11/20/2018 - Work Study - MinutesCity of Port Orchard
Counci Meeting M nutes
Work Study Sess on Meet ng of November 20,2Ot8
CALL TO ORDER AND ROLL CALL
Mayor Robert Putaansuu called the meeting to order at 6:30 p.m.
Roll cal! was taken by the Deputy City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Mayor Pro-Tem Diener
Councilmember Lucarelli
Councilmember Rosapepe
Mayor Putaansuu
Present
Absent
Absent
Present
Present
Present
Present
Present
Staff present: Public Works Director Dorsey, Finance Director Crocker, Community Development
Director Bond, City Attorney Cates, Deputy City Clerk Floyd and Office Assistant Whisenant.
Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
1. Annapolis Creek Culvert Replacement Project
Public Works Director Dorsey introduced the presenters with Reid Middleton and GeoEngineers and
briefed the topic of the Annapolis Creek Culvert Replacement Project. Emphasizing the importance
of the narrative that will be decided upon with the project.
Ken Anderson, with Reid Middleton, explained the goals and objectives for the project as:
o Assessment of the existing drainage system;
o Evaluate the existing conditions;
o ldentify problems; and
o Develop improvement options with construction costs.
Throughout the presentation, the following was outlined by Julian Dodge with Reid Middleton, and
both Shaina Sabatine and Joe Callahan with GeoEngineers:
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o Described the existing conditions and history of problems;
o Drainage study, hydrologVlhVdraulics, findings;
o Geotechnical evaluation, structural requirements;
. Environmental issues and permitting; and
o Alternative solutions and cost.
Ms. Sabatine detailed the potential flooding and impact to the area depending on the flood types,
tides, rainfall, location, and possible replacement solutions.
Presenters, staff, Mayor, and Councilmembers discussed the current situation of the homeowners,
location of the homes, the flooding impacts, potential solutions, funding and other government
agency involvement.
Commissioner Garrido stated that she would welcome the opportunity to discuss this further.
Council Direction: No direction was given to staff.
2. Kitsap County Courthouse Feasibility and Space Needs Assessment
Mayor Putaansuu invited the presenters forward from the Kitsap County Courts and briefed the topic
of the next steps in their space needs assessment.
Karen Goon introduced Commission Garrido, Angie Silva, and Architect Ron Thomas to discuss the
findings of the feasibility study and moving forward on what they are calling the 'super block' from
streets Cline to Sidney and Division to Taylor. Since meeting with Council previously in August, a fifth
design option has been generated, which is what they presented.
Ron Thomas, with Thomas Architecture Studios, presented the space needs assessment as projected
outthe needs of the court rooms and parking needed through the next 30-years. lnitial phase would
be to resolve the parking issue, and then on to court and administration needs. The site plan with
the phase structure was shown and explained.
Councilmember, Ron Thomas, and Karen Goon discussed the phases and the timeline for initiating
the project.
Council Direct on: No direction was given to staff.
3. Commun ty Service Program
Mayor putaansuu explained the current and future costs of Kitsap Community Resources, as they are
asking for a ZO% annual increase. ln review of the program, it was found that it isn't utilized often.
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However, public works values the program as the community service workers are assigned tasks that
otherwise the public works crew would have to complete.
Judge Tim Drury discussed the court's task of utilizing the community service program versus fines
or jail time.
Mayor Putaansuu explained the process if the community service program is taken on by the City.
Also, asked to turn the recently budgeted .50 a FTE (full time employee) public works park position
to a 1.0 FTE by adding meter reading and community service work.
Staff, judge, Mayor, and Councilmembers discussed possible downfalls or potential benefits in the
various options for court findings.
Counc I Direction: No direction was given to staff.
4. POMC LO.tz Proposed Changes and Updates
Public Works Director Dorsey sectioned out the proposed changes and discussed why they are being
presented.
Mayor Putaansuu, Chief Marti, and Public Works Director Dorsey discussed in order to enforce Etta
Turner Park parking location and concerns that parking stalls and city code need to be defined and
uphold the agreement with the parking lot tenant. Chief Marti emphasized that if the parking lot
tenant's concern is that of non-business patron vehicles parking in the lot, then the police
department can enforce that issue separately.
Council Direction: Staff to bringto next Council meetingfor approval.
5. Disbursement of Funds Resolution and Policies
Finance Director Crocker handed out a draft resolution, laid out the details of policies, and showed
the diagram of accounts payable. The draft resolution and policy would delegate the finance
department to issue payments, dependent on business need and would then bring to council. Will
be on the agenda for next week if council is in support of bringing forward.
Mayor, staff and councilmembers discussed payment authorizations and how this policy would be
mimicking the State Auditors current practice.
Council Direct on: Staff is to bring forward to the next council meeting.
6. 2OLgl2O20 Bienn al Budget Questions/Comments
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Mayor Putaansuu mentioned that the Anderson Hill Roundabout Project was not funded, although
this would not impact the budget.
Councilmember Cucciardi also updated the Council on discussions at the Finance Committee meeting
held prior to the work study meeting.
Finance Director Crocker informed that the final budget amendments will be brought forward by end
of the fiscal year.
Council Direct on: Staff was directed to move forward.
7. Amendment to POMC Chapter 3.48, Mult family Property Tax Exemption
Community Development Director Bond gave the background on the exemption and stated that so
far only one developer had utilized the exemption. There has been a request placed by developer
Robert Graham, but that would require an amendment to the current exemption. Staff is proposing
two options; go with exactly as previously presented, or alternative would be to make downtown an
exception.
Mayor Putaansuu stated that previously there wasn't enough outreach to other agencies and
suggested a conversation be held with the fire department, as it impacts them.
Mayor, Councilmembers and staff discussed the positive impacts of the growth. However, the
housing market is showing signs of slowing down and there may be a limited window of opportunity
for these types of projects.
Community Development Director Bond informed of housing costs and affordability calculations.
Mayor Putaansuu asked how the Councilmembers would like the Fire Chief to be involved, to which
it was decided that the Mayor would talk to him separately.
Council Direction: Mayor to reach out to Fire Chief and staff to move forward with scheduling
hearing, depending on discussion with fire department.
OTHER ITEMS DISCUSSED:
Councilmembers and Mayor discussed in more depth the Kitsap County Courthouse Feasibility and
Space Needs Assessment agenda item.
Updates were given on Tremont Street Widening Project.
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McCormick Woods Park concerns will be discussed in Mayor's report at next council meeting.
ADJOURNMENT
The meeting adjourned at 8:43 p.m. No other action was taken. Audio/Visual was successful.
Jeni F Robert Putaansuu, MayorneC, Deputy City Clerk
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