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06/19/2018 - Work Study - MinutesCity of Port Orchard Council Meeting Minutes Work Study Session Meeting of June 19,2018 CALL TO ORDER AND ROLL CALL Mayor Robert Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Councilmember Chang Councilmember Clauson Present Councilmember Cucciardi Present Mayor Pro-Tern Diener Present Councilmember Lucarelli Present Councilmember Rosapepe Present Mayor Putaansuu Present Present Presentj Staff present: Community Development Director Bond, City Attorney Cates, Police Chief Marti, City Clerk Rinearson, and Deputy City Clerk Floyd were also present. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. Mayor Putaansuu mentioned new parking enforcement and regulations on the charging stations are now working. 1. Police Department Update Chief Marti thanked Council for the opportunity as there are a lot of misconceptions when it comes to crime statistics and the state of the police department. He provided updates on the following: Staffing: Couple recent departures from the department; highly unusual. Challenge is hiring people within a timely fashion. He briefly discussed the process on hiring new applicants. Some of our detectives are also working patrol. We currently do not have a school resource officer. He also spoke about civilian personal updates. We are maintaining critical minimum staffing. Current crime statistics: Briefly explained how crime statistics are created and monitored. Port Orchard is unique as our City population is 13,000 plus, but urban growth area is roughly 32,000, so we have services for 32,000 people which includes retail stores and the jail. Additionally, Port Orchard is also the County seat. The statistics are based upon the 32,000, and not just the population Minutes of June 19, 2018 ___________Page 2 of 4 within City limits, so the statistics are skewed. There is a difference in crimes, but homicide counts just the same as larceny in this report. A large percentage of our reported crimes are thefts, which goes back to our retail centers. He also talked about the percent of crimes that are cleared through investigations, and how crimes have decreased over the last several years. Overall, Port Orchard is a very safe community. Opportunity for lateral transfers from other police departments: Port Orchard used to do a lot of lateral transfers. You must be super selective with who comes in. This is worth looking at every time we hire; however, there is a philosophy about having police that represent this community. Over 50% graduated from South Kitsap High School and about 1/3 have served in the military that were stationed here. Council and staff discussed police overtime; reserve officers; recruitment program; adding additional staff; and marijuana retail stores. Council Direction: No direction was given to staff. 2. Zoning Code Update Development Director Bond noted the updates had been presented to the Planning Commission earlier this month. There will be a special Planning Commission meeting later to continue review of the updates. He said he was presenting the information to Council, so they could review and ask any questions. He would like this to be a standing item on the Land Use committee agenda. He pointed out a matrix which shows new zoning names with the existing zoning name, and outlines different land uses that are allowed. In response to Councilmember Ashby, he said our intent once this is adopted, is to reach out to the County and start talking about the possibility of an interlocal agreement or joint planning area. Council and staff discussed density; buildable data; Airbnb's; how to track changes to the code; Planning Commission meetings and public hearings; possibility of a mini field trip for the Planning Commission; permitted and non-permitted uses; overlay districts chapter; and landscaping. In response to Mayor Putaansuu, Development Director Bond noted testimony will be taken at three of the Planning Commission meetings. Council can take public comments, but we should wait to see what the level of interest is. This will also be brought to a couple work study meetings. Council Direction: No direction was given to staff. 3. 2018 Comprehensive Plan Amendments Development Director Bond noted a hearing was held at the June Planning Commission meeting and it was recommended unanimously to approve all the amendments as proposed. There was limited Minutes of June 19, 2018 __________Page 3 of 4 testimony, but there were concerns about the rezone of Crawford Road and mitigating impacts of the actual development on Orlando Street. Additionally, we want to adopt the right-of-way acquisition plans for Bethel and Sedgwick as we want to make sure we have something on the books that we could use as we review the development applications to make sure setbacks are accommodated. Council and staff discussed circulation of Orlando Street and the apartment complex currently under construction. Council Direction: Staff directed this to be placed on the July 10th agenda for Council consideration. 4. City Fee Resolution Development Director Bond said the fee resolution has not been updated for 1J4 years. Building evaluation is how we determine building permit fees. The International Code Council updates their data on construction costs every six months, so you can have the most up to date data for evaluating the data on a building. He provided information on howto calculate a building permit fee. He showed data from other cities which provided comparisons on building projects and fees. He recommends using Poulsbo's fees as a benchmark and Gig Harbor for the million plus dollar range. Council and staff discussed large projects and staffing; County permit fee differences; hiring of a consultant; changes to the proposed fee resolution; and an interlocal agreement with Kitsap Transit. Development Director Bond said he will bring forward an Ordinance to Council for the housekeeping items. Council Direction: Council directed Development Director Bond to bring the item of updating the building fee calculations to the next Finance Committee meeting and provide answers to Council's questions about costs. 5. NEW ITEM: Kitsap County Coalition Mayor Putaansuu noted he received a request from the County asking if we want to participate in a PSRC Vision 2050 coalition. He noticed the other cities who are involved are primarily exceeding their population allocations, and he is not sure if our interests are aligned with this coalition. Development Director Bond said part of this request is trying to build an alliance that relates to funding and directing funding to areas that have grown faster than they were supposed to. He recommends keeping our options open and look at what alliances form at PSRC as Vision 2050 makes its way through the process and figure out which position it most advantageous for the City. Council and staff briefly discussed participating in the coalition. Minutes of June 19, 2018 _________Page 4 of 4 Council Direction: No direction as given. At 7:54 p.m., Mayor Putaansuu recessed the meeting for a 15-minute executive session for 15 executive session in accordance with RCW 42.30.110(l)(i) regarding potential litigation. City Attorney Cates and Development Director Bond was invited to attend. Councilmember Lucarelli was recused due to a possible conflict of interest. ADJOURNMENT The meeting adjourned at 8:09 p.m. No other action was taken. Audio/Visual was successful. U*-f>Robert Putaansuu, MayorBfandy Rinearson^MMC, City Clerk v fir s ; SEAL j II.