04/17/2018 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session Meeting of April 17, 2018
1. CALL TO ORDER
Mayor Putaansuu called the meeting to order at 6:32 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson Present
Councilmember Cucciardi Present
Mayor Pro-Tern Diener Present
Councilmember Lucarelli Present
Councilmember Rosapepe Present
Mayor Putaansuu
Present
Present
Present
Staff present: Public Works Director Dorsey, Community Development Director Bond, Judge Drury,
City Attorney Cates, and Office Assistant II Whisenant were also present.
A. Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. BUSINESS ITEMS
A. Citizens Comments
There were no citizen comments.
B. Approval of an Agreement with Winward McCormick LLC for the Equitable Consideration and
Construction of the McCormick Woods Lift Stations 1 and 2
MOTION: By Councilmember Clauson seconded by Councilmember Lucarelli, to authorize the Mayor
to execute an Agreement with Winward McCormick, LLC for the McCormick Woods Lift Stations #1
& #2 Upgrade.
Mayor, councilmembers, and staff discussed costs associated with the development and lift stations.
In that this agreement allows them to continue building their homes while the interim improvements
will allow more connections.
The motion carried.
Minutes of April 17, 2018
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(Contract No. 035-18)
3. DISCUSSION ITEMS
A. Municipal Court Update
Judge Drury gave an update on the Municipal Court and his transition into the new position.
Discussed future budgeting on the horizon for a records/paperless system and employment changes.
Mayor Putaansuu explained that personnel actions should be made through an ordinance, and there
will be a cleanup ordinance brought to council for the biennial changes made in 2017 through to
recent changes in 2018.
Judge Drury explained the types of cases that are brought through the Municipal Court. They are
mostly parking tickets, DUIs, domestic disturbances, and retail theft; with approximately 70-75%
residents of the Port Orchard area, not necessarily City residents.
Council Direction: No direction was given.
B. Ban on Retail Sale of Puppies and Kittens from Mill Breeders
Community Development Director Bond reviewed the previous discussions leading up to the newest
revised ordinance, noting the recent changes applied as requested from the last Council meeting.
City Attorney Cates explained the revisions to animal locations, definitions, non-profit status, and
animal control authority.
Councilmember Ashby said she has concerns with moving forward in adopting the ordinance being
presented. She explained how she thoroughly vetted the topic; from the State processes to other
local government involvements, risks to the citizens, pet stores business models, online sales, and
the use of City resources. And would only support no retail sales of puppies and kittens, as we
currently don't have any.
Councilmembers discussed the City resources and involvement of the item, especially regarding the
City's current code, difficulty in creating definitions, appreciated the information and effects brought
before them by the interested parties.
Council Direction: The Council came to a consensus to table the item.
OTHER DISCUSSION ITEMS:
• Budget Amendment Readings Codified
Minutes of April 17, 2018
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Mayor Putaansuu briefed the Council that our current practice of having two readings for
budget amendments deviate from State law. He asked the Council if they would like to
proceed with two readings, as that is the current practice, or would they like to follow the
RCW. If they prefer the two-reading process, it is recommended to codify that practice.
Councilmembers discussed the potential urgency of some budget amendments and fund
balances.
Council Direction: Council came to a consensus for staff to move forward with following the
State law process.
• City Hall Heating and Boiler Budget Authority to Transfer to Kitsap Regional Library Building
Air & Heating System
Mayor Putaansuu said the previously budgeted HVAC funds from the result of the energy
audit will not be used, as the City can't take on anymore projects at this time. Rather than
the funds not being used, staff is looking at shifting the budget authority for City Hall HVAC
system to the library building HVAC system needs.
Councilmember and staff spoke to the budget authority, library building structure, and library
needs.
Council Direction: No direction was given to staff.
• Banner and Holiday Decorations Hanging Issue
Mayor Putaansuu informed the Council that a truck took out the banner, and due to this
situation, the City has since discovered the height requirements were not being met. This also
impacts the wire for the holiday decorations. Mayor Putaansuu has sought permission from
two building owners, and the Public Works Department is currently assessing the ability to
attach the wires/brackets to their building to allow for the banner to be hung between these
buildings.
Public Works Director Dorsey is working with WSDOT to see if we can have a sign posting the
limitations to temporarily satisfy the hanging of the banner requests and holiday decorations.
Council Direction: No direction was given to staff.
• Summer Hire Positions Wage Increase
Mayor Putaansuu informed the Council of the minimal response to the Summer Hire open
positions. It was discovered that the Budget states the Summer Hire and Seasonal Hire
positions at two different wages. Both positions do the same work and should be paid the
Minutes of April 17, 2018
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same. A survey of other area cities came in that the wages vary between $12.25 to $15.00
per hour. The City will repost the positions for $13.50 per hour, with the understanding there
may need to be a budget amendment to support this increase.
Council Direction: No direction was given to staff.
• Tremont Street Widening Project Change Order
Mayor Putaansuu discussed the recent issue with the sewer line at the Tremont Street
Widening Project, and the need for a Change Order with Council approval. At this time, only
an estimate has been provided.
Councilmember and staff discussed the need to move forward with the Change Order
approval without holding up the project because of Council action needed. In addition,
discussion was held on current policies on taking action at a Work Study Session.
City Attorney Cates stated that a motion would need to be made to authorize the work to be
done.
MOTION: Councilmember Clauson, seconded by Councilmember Lucarelli, to give the Mayor
authority to approve the change order up to $175,000.
The motion failed with a lack of a vote.
After Council and staff discussion, it was suggested that this item be brought to the next
Council meeting for approval.
Council Direction: Staff is to bring forward the Change Order approval to the next Council
meeting for consideration.
• Puget Sound Energy Commercial Meter
Mayor Putaansuu and Public Works Directory Dorsey informed of the commercial meters
needed for the residential homes that have been converted to commercial businesses.
Council Direction: No direction was given to staff.
• Appeal Filed on Issued Permit
Community Development Director Bond informed the Council of an appeal on a sign permit
will be going to the Hearing Examiner.
Mayor, staff, and Council briefly discussed the permit and the location of the proposed sign.
Minutes of April 17, 2018
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Council Direction: No direction was given to staff.
4. ADJOURNMENT
The meeting adjourned at 8:18p.m. No other action was taken. Audio/Visual was successful.
Brarfdy Rinearson, MMC, City Clerk Robert Putaansuu, Mayor
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