02/20/2018 - Work Study - Minutesm City of Port Orchard
| Council Meeting Minutes
Work Study Session Meeting of February 20,2018
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CALL TO ORDER AND ROLL CALL
Mayor Robert Putaansuu called the meeting to order at 6:32 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson Present
Councilmember Cucciardi Present
Mayor Pro-Tern Diener Absent
Councilmember Lucarelli Absent
Councilmember Rosapepe Present
Mayor Putaansuu
Present
Present
Present
Staff present: Public Works Director Dorsey, Assistant City Engineer Pleasants, Community
Development Director Bond, Finance Director Crocker, Assistant Finance Director Nichols, City
Attorney Cates, City Clerk Rinearson, and Office Assistant II Whisenant were also present.
Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
1. Design Standards
Community Development Director Bond introduced Bob Bengford, with MAKERS Architecture and
Urban Design, and asked Council to consider adoption of the ordinance to be added to the next
Council meeting.
Mr. Bengford discussed the previous steps taken that aided in revisions to the updated design
standards currently being presented. Some of the steps were; an urban design tour, city-wide tour,
review of the current comprehensive plan and design standards, advisory committee meetings, held
an open house November 15, 2017, and planning commission meetings.
The presented Design Standards are applied to all development, except single or two-family
dwellings and development in the Old Clifton Industrial Park. The review process was discussed,
mainly stating that it will be integrated with applicable permitting and looked at on a block by block
basis.
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Mayor, Councilmembers, staff, and presenter discussed standard commercial look, adopting right of
way plan for Sedgwick, revisions to maps, working on wording changes within the code, parking
location standards, high visibility street corners, building materials, continuing the Design Review
Board Advisory Committee, outcome of Planning Commission meetings, potential efficiencies and
cost effectiveness with permitting.
Department Director Bond offered to discuss a different effective date, as of now set to take effect
April 1st, 2018, and Council agreed to move forward with current suggested effective date.
Mayor, Councilmembers, and staff discussed banks abutting Bay Street in the DOD (Direct Overlay
District), and sidewalk locations.
Council Direction: Staff to make suggested changes and bring ordinance forward at next Council
meeting.
2. GAAP to Cash Accounting
Finance Director Crocker handed out a document and briefed the Council on what the GAAP and
Cash systems are, and the Finance Committee's suggestion of bringing the discussion to a work study
in hopes of moving forward with a system change.
Mayor, Councilmembers, and staff discussed risks with current GAAP system, and the efficiencies
with the potential transition, especially with audits and daily workload in the Finance Department.
Finance Director Crocker also discussed transitioning to a new software system, starting in the
Finance Department and eventually working throughout all city departments. The Finance
Committee was also in support of moving forward. Council was informed of the review process;
discussion with staff, configuring budget, review of other product options, working with Public Works
software, and integrating with Planning Department.
Council Direction: Staff is to bring forward at the next Council meeting.
3. Pavement Management System
Mayor explained the utilization of the Pavement Management System for 2018.
Assistant City Engineer Pleasants provided a handout and gave a brief update on Tremont Street
construction and traffic flow, and then discussed the Pavement Management System along with ADA
compliance. Status of where current pavement projects are, and what is budgeted for 2017-2018.
Public Works Director Dorsey explained the needs for complete street funding.
Mayor, Councilmembers, and staff discussed the areas in need of repair, the associated cost, and
working on future projects with other jurisdictions.
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Council Direction: No direction was given to staff.
4. Engineering Technician II Position
Mayor Putaansuu informed the Council of the various projects that are currently in progress or slated
for the very near future. The workload is making it apparent that Public Works Department is in need
for an additional employee. The Mayor provided a handout explaining the salary cost break down
and allocations.
Mayor, Councilmembers, and staff spoke on impacts to the area, inspections, permitting standards,
staffing fulfillment and needs.
Council Direction: Staff is to move forward with hiring an Engineering Technician II Position.
5. PSRC Vision 2050 Scoping Notice
Community Development Director Bond recapped the process of the City's involvement in collecting
information to provide comments to Puget Sound Regional Council (PSRC) for their efforts in
updating Vision 2040 and create the new regional plan, to be called Vision 2050. Kitsap Regional
Coordinating Council (KRCC) is offering to comment, instead of individual cities and county. Various
other considerations were explained, including; population growth, housing, transportation funding,
and Land Use Committee review.
Mayor, Councilmembers, and staff discussed other cities involvement, commenting through
individual city response versus regional response, supporting a KRCC document, extending Urban
Growth Areas (UGA), fiscal sustainability, setting goals, and next steps.
Council Direction: Staff is to add to next Council meeting agenda for discussion, add to next Land
Use Committee as discussion, and drafting a letter to present.
6. Additional Discussion
Mayor, Councilmembers, and staff discussed South Kitsap High School winning the State Title for
Wrestling and potentially acknowledging their title with signage. Also, Emergency Operations Center
(EOC) was recently tested at the fire station.
ADJOURNMENT
The meeting adjourned at 8:40 p.m. No other action was taken. Audio/Visual was succes&fwhtijff^
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Robert Putaansuu, Mayor \ • * =
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Brandy Rinearson, MMC, City Clerk