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06/27/2017 - Regular - Minutesw City of Port Orchard J§ Council Meeting Minutes Regular Meeting of June 27, 2017 a. 1 m* 'H :eaaa^SKTm 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Councilmember Chang Councilmember Clauson Councilmember Diener Councilmember Donlin Councilmember Lucarelli Mayor Pro-Tern Cucciardi Mayor Putaansuu Present Absent Present Present Present Absent Present Present Staff present: Public Works Director Dorsey, City Treasurer Martin, Development Director Bond, City Attorney Cates, City Clerk Rinearson, and Deputy City Clerk Floyd were also present. A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Clauson, seconded by Councilmember Donlin, to add approval of two fence repairs within the City to Business Items. The motion carried. MOTION: By Councilmember Diener, seconded by Councilmember Clauson, to approve the agenda as amended. The motion carried. 3. CITIZENS COMMENTS Matt Murphy, Chamber of Commerce, spoke about serving on the Sign Code Advisory Committee and how it was time well spent. He is disappointment that the feather sign has been so controversial. Minutes of June 27, 2017 ___________Page 2 of 8 He is also opposed to any regulations and additional codes that make it difficult or interferes with a business's ability to succeed. 4. CONSENT AGENDA A. Approval of Check Nos. 69442 through 69545 totaling $1,313, 331.38; and Bi-Weekly Payroll including Check Nos. 147585 through 147599 totaling $279, 403.53. B. Adoption Utility BillingResolution Correcting Account for 314 Tracy to Change the Account from a Single-Family Residence to a Duplex to Reflect the Current Use of the Property (Resolution No. 043-17) of aa C. Adoption of a Resolution Correcting a Utility Billing Account for 1636 Bay Street to Change the Account from a Duplex to a Triplex (Resolution No. 042-17) D. Adoption of a Resolution Approving a Contract with Correct Equipment, Inc. for the 2017 McCormick Woods STEP System Retrofit and Documenting Procurement Procedures (Resolution No. 034-17) E. Excusal of Councilmember Fred Chang from the June 27, 2017, Council meeting Due to a Personal Obligation F. Excusal of Councilmember Cindy Lucarelli from the June 27, 2017, Council meeting Due to a Personal Obligation MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to approve the consent agenda as published. The motion carried. 5. PRESENTATION There were no presentations. 6. PUBLIC HEARING A. Public Hearing to Confirm the Assumption of the Rights, Powers, Functions and Obligations of the Port Orchard Transportation Benefit District Mayor Putaansuu opened the public hearing and there being no testimony, closed the public hearing at 6:38 p.m. 7. BUSINESS ITEMS A. Adoption of an Ordinance Repealing Ordinance No. 020-16 and Assuming the Transportation Benefit District (TBD) Minutes of June 27, 2017 ___________Page 3 of 8 MOTION: By Councilmember Diener, seconded by Councilmember Cucciardi, to adopt an ordinance repealing Ordinance No. 020-16 relating to the repeal of Ordinance 010-16, and assuming the rights, powers, functions and obligations of the Transportation Benefit District. The motion carried. (Ordinance No. 020-17) B. Adoption of an Ordinance Authorizing the Sale of Limited Tax General (LTGO) Bonds for the Tremont Widening Project MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to adopt an ordinance relating to contracting indebtedness; providing for the issuance, sale and delivery of not to exceed $6,000,000 aggregate principal amount of limited tax general obligation bonds for the purpose of providing funds necessary to carry out the Tremont Widening Project. Dave Trageser with D.A. Davidson Public Finance and Alice Ostdiek with Stradling, Yocca, Carlson & Rauth, P.C., spoke to the bond and bond ordinance for the Tremont Widening Project. The motion carried. (Ordinance No. 021-17); C. Adoption of an Ordinance Establishing Single Family, Duplex, and Residential Fence Standards MAIN MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to adopt an ordinance establishing Single Family, Duplex, and Residential Fence guidelines as presented. Councilmember Ashby voiced her concerns with some of the proposed sections. AMENDED MOTION: By Councilmember Ashby to remove the language for distinctive paint schemes. The amended motion failed due to a lack of a second. AMENDED MOTION: By Councilmember Ashby to remove the words that features colors that contrast with the base building color. The amended motion failed due to a lack of a second. MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to change front footage [roof line] from 35 to 40 feet. Minutes of June 27, 2017 ___________Page 4 of 8 The amended motion carried. AMENDED MOTION: By Councilmember Ashby, to take the overall square footage of the lot and only apply these regulations to lots under 7,000 square feet. The amended motion failed due to a lack of second. The main motion passed. Councilmember Ashby voted no. (Ordinance No. 022-17) D. Adoption of an Ordinance Creating a New Chapter of the Port Orchard Municipal Code Chapter 20.212 Dangerous and Unfit Dwellings, Buildings, and Structures MOTION: By Councilmember Cucciardi, seconded by Councilmember Donlin, to adopt an ordinance to create a new code chapter 20.212 Dangerous and Unfit Dwellings, Buildings, and Structures. The motion carried. (Ordinance No. 023-17) E. Adoption of an Ordinance Adopting the Sign Code MAIN MOTION: By Councilmember Donlin, seconded by Councilmember Diener, to adopt an ordinance adopting the Sign Code as presented. Council and staff briefly discussed portions of the sign code. AMENDED MOTION: By Councilmember Diener, seconded by Councilmember Donlin, that digital signage have the same requirements as the fade in and fade out of the electronic messaging center. The amended motion carried. The main motion carried. (Ordinance No. 024-17) F. First Reading of an Ordinance Amending the 2017-2018 Biennial Budget to Include the Tremont Widening Project MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to accept the first reading of an ordinance, amending the 2017-2018 Biennial Budgets for the City of Port Orchard and to direct staff to place an ordinance on the July 11, 2017, agenda for second reading and final adoption. Minutes of June 27,2017 __________Page 5 of 8 The motion carried. G. Adoption of a Resolution Approving a Contract with Active Construction, Inc. for the Tremont Street Widening Project - Construction Phase and Documenting Procurement i MOTION: By Councilmember Clauson, seconded by Councilmember Donlin, to adopt Resolution No. 025-17, thereby approving Contract No. C037-17 with Active Construction, Inc. in an amount not to exceed $12,779,179.17 (applicable taxes included) for the 2017-2018 Tremont Street Widening - Construction Phase Project. The motion carried. (Resolution No. 025-17) H. Adoption of a Resolution Approving a Contract with SG Alliance Consulting Services for the 2017-2018 Sedgwick Road (SR 160) & Bethel Road Conceptual Study and Procurement Procedure Documentation Community Development Director Bond noted that his wife works for the selected firm, but is not involved on this project, and he was advised to participate in the planning process but chose to remove himself from the selection process. It was conducted with Councilmember Ashby and the Public Works Department, and not the Planning Department. MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to adopt Resolution No. 032-17, thereby approving Contract No. C042-17 with the SG Alliance Consulting Services in the amount not to exceed $147,253 for the 2017-2018 Sedgwick Road (SR 160) and Bethel Road Conceptual Corridor Study and documenting the Professional Services procurement procedures pursuant to RCW 39.80. The motion carried. (Resolution No. 032-17) I. Adoption of a Resolution Approving a Contract with HDR Engineering Inc. for the 2017-2018 Well No. 9 Retrofit Construction Support and Procurement Procedure Documentation MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to adopt a resolution thereby approving a contract with HDR Engineering, Inc. in the amount not to exceed $18,100 for the 2017-2018 Well No. 9 Water Quality Retrofit Construction Phase - Construction Support Project and documenting the Professional Services procurement procedures pursuant to RCW 39.80. The motion carried. (Resolution No. 028-17) Minutes of June 27, 2017 ___________Page 6 of 8 J. Adoption of a Resolution Approving a Contract with Jones & Jones Architects for the 2017-2018 McCormick Village Park Phase 2 A&E Support and Procurement Procedure Documentation MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to adopt Resolution No. 029-17, thereby approving Contract No. C039-17 with Jones & Jones Architects in the amount not to exceed $26,520 for the 2017-2018 McCormick Village Park Phase 2 Construction Phase - A&E Support and documenting the Professional Services procurement procedures pursuant to RCW 39.80. The motion carried. (Resolution No. 029-17) K. Authorization of Change Order No. 1 to Contract No. 021-17 with Transpo Group MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to authorize the Mayor to execute Change Order No. 1 to Contract No. C021-17 with the Transpo Group USA, Inc. in the amount not to exceed $5,750 bringing the new contract total to $55,150. The motion carried. L. Authorization of Change Order No. 6 to Contract No. 034-17 with BJC Group for 720 Prospect MOTION: By Councilmember Donlin, seconded by Councilmember Diener, to authorize the Mayor to execute Change Order No. 6 to Contract No. C034-17 with the BJC Group, Inc. in the amount not to exceed $9,609.05, bringing the contract total to $254,150.69. The motion carried. M. Motion to Adopt the 2017 Comprehensive Plan Amendment Agenda MOTION: By Councilmember Ashby, seconded by Councilmember Donlin, to approve the 2017 Comprehensive Plan amendment agenda as presented. The motion carried. N. Approval of June 13, Council Meeting Minutes MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to approve the Council Meeting minutes of June 13, 2017, as presented. Minutes of June 27, 2017 ___________Page 7 of 8 The motion carried. Councilmember Cucciardi abstained. 70. Approval of 2 Fence Repairs Within the City of Port Orchard Mayor Putaansuu said one fence repair is down along the Pedestrian Pathway and the other one is located at the Public Works facility due to someone driving through the fence at high speed. MOTION: By Councilmember Clauson, seconded by Councilmember Donlin to approve the expenditures to repair the two fence sections that will be reimbursed by insurance; the high-speed fence repair is estimated to be $5,000 plus tax and the Bay Street fence repair is estimated to be at $2,500 plus tax; for a total of $7,500 plus tax. The motion carried. 8. REPORTS OF COUNCIL COMMITTEES Councilmember Clauson reported on the [June 26th] Finance Committee meeting. Councilmember Ashby reported the Economic Development and Tourism Committee is scheduled to meet July 10th. Public Works Director Dorsey reported on the June 19th Utilities Committee meeting. Councilmember Diener reported on the [June 14th] Sewer Advisory Committee meeting and on the [June 21st] Land Use Committee meeting. 9. REPORT OF MAYOR Mayor Putaansuu reported on the following: • Fathoms O'Fun parade and • Tremont Widening Project. 10. REPORT OF DEPARTMENT HEADS City Attorney Cates reported on Wave Division has a change in ownership and will need Council approval and updated the Council on the process of changing to a Code City. 11. CITIZENS COMMENTS Gerry Harmon spoke about a noisy sewer lid on Kitsap Street and also asked if the City could choose to charge more for license tabs. Minutes of June 27, 2017 ____Page 8 of 8 Bobbie Stewart thanked public works for the outstanding job they did cleaning downtown. 12. EXECUTIVE SESSION No executive session was held. 13. ADJOURNMENT The meeting adjourned at 8:39 p.m. No other action was taken. Audio/Visual was successful. Brandy^nea^nfcWtf^ uty ueTk Robert Putaansuu, Mayor If = • Q k . =s •. =.* =- *.