11/13/2018 - Regular - MinutesCity of Port Orchard
Council Meet ng Minutes
Regular Meeting of November 13, 2018
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Mayor Pro-Tem Diener
Cou ncilmember Lucarelli
Councilmember Rosapepe
Mayor Putaansuu
Present
Present
Present
Present
Present
Present
Present
Absent
Staff present: Public Works Director Dorsey, Finance Director Crocker, Development Director Bond,
City Attorney Cates, City Clerk Rinearson, and Deputy City Clerk Floyd.
A. PLEDGE OF ALLEGIANCE
Mayor Pro-Tem Diener led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MOT ON: By Councilmember Diener, seconded by Councilmember Ashby, to add an item, 7E, Port
Orchard Community Center Potential Presentation by the City on December 3'd at the Kitsap Public
Facilities District Board Meeting.
The motion carried.
MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to approve the agenda
as amended.
The motion carried.
3. CITIZENS COMMENTS
There were no citizen comments.
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4. CONSENTAGENDA
A, Approval of Check Nos. 75480 through 75620 totaling 57,LO7,204.52; October Electronic
Payment Dates \O/U2OL8 through LOl3Ll2OtS totaling 5246,881.04; and Bi-Weekly payroll
including Check Nos. 148076 through 148084 totalinB S587,544.55
B. Adoption of an ordinance Amending PoMc section 9.46.050 city owned Docks and piers, to
Address the Continued Moorage Misuse ofthe Dekalb Street pier (Ordinance No.034-18)
C. Adoption of a Resolution Declaring Certain Personal Property as Surplus (Resolut on No. 049-18)
D. Ratification of Change Order No. 3-2018 to Contract No. 004-13 with Pacific Air Control for HVAC
System Repairs
E. Approval of the October 23,2Ot8, Council Meeting Minutes
F. Approval of the Joint Aquatic Resources Permit Application (JARPA) for Reauthorization of the
Aquatic Lease for the Dekalb Street Pier permit No. 20-A12074
MOT ON: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to approve the
consent agenda as presented.
The motion carried.
5. PRESENTATION
A.Fathoms O' Fun Civ I War Re-Enactors Group
sharron King, chair of Fathoms o' Fun Festival, introduced Roy Talbot, chair ofthe 4th US company
C, and Deb Quinn, a member of US company c. They had approached Ms. Kin& to ask if their civil
war group could be in next year's parade. Ms. King said yes and asked if they could also do
demonstrations during the summer festival. Ms. King is seeking Council's permission through the
formal event application process.
Mr. Talbot and Ms. Quinn provided a brief presentation on Civil War Re-Enactors and explained how
they would hold their demonstrations downtown and set up their event.
After a brief discussion, Council voiced some concerns about the closure of Bay Street and asked
about other location options. They look forward to reviewing the event application when it comes
through.
6. PUBL C HEARING
A. Publ c Hearing on the Proposed 2otg-2o20 Biennial Budget
Mayor Pro-Tem Diener opened the public hearing, and there being no testimooy, closed the public
hearing at 7:01. p.m.
Minutes of November 13, 2018
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7. BUSINESS ITEMS
A. Adoption of a Resolution Approving a Contract with Tierra Right of Way Services, Ltd. for the
Continuation of Bay Street Pedestrian Pathway Project Real Estate Profess onal Acquisition
Services
MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to adopt a Resolution,
thereby approving a Contract with Tierra Right of Way Services, Ltd. for the continuation of the Bay
Street Pedestrian Pathway Project - Real Estate Professional Acquisition Services in the amount not
to exceed 5L74,877.87 and documenting the Professional Services procurement procedures.
The motion carried.
(Resolution No. 043-181
B. Approval of the October t6,2Ot8, Council Work Study Session Minutes
MOTION: By Councilmember Chang, seconded by Councilmember Rosapepe, for approval of the
October 16th, work study minutes.
The motion carried. Councilmember Ashby abstained.
C. Discussion: Lodging Tax Advisory Committee's Recommendation for 2Ot9 Funding Allocation
City Clerk Rinearson provided a brief background on this year's lodging tax discussions, and the
Lodging Tax Advisory Committee's recommendations to Council. She asked if Council wants to bring
this item forward at the next Council meeting for adoption or bring it back to the next work study for
fu rther discussion.
Councilmember Rosapepe, Chair of the Lodging Tax Advisory Committee, recommends moving
forward with the current recommendations of S100,000.
Council Direction: Bring this forward for adoption at the next Council meeting.
D. Discuss on: Updating the "Destinat on Port Orchard" Video
City Clerk Rinearson explained the Economic Development/Tourism Committee reviewed and
discussed the "Destination Port Orchard" video, stating it is outdated and should be updated. The
committee asked the Mayor to bring a contract to Council in October for a consultant to prepare
these revisions.
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The Mayor reached out to a video creator for a quote. That quote was provided to the Council at the
October 9th Counci! meeting. Council directed the Mayor to reach out and seek information about
creating a video which would include tourism, visitors, and economic opportunities; and seek other
quotes.
Three quotes were presented along with video samples of each of the consultants' work, and in
reviewing the quotes and videos, the Economic Development and Tourism committee fett that each
of the consultants' work were equally good. They didn't feel that they could justify moving forward
with the higher quotes, therefore, the committee recommend proceeding with the lowest bid.
MOTION: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to authorize the mayor
to enter into contract with EVi Productions to produce videos promoting port Orchard.
The mot on carried.
(Contract No. 078-18)
E. Orchard Commun ty Center Potential Presentation by the City on December 3d at Kitsap Public
Fac lit es D str ct Board Meet nt.
Mayor Pro-Tem Diener explained he read a Kitsap Sun article that mentioned there is a presentation
from the City of Port Orchard on December 3'd for the Port Orchard Community Center.
Council briefly discussed this, and noted this was an old discussion, and said there are no plans to
move forward with this presentation.
Council D rect on: Ask Mayor Putaansuu to reach out to the Kitsap Facitities District and inform them
we have no plans to be at that meeting.
8. REPORTS OF COUNC L COMMITTEES
Councilmember Clauson discussed emails the Council received regarding potential parking issues on
Orlando Street and parking near Etta Turner Park. He also mentioned the ribbon cutting event for
the Kingston fast ferry is scheduled for November 19th.
Councilmember Ashby reported on the November 7th Economic Development and Tourism
Committee meeting. The next meeting is scheduled for Dec 10th. The Kitsap Regional Coordinating
council Legislative Reception is scheduled for November 29th.
Councilmember Lucarelli reported the next Utilities meeting is scheduled for December 17th. The
Sewer Advisory Committee is scheduled to meet November 14th. The Chimes and Lights committee
is scheduled to meet November 19th.
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Councilmember Diener reported on the November 5th Land Use Committee meeting. The next
meeting is scheduled for December 3'd.
Community Development Director Bond briefly discussed the multifamily tax abatement and noted
he has been in contact with other jurisdictions about their processes. He noted we have a request
for expansion of the multifamily property tax exemption location near Fred Meyer and said market
rate apartments in Port Orchard qualify for tax abatement. The City has adopted an Ordinance which
shows the areas designated for the tax exemption program.
Counc I D rection: Council directed a draft ordinance amending the tax exemption map be brought
forward at the November work study meeting.
9. REPORT OF MAYOR
There was no report of the Mayor.
10. REPORT OF DEPARTMENT HEADS
Public Works Director Dorsey said he will be reporting on parking issues and will have a presentation
on the Annapolis Culvert Project at the next work study meeting.
After a brief discussion with Council, Finance Director Crocker reported the next Finance meeting is
scheduled for November 20th at 5p.m.
City Clerk Rinearson showed a video on the Port Orchard marina.
11. CITIZENS COMMENTS
Sharron King mentioned she posted an ad in the Port Orchard lndependent that thanked the City and
Councilmembers for making Port Orchard a fun and friendly place to hold events. She thanked
Council for all their support for Fathoms O' Fun.
Helene Jensen, Fathoms O' Fun Pageant Director, invited Council to bring their family and friends to
the Santa breakfast on November 24th. She also said she is a little short on contestants for the
Fathoms O' Fun scholarship program and asked if they know of anyone who would be interested in
running, please send them her way.
L2. EXECUTIVE SESSION
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At 7:57 p.ffi., Mayor Pro-Tem Diener recessed the meeting for a 10-minute executive session to
discuss a potentia! litigation matter pursuant to RCW 42.30.LL0(1Xi). City Attorney Cates and Public
Works Director Dorsey were invited to attend.
At 8:07 p.ffi., Mayor Pro-Tem Diener reconvened Council back into regular session.
13. ADJOURNMENT
The meeting a d at 8:07 p.m. No other action was taken. Audio/Visual was successful.
Brandy nearson, MMC, City Clerk Scott Diener, Mayor Pro-Tem
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