10/16/2018 - Work Study - MinutesC ty of Port Orchard
Counci Meet ng M nutes
Work Study Sess on Meeting of October 15, 2018
CAIL TO ORDER AND ROLL CALL
Mayor Robert Putaansuu called the meeting to order at 6:32 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Mayor Pro-Tem Diener
Councilmember Lucarelli
Cou ncilmember Rosapepe
Mayor Putaansuu
Absent
Present
Present
Present
Present
Present
Present
Present
Staff present: Pubtic Works Director Dorsey, Finance Director Crocker, Community Development
Director Bond, City Attorney Cates, and Office Assistant Whisenant were also present.
Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
!. Kitsap Economic Development Alliance Presentation
Mayor putaansuu stated this item has been removed from the agenda and will be reschedule for a
future council meeting by the end of the year.
Council Direction: No direction was given to staff.
2. zOLg Legislative Agenda
Briahna Murphy and Trevor Justin with Gordon Thomas Honeywell provided their expectations of
the 20i,9 Legislative Session, discussed possible ideas for the City's 2OL9 Legislative agenda, outlined
next steps for finalizing the legislative agenda to begin advocacy for the City.
Expressed focus is on developing biennial Operating, Capital, and Transportation Budgets. Discussed
policies and funding changes for mental health, increase housing options, and mandatory minimum
densities where land use would have to readjust to accommodate transit stops.
Minutes of October 16, 2018
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Potential Legislative priority agenda items were listed as:
o McCormick Lift Station #2
o State lnvestments in State Routes (emphasis on Sedgwick and Route 16 Corridor Study)
. Economic Development Tools
. Condominium Liability
o Foster Pilot Program
Public Works Director Dorsey expressed the need for public effort by contacting Legislative
Representatives to support the City to move forward on State lnvestments in State Routes.
Discussed the McCleary impacts to property tax and funds going to local districts.
Briahna suggested that once election is determined, meetings will be setup with each member of
detegation. Extended invitation to the Counci! to attend AWC City Action Days in Febru ary 2OL9.
Trevor provided an update on the August primary results. Briahna expressed a possible Democratic
wave with voter turnout, as there are four other items on the November ballot; carbon tax, gun
control, use of deadly force, and preemption of local control on imposing sales tax on local groceries.
Council Direction: No direction was given to staff.
3. Preliminary Biennial Budget Presentation
Finance Director Crocker explained the layout of the preliminary budget book is sectioned out as
Department Operations, Debt Service, Capital Projects and Equipment Rental & Revolving Funds.
And summarized the handouts key points that determined the budget as; highlights of the Mayor's
budget, adjustments made, and list of identified mid-year review elements that were not funded in
the budget.
Mayor Putaansuu discussed his adjustments; recruitment needed for a new Police Chief, salary
survey to be completed, Police Department requests an additional full-time employee (FTE) for
evidence/counter staff, additional .5 employee for Public Works in park maintenance, and
reorganization of front desk in Public Works which is creating a new position.
Public Works Director Dorsey explained bridge management plan.
Mayor explained some additional cost allocated to ADA sidewalk improvements, consultants, and
stormwater repairs requiring purchase of equipment.
Minutes of October 16, 2OL8
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Finance Director Crocker explained that with the new developments within the city there will be
additional stafftime and training needed to properly operate and maintain. Also, went over the Fund
Summary Table, which shows the impact of all funds and adjustments.
Council Direction: No direction was given to staff.
4. Enterprise Fund Creation Presentation
Finance Director Crocker gave the background on exploration of separating the water-sewer fund
into multiple funds. Explained the objectives were to create transparency, financial sustainability,
and capital planning. He said each enterprise fund would have its own operations, stabilization,
capital constructions, and debt service funds. All funds will have the same structure throughout each
summary.
Next steps will be; adopt ordinance at next council meeting, adopt budget moving funds to new
structure, and adopt budget with Enterprise Fund Expenditures in new fund structure.
Counci! Direction: No direction was given to staff.
5. ER & R Transfer Presentation
Finance Director Crocker explained the steps for the ER & R Transfer; adopted ordinance to create
fund, adopted policies to manage the fund, and now proposing to bring forward a budget
amendment to move the current cumulative Equipment Reserve to the ER & R Fund to manage fleet
and replacement plan.
Next steps will be; adopt budget amendments to move current cumulative Equipment Reserves to
the ER & R Fund, adopt budget of rental payments, and adopt budget for capital purchases and
vehicle replacements.
Council Direction: No direction was given to staff.
6. Rockwell Pocket Park Final Design & Presentat on of VE Options
Public Works Director Dorsey explained the abbreviated version of the Rockwell Pocket Park project
with the conceptual, 9Oo/o and at the 100% design options with the value engineering effort. The
request is to go to ad based on the goyo, although it would be beyond current budget, and then add
site furnishings later.
Council Direction: Staffwas directed to move forward with ad based on the 90% option.
Minutes of October 16, 2OLB
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OTHER ITEMS DISCUSSED:
Mayor Putaansuu updated Council on the hindrance of rehanging the banner over Bay Street and
said that once the sale of 640 Bay Street is completed there will no longer be an alternative location
for display.
Councilmember Diener asked to submit any outstanding questions regarding the proposed Plastic
Bag Ban to either himself or Councilmember Ashby. Mayor stated the ban proposal will be brought
to a Council meeting in December for discussion.
Brief project updates were given on Bay Street Pedestrian Pathway and Tremont Street Widening.
ADJOURNMENT
The meeting adjo at 7:58 p.m. No other action was taken. Audio/Visua! was successful
Bran v nearson, MMC, City CIerk Robert Puta nsuu, Mayor