00 $
S 147.00 S
$ 160.00 $
S 160.00 $
S 1,000.00 $
S 44,805.00 S
$ 550.00 $
S
2/19/26
Total
2d 1.')2_0 00
18,900.00
16,80000
8,450.00
499,800.00
44,800.00
20,800.00
38,000.00
44,805.00
4,950.00
1,900,553.85
S 4,408,998.85
S 71,908.07
$ 85,195.44
208
ORCHARD
1. CALL TO ORDER
City of Port Orchard
Council Meeting Minutes — Legislative Dinner
Special Meeting of February 2, 2026
The Historic "Maury House"
1604 Water Street NW
Olympia, WA 98501
The meeting was called to order at 6:30 p.m.
Roll call was taken by the Mayor as follows:
Councilmember Dedman
Present
Mayor Pro-tem Diener
Absent
Councilmember Fenton
Present
Councilmember Morrissey
Present
Councilmember Rosapepe
Present
Councilmember Trenary
Present
Councilmember Worden
Present
Mayor Putaansuu
Present
Legislative Members: Senator Krishnadasan, Representative Richards, Representative Valdez, and
Shelly Helder with Gordon Thomas Honeywell -Government Affairs.
2. DISCUSSION ITEMS
Mayor Putaansuu, Councilmembers and legislative members discussed the City's 2026 Legislative
Priorities which included the Old Clifton Road Water Intertie Project, Sedgwick Roundabouts at
SR16/SR160 Intersections, Derelict Vessels, On the Horizon: Orchard Street Plaza, Municipal Water
Supply -Foster Pilot Program, Penalty on Vacant Buildings, Oppose New Housing & Homelessness
Mandates, Transportation Revenue and Infrastructure Funding.
Updates were provided from the delegation on the status of a number of bills.
3. ADJOURNMENT
The meeting adjourned at 8:00 p.m. No other action was taken.
Brandy Wallace, MMC, City Clerk Robert Putaansuu, Mayor
209
CITY COUNCIL ADVISORY COMMITTEE MEETING DATES
STANDING COMMITTEE
Date & Time
Location
Economic Development and Tourism
March 9, 2026; 9:30am; 2nd Monday of the month
Remote Access
Utilities
March 10, 2026; 4:30pm; 2nd Tuesday of the month
Remote Access
Finance
March 17, 2026; 4:30pm; 3rd Tuesday of the month
Remote Access
Transportation
TBD; 2026
Remote Access
Land Use
March 18, 2026; 4:45pm; 3rd Wednesday of the month
Remote Access
Lodging Tax Advisory
TBD; 2026
City Hall
Sewer Advisory
June 16, 2026; 3:30pm
WSUD
Outside Agency Committees
Varies
Varies
Ad -hoc Review of POMC 2.04
TBD; 2026
City Hall
*Dates subject to change
I1T11e\Y9]:7
Robert (Rob) Putaansuu
Mayor
Administrative Official
,sl I I I'L(.1uJ ► I'I I I
Scott Diener
Councilmember Position 3
Land Use Committee
Transportation Committee
Eric Worden
Councilmember Position 4
Transportation Committee
Finance Committee
�]�le�►�1LTA14\IIl JI 1I.]C�P
Tim Drury
Municipal Court Judge
Matt Brown
Police Chief
Mark Trenary
Councilmember Position 1
Finance Committee
Transportation Committee
KRCC-alt
KEDA-alt
Heidi Fenton
Councilmember Position 5
Utilities/Sewer Advisory Committee
E/D & Tourism Committee
KRCC
911 -alt
Jay Rosapepe
Councilmember Position At -Large
Utilities/Sewer Advisory Committee
Land Use Committee
Kitsap Public Health District
PSRC-alt
Kitsap Transit
Shirah Dedman
Councilmember Position 6
E/D & Tourism Committee
Utilities/Sewer Advisory Committee
Land Use Committee
Debbie Lund, CEBS SPHR SHRM-SCP Noah Crocker, M.B.A.
Human Resources Director Finance Director
Nicholas Bond, AICP Denis Ryan, CPWP-M, CPRP
Community Development Director Public Works Director
John Morrissey
Councilmember Position 2
Mayor Pro -Tern
Finance Committee
E/D & Tourism Committee
Lodging Tax
Kitsap Economic Development Alliance
Brandy Wallace, MMC, CPRO
City Clerk
210