07/24/2018 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of July 24,Z:OLB
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:34 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Mayor Pro-Tem Diener
Councilmember Lucarelli
Councilmember Rosapepe
Mayor Putaansuu
Present
Present
Present
Absent
Present
Present
Present
Present
Staff present: Assistant City Engineer Mike Pleasants, Finance Director Crocker, City Attorney Cates,
City Clerk Rinearson, and Deputy City Clerk Floyd were also present.
A. PLEDGE OF ALLEGIANCE
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVALOFAGENDA
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to add to the Consent
Agenda the excusal of Councilmember Shawn Cucciardi.
The motion carried.
MOTION: By Councilmember Chang, seconded by Councilmember Lucarelli, to pull items C and D
from Consent and add them to Business ltems E and F.
The motion carried
MOTTON: By Councilmember Clauson, seconded by Councilmember Ashby, to approve the agenda
as amended.
The motion carried.
3. CITIZENS COMMENTS
Minutes of July 24,2Ot8
Page 2 of 5
There were no citizen comments.
4. CONSENTAGENDA
A. Approval of Check Nos.74779 through 74846 totaling 5729,382.53; and Bi-Weekly Payroll
including Check Nos. 147985 through 148008 totaling 7O9,632.05.
B. Approval of the July 10, 2018, Counci! Meeting Minutes
C Adeptien ef a Reselutien Appreving Mayeral Appeintments te the tedging Tax Advisery
@
D. Appreval ef + tease with Dawn Jake; 420 Cline Ave tte; fer Rights ef Way Adjaeent te 420
eline Avenue fer ldditienal Parking (Rinearsen)
E. Approval of an Amended lnterlocal Agreement with Kitsap County Regarding Beneficial Use
of the City's Regional Decant Facility
F. Approval of Change Order No. 5 to Contract No. 021-17 with Transpo Group USA, lnc. for the
2OL7-2OL8 Anderson Hill/Old Clifton Road Roundabout 100% PS&E
G. Added ltem: Excusal of Councilmember Cucciardi
MOTION: By Councilmember Clauson, seconded by Councilmember Chang, to approve the consent
agenda as amended.
The motion carried.
5. PRESENTAT!ON
No presentations were held.
6. PUBLIC HEAR!NG
No public hearings were held.
At 5:37 p.m., Mayor Putaansuu recessed the meeting for a 1O-minute executive session to discuss a
potential litigation matter pursuant to RCW 42.30.110(1)(i). City Attorney Cates, Assistant Engineer
Pleasants, and Finance Director Crocker were invited to attend.
At6:47 p.m., Mayor Putaansuu extended the executive session an additional 5 minutes.
At 5:52 p.m., Mayor Putaansuu reconvened Council back into regular session.
7. BUSINESS ITEMS
A. Adoption of a Resolution Approving a Contract with RH2 Engineering, lnc. for the Marina Pump
Station Rebuild Project and Documenting Procurement Procedures
MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, with the
understanding that Contract Execution will not occur until the funding has been secured, I move to
adopt Resolution No. 034-18, thereby approving Contract No. C054-18 with RH2 Engineering, lnc.
Minutes of July 24,2018
Page 3 of 5
for the Marina Pump Station Rebuild Project (30% Design & Permit Coordination) in an amount not
to exceed 5250,000.00 and documenting the Professional Services procurement procedures.
The motion carried.
(Resolution No. 034-18)
B. Adoption of a Resolution Supporting the TIB 2018 Urban Arterial Program Funding Application
for the SW Old Clifton Road/Anderson Hill Road SW lntersection Project
MOTION: By Councilmember Rosapepe, seconded by Councilmember Ashby, to adopt Resolution
No. 032-18, thereby supporting the 2018 Urban Arterial Program (UAP) Funding Application for the
SW Old Clifton Road/ Anderson Hill Road SW lntersection Project, as a requirement obtain grant
funding for a fully funded project phase.
The motion carried.
(Resolution No. 032-18)
C. Approval of Change Orders No. 4, 5, and 6 to Contract No. 037-L7 with Active Construction,
lnc. for the Tremont Street Widening Project
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to authorize the Mayor
to execute Change Orders No. 4, No. 5 and No. 6 with Active Construction, lnc. with the total amount
of S163,209.04 added to the current contract amount.
D. Discussion of 2018 Paving Options
Mayor Putaansuu noted staff has been discussing different locations throughout the City to be paved
and provided a brief background for each of those locations. The recommendation is to use 2018
dollars to go and design and prepare bid specs; however, that process will take us beyond the paving
window this year. We looked at other projects through the pavement management system but due
to current projects it may not be a good idea. We are still going do our grind-outs and patches
throughout the City, but as far as a complete overlay, we do not have a good project to bring forward.
How do we want to use the money this year? We could use the money to pave Sedgwick and Sidney,
but this needs to be procured first.
Council, Mayor, and staff discussed current and proposed projects in the City and dollar amounts;
public works staff time, consultants, and in-house work; stormwater; ADA compliance; open
Engineering position; sidewalk ramps; complete streets; and procurement of a design for paving
Sedgwick and Sidney.
Council Direction: Use the pavement management tool for Sedgwick and Sidney along with various
other paving projects and provide Council a list of what is being considered.
Minutes of July 24,2OLB
4of5
E. Adoption of a Resolution Approving Mayoral Appointments to the Lodging Tax Advisory
Committee
MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to adopt a resolution
approving the Mayor's appointment of a representative from the Days lnn and Mrs. Howe's Bed and
Breakfast as businesses required to collect the tax; and the Port of Bremerton and The Saints Car
Club as organizations involved in activities; to serve on the Lodging Tax Advisory Committee, and to
confirm the appointment of Councilmember Rosapepe as Chair of the committee.
In response to Councilmember Chang, Mayor Putaansuu said the reason he selected these
representatives is he wanted to ask organizations who have not served on the committee in a long
time.
The motion carried.
(Resolution No 035-18)
F. Approval of a Lease with Dawn lake,42O Cline Ave LLC, for Rights-of-Way Adjacent to 420 Cline
Avenue for Additional Parking
MOTION: By Councilmember Chang, seconded by Councilmember Diener, to approve the lease
agreement with 420 Cline Ave, LLC for leasing public rights-of-way adjacent to 420 Cline Avenue as
described in the lease agreement presented.
Mayor Putaansuu provided a brief history of this location
ln response to Councilmember Chang, City Clerk Rinearson noted this lease is for six parking spots
and there are several other similar leases in the downtown area.
The motion carried.
(Contract No.055-18)
8. REPORTS OF COUNCIL COMMITTEES
Councilmember Clauson and Finance Director Crocker reported on the July 24th Finance Committee
meeting.
Councilmember Ashby reported the Economic Development and Tourism committee is scheduled to
meet the second Monday in September.
Mayor Putaansuu reported the sustainable cinema film "Bag lt' is scheduled for July 26th.
Councilmember Lucarelli reported the Utilities Committee meeting is scheduled to meet September
17th. The Sewer Advisory Committee is scheduled to meet August 15th. She also provided information
on the tree decorating contest for the Festival of Chimes & Lights.
Minutes of July 24,2078
Page 5 of 5
Councilmember Diener reported the Land Use Committee is scheduled to meet August 6th.
Mayor Putaansuu reported on the last Kitsap Transit meeting and the July 24th Housing Kitsap
meeting.
Councilmember Ashby reported on the last TransPOL meeting.
9. REPORT OF MAYOR
Mayor Putaansuu reported on the following:
o KEDA video update;
o Engineeringposition;
o Received Municipal Leadership certificate; and
o Branded vehicles with Port Orchard wayfinding logo.
10. REPORT OF DEPARTMENT HEADS
Finance Director Crocker reported on a grant used to hire an intern with his department.
City Clerk Rinearson reported on website and social media updates.
11. CITIZENS COMMENTS
Gerry Harmon thinks it would be a good idea for the City to monitor on social media what people
say when they talk about our City.
T2. EXECUTIVE SESSION
An executive session was held earlier in the meeting
13. ADJOURNMENT
The meeting rned at 8:18 p.m. No other action was taken. Audio/Visual was successful
dy nearson,MMC, City Clerk Robert Putaans , Mayor SEAL