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11/27/2018 - Regular - MinutesC ty of Port Orchard Council Meeting Minutes Regular Meeting of November 27,2OL8 1. CALL TO ORDER AND ROLI CALL Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Councilmember Chang Councilmember Clauson Cou nci lmember Cucciardi Councilmember Diener Cou ncilmember Lucarelli Cou ncil member Rosapepe Mayor Putaansuu Present Absent Present Absent Present Present Present Present Staff present: Public Works Director Dorsey, Finance Director Crocker, Community Development Director Bond, City Attorney Cates, Police Chief Marti, City Clerk Rinearson, and Deputy City Clerk Floyd. A. PLEDGE OF ALLEGIANCE Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Ashby, seconded by Councilmember Diener, to add to the consent agenda as 4F, the excusal of Councilman Chang due to persona! obligations. The motion carried. MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to remove item 4C off the consent agenda and put it with the business items[7F]. The motion carried. MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to approve the agenda as amended. The motion carried. Minutes of November 27,2OL8 Page 2 of 6 3. CITIZENS COMMENTS Bob Hampton, owner of Westbay Center, asked the Council to reconsider parking lot restrictions that have been initiated in the Etta Turner Park as these restrictions violate the terms of a development agreement that he has with the City. He voiced his concerns regarding access and parking. 4. CONSENT AGENDA A. Approval of Check Nos. 7562L through 75677 totaling 5q32,qt6.34. B. Approval of the November 13, 2018 Council Meeting Minutes C, Adeptien ef an erdinanee Amendin8 Pert erehard Munieipal Cede Chapter 10,12 Establishing Regulatiens and Fees Related te Parkingi Steppingi er Standing in Certain Areas ef the City @ D. Adoption of a Resolution Adopting the Lodging Tax Advisory Committee's Recommendation for 2OL9 Funding Allocation (Reso ut on No. 051-18) E. Excusal of Councilmember Cucciardi Due to Business Obligations F. New item: Excusal of Councilmember Chang Due to Personal Obligations MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the consent agenda as modified. The motion carried. 5. PRESENTATION A. 640 Bay Street Mayor Putaansuu noted we entered into an agreement with Waterman Partners for the 540 Bay Street project. The purchase and sale of this property is close to coming to an end. Steve Sego, Waterman Partners, thanked the Mayor and Council for their time, and showed a presentation on the updates to the 640 Bay Street project. Most notably, a petition to the Public Facilities District to fund this as a downtown waterfront community center. He asks Council to consider a letter of support to the Public Facilities District for this project and also requests a six- month extension on closing. Mike Brown and Wes Larson, Sound West Group, explained why Sound West is interested in the project and how it has the potential to be a game changer and start a different trend in downtown Port Orchard. Mayor and Council discussed Mr. Sego's requests and asked about parking, timelines, and budget. Minutes of November 27,2018 Page 3 of 5 5. PUBLIC HEARING A. 20L9-2O20 Biennial Budget Mayor Putaansuu opened the public hearing, and there being no testimooy, closed the public hearing at7:L6 p.m. 7. BUSINESS ITEMS A. Adoption of an Ordinance Adopting the 2OL9-2O20 Biennial Budget MOT ON: By Councilmember CIauson, seconded by Councilmember Ashby, to adopt an Ordinance adopting the 2019 - 2O2O Biennial Budget. Councilmember Ashby stepped away during the vote. The motion carried. (Ordinance No. 36-181 B. Adoption of a Resolution Adopting the Disbursement of Funds Policy and Procedures MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to adopt a Resolution adopting the Disbursement of Funds Policy and Procedures. The motion carried. (Resolution No. 050-18) C. Approval of Amended Change Order No. 2 to Contract No. O37-Ll with Act ve Construction nc., for the Tremont Street Widening Project MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to authorize the Mayor to execute the amended Change Order No. 2 with Active Construction, lnc. in an amount not to exceed S128,694.37. The motion carried. D. Approval of Change Orders No. 8, 9, LO, and tL to Contract No. O37-L7 with Active Construction, nc. for the Tremont Street Widening Proiect Minutes of November 27,2Ot8 Page 4 of 6 MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to authorize the Mayor to execute Change Order's No. 8 through No. 11 with Active Construction, lnc. in an amount not to exceed 5446,251.62. The motion carried. E. Discussion: Letters of Support for Public Facilities District Projects Mayor Putaansuu said the Public Facilities District is meeting next week. Last summer we provided a letter of support to them for the racetrack, and he hopes we will continue to support this project. He is asking the Counci! to authorize him to write two letters of support; one for the continual support of the racetrack, and one for the Port Orchard Community Center. MOT ON: By Councilmember Diener, seconded by Councilmember Clauson, to support 2 Ietters of support for the Public Facilities District including the Port Orchard Community Center and the Bremerton Racing Project. Council discussed their support and concerns for the projects and letters of support. The motion carried. F. Adoption of an Ord nance Amending Port Orchard Munic pal Code Chapter t0.t2 Establ shing Regulations and Fees Related to Parking, Stopping, or Stand ng in Certain Areas of the City Public Works Director explained the updates to the Ordinance and said this was also discussed at the work session. Police Chief Marti noted there has been ongoing issues with some individuals and their vehicles/trailers at Etta Turner Park. He has been receiving complaints from citizens and business owners about this area due to unrestricted parking which creates an isolated area, concealed from the public eye. !t is a public safety issue to have cars parked along that curb line where you cannot see what is going on at the park. Councilmember Clauson said with this action we are reducing the ability for people to come down and take advantage of the park. He asked about video surveillance of this area if it is an option. We need to come up with a better solution to this problem. MA N MOT ON: By Councilmember Diener, seconded by Councilmember Lucarelli, to adopt an Ordinance, thereby adopting [updating] POMC Chapter 10.12.500, 10.12.560, 10.12.580 and 1O.L2.640 regarding parking, stopping, or standing, in certain areas of the City, with final form approved by the City Attorney. Minutes of November 27,20L8 Page 5 of 6 Councilmember Clauson would support pulling the Etta Turner Park parking portion out of the ordinance, so it could be studied further and see if there are other options. AMENDED MOT ON: By Councilmember Clauson, seconded by Councilmember Diener, to delete paragraph K and any others that reference the parking along Etta Turner Park. The amended motion carried. The ma n mot on carried. (Ordinance No. 035-18) 8. REPORTS OF COUNCIL COMM TTEES Finance Director Crocker said we can schedule a Finance Committee meeting in December if there are any significant final budget amendments before the end of the year. Councilmember Ashby reported the Economic Development and Tourism Committee meeting is scheduled for December LOth. The Kitsap Regional Coordinating Council (KRCC) Legislative Reception is scheduled for this Thursday. Councitmember Lucarelli reported the Utilities Committee meeting is scheduled for December L7th. The Sewer Advisory Committee meeting is scheduled for January L6th. The Chimes & Lights Committee meeting is scheduled for December 17th. Mayor Putaansuu and Councilmember Clauson mentioned the Kingston Fast Ferry service. 9. REPORT OF MAYOR Mayor Putaansuu reported on the following: o Kitsap County's Grant Recommendation Committee; . Jedi's special d.y; . Resolution next meeting for Kitsap Transit at large position. Councilmember Ashby volu nteered Councilmember Rosapepe; o New trees in Clayton park; o Ribbon cutting ceremonies for the McCormick Village Park and Bay Street Pathway are postponed; and o Police Chief and Kitsap Community Resources contract updates. 10. REPORT OF DEPARTMENT HEADS Minutes of November 27,2018 Page 6 of 6 Public Works Director Dorsey reported we did not receive funding from the Transportation lmprovement Board forthe SW Old Clifton Road/Anderson Hill Road roundabout; gave an update on the Tremont Widening project and Bay Street; and Jedi's special day. Community Development Director Bond reported on updates to the City's zoning code City Attorney Cates reported on the small cell ordinance and new rules which go into effect in January. Police Chief Marti reported the issue at Etta Turner Park is a priority for him. ln response to Councilmember Lucarelli, Mayor Putaansuu said they will be discussing the Holiday Light Tour. 11. CITIZENS COMMENTS Sue Wh tford, Kitsap Regional Library, and Kathleen Wi son, Port Orchard Library, are excited for the community center proposal. M ke Brown thanked the Mayor and Council for their support of the community center and said comments regarding public outreach and transparency are duly noted. L2. EXECUTIVE SESSION At 8:21 p.ffi., Mayor Putaansuu recessed the meeting for a 15-minute executive session to discuss a potential litigation matter pursuant to RCW 42.3O.110(1Xa). City Attorney Cates, Public Works Director Dorsey, and Community Development Director Bond were invited to attend. At 8:35 p.ffi., Mayor Putaansuu extended the executive session for an additional 15 minutes. At 8:51 p.m., Mayor Putaansuu reconvened Counci! back into regular session. 13. ADJOURNMENT The meeting adjourned at 8:51 p.m. No other action was taken. Audio/Visual was successful. \ltlllll ORI o-ePo SEALBrandy Rinearsoh, MMC, City Clerk Robert Putaa suu, Mayor zffi-*$ ? a