HomeMy WebLinkAbout035-26 - Skillings - ContractDocusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
035-26
Port Orchard Contract #:
Authorized Amount: $735,041
Date Start: 2/10/2026
Date End: 2/10/2028
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is entered into by and between the City of Port Orchard, Washington,
a municipal corporation organized under the laws of the State of Washington ("City") and Skillings
("Consultant") organized under the laws of the State of Washington located and doing business at 5016
Lacey Blvd SE, Lacey, WA 98503 360-491-3399 (hereinafter the "Consultant").
RECITALS:
WHEREAS, the City desires to have certain services performed for its residents; and
WHEREAS, the City has selected the Consultant to perform such services pursuant to certain
terms and conditions; and
WHEREAS, the City complied with the requirements for hiring Consultant contained in Chapter
39.80 RCW;
NOW, THEREFORE, in consideration of the mutual benefits and conditions set forth below, the
parties agree as follows:
AGREEMENT:
1. Scope of Services to be Performed by Consultant.
The Consultant shall perform those services described on Exhibit "A," which is attached hereto and
incorporated herein by this reference as if set forth in full. In performing such services, the Consultant shall
at all times comply with all federal, state, and local statutes, rules and ordinances applicable to the
performance of such services and the handling of any funds used in connection therewith. The Consultant
shall perform the services diligently and completely and in accordance with professional standards of
conduct and performance. The Consultant shall request and obtain prior written approval from the City
if the scope or schedule is to be modified in any way.
If the services provided hereunder are funded in whole or in part under a Grant Funding
Agreement, then Consultant will comply with the terms of such Grant Funding Agreement to ensure that
the City is able to obtain the maximum funding under such Grant Funding Agreement. If this applies, the
City will provide the Consultant with a copy of the Grant Funding Agreement.
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2. Compensation.
The City shall pay the Consultant for services rendered according to the rates and methods set forth
below.
❑ LUMP SUM. Compensation for these services set forth in Exhibit A shall be a Lump Sum
of $______________
X TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not exceed
$735,041 without written authorization and will be based on the list of billing rates and
reimbursable expenses attached hereto as Exhibit "B."
❑ TIME AND MATERIALS. Compensation for these services shall be on a time and materials
basis according to the list of billing rates and reimbursable expenses attached hereto as Exhibit
❑ OTHER
3. Payment.
A. The Consultant shall maintain time and expense records and provide them to the City
monthly after services have been performed, along with monthly invoices in a format acceptable to
the City for work performed to the date of the invoice.
B. All invoices shall be paid by City warrant within thirty (30) days of receipt of a proper
invoice. If the City objects to all or any portion of any invoice, it shall so notify the Consultant of the
same within fifteen (15) days from the date of receipt and shall pay that portion of the invoice not in
dispute, and the Parties shall immediately make every effort to settle the disputed portion.
C. The Consultant shall keep cost records and accounts pertaining to this Agreement
available for inspection by City representatives for three (3) years after final payment unless a longer
period is required by a third -party agreement. Copies shall be made available on request.
D. On the effective date of this Agreement (or shortly thereafter), the Consultant shall
comply with all federal and state laws applicable to independent contractors, including, but not limited
to, the maintenance of a separate set of books and records that reflect all items of income and expenses
of the Consultant's business, pursuant to Revised Code of Washington (RCW) 51.08.195, as required by
law, to show that the services performed by the Consultant under this Agreement shall not give rise to
an employer -employee relationship between the parties, which is subject to Title 51 RCW, Industrial
Insurance.
E. If the services rendered do not meet the requirements of the Agreement, the Consultant
will correct or modify the work to comply with the Agreement. The City may withhold payment for such
work until the work meets the requirements of the Agreement. The City shall pay the Consultant for
services rendered within ten (10) days after City Council voucher approval. However, if the City objects
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to all or any portion of an invoice, it shall notify Consultant and reserves the option to only pay that
portion of the invoice not in dispute. In that event, the Parties will immediately make every effort to
settle the disputed portion.
F. The City reserves the right to direct the Consultant's compensated services before
reaching the maximum amount.
4. Duration of Agreement.
A. This Agreement shall be in full force and effect for a period commencing on 2/10/2026
and ending 2/10/2028 unless sooner terminated under the provisions of this Agreement. The City
reserves the right to offer two (2) one-year extensions of the Agreement to retain the Consultant's
B. Time is of the essence of this Agreement in each and all of its provisions in which
performance is required. If delays beyond the Consultant's reasonable control occur, the Parties will
negotiate in good faith to determine whether an extension is appropriate.
C. The Consultant shall obtain a City of Port Orchard business license prior to commencing
work pursuant to a written Notice to Proceed.
D. The Consultant is authorized to proceed with services upon receipt of a written Notice
to Proceed.
5. Standard of Care.
The Consultant represents and warrants that it has the requisite training, skill, and experience
necessary to provide the services under this Agreement and is appropriately accredited and licensed
by all applicable agencies and governmental entities. Services provided by the Consultant under this
Agreement will be performed in a manner consistent with that degree of care and skill ordinarily
exercised by members of the same profession currently practicing in similar circumstances.
6. Ownership and Use of Documents.
A. Ownership. Any records, files, documents, drawings, specifications, data, or
information, regardless of form or format, and all other materials produced by the Consultant in
connection with the services provided to the City, shall be the property of the City whether the project
for which they were created is executed or not.
B. Records preservation. Consultant understands that this Agreement is with a government
agency and thus all records created or used in the course of Consultant's work for the City are
considered "public records" and are subject to disclosure by the City under the Public Records Act,
Chapter 42.56 RCW ("the Act"). Consultant agrees to safeguard and preserve records in accordance
with the Act. The City may be required, upon request, to disclose the Agreement, and the documents
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and records submitted to the City by Consultant, unless an exemption under the Public Records Act
applies. If the City receives a public records request and asks Consultant to search its files for responsive
records, Consultant agrees to make a prompt and thorough search through its files for responsive
records and to promptly turn over any responsive records to the City's public records officer at no cost
to the City.
7. Relationship of the Parties; Independent Consultant.
The Parties intend that an independent contractor -client relationship will be created by this
Agreement. As the Consultant is customarily engaged in an independently established trade which
encompasses the specific service provided to the City hereunder, no agent, employee, representative
or sub -consultant of the Consultant shall be or shall be deemed to be the employee, agent,
representative or sub -consultant of the City. In the performance of the work, the Consultant is an
independent contractor with the ability to control and direct the performance and details of the work,
the City being interested only in the results obtained under this Agreement. None of the benefits
provided by the City to its employees, including, but not limited to, compensation, insurance, and
unemployment insurance are available from the City to the employees, agents, representatives, or sub -
consultants of the Consultant. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or contributing to the State Industrial Insurance Program, or
otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the
Consultant. The Consultant will be solely and entirely responsible for its acts and for the acts of its
agents, employees, representatives, and sub -consultants during the performance of this Agreement.
The City may, during the term of this Agreement, engage other independent contractors to perform
the same or similar work that the Consultant performs hereunder.
8. Indemnification.
Consultant shall defend, indemnify, and hold the City, its officers, officials, employees, agents, and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorneys' fees,
arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend,
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED
HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE,
TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THIS WAIVER HAS BEEN
MUTUALLY NEGOTIATED BY THE PARTIES.
The provisions of this section shall survive the expiration or termination of this Agreement.
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9. Insurance.
The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims
for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the Consultant, its agents, representatives, or employees.
A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
Automobile Liability insurance covering all owned, non -owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01
or a substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
ii. Commercial General Liability insurance shall be written on ISO occurrence form CG
00 01 and shall cover liability arising from premises, operations, independent
Consultants and personal injury and advertising injury. The City shall be named as
an insured under the Consultant's Commercial General Liability insurance policy
with respect to the work performed for the City.
iii. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
iv. Professional Liability insurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance
limits:
Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
ii. Commercial General Liability insurance shall be written with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate.
iii. Professional Liability insurance shall be written with limits no less than
$1,000,000 per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provision. The Consultant's Automobile Liability, Commercial
General Liability, and Professional Liability insurance policies are to contain, or be endorsed to contain,
that they shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not
contribute with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A -VII.
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E. Verification of Coverage. The Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant before
commencement of the work.
F. Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain
the insurance as required shall constitute a material breach of contract, upon which the City may, after
giving five business days' notice to the Consultant to correct the breach, immediately terminate the
contract or, at its discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole
discretion of the City, offset against funds due the Consultant from the City.
H. No Limitation. Consultant's maintenance of insurance as required by the
Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
10. Record Keeping and Reporting.
A. The Consultant shall maintain accounts and records, including personnel,
property, financial, and programmatic records, which sufficiently and properly reflect all direct and
indirect costs of any nature expended and services performed pursuant to this Agreement. The
Consultant shall also maintain such other records as may be deemed necessary by the City to ensure
proper accounting of all funds contributed by the City to the performance of this Agreement.
B. The foregoing records shall be maintained for a period of seven (7) years after
termination of this Agreement unless permission to destroy them is granted by the Office of the
Archivist in accordance with Chapter 40.14 RCW and by the City.
11. City's Right of Inspection and Audit.
A. Even though the Consultant is an independent contractor with the authority to control
and direct the performance and details of the work authorized under this Agreement, the work must
meet the approval of the City and shall be subject to the City's general right of inspection to secure the
satisfactory completion thereof. The Consultant agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or become applicable within the terms of this
Agreement to the Consultant's business, equipment, and personnel engaged in operations covered by
this Agreement or accruing out of the performance of such operations.
B. The records and documents with respect to all matters covered by this Agreement shall
be subject at all times to inspection, review or audit by the City during the performance of this
Agreement. All work products, data, studies, worksheets, models, reports, and other materials in
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support of the performance of the service, work products, or outcomes fulfilling the contractual
obligations are the products of the City.
12. Work Performed at the Consultant's Risk.
The Consultant shall take all precautions necessary and shall be responsible for the safety of its
employees, agents, and sub -consultants in the performance of the work hereunder and shall utilize all
protection necessary for that purpose. All work shall be done at the Consultant's own risk, and the
Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or
held by the Consultant for use in connection with the work.
13. Termination.
A. Termination without cause. This Agreement may be terminated by the City at any time
for public convenience, for the Consultant's insolvency or bankruptcy, or the Consultant's assignment
for the benefit of creditors.
B. Termination with cause. This Agreement may be terminated upon the default of the
Consultant and the failure of the Consultant to cure such default within a reasonable time after
receiving written notice of the default.
C. Rights Upon Termination.
i. With or Without Cause. Upon termination for any reason, all finished or
unfinished documents, reports, or other material or work of the Consultant pursuant to this
Agreement shall be submitted to the City, and the Consultant shall be entitled to just and
equitable compensation for any satisfactory work completed prior to the date of termination,
not to exceed the total compensation set forth herein. The Consultant shall not be entitled to
any reallocation of cost, profit or overhead. The Consultant shall not in any event be entitled to
anticipated profit on work not performed because of such termination. The Consultant shall use
its best efforts to minimize the compensation payable under this Agreement in the event of
such termination. Upon termination, the City may take over the work and prosecute the same
to completion, by contract or otherwise.
ii. Default. If the Agreement is terminated for default, the Consultant shall
not be entitled to receive any further payments under the Agreement until all work called for
has been fully performed. Any extra cost or damage to the City resulting from such default(s)
shall be deducted from any money due or coming due to the Consultant. The Consultant shall
bear any extra expenses incurred by the City in completing the work, including all increased
costs for completing the work, and all damage sustained, or which may be sustained, by the
City by reason of such default.
D. Suspension. The City may suspend this Agreement, at its sole discretion. Any
reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's
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reasonable expenses, and shall be subject to verification. The Consultant shall resume performance of
services under this Agreement without delay when the suspension period ends.
E. Notice of Termination or Suspension. If delivered to the Consultant in person,
termination shall be effective immediately upon the Consultant's receipt of the City's written notice or
such date as stated in the City's notice of termination, whichever is later. Notice of suspension shall be
given to the Consultant in writing upon one week's advance notice to the Consultant. Such notice shall
indicate the anticipated period of suspension. Notice may also be delivered to the Consultant at the
address set forth in the "Notices" Section herein.
F. Nothing in this Subsection shall prevent the City from seeking any legal remedies it may
otherwise have for the violation or nonperformance of any provisions of this Agreement.
14. Discrimination Prohibited.
A. The Consultant agrees not to discriminate against any employee or applicant for
employment or any other person in the performance of this Agreement because of race, creed, color,
national origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state,
or local law or ordinance, except for a bona fide occupational qualification.
B. Violation of this Section shall be a material breach of this Agreement and grounds for
cancellation, termination, or suspension of the Agreement by the City, in whole or in part, and may
result in ineligibility for further work for the City.
15. Force Majeure.
Notwithstanding anything to the contrary in this Agreement, any prevention, delay or stoppage due to
strikes, lockouts, labor disputes, acts of God, acts of war, terrorist acts, inability to obtain services,
labor, or materials or reasonable substitutes therefor, governmental actions, governmental laws,
regulations or restrictions, civil commotions, casualty, actual or threatened public health emergency
(including, without limitation, epidemic, pandemic, famine, disease, plague, quarantine, and other
significant public health risk), governmental edicts, actions, declarations or quarantines by a
governmental entity or health organization, breaches in cybersecurity, and other causes beyond the
reasonable control of the Party obligated to perform, regardless of whether such other causes are (i)
foreseeable or unforeseeable or (ii) related to the specifically enumerated events in this paragraph
(collectively, a "Force Majeure"), shall excuse the performance of such Party for a period equal to any
such prevention, delay or stoppage. To the extent this Agreement specifies a time period for
performance of an obligation of either Party, that time period shall be extended by the period of any
delay in such Party's performance caused by a Force Majeure. Provided however, that the current
COVID-19 pandemic shall not be considered a Force Majeure unless constraints on a Party's
performance that result from the pandemic become substantially more onerous after the effective
date of this Agreement.
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16. Assignment and Subcontract.
The Consultant shall not assign or subcontract any portion of the services contemplated by this
Agreement without the prior written consent of the City. Any assignment made without the prior
approval of the City is void.
17. Conflict of Interest.
The Consultant represents to the City that it has no conflict of interest in performing any of the services
set forth in Exhibit "A." In the event that the Consultant is asked to perform services for a project with
which it may have a conflict, Consultant will immediately disclose such conflict to the City.
18. Confidential
All information regarding the City obtained by the Consultant in performance of this Agreement shall
be considered confidential. Breach of confidentiality by the Consultant shall be grounds for immediate
termination.
19. Non -Appropriation of Funds.
If sufficient funds are not appropriated or allocated for payment under this Agreement for any future
fiscal period, the City will so notify the Consultant and shall not be obligated to make payments for
services or amounts incurred after the end of the current fiscal period. This Agreement will terminate
upon the completion of all remaining services for which funds are allocated. No penalty or expense
shall accrue to the City in the event that the terms of the provision are effectuated.
20. Entire Agreement.
This Agreement contains the entire agreement between the parties, and no other agreements, oral or
otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind either of
the parties. If there is a conflict between the terms and conditions of this Agreement and the attached
exhibits, then the terms and conditions of this Agreement shall prevail over the exhibits. Either party
may request changes to the Agreement. Changes which are mutually agreed upon shall be
incorporated by written amendments to this Agreement.
21. Non -waiver of Breach.
The failure of either party to insist upon strict performance of any of the covenants and agreements
contained herein, or to exercise any option herein contained in one or more instances, shall not be
construed to be a waiver or relinquishment of said covenants, agreements, or options, and the same
shall be in full force and effect.
22. Modification.
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No waiver, alteration, modification of any of the provisions of this Agreement shall be binding unless
in writing and signed by a duly authorized representative of the City and the Consultant.
23. Notices.
All notices or other communications required or permitted under this Agreement shall be in writing
and shall be (a) personally delivered, in which case the notice or communication shall be deemed given
on the date of receipt at the office of the addressee; (b) sent by registered or certified mail, postage
prepaid, return receipt requested, in which case the notice or communication shall be deemed given
three (3) business days after the date of deposit in the United States mail; or (c) sent by overnight
delivery using a nationally recognized overnight courier service, in which case the notice or
communication shall be deemed given one business day after the date of deposit with such courier. In
addition, all notices shall also be emailed, however, email does not substitute for an official notice.
Notices shall be sent to the following addresses:
Notices to the City of Port Orchard shall be sent to the following address:
City Clerk
City of Port Orchard
216 Prospect Street
Port Orchard, Washington 98366
BwaIlace@cityofportorchard.us
Phone: 360.876.4407 Fax: 360.895.9029
Notices to the Consultant shall be sent to the following address:
Patrick Skillings
5016 Lacey Blvd SE
Lacey, WA 98503
Phone No.: (360) 491-3399
Email: pskillings@skillings.com
24. Resolution of Disputes; Governing Law.
A. Should any dispute, misunderstanding or conflict arise as to the terms and conditions
contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the
term or provision's true intent or meaning. The Mayor shall also decide all questions which may arise
between the parties relative to the actual services provided or to the sufficiency of the performance
hereunder.
B. If any dispute arises between the City and the Consultant under any of the provisions
of this Agreement which cannot be resolved by the Mayor's determination in a reasonable time, or if
the Consultant does not agree with the Mayor's decision on a disputed matter, jurisdiction of any
resulting litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington.
C. This Agreement shall be governed by and construed in accordance with the laws of the
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State of Washington. In any suit or action instituted to enforce any right granted in this Agreement,
the substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable
attorneys' fees from the other Party.
25. Compliance with Laws.
The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that
are now effective or in the future become applicable to Consultant's business, equipment, and
personnel engaged in operations covered by this Agreement or accruing out of the performance of
those operations.
26. Title VI.
The City of Port Orchard, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act, must affirmatively insure that its contracts
comply with these regulations.
Therefore, during the performance of this Agreement, the Consultant, for itself, its assignees, and
successors in interest agrees as follows:
A. Compliance with Regulations. The Consultant will comply with the Acts and the
Regulations relative to Nondiscrimination in Federally -assisted programs of the U.S. Department of
Transportation, Federal Highway Administration (FHWA), as they may be amended from time to time,
which are herein incorporated by reference and made a part of this Agreement.
B. Nondiscrimination. The Consultant, with regard to the work performed by it during this
Agreement, will not discriminate on the grounds of race, color, national origin, sex, age, disability,
income -level, or LEP in the selection and retention of subcontractors, including procurements of
materials and leases of equipment. The Consultant will not participate directly or indirectly in the
discrimination prohibited by the Acts and the Regulations as set forth in Appendix A, attached hereto
and incorporated herein by this reference, including employment practices when this Agreement
covers any activity, project, or program set forth in Appendix B of 49 C.F.R. part 21.
C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all
solicitations, either by competitive bidding, or negotiation made by the Consultant for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the Consultant of the Consultant's obligations
under this Agreement and the Acts and the Regulations relative to Non-discrimination on the grounds
of race, color, national origin, sex, age, disability, income -level, or LEP.
D. Information and Reports. The Consultant will provide all information and reports
required by the Acts, the Regulations and directives issued pursuant thereto and will permit access to
its books, records, accounts, other sources of information, and its facilities as may be determined by
the City or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and
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instructions. Where any information required of the Consultant is in the exclusive possession of
another who fails or refuses to furnish the information, the Consultant will so certify to the City or the
FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.
E. Sanctions for Noncompliance. In the event of the Consultant's noncompliance with the
non- discrimination provisions of this Agreement, the City will impose such contract sanctions as it or
the FHWA may determine to be appropriate, including, but not limited to:
withholding payments to the Consultant under the Agreement until the contractor
complies; and/or
cancelling, terminating, or suspending the Agreement, in whole or in part.
F. Incorporation of Provisions. The Consultant will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment, unless
exempt by the Acts, the Regulations and directives issued pursuant thereto. The Consultant will take
action with respect to any subcontract or procurement as the City or the FHWA may direct as a means
of enforcing such provisions including sanctions for noncompliance. Provided, that if the Consultant
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such
direction, the Consultant may request the City to enter into any litigation to protect the interests of the
City. In addition, the Consultant may request the United States to enter into the litigation to protect
the interests of the United States.
27. Counterparts.
This Agreement may be executed in any number of counterparts, each of which shall constitute an
original, and all of which will together constitute this one Agreement.
28. Severability.
Any provision or part of this Agreement held to be void or unenforceable under any law or regulation
shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon the
City and the Consultant, who agree that the Agreement shall be reformed to replace such stricken
provision or part with a valid and enforceable provision that comes as close as reasonably possible to
expressing the intent of the stricken provision.
IN WITNESS WHEREOF, the City and the Consultant have executed this Agreement as of the
dates listed below.
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CONSULTANT
Digitally signed by Patrick
Skillings
I "" Dte: 1026.02.113
By: 16:44:55-0800'
Title: Exec Vice President
Date: 02/03/2026
City of Port Orchard and Skillings
Annapolis Creek Fish Passage
Updated4/202216DR
CITY OF PORT ORCHARD
SIigned by:
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By: ARQR4Q?FAFSAA7Il
Robert Putaansuu, Mayor
2/25/2026
Date:
ATTEST/AUTHENTICATE
Signed by:
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Brandy Wallace, MMC, City Clerk
APPROVED AS TO FORM
Signed by:
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Port Orchard City Attorney's Office
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EXHIBIT A
Scope of Services to be Provided by Consultant. The Consultant shall furnish services including, but
not limited to, the following outlined here or attached separately.
City of Port Orchard and Skillings
Annapolis Creek Fish Passage
Updated 4/2022 IBDR
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EXHIBIT B
Rates for Services to be Provided by Consultant. The Consultant shall furnish the services in accordance
with the rates specified below or attached hereto, as Exhibit B.
City of Port Orchard and Skillings
Annapolis Creek Fish Passage
Updated 4/2022 IBDR
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APPENDIX A
During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in
interest agrees to comply with the following non-discrimination statutes and authorities; including
but not limited to:
Pertinent Non -Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U .S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 C.F.R. Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the
basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 C.F.R. Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U .S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC§ 471, Section 4 7123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal -aid
recipients, sub- recipients and contractors, whether such programs or activities are Federally
funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the
basis of disability in the operation of public entities, public and private transportation systems,
places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 C.P.R. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which ensures discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high
and adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
City of Port Orchard and Skillings
Annapolis Creek Fish Passage
Updated 4/2022 IBDR
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discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI,
you must take reasonable steps to -ensure that LEP persons have meaningful access to your
programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
City of Port Orchard and Skillings
Annapolis Creek Fish Passage
Updated 4/2022 IBDR
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FXIaIRIT A
SCOPE OF WORK
Prepared for:
CITY OF PORT ORCHARD
ANNAPOLIS CREEK CULVERT REPLACEMENT
January 29, 2026
Introduction:
Skillings, Inc (Consultant) will prepare engineering design and environmental permitting for the City of
Port Orchard (City) for the replacement of the Bay Street culvert that conveys Annapolis Creek. Bay
Street transitions to Beach Street at the proposed site. The project will involve the replacement of the
existing timber box culvert with a fish -passable structure. Design will include realignment of the channel
beneath Bay Street.
Project Assumptions:
• Plans and specifications to be in accordance with City of Port Orchard Standards and WSDOT
Standard Specifications.
• Washington Department of Fish and Wildlife (WDFW) "Stream Simulation" method for
culvert design per their Water Crossing Design Guidelines (2013), will be followed for design
comparisons and ultimate culvert selection.
• This scope of work does not include design of a bridge structure.
• If a box culvert is the selected crossing method, it is assumed that prefabricated sections will
be used and that structural design will be provided by the manufacturer.
• Project planning will include evaluation of the use of full road closure compared to utilizing
Maintenance of Traffic (MOT) to keep Bay Street open during construction. The comparison
will include a cost/impacts analysis of full road closure versus keeping Bay Street open. This
analysis will be associated with analysis of structure type during the alternative analysis. The
results of this will be presented to City Council and City Transportation Committee.
Task 1— Project Administration and Management
This task includes Consultant management of staff, invoices and progress reporting, bi-weekly progress
meetings, QA/QC, and internal staff team progress meetings.
Task Assumptions:
• The duration of the work effort for civil design is assumed to be 12 months. The project duration
for Right of Way efforts is assumed to be 18 months.
• Progress meetings are assumed to be virtual via Teams, phone or e-mail.
• Bi-weekly progress meetings are estimated based on 24 total meetings with a half hour duration
for two Consultant staff members in attendance per meeting.
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 1 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
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Task Description:
1. Prepare a project management plan, communications plan, master deliverables list, and
schedule with updates.
2. Provide invoices with project update reports and earned value reports.
3. Provide Quality Management Plan, conduct QA/QC of all documents being formally submitted
to City.
4. In-house coordination
5. Coordination with subconsultants.
6. Bi-weekly progress meetings and correspondence with City.
Deliverables:
• Project Management Plan.
• Communications Plan.
• Master Deliverables List.
• Quality Management Plan.
• Project schedule with updates, if required.
• Monthly invoices with project update reports.
• Bi-weekly progress updates correspondence.
a. Agenda
b. Meeting Minutes
Task 2 —Topographic Survey
This task consists of Consultant completing a topographic survey.
Task Assumptions:
• Utility locates will be provided by Washington Utility Notification Center, which can provide
utility locates at no cost within the City right-of-way limits. Additional underground utility
locating services needed will require a vendor and is not included in the scope.
• A standard traffic control plan will be required for any survey work within ROW. Survey work will
not require additional City permits.
• Right of entry will be coordinated by the City, and will be provided within the scheduled survey
time. Title reports have been acquired in support of the project. Skillings will coordinate with
Commonstreet to obtain title reports for use in ROW acquisition (permanent and temporary).
• Horizontal — Survey work to be established on Washington State Coordinate System NAV83/91
• Vertical — The Vertical Datum for the survey work will reference North American Vertical Datum
of 1988.
• Units will be US Survey Feet.
• Distances will be ground distances.
• Topographic survey will be contained within the project limits.
• Underground lines will be based on painted locate marks.
• Ground measurements will be captured sufficient to generate a surface file at one -foot
contours.
Project No. 25239
Annapolis Creek Culvert
Replacement
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City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
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City will provide Right of Way alignments.
Task Description:
Task 2.1— Protect Setup
1. Field to finish setup and utility locate request.
2. On -site task to mark field locates.
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Task 2.2 — Survey Control Research
1. Research existing survey control and survey monuments related to the rights -of -way and parcel
lines.
2. Review existing parcel information for lot and right of way determination.
Task 2.3 — Establish Survey Control
i. Establish survey control using a combination of Real Time Kinematic (RTK), and conventional
survey methods in accordance with industry standards.
a. Perform a field survey to establish horizontal and vertical survey control.
b. Evaluate survey control and adjust accordingly.
c. Recover existing survey monuments relevant to the re-establishment of existing right of way
lines and parcel lines.
d. Calculate existing right of way lines and parcel lines in AutoCAD digital survey control map.
Task 2.4 — Topographic Survey
i. Field Topographic Survey as shown in Attachment 2 Survey Limits depicting the following:
• Existing road centerline.
• Location and size of driveway cuts.
• Sidewalk, curb, median and shoulder locations (as applicable).
• Edge of pavement and edge of gravel.
• Grade breaks in pavement.
• Channelization lines.
• Buildings, structures, and improvements.
• Retaining walls.
• Guardrails.
• Fences, size, type, and height.
• Signs and sign structures including description, size, and post material.
• Signal poles.
• Light posts.
• Thalweg of stream
• Top / Toe of slopes.
• Sewer lift station
• Trees over 6 -inch diameter measured at 4.5 feet above ground level.
• Prominent landscape features (hedges, brush lines, boulders, etc.)
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 3 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBEOF-ODB1-40F4-A00B-7F9D6BEE810E
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• Storm drainage structures — structure types, pipe sizes, invert elevations.
• Sanitary Sewer structures — structure types, pipe sizes, invert elevations.
• Water line structures — Identified water valves, meters, blow offs and hydrants.
• Above ground power structures — overhead power lines, poles and anchor locations.
• Identify signal controllers, service cabinets, transformers, junction boxes.
• Painted utility locates.
Task 2.5 — Topographic Base Map
1. Download and backup survey data daily.
2. Compile survey data into digital AutoCAD (Civil 3D) base map.
3. Draft topographic survey map at 1" = 20' scale.
4. Field check topographic survey map.
5. Update topographic survey map based on field edits.
Task 2.6 — Utility Pothole Survey
1. Provide on -site observation of potholing efforts
2. Conduct or record measure down of identified utility during pothole services.
3. Survey the pothole locations after potholing has occurred.
4. Update survey basemap with utility data, pothole locations, and depths.
Task 2.7 — Easement Preparation
There is a potential that temporary or permanent easements will be required for the proposed project.
This task is to prepare temporary and permanent easements. This scope of work is limited to
development of four (4) temporary easements and one (1) permanent easement.
1. Prepare Legal description and exhibit map for permanent easement.
2. Prepare Legal description and exhibit map for temporary easements.
Deliverables
• Topographic survey map
• AutoCAD file of topographic survey.
• Existing surface TIN file.
• Right-of-way and lot determination within project limits.
• Permanent Easement Legal Description and Exhibit
• Temporary Easement Legal Description and Exhibits
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 4 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q$ 5 Q
Task 3 — Environmental Documentation and Permitting
Consultant will prepare environmental documentation for General Executive Order 21-02 and
Endangered Species Act. This documentation will support application for aquatic permits under the
Clean Water Act and Washington Hydraulic Code.
Task Assumptions:
• The project is funded through the Brain Abbott Fish Barrier Removal Program and does not
include federal funding.
• Annapolis Creek confluences with Sinclair Inlet and is considered a Water of the United States
(WOTUS). As a WOTUS, this project will require review and permit approval from the United
States Army Corps of Engineers (USACE) under Section 404 of the Clean Water Act. The project
will also require permit approval from the Washington State Department of Ecology (ECY) under
Section 401 of the Clean Water Act.
• The subject culvert is located within the Sinclair Inlet 100 -year floodplain. It is assumed that
evaluation of wave impact is not included in this scope of work. If the City or Kitsap County
Flood Manager determines that additional analysis under FEMA guidelines are required,
evaluation can be added to this scope of work via supplement.
• Annapolis Creek is considered a Water of the State. The project will require Hydraulic Project
Approval (HPA) from the Washington State Department of Fish and Wildlife (WDFW) under the
Hydraulic Code of Washington.
• The USACE Section 404 permit is a federal approval and will require consultation under Section
7(a) of the federal Endangered Species Act (ESA).
• The project will require evaluation for historical and cultural resources under General Executive
Order (GEO) 21-02.
• It is assumed that this project will qualify as a Fish Habitat Enhancement Program (FHEP)
project. As an FHEP, it is assumed that SEPA will not be required. The FHEP application will be
submitted to WDFW and the City planning department. It is assumed that the planning
department will have 15 days to submit comments to WDFW.
• It is assumed that as an FHEP project, City of Port Orchard Municipal Code (POMC) 20.162.052
(Wetland Development Standards) and 20.162.72 (Fish and Wildlife Conservation Area
Development Standards) is not required.
Task 3.1— Biological Evaluation (BE)
Task Assumptions:
• Due to Federal permitting, an ESA consultation is required. A BE must be completed to comply
with Section 7(a) of the Endangered Species Act.
Project No. 25239
Annapolis Creek Culvert
Replacement
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City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q$ 5 Q
• A BE is needed to accompany the required documentation for submittal with the Section 404
permit application (USACE).
• It is assumed that the project will qualify for coverage under USACE's Programmatic Biological
Opinion; "Programmatic Endangered Species Act Section 7(a)(2) Biological Opinion, and
Magnuson -Stevens Fishery Conservation and Management Act Essential Fish Habitat Response
for the Seattle District Corps of Engineers Permitting of Fish Passage and Restoration Action in
Washington State (FPRP III)." This Scope of Work does not include a formal Biological Evaluation
beyond documentation that is required to meet the programmatic Biological Opinion. If a formal
assessment is required, it can be added to this Scope of Work via supplement.
Subtasks:
1. Consultant will complete a site visit to document existing conditions required for the BE.
2. Consultant will reference IPaC, NOAA Fisheries list, and PHS Listed Species to compile an up-to-date
species list.
3. Consultant will make a species and habitat impact determination.
4. Consultant will complete a draft BA.
5. Consultant will complete a final BA.
Deliverable:
• Draft Biological Assessment.
• Final Biological Assessment
Task 3.2 — Wetland and Stream Assessment Report
USACE and ECY require submittal of a Wetland and Stream Assessment Report (WSAR) detailing
wetlands and the stream (Annapolis Creek) as supporting documentation to the Section 404/401 permit
applications.
Task Assumptions:
• The Ordinary High -Water Mark (OHWM) and Bankfull Width of the fish -bearing stream will be
identified environmental field efforts. Along the interface with marine waters, the Mean Higher
High Water (MHHW) and Highest Atmospheric Tide (HAT) developed for the Bay Street
Pedestrian Pathway will be incorporated into project documentation.
• The WSAR will document both vicinity wetlands and streams within the project area.
• The WSAR will be used in support of federal aquatic permitting under the Clean Water Act
(Section 404 and 401).
• The project corridor is located within the 100 -year floodplain for Sinclair Inlet along the
Project No. 25239
Annapolis Creek Culvert
Replacement
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City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
shoreline.
Subtasks:
1. Conduct Literature review.
2. Complete field delineation of OHWM.
3. Prepare flagging map for survey.
4. Prepare draft WSAR for submittal to City.
5. Respond to review comments and prepare Final WSAR.
Deliverables:
• Draft WSAR
• Final WSAR
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Task 3.3 — Cultural Resources
The project is state funded and will require cultural and historical review under General Executive Order
21-02.
Tasks:
1. Complete EZ-1 Form for submittal to the Department of Archeological and Historical
Preservation
Deliverables:
• EZ-1 Form
Task 4 — Aquatic Permitting
Modification to the existing culvert on Annapolis Creek will require aquatic permit approval under the
Clean Water Act, Hydraulic Code of Washington, and City of Port Orchard Shoreline Management
Program.
Task 4.1— Hydraulic Project Approval Application
Task Assumptions:
• Proposed work within the stream channel will require Hydraulic Project Approval (HPA) from the
Washington State Department of Fish and Wildlife (WDFW).
• Consultant will apply for HPA via WDFW's online portal (APPS).
• Application for coverage under FHEP will be included in the HPA application.
• Application for FHEP requires a copy of the JARPA to be submitted to the City of Port Orchard
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 7 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q$ 5 Q
for review and comment to WDFW. The JARPA will be completed under a subsequent task.
Subtasks:
1. Complete on-line HPA application.
2. Attend coordination meetings with WDFW and tribal stakeholders.
Deliverables:
• HPA application.
Task 4.2 Joint Aquatic Resource Protect Application (JARPA)
Task Assumptions:
• The placement of fill or excavation within the fish -bearing stream or vicinity wetlands will
require a permit from the US Army Corps of Engineers (USACE) under Section 404 of the Clean
Water Act.
• The JARPA will be submitted to USACE for application for a Section 404 permit
• The placement of fill material or excavation within the stream or wetland will also require a
permit from the Washington State Department of Ecology (ECY) under Section 401 of the Clean
Water Act.
• The JARPA will be submitted to ECY for application for a Section 401 permit (Water Quality
Certification).
• A Wetland and Stream Assessment Report (WSAR) and Biological Evaluation will be submitted as
supporting documentation with the JARPA.
• Consultant will prepare USACE specific design exhibits to support the JARPA Application.
Subtasks:
1. Prepare draft JARPA.
2. Complete USACE Exhibits.
3. Prepare final JARPA based on City comment. Submit to USACE, ECY, and City of Port Orchard.
Deliverables:
• Draft JARPA
• Final JARPA
Task 4.3 — Shoreline Management Program Permitting
Annapolis Creek confluences with Sinclair Inlet in a location where the shoreline is designated as a High
Intensity (HI) Shoreline in the City's Shoreline Management Program (SMP). Replacement of the box -
culvert under Bay Street will require review under the City's SMP.
Project No. 25239
Annapolis Creek Culvert
Replacement
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City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
Task Assumptions:
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• Replacement of the Annapolis Creek Culvert at Bay Street (aka Beach Street) is identified as
Restoration Goal #35 in the SMP (Appendix B- Shoreline Restoration Plan).
• Maintenance and restoration of transportation facilities are "permitted" within the High
Intensity (HI) designated shorelines. Replacement of the box -culvert is considered restoration of
a transportation facility.
• Stream riparian planting plans can be utilized to meet SMP requirements for a Shoreline
Mitigation Plan.
• SMP review requires completion of a SEPA Checklist.
• City of Port Orchard utilizes a proprietary Shoreline Application.
Task Descriptions:
1. Prepare Shoreline Permit Application.
2. Prepare SEPA Checklist.
Deliverables:
• Shoreline Application
• SEPA Checklist
Task 5— Geotechnical Investigations
Geotechnical investigation is necessary to determine existing soil conditions necessary for foundation
design of the crossing structure.
Task Assumptions:
• GeoEngineers will complete geotechnical investigation as a subconsultant to Consultant.
• Geoengineers will subcontract a private utility locator in addition to completing a public utility
notification prior to drilling. Geoengineers will also review as -built drawings of the project area,
as available, to identify potential utilities in the area.
• Geoengineers anticipate that preparation of a street use permit and shoreline exemption permit
will be required for drilling. We have assumed that permit fees will be waived or reimbursed by
the City of Port Orchard.
• A site -specific response spectrum and accompanying earthquake studies are not anticipated to
be necessary for this project currently and are not included in this Scope of Work.
• Geoengineers will attend design meetings on as needed basis.
• The boring will be backfilled in accordance with state requirements. Geoengineers will attempt
to leave the area as representative as possible for normal daily use when complete. The
monitoring well will be constructed with a flush mount monument that can be driven over.
• Drilling spoils will be placed in 55 -gallon drums and removed from the site. Geoengineers have
assumed that site soil and groundwater conditions are not contaminated. If contamination is
encountered, drums will be left on site and additional recommendations on management and
Project No. 25239
Annapolis Creek Culvert
Replacement
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City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBEOF-ODB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q$ 5 Q
disposal can be made at that time. This Scope of Work does not include disposal of
contaminated materials.
• Geoengineers' efforts do not include sampling, testing or support for specialty site -specific
contamination handling or remediation.
• Depending on the location of the monitoring well, additional traffic control could be required for
subsequent groundwater monitoring visits completed after installation. Additional traffic control
is not included in this Scope of Work.
Subconsultant Tasks:
1. Geotechnical Evaluation:
a. Literature review of previous investigations in vicinity.
b. Create Subsurface Exploration Program.
c. Site Visit and Utility markout
d. Prepare traffic control plans.
e. Conduct geotechnical borings and install monitoring well
f. Conduct non-invasive surface wave geophysical survey to measure shear wave velocity
g. Retrieve groundwater datalogger recordings.
h. Geotechnical laboratory testing
i. Geotechnical Laboratory Testing
j. Geotechnical Support for Design and Reporting
2. Geotechnical Analysis and Design:
a. Prepare geotechnical recommendations and draft Geotechnical Report.
3. Prepare final Geotechnical Report.
4.
• Deliverables:
• Subsurface Exploration Plan.
• Traffic Control Plan.
• Groundwater level data.
• Draft Geotechnical Engineering Report (PDF).
• Final Geotechnical Engineering Report (PDF).
Task 6 — Hydraulic and Geomorphic Reach Assessment
This task consists of conducting a reach assessment of Annapolis Creek to understand and identify the
hydraulic, morphologic, and sediment transport processes that will influence the selection of
appropriate culvert replacement alternatives. Using project survey and existing LiDAR we will identify
the representative slope for the watershed. We will identify potential channel migration, long-term
aggradation and degradation. A detailed survey will be completed in the culvert vicinity and reference
reach that will include pebble counts and bankfull widths.
Task Assumptions:
• Right of entry will be coordinated by the City.
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 10 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q$ 5 Q
Tasks:
1. Conduct field work to:
a. Collect bankfull width measurements.
b. Pebble count to characterize sediment size distribution in reference reach.
c. Identify natural and/or human -caused fish passage barriers.
d. Culvert measurements.
e. Document observed lateral and longitudinal erosion.
f. Identification of high-water marks.
g. Observation and documentation of other relevant information such as existing large
wood for the assessment and design of the culvert replacement.
2. Prepare memo documenting findings in a draft Hydraulic and Geomorphic Reach Assessment
Memo, submit to City for review.
3. Meet with City to discuss draft memo and findings, including concurrence on representative
bankfull width.
4. Address City comments, prepare final Hydraulic and Geomorphic Reach Assessment Memo.
Deliverables:
• Draft Hydraulic and Geomorphic Reach Assessment Memo (PDF).
• Final Hydraulic and Geomorphic Reach Assessment Memo (PDF).
Task 7 — Feasibility and Alternatives Analysis Deliverables
This task consists of completion of the Feasibility and Alternatives Analysis Deliverables as described in
Appendix C, Manual 22 of the Fish Barrier Removal Board (FBRB).
Task Assumptions:
• Consultant will utilize the Barrier Correction and Analysis Form for this milestone.
• Consultant will work with the City to develop alternatives for assessment and preparation of
cost estimates. For the purposes of the scope of work, it is assumed that up to three (3)
alternatives will be developed and assessed.
• Conceptual cost estimates will include cost/impact analysis of full road closure versus
construction under traffic of each alternative.
• Conceptual utility layouts and configurations will be developed to illustrate the preferred
alternative; however, final utility alignments and locations will be determined by the
respective franchise utility owners/providers. Utility Coordination will be pursuant to Task 13
within this scope of work.
Tasks:
1. Develop up to three (3) alternatives for review and discussion with the City.
2. Consultation with RCO Technical Review Team on development of alternatives, and selection of
preferred alternative.
3. Perform qualitative alternative assessment based on the following criteria:
a. Connection to project goals and objectives
Project No. 25239 City Of Port Orchard
Annapolis Creek Culvert January 29, 2026
Replacement Page 11 of 28
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b. Tangible benefit to all targeted species and life stages
c. Stakeholder comments and community support
d. Economic feasibility (appropriate cost -to -benefit ratio)
e. Likelihood of success
f. Ongoing maintenance requirements
g. Project sustainability and resilience
4. Develop exhibits for the 3 alternatives and the preferred alternative.
5. Prepare 3 conceptual cost estimates for alternatives.
6. Complete Barrier Correction and Analysis Form, submit form for City review.
7. Meet with City to discuss and resolve comments.
8. Prepare for and participate in presentation to City Transportation Committee.
9. Address and incorporate City comments into Barrier Correction and Analysis Form.
10. Provide Barrier Correction and Analysis Form for City to submit to WDFW/RCO.
Deliverables:
• Barrier Correction and Analysis Form (PDF).
• Presentation to Transportation Committee.
Task 8 — Structural Design
This task consists of completion of structural evaluation, alternative analysis, preliminary structural
design, and final structural design.
Task Assumptions:
• Coffman Engineers (Coffman) will provide structural design as a subconsultant to Consultant.
• Coffman will complete the following:
o Cost estimates.
o Geometric constraints.
o Project staging and stage construction requirements.
o Foundations.
o Feasibility of construction.
o Traffic Control/ Maintenance of Traffic evaluation
o Structural constraints
o Maintenance.
Subconsultant Tasks:
1. Data collection and analysis of existing data. Conduct one (1) site visit.
2. Inspection of seawall and building foundations.
3. 30% design review and Draft Basis of Design Report
a. 30% culvert design (plan, elevation and sections)
b. 30% seawall design (plan, elevation, and sections)
c. Structural input on 30% Basis of Design report
d. Develop specification run -list
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 12 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBEOF-ODB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
e.
30% structural estimate
f.
Address review comments
g.
Collaboration with Skillings and Geoengineers.
4. 60% Design Review
a.
Develop 60% culvert design
i. General culvert notes
ii. Plan and elevation
iii. Culvert section
iv. Foundation plan
v. Foundation details
vi. Framing plan
vii. Pedestrian railing details
viii. Miscellaneous culvert details.
b.
Develop 60% seawall design
i. General seawall notes
ii. Plan and elevation
iii. Structural details
iv. Pedestrian rail
c.
Structural input on Basis of Design report
d.
Develop draft structural specifications
e.
Develop draft bid item list
f.
Develop 60% cost estimate
g.
Address review comments.
5. 90% Design Review
a.
Develop 90% culvert design
i. General culvert notes
ii. Plan and elevation
iii. Culvert section
iv. Foundation plan
v. Foundation details
vi. Framing plan
vii. Pedestrian railing details
viii. Miscellaneous culvert details.
b.
Develop 90% seawall design
i. General seawall notes
ii. Plan and elevation
iii. Structural details
iv. Pedestrian rail
c.
Structural input on Basis of Design report
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 13 of 28
O O Q 5 6
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBEOF-ODB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q$ 5 Q
d. Develop draft structural specifications
e. Update draft bid item list
f. Develop 90% cost estimate
g. Address review comments.
6. Final (100% Design) Design Package
a. Develop 100% culvert plans
b. Structural input on Basis of Design Report
c. Develop final structural specifications
d. Final Bid Item list
e. 100% Structural Cost Estimate
f. 100% Design documentation including full Plans, specifications and estimate.
7. Structural Project Management
a. Attend project meeting
b. Internal coordination
Deliverables:
•
Draft Inspection Report
•
Final Inspection Report
•
30% Plans for culvert and seawall
•
Structural Basis of Design input
•
Structural specifications run -list
•
60% Plans for culvert and seawall
•
60% specifications
•
60% Structural estimate
•
90% Plans for culvert and seawall
•
90% specifications
•
90% structural estimate
•
100% plans, specifications and structural estimate.
Task 9 — Design Report (Preliminary Design)
This task consists of completion of the Preliminary Design Report as described in Appendix C, Manual 22
of the Fish Barrier Removal Board (FBRB).
Task Assumptions:
• Consultant will prepare a Design Report for this milestone, in accordance with the format in
Appendix C, Manual 22 of the FBRB.
• Alternatives and preferred alternatives will be based on the alternatives developed and
assessed in Task 7.
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 14 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q$ 5 Q
• Hydrologic analysis will utilize USGS Streamstats Climate change factors will use the mean
percent change in 100 -year flood flows from WDFW Future Projections for Climate -Adapted
Culvert Design program.
Tasks:
1. Perform hydrologic analysis, compute flood frequency discharges for existing conditions for
Annapolis Creek, including the climate change factored flow.
2. Develop two-dimensional (2D) HEC-RAS hydraulic model of the reach, approximately 300 feet
upstream and downstream of the crossing.
3. Evaluate the flow levels and velocities of existing conditions and alternatives.
4. Document results of analysis in draft Preliminary Design Report, submit Preliminary Design
Report for City review.
5. Meet with City to discuss and resolve comments.
6. Address and incorporate City comments into Preliminary Design Report.
7. Provide Preliminary Design Report for City to submit to WDFW/RCO.
Deliverables:
• Preliminary Design Report (PDF).
Task 10 — Plans, Specifications, and Estimate (Preliminary Design)
This task consists of the preparation of preliminary design plans (60% plans) of the preferred alternative.
Task 10 includes preparation of a preliminary cost estimate with contingency, and preliminary special
provisions.
Task Assumptions:
• Consultant will maintain a design diary documenting approaches, problems, decisions, and
actions. Diary will be maintained continuously throughout the project.
• The quantity calculations notebook will be preliminary and will not be sufficient for the final
construction cost estimate.
• Preliminary Engineer's Estimate of Probable Costs to Construct will be prepared using WSDOT
Unit Bid Price format.
• Special provisions will be prepared utilizing WSDOT specifications format, to include City's
General Special Provisions (GSPs), if any.
• Stormwater design requirements will follow the 2019 edition of the Department of Ecology's
Stormwater Management Manual for Western Washington (2019 SWMMWW) in accordance
with City Code 20.150.060 as of January 16, 2026.
• Project is anticipated to only trigger Minimum Requirements 1— 5.
• Water, power, telecommunication, and sanitary sewer, are present within the project
corridor.
• Existing utility conflicts will be evaluated during the 60% design phase. Consultant will provide
design for City owned and operated utilities (water), it is assumed that franchise utilities will
provide and prepare their own relocation construction documents and relocation contractor.
• 60% Design Plan Sheets are anticipated to include:
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 15 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q $
60% Design Plan Sheets
Cover with Vicinity Map and Index
Legend and Construction Notes Sheet
Horizontal Control Plan
Site Preparation/Demolition Plans
Roadway Typical Sections
Roadway Plan and Profile Sheets
Stream Plan and Profile Sheets
Culvert Plan, Section and Detail Sheets
Stream Section and Detail Sheets
Planting Plan Sheets
Utility Relocation Plan Sheets
Detour Plan Sheets
Tasks:
1. Prepare design diary.
2. Prepare preliminary stormwater report:
a. Determine project limits and assess threshold discharge areas (TDA).
b. Determine area totals for existing pervious and impervious areas, new and replaced
surfaces.
c. Assess applicability of overall Minimum Requirements and individual thresholds for LID.
d. Select and implement preliminary design of BMPs for LID.
e. Document findings in preliminary stormwater report.
3. Prepare Traffic Control Plan (TCP) and Maintenance of Traffic (MOT) plan sheets to support
construction under traffic.
4. Prepare 60% Plans.
5. Prepare preliminary Quantities Notebook.
6. Prepare 60% Engineer's Estimate of Probable Cost to Construct.
7. Prepare 60% Special Provisions.
8. Assess potential Right -of -Way impacts and/or easement requirements.
9. Submit 60% PS&E for City review.
10. Conduct plan -in -hand site visit with City to review layout, wingwall and easements needs, and
determine adjustments (if needed).
11. Meet with City to discuss and resolve comments.
12. Address and incorporate City comments into 60% PS&E.
13. Provide 60% PS&E for City to submit to WDFW/RCO.
Deliverables:
• One (1) set of 60% plans, specifications, and estimate (PDF).
• Preliminary Stormwater Report.
• Quantities Notebook.
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 16 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q$ 5 Q
Task 11— Design Report (Final Design)
This task consists of completion of the Final Design Report, addressing comments received from
WDFW/RCO Technical Review Team, as described in Appendix C, Manual 22 of the Fish Barrier Removal
Board (FBRB).
Task Assumptions:
• There will be one round of review, comment resolution, and comment incorporation of the
Preliminary Design Report by WDFW/RCO Technical Review Team, with one set of
consolidated comments.
Tasks:
1. Review WDFW/RCO Technical Review Team comments, provide initial comment responses to
City.
2. Meet with City to discuss comments.
3. Conduct comment resolution meeting with City and WDFW/RCO Technical Review Team.
4. Address and incorporate comments into Final Design Report.
5. Provide Final Design Report for City to submit to WDFW/RCO.
Deliverables:
• Final Design Report (PDF).
Task 12 — Plans, Specifications, and Estimate (Final Design)
This task consists of addressing comments from City, WDFW/RCO Technical Review Team, and
advancing the Preliminary Design Plans to Final Design Plans (100% plans) for the preferred alternative.
Task Assumptions:
• There will be one round of review, comment resolution, and comment incorporation of the
60% PS&E by WDFW/RCO Technical Review Team, with one set of consolidated comments.
• Preparation of a Contract Bid Package for bid advertisement is not included in the scope of
work.
Tasks:
1. Review WDFW/RCO Technical Review Team comments on 60% PS&E, provide initial comment
responses to City.
2. Meet with City to discuss comments.
3. Conduct comment resolution meeting with City and WDFW/RCO Technical Review Team.
4. Address and incorporate comments into 100% PS&E.
5. Prepare final stormwater report:
a. Finalize stormwater report based on 100% design.
6. Prepare 100% level of plans as noted above.
7. Update Quantities Notebook to 100% level.
Project No. 25239 City Of Port Orchard
Annapolis Creek Culvert January 29, 2026
Replacement Page 17 of 28
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q $ Q
8. Update Engineer's Estimate of Probable Cost to Construct to 100% level.
9. Update Special Provisions to 100% level.
10. Submit 100% PS&E for City review.
11. Meet with City to discuss and resolve comments.
12. Address and incorporate City comments into 100% PS&E.
13. Provide 100% PS&E for City to submit to WDFW/RCO.
14. Review WDFW/RCO Technical Review Team comments on 100% PS&E, provide initial comment
responses to City.
15. Meet with City to discuss comments.
16. Conduct comment resolution meeting with City and WDFW/RCO Technical Review Team.
17. Address and incorporate comments into Ad -Ready PS&E.
Deliverables:
• One (1) set of 100% plans, specifications, and estimate (PDF).
• One (1) set of Ad -Ready plans, specifications, and estimate (PDF).
• Final Stormwater Report.
• Quantities Notebook.
Task 13 — Utility Coordination
This task provides utility coordination for impacted utilities within the project limits. Overhead and
underground power, telecommunication lines, water, and sewer utilities are located within the project
corridor. Proposed design does not appear to require permanent relocation of overhead
power/telecom. However, overhead utilities will likely be in conflict during construction, requiring
coordination with the power and telecom purveyors for short-term line drops during structure
installation. Skillings will prepare water and sewer relocations, coordination, and design in coordination
with the City.
Task Assumptions:
• Aerial utilities and utility poles will not require permanent relocation.
• Franchise utilities impacted will provide their own design for conflict resolution.
• The City will provide franchise agreements for each impacted utility.
• If available, the City will provide utility contact information for each impacted utility.
• Utility coordination meetings are assumed to have four meetings with each impacted utility for
a duration of one hour each meeting with two Consultant staff members present. Should
additional meetings be deemed necessary, the additional meetings will be billed on a time and
material basis.
• As described in Task 7, Skillings will develop a set of alternatives for evaluation by the City. For
each impacted utility, Skillings will prepare conceptual utility layouts and configurations to
support assessment of potential relocation strategies. These conceptual exhibits will be used to
facilitate coordination and obtain preliminary input from franchise utility providers. Final
decisions regarding utility alignments, design criteria, and relocation requirements will remain
solely with the respective utility owners.
• Potholing coordination will include 1 Skillings staff member to perform on -site observation of
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 18 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q $ Q
potholing efforts. Potholing vendor will apply for applicable permits.
• Skillings makes no guarantees or warranties regarding the timeliness, performance, or actions of
any third -party utility providers.
Tasks:
1. Establish Utility Contacts List.
2. Prepare utility conceptual exhibits to support Task 7
3. Potholing coordination and onsite potholing observation
4. Prepare and maintain utility coordination and resolution schedule.
5. Prepare an exhibit for each impacted utility of potential conflict.
6. Utility coordination meetings.
7. Prepare utility coordination meeting minutes.
8. Review of utility owner prepared design.
9. Incorporate franchise utility provided design into plan set.
10. Prepare Utility Action Plans
Deliverables:
• Utility Contact List
• Utility Coordination Schedule
• Exhibit of impacted utilities
• Utility coordination meeting agenda
• Utility coordination meeting minutes
• Utility Action Plans
Task 14 — Right of Way
This task provides coordination for right-of-way (ROW) activities. This includes permanent and
temporary acquisition.
Task Assumptions:
• Commonstreet will provide ROW services for this project as a subconsultant to Consultant.
• The ROW and Construction phases of the project do not have federal funding and no WSDOT
ROW Certification will be required.
• The project has funding from the Brian Abbott Fish Barrier Removal Board (administered jointly
by WDFW and RCO).
• The City will provide a ROW Plan showing proposed acquisition areas and size.
• The City requires no more than four (4) partial acquisitions consisting of up to four (4) TEs and
one (1) PE.
• The City requires up to ten (10) Right of Entry for surveying and additional project -related work.
• If it is determined the City requires fee acquisitions on any of the parcels, this will require
additional scope and fee.
• There are no full acquisitions.
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 19 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q $ Q
• No design changes will occur after the initial valuation assignment is authorized.
• Legal descriptions and exhibit drawings suitable for recording and meeting all WSDOT
requirements will be provided to Commonstreet from a licensed survey company.
• No occupants or personal property will be displaced requiring relocation services and no
relocation services will be required. If it is determined occupants and/or personal property are
displaced (requiring relocation services), this will require additional scope and fee.
• The City will provide ROW document templates or Commonstreet will utilize WSDOT Local
Public Agency templates and provide to the City for review and approval. Revisions will be
limited to no more than two rounds of review prior to City approval
• Once offer package templates are approved by the City, no changes will be made
• No more than four (4) Waiver Valuations will be required.
• If impacted improvements or estimated values or property owner request make waiver
valuations ineligible, an appraisal and appraisal review will be completed. Appraisal and
appraisal reviews will require additional scope and fee.
• Commonstreet will order no more than four (4) title reports for partial acquisitions. If title
reports are required for additional parcels, this will require additional scope and fee.
• The City will pay directly to the title company all expenses for title commitments, recording ees,
escrow services, and title insurance.
• Commonstreet will NOT order title reports for parcels where Rights of Entry are requested. If
title reports are required for parcels where Rights of Entry to requested, this will require
additional scope and fee.
Subconsultant Tasks:
1. ROW Project Management and Administration
• Prepare for and attend early design development meetings as requested by the City or the
project team;
• Provide pre -acquisition services as requested by the City or project team to support early
design development;
• Respond to inquiries and needs identified by your team, the City and/or Project Stakeholders;
Oversight of preliminary ROW activities to comply with WDFW and RCO requirements;
• Provide written and oral status updates on right of way activities;
• Provide oversight to all aspects of the right of way program;
• Review City's approved Right of Way Procedures;
• Develop and execute the Right of Way program in compliance with state law, Uniform Act,
WDFW, RCO, and WSDOT requirements;
• Provide oversight of ROW activities to comply with BAFBRB requirements;
• Maintain quality control/quality assurance protocols in the execution of the right of way
tasks;
• Coordinate title reviews.
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 20 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q$ 5 Q
2. Acquisition Services
• Create WDFW and RCO-compliant project files for each parcel;
• Request the City order new and/or updates to existing title commitments;
• Produce templates approved by City to draft offer packages;
• Prepare offer packages;
• Edit documents during negotiations to memorialize agreements reached by the City;
• Review of all valuation and compensation data;
• QA/QC of all documents, tasks, and processes before, during, and after acquisition process;
• Prepare, deliver, and present offer packages;
• Negotiate settlements and draft justification memos when necessary;
• If amicable settlements not approved by City, prepare and submit a condemnation package;
• Coordinate the development of DV/Just Compensation approved by the City.
3. Project and File Close Out
• Collaborate with City during closing, payment, and recording processes;
• Set up client escrow account or facilitate execution of all conveyance documents, payment
vouchers, proof of payment, and closing data along with recorded conveyance documents
and closing of files;
• Address any items brought forth by WDFW and/or RCO;
• Prepare parcel files (electronic and/or hard copy) in a format requested by the City and
provide to City for retention.
Deliverables:
• Up to four (4) Waiver Valuations;
• Determinations of value/Just Compensation for approval by City;
• Written and oral status updates on right of way activities as requested.
• Up to four (4) Title Review Summaries;
• Up to four (4) clearance/exception reports for approval by City;
• Integration of valuations into offer packages;
• Up to four (4) offer packages for approval by City;
• Up to ten (10) Right of Entry documents for approval by City;
• Provide original conveyance documents for up to four (4) parcels to the City for recording.
• Up to four (4) parcel files to City in electronic format.
• Real Property Vouchers and W-9 forms authorizing payment by the City.
END SCOPE OF WORK
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 21 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 • www.skillings.com
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q
EXHIBIT B-1
CONSULTANT COST COMPUTATION - MAN-HOURS
City of Port Orchard
Annapolis Creek Fish Passage
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TASK #
TASK DESCRIPTION
1
Project
Administration and
Management
Prepare a project
management plan,
communications plan,
1
master deliverables
4
24
12
list, and schedule
with updates.
Provide invoices with
project update
2
reports and earned
4
12
24
value reports.
Provide Quality
Management Plan,
conduct QA/QC of all
3
documents being
40
60
60
formally submitted to
City.
4
In-house coordination
24
60
40
Coordination with
5
subconsultants.
30
30
10
Skillings, Inc.
Project 25239
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Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBEOF-ODB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
O O Q 5 6
Bi-weekly progress
meetings and
6
correspondence with
18
18
18
City.
2
Topographic Survey
2.1
Project setup
Field to finish setup
1
and utility locate
4
request.
On -site task to mark
2
field locates.
4
Survey Control
2.2
Research
Research existing
survey control and
1
survey monuments
4
10
related to the rights -
of -way and parcel
lines.
Review existing parcel
information for lot
2
and right of way
6
8
determination.
Establish Survey
2 3
Control
Establish survey
control using a
combination of Real
1
Time Kinematic (RTK),
and conventional
survey methods in
Skillings, Inc.
Project 25239
Page 23 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1 -40F4-A00B-7F9D6BEE81 CE
U SKILLINGS
accordance with
industry standards.
Perform a field survey
to establish
a
horizontal and
4
6
10
vertical survey
control.
Evaluate survey
b
control and adjust
6
accordingly.
Recover existing
survey monuments
relevant to the re -
c
establishment of
10
existing right of way
lines and parcel
lines.
Calculate existing
right of way lines and
d
parcel lines in
20
AutoCAD digital
survey control map.
2.4
Topgraphic Survey
Field Topographic
1
Survey as shown in
10
10
40
Attachment 2 Survey
Limits
2.5
Topgraphic Basemap
Download and
1
backup survey data
9
daily.
Skillings, Inc.
Project 25239
Page 24 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1 -40F4-A00B-7F9D6BEE81 CE
F3 SKILLINGS
Compile survey data
2
into digital AutoCAD
4
40
(Civil 3D) base map.
Draft topographic
3
survey map at 1" =
4
20
20
20' scale.
Field check
4
topographic survey
4
4
map.
Update topographic
5
survey map based on
1
9
9
field edits.
2.6
Utility Pothole Survey
Provide on -site
1
observation of
8
potholing efforts
Conduct or record
measure down of
2
identified utility
1
during pothole
services.
Survey the pothole
locations after
3
potholing has
10
occurred.
Update survey
basemap with utility
4
data, pothole
1
6
locations, and
depths.
2 7
Easement
Preparation
Skillings, Inc.
Project 25239
Page 25 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
O O Q 5 6
Prepare Legal
description and
1
exhibit map for
5
10
permanent easement.
Prepare Legal
description and
2
exhibit map for
20
40
temporary
easements.
Environmental
3
Documentation and
Permitting
3.1
Biological Evaluation
Consultant will
complete a site visit
1
to document existing
8
conditions required
for the BE.
Consultant will
reference IPaC, NOAA
Fisheries list, and PHS
2
Listed Species to
4
compile an up-to-
date species list.
Consultant will make
a species and habitat
3
1
4
impact
determination.
Consultant will
4
complete a draft BA.
4
80
Consultant will
5
complete a final BA.
4
24
Wetland and Stream
3.2
Assessment Report
Skillings, Inc.
Project 25239
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Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
O O Q 5 6
Conduct Literature
1
4
review.
Complete field
2
delineation of
1
18
OHWM.
3
Prepare flagging map
2
for survey.
4
Prepare draft WSAR
4
60
for submittal to City.
Respond to review
5
comments and
1
18
prepare Final WSAR.
3.3
Cultural Resources
Complete EZ-1 Form
for submittal to the
1
Department of
9
Archaeology and
Historic Preservation.
4
Aquatic Permitting
4.1
Hydraulic Project
Approval
1
Complete on-line HPA
9
application.
Skillings, Inc.
Project 25239
Page 27 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
O O Q 5 6
Attend coordination
meetings with WDFW
2
and tribal
6
6
stakeholders.
Joint Aquatic
4.2
Resource Permit
Application
1
Prepare draft JARPA
9
Complete USACE
2
Exhibits
1
4
18
Prepare final JARPA
based on City
3
comment. Submit to
1
2
9
USACE, ECY, and City
of Port Orchard.
Shoreline
4.3
Management
Program Permitting
Prepare Shoreline
1
Permit Application.
9
2
Prepare SEPA
1
2
9
Checklist.
Geotechnical
5
Investigation
Skillings, Inc.
Project 25239
Page 28 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1 -40F4-A00B-7F9D6BEE81 CE
U SKILLINGS
Hydraulic and
6
Geomorphic
Assessment
1
Conduct field work to:
Collect bankfull width
a
2
2
measurements.
Pebble count to
characterize sediment
b
size distribution in
2
4
reference reach.
Identify natural
c
and/or manmade fish
2
2
passage barriers.
d
Culvert
2
2
measurements.
Document observed
e
lateral and
2
2
longitudinal erosion.
f
Identification of high-
water marks.
2
2
Observation and
documentation of
other relevant
information such as
g
existing large wood
2
4
for the assessment
and design of the
culvert replacement.
Skillings, Inc.
Project 25239
Page 29 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0E-0DB1 -40F4-A00B-7F9D6BEE81 CE
U SKILLINGS
Prepare memo
documenting findings
in a draft Hydraulic
2
and Geomorphic
2
2
12
Reach Assessment
Memo, submit to City
for review.
Meet with City to
discuss draft memo
and findings,
3
including concurrence
1
1
on representative
bankfull width.
Address City
comments, prepare
4
final Hydraulic and
1
4
Geomorphic Reach
Assessment Memo.
Feasibility and
7
Alternative Analysis
Develop 3
1
alternatives
6
8
24
8
16
Consult with RC0
2
technical review team
4
4
Perform qualitative
3
alternative
8
18
assessment
Develop exhibits for 3
4
alternatives
4
10
10
Prepare Estimate for
5
3 alternatives
4
10
Skillings, Inc.
Project 25239
Page 30 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1 -40F4-A00B-7F9D6BEE81 CE
U SKILLINGS
Complete Barrier
6
Correction Form
4
Meet with City to
7
resolve comments
2
2
Prepare for and
8
present to City
4
4
Transportation
Committee
Incorporate City
9
comments into
4
4
Barrier Correction
Form
Submit Barrier
10
Correction Form to
2
City
8
Structural Design
Design Report
9
(Preliminary Design)
Perform hydrologic
analysis, compute
flood frequency
discharges for existing
1
conditions for
10
20
Annapolis Creek,
including the climate
change factored flow.
Skillings, Inc.
Project 25239
Page 31 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
O O Q 5 6
Develop two -
dimensional (2D)
2
HEC-RAS hydraulic
20
40
model of the reach
Evaluate the flow
levels and velocities
3
of existing conditions
10
20
and alternatives.
Document results of
analysis in draft
Preliminary Design
4
Report, submit
16
32
Preliminary Design
Report for City
review.
Meet with City to
5
discuss and resolve
2
2
comments.
Address and
incorporate City
6
comments into
8
24
Preliminary Design
Report.
Provide Preliminary
Design Report for City
7
to submit to
2
WDFW/RC0.
Plans, Specifications
10
and Estimate
(Preliminary Design)
1
Prepare design diary.
2
2
Prepare preliminary
2
stormwater report:
Skillings, Inc.
Project 25239
Page 32 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
O O Q 5 6
Determine project
limits and assess
a
threshold discharge
2
2
2
areas (TDA).
Determine area totals
for existing pervious
b
and impervious areas,
2
4
4
new and replaced
surfaces.
Assess applicability of
overall Minimum
c
Requirements and
2
individual thresholds
for LID.
Select and implement
d
preliminary design of
2
4
BMPs for LID.
Document findings in
e
preliminary
4
18
4
stormwater report.
Prepare Traffic
Control Plan (TCP)
and Maintenance of
3
Traffic (MOT) plan
4
20
20
sheets to support
construction under
traffic.
4
Prepare 60% Plans.
40
80
60
Prepare preliminary
5
Quantities Notebook.
2
8
Prepare 60%
Engineer's Estimate
6
of Probable Cost to
2
8
Construct.
Skillings, Inc.
Project 25239
Page 33 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
O O Q 5 6
Prepare 60% Special
7
20
Provisions.
Assess potential
Right -of -Way impacts
8
and/or easement
4
requirements.
Submit 60% PS&E for
9
2
City review.
Conduct plan -in -hand
site visit with City to
review layout,
wingwall and
10
easements needs,
5
5
and determine
adjustments (if
needed).
Meet with City to
11
discuss and resolve
2
2
comments.
Address and
12
incorporate City
4
10
10
comments into 60%
PS&E.
Provide 60% PS&E for
13
City to submit to
2
WDFW/RC0.
Design Report (Final
11
Design)
Review WDFW/RC0
Technical Review
1
Team comments,
2
2
4
provide initial
comment responses
to City.
Skillings, Inc.
Project 25239
Page 34 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1 -40F4-A00B-7F9D6BEE81 CE
U SKILLINGS
Meet with City to
2
discuss comments.
2
2
Conduct comment
resolution meeting
3
with City and
2
2
WDFW/RCO Technical
Review Team.
Address and
4
incorporate
2
20
comments into Final
Design Report.
Provide Final Design
5
Report for City to
2
submit to
WDFW/RCO.
Plans, Specifications
12
and Estimate (Final
Design)
Review WDFW/RCO
Technical Review
1
Team comments on
2
2
60% PS&E, provide
initial comment
responses to City.
Meet with City to
2
discuss comments.
1
1
Conduct comment
resolution meeting
3
with City and
1
1
WDFW/RCO Technical
Review Team.
Address and
4
incorporate
4
10
10
comments into 100%
PS&E.
Prepare final
5
stormwater report:
Skillings, Inc.
Project 25239
Page 35 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1 -40F4-A00B-7F9D6BEE81 CE
F3 SKILLINGS
Finalize stormwater
a
report based on 100%
2
10
10
design.
Prepare 100% level of
6
plans as noted above.
30
60
60
Update Quantities
7
Notebook to 100%
2
4
level.
Update Engineer's
Estimate of Probable
8
Cost to Construct to
2
4
100% level.
Update Special
9
Provisions to 100%
10
level.
Submit 100% PS&E
10
for City review.
2
Meet with City to
11
discuss and resolve
2
2
comments.
Address and
incorporate City
12
comments into 100%
8
16
16
PS&E.
Provide 100% PS&E
13
for City to submit to
1
WDFW/RCO.
Review WDFW/RCO
Technical Review
14
Team comments on
2
2
100% PS&E, provide
initial comment
responses to City.
Skillings, Inc.
Project 25239
Page 36 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
O O Q 5 6
Meet with City to
15
discuss comments.
1
1
Conduct comment
resolution meeting
16
with City and
1
1
WDFW/RC0 Technical
Review Team.
Address and
17
incorporate
10
10
10
comments into Ad -
Ready PS&E.
13
Utility Coordination
Establish Utility
1
Contacts List.
2
2
Prepare Utility
2
Conceptual Exhibits
4
16
Potholing
coordination and
3
onsite potholing
4
10
observation
Prepare and maintain
utility coordination
4
and resolution
schedule.
Prepare an exhibit for
5
each impacted utility
8
24
of potential conflict.
Utility coordination
6
12
12
meetings.
Skillings, Inc.
Project 25239
Page 37 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1 -40F4-A00B-7F9D6BEE81 CE
F3 SKILLINGS
Prepare utility
7
coordination meeting
4
8
minutes.
Review of utility
8
owner prepared
4
8
design.
Incorporate Franchise
9
Utility provided
2
16
design into plan set.
10
Prepare Utility Action
2
8
16
Plans
14
Right -of -Way
HOURS PER
80
270
459
538
64
306
380
55
170
10
70
77
24
DISCIPLINE
Skillings, Inc.
Project 25239
Page 38 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS Q Q
EXHIBIT B-2
CONSULTANT COST COMPUTATION - SUMMARY
Q � 0
NEGOTIATED HOURLY RATE (NHR):
Classification
Man Hours
X
Rate
= Cost
PRINCIPAL -IN -CHARGE
80
x
$319.00
= $25,520.00
PROJECT MANAGER
270
x
$294.00
= $79,380.00
PROJECT ENGINEER
459
x
$283.00
= $129,897.00
ENGINEER
538
x
$156.00
= $83,928.00
UTILITIES MANAGER
64
x
$273.00
= $17,472.00
STAFF SCIENTIST
306
x
$106.00
= $32,436.00
TECHNICIAN
380
x
$148.00
= $56,240.00
PROFESSIONAL LAND SURVEYOR
55
x
$195.00
= $10,725.00
PROJECT SURVEYOR
170
x
$148.00
= $25,160.00
SURVEY PARTY CHIEF
10
x
$130.00
= $1,300.00
2 MAN SURVEY CREW
70
x
$220.00
= $15,400.00
SURVEY TECHNICIAN
77
x
$126.00
= $9,702.00
PROJECT ADMINISTRATOR
24
x
$178.00
= $4,272.00
Total Hours =
2503
Total NHR =
$491,432.00
REIMBURSABLES:
Mileage
1,200
x
$0.700
= $840.00
Miscellaneous Expenses
$1,700.00
X
0%
_ $1,700.00
Total Expenses=
$2,540.00
SUBCONSULTANT COST (See Exhibit E):
Geoengineers
$74,900.00
X
5%
_ $78,645.00
Coffman
$86,852.65
x
5%
_ $91,195.28
Commonstreet
$52,837.00
X
5%
_ $55,478.85
Potholing Vendor
$15,000.00
x
5%
_ $15,750.00
Total Subconsultants=
$241,069.13
SUB -TOTAL (NHR + REIMBURSABLES + SUBCONSULTANTS):
Sub Total =
$735,041.13
GRAND TOTAL
GRAND TOTAL
=I
$735,041
PREPARED BY:
Patrick Skillings, PMP
DATE:
1/29/2026
REVIEWED BY: Ian Lee, PE
DATE:
1/29/2026
Project No. 25239
Annapolis Creek Culvert
Replacement
Page 23 of 28
City Of Port Orchard
January 29, 2026
(360) 491-3399 5016 Lacey Boulevard SE, Lacey, Washington 98503 www.skillings.com
Docusign Envelope ID: B7ECBEOF-ODB1-40F4-A00B-7F9D6BEE810E
r SKILLINGS
EXHIBIT B-3
EXPENSE SUMMARY
O O Q 5 6
Item
Description
Basis
Quantity
Rate
Total
1
Telephone
Month
$0.00
2
Auto Rental
Each
$0.00
3
Lodging
Day
$0.00
4
Per Diem -Meal
Day
$0.00
5
Photocopies - Blk & White
Each
$0.10
$0.00
6
Photocopies - Color
Each
$0.35
$0.00
7
Half Sized Prints
Each
$0.50
$0.00
8
Full Sized Prints
Each
$6.00
$0.00
9
Postage
Month
$0.00
10
Shipping
Month
$0.00
11
FAXs
Each
$0.00
12
Miscellaneous Project Costs
Month
12
$100.00
$1,200.00
13
Miscellaneous Survey Costs
Estimated
1
$500.00
$500.00
14
InRoads Software
Month -No of years
$950.00
$0.00
15
Traffic Control
Estimated
$0.00
Total Miscellaneous Expenses
$1,700.00
Mileage
Per Mile
1200
0.700
$840.00
100 RT Min - Per Trip
Total Expenses
$2,540.00
Skillings, Inc.
Project 25239
Page 41 of 42
Annapolis Creek Culvert Replacement
City of Port Orchard
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6
I
0
1
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
GEOENGINEER�
1145 Broadway, Suite 300
Tacoma, Washington 98402
253.383.4940
January 29, 2026
Skillings, Inc.
5016 Lacey Boulevard SE
Lacey, Washington 98503
Attention: Patrick Skillings
Subject: Proposal
Geotechnical Engineering Services
Annapolis Creek Fish Passage
Port Orchard, Washington
File No. 12309-027-00
Introduction and Project Understanding
GeoEngineers, Inc. (GeoEngineers) is pleased to presentthis proposal for geotechnical engineering services
in support of the City of Port Orchard (City) - Annapolis Fish Passage project. The project site is located
where Annapolis Creek flows below Bay Street, approximately 100 feet west of the intersection of Bay Street
and Arnold Avenue East in Port Orchard, Washington. Our project understanding and proposed scope of
services is based on our review of request for qualifications (RFQ) documents for the project and our
communications with you. GeoEngineers has also previously worked in the project area including
preparation of the following reports:
■ Geotechnical Engineering Services Report titled "Annapolis Creek Culvert Replacement" dated
December 21, 2018 (2018 Report). Our 2018 Report was prepared for the same overall project, as
this current study, and included completion of subsurface explorations (drilled borings) near the
Annapolis Creek Crossing to support design at that time.
■ Geotechnical Engineering Services Report titled "City of Port Orchard - Bay Street Pedestrian Pathway
Project, Segments 6 to 11 inches dated April 5, 2024 (2024 Report). Our 2024 report included
completion of subsurface explorations (drilled borings) in the vicinity of this project.
We understand that the City plans to replace the existing culvert that carries Annapolis Creek below
Bay Street with a new fish passable structure consisting of either an open box culvert or a bridge. It is our
understanding that primary design procedures will follow criteria in general accordance with the
2024 American Association of State Highway and Transportation Officials (AASHTO) Load and Resistance
Factor Design (LRFD) Bridge Design Specifications (10th Edition).
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Skillings, Inc. I January29, 2026 Page 2
Purpose and Scope of Services
The purpose of our services is to review and incorporate existing subsurface information near the site and
perform limited additional geotechnical explorations to characterize soil and groundwater conditions for
project design. Our 2018 Report included completion of two (2) drilled borings near the Annapolis Creek
crossing. We will review and reference these borings in our analysis for the current project; however, we
have budgeted to complete one (1) additional drilled boring, converted to a well, at the site that will
supplement information provided in the existing borings. In addition, updated seismic design information
will be established in accordance with current seismic criteria. We propose the following two (2) tasks as
summarized below:
■ Task 100 - Project Management, Document Review, Geotechnical Explorations and Laboratory Testing
■ Task 200 - Geotechnical Analyses, Reporting and Consultation
TASK 100 SERVICES
As part of our Task 100 services, we plan to complete a supplemental geotechnical exploration consisting
of one (1) drilled boring (converted to a well) and arrange for subcontracted geophysical survey testing to
determine project shear wave velocity profile(s) and provide refined/code-directed seismic design
parameters for the project. Our proposed scope of services for Task 100 includes the following:
1. Provide on -going project management including review of existing readily available subsurface
information near the site (including our 2018 and 2024 Reports), site published geology, geologically
hazardous critical areas and concepts of initial design alternatives. The results of our review will inform
our subsurface exploration program, including the exploration location, depth, sampling methods and
laboratory testing.
2. Prepare for and plan a geotechnical exploration program for the project, to be reviewed by project
stakeholders. This will include exploration layout and coordination of City -required permits. Based on
our experience in the project area, we anticipate that a right-of-way permit and a shoreline exemption
permit will be required. We assume that the permit fees will be waived or reimbursed by the City of
Port Orchard.
3. Visit the site to evaluate site access and mark the proposed exploration location for the public utility
locate. We will provide a map of the proposed exploration location to the project team for review and
comment prior to selecting the final location. In addition to the public utility locate, we have budgeted
to subcontract a private locator to complete additional investigation and clearance of potential existing
utilities near the proposed exploration.
4. Subcontract a registered traffic control plan designer to develop traffic control plans to support the
proposed exploration program. Traffic control plans will be submitted to the City of Port Orchard as
part of the right-of-way permit application. There may be an opportunity to reduce or eliminate these
efforts should the City of Port Orchard be able to coordinate street closures and other traffic control
elements.
File No 12309-027-00 GEOENGINEER
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Skillings, Inc. I January29, 2026
Page 3
5. Explore subsurface conditions at the site by advancing one (1) boring near or within Bay Street. The
boring will be completed using drilling equipment under subcontract to GeoEngineers. We anticipate
that the boring will be advanced to a depth up to about 80 feet below existing ground surface (bgs)
using hollow stem auger and/or mud rotary drilling techniques. We have budgeted to complete the
boring as a 25 -foot -deep, flush mounted monitoring well equipped with an electronic data logger. We
assume the boring and well installation can be completed in two standard working days on site.
6. Conduct a non-invasive surface wave geophysical survey to measure the shear wave velocity at the site
and determine the project site class. This will include mobilization of subcontracted equipment and
operators to the site. This is a non-destructive test, mostly involving a small truck, instrumentation and
wiring. This event will either require no traffic control or will be completed during any street closures in
conjunction with our boring.
7. Retrieve groundwater data from the data logger installed in the monitoring well. We have budgeted to
visit the site to retrieve groundwater data on three (3) occasions and perform follow-up data processing
to estimate water levels at the site during the monitored intervals.
8. Conduct geotechnical laboratory testing on selected soil samples obtained from the boring. We
anticipate laboratory testing may include particle -size gradation analyses, one-dimensional
consolidation tests, Atterberg Limits determinations, triaxial compression tests and moisture content
determinations.
9. Prepare draft project site figures and boring logs, including a site map and project cross section(s). We
anticipate these will be available for initial review and discussion during preliminary design.
TASK 200 SERVICES
Our Task 200 services will include geotechnical analyses and reporting based on the results from our
document review and subsurface exploration program. This task also includes project team
correspondence such as on -going consultation and team meetings.
1. Describe site conditions including our interpretation of subsurface soil and groundwater conditions
based on results of our review, exploration program and geotechnical laboratory analysis.
2. Comment on seismic hazards and provide seismic design parameters in accordance with AASHTO LRFD
methodology. If our exploration indicates potentially liquefiable soils are present at the site, we will
provide estimates of liquefaction -induced settlement, reduced soil strength parameters and estimated
downdrag forces on below -grade structures and foundations.
3. Develop recommendations for foundation support of the proposed structure. We expect that the new
bridge will either be supported on shallow spread foundations or on driven pile/drilled shaft
foundations. Based on anticipated subsurface conditions at the site, we will discuss foundation support
options with the project team and determine the preferred foundation type. We will develop
geotechnical design recommendations for the selected foundation type which could include:
a. Recommendations for shallow spread foundations: bearing pressure, settlement estimates, lateral
resistance values and bearing surface preparation recommendations,
b. Recommendations for driven pile or drilled shaft foundations: axial and uplift resistance,
settlement estimates, soil properties for lateral analyses to be completed by others, installation
considerations.
File No 12309-027-00 GEOENGINEER
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Skillings, Inc. I January29, 2026
Page 4
4. Provide recommended active, passive and at -rest lateral earth pressures for retaining walls, abutment
walls and below -grade elements. We will also provide recommendations for seismic surcharge
pressures and drainage criteria.
5. Complete slope stability analyses considering the foundations and approach
embankments/abutments, as applicable.
6. Provide recommendations for site preparation and earthwork. We will discuss temporary erosion and
sedimentation controls, temporary and permanent slopes, estimated stripping and clearing depths,
subgrade preparation, fill placement and compaction requirements, suitability of on -site material for
use as structural fill, import fill requirements, wet weather considerations, groundwater handling and
site drainage.
7. Provide layer thickness recommendations for asphalt concrete, Portland cement concrete pavement
and permeable pavement sections. We will include typical pavement sections and subgrade
preparation requirements for heavy and light traffic areas based on our experience.
8. Prepare a geotechnical report (draft and final) presenting our findings, conclusions and
recommendations. Our report will include a project site plan showing approximate locations of
explorations, summary exploration logs, laboratory test results and appropriate engineering figures.
9. Prepare an addendum report, as necessary, that provides the results of follow-up groundwater data
obtained from the monitoring well.
10. Provide ongoing consultation during design including attendance in project team meetings. We have
budgeted for up to eight (8) hours of Associate time and ten (10) hours of Senior Engineer time for this
task.
Assumptions and Other Considerations
• We will subcontract a private utility locator in addition to completing a public utility notification prior to
drilling. We will also review as -built drawings of the project area, as available, to identify potential
utilities in the area.
• We anticipate that preparation of a street use permit and shoreline exemption permit will be required
for drilling. We have assumed that permit fees will be waived or reimbursed by the City of Port Orchard.
• A site -specific response analysis and accompanying detailed earthquake studies are not anticipated to
be necessary for this project at this time.
• We do not anticipate, nor have we budgeted, that we will attend every design meeting, and as such, it
is possible that additional meetings could require a change in our scope and budget.
• The boring will be backfilled in accordance with state requirements. We will attempt to leave the area
as representative as possible for normal daily use when complete. The monitoring well will be
constructed with a flush mount monument that can be driven over.
• Drilling spoils will be placed in 55 -gallon drums and removed from the site. We have assumed that site
soil and groundwater conditions are not contaminated. If obvious signs of contamination are observed
during drilling, we will temporarily halt drilling and contact the project team for further direction. If it is
determined that drilling can proceed, the drums will be left on site and additional recommendations on
management and disposal can be made at that time. We have not budgeted to assist with or dispose
of contaminated materials.
File No 12309-027-00 GEOENGINEER
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Skillings, Inc. I January29, 2026 Page 5
■ Our scoped efforts do not include sampling, testing or support for specialty site -specific contamination
handling or remediation. We can provide these services, if required and upon request.
■ Depending on the location of the monitoring well, additional traffic control could be required for
subsequent groundwater monitoring visits completed after installation. We have not included these
traffic control efforts at this time.
Terms, Fee Estimate and Schedule
Based on current subcontractor schedules, we estimate the drilling and geophysics survey can be
completed within about four to six weeks of authorization; however, the exploration schedule will also
depend on the duration of the permitting process. We can start the permitting process immediately,
depending on project schedule. We anticipate drilling activities can be completed in less than two (2)
working days on site. The geophysics survey should take about one (1) working day on site. Laboratory work
will typically take about 2 to 3 weeks to complete after drilling. We expect that our draft geotechnical report
can be completed about 4 to 6 after the subsurface exploration program is completed. We can provide
preliminary information to the project team shortly after completing the exploration program and prior to
our draft geotechnical report upon request. We can discuss modifications to this schedule if desired.
We anticipate our services will be provided under mutually agreed upon terms and conditions between
Skillings and GeoEngineers. We understand that the agreement will reference the prime agreement
between Skillings and the City of Port Orchard, as negotiated for this specific project. We request to review
the terms, including the prime agreement. Typically, review by council can take up to two or three days.
Our scope of services will be provided on a time -and -expense basis in accordance with the attached
Schedule of Charges, which also forms a part of this proposal. A breakdown of costs is provided in the table
below, along with an estimated project total. We will not exceed the estimated total fee unless a change in
our scope of services is required. We will inform you of any fee changes and obtain your permission prior
to increasing our budget.
TABLE 1. FEE ESTIMATE
Task 100 - Project Management and Document Review, Geotechnical Explorations and Laboratory Testing
Project Management, Document Review and Exploration Planning Including Permit
Coordination $6 600 ,
Geotechnical Field Work Including Public Utility Locate (1/2 day), Drilling (2 days), Vehicle $5,300
Mileage and Field Equipment
Geotechnical Laboratory Testing $2,300
Groundwater Monitoring (Three 1/2 -day Site Visits), Vehicle Mileage, and Data Processing $3,200
Subcontracted Services (Private Utility Locate, Traffic Control, Drilling, and Geophysical $26,600
Survey)
Estimated Subtotal Task 100 $44,000
File No. 12309-027-00 G EO E N G I N E E R S
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Skillings, Inc. I January 29, 2026
Page 6
Task 200 - Geotechnical Analyses, Reporting and Consultation
Geotechnical Engineering Analyses
Reporting (Draft and Final Geotechnical Report and Groundwater Addendum)
On -Going Team Correspondence, Meetings, and Consultation
Estimated Subtotal Task 200
Total Estimated Budget (Tasks 100 and 200)
$12,700
$12,300
$5,900
$30,900
$74,900
There are no intended third -party beneficiaries arising from the services described in this proposal and no
party other than the party executing this proposal shall have the right to legally rely on the product of our
services without prior written permission of GeoEngineers.
This proposal is valid for a period of 60 days commencing from the first date listed above and subject to
renegotiation by GeoEngineers, Inc., after the expiration date.
We appreciate the opportunity to submit this proposal and look forward to working with you on this project.
Please call if you have any questions regarding the scope of services or other aspects of this proposal.
Sincerely,
GeoEngineers, Inc.
linton J. Lindgren, PE Dennis "DJ" Thompson, PE
Senior Geotechnical Engineer Associate Geotechnical Engineer
CJL:DJT:atk
Attachment:
Schedule of Charges - Standard 2026
One copy submitted electronically
File No. 12309-027-00
GEOENGINEERs
Docusign Envelope ID: B7ECBEOF-ODB1 -40F4-AOOB-7F9D6BEE81 CE
Page 1 of 2
Schedule of Charges - 2026
COMPENSATION
Our compensation will be determined on the basis of time and expenses in accordance with the following schedule unless a
lump sum amount is so indicated in the proposal or services agreement. Current rates are:
PROFESSIONAL STAFF
Staff 1 Scientist
$
158/hour
Staff 1 Engineer
$
166/hour
Staff 2 Scientist
$
180/hour
Staff 2 Engineer
$
188/hour
Staff 3 Scientist
$
206/hour
Staff 3 Engineer
$
214/hour
Project Scientist 1
$
235/hour
Project Engineer 1
$
245/hour
Project Scientist 2
$
245/hour
Project Engineer 2
$
250/hour
Senior Engineer/Scientist 1
$
275/hour
Senior Engineer/Scientist 2
$
298/hour
Associate
$
315/hour
Principal
$
350/hour
Senior Principal
$
375/hour
TECHNICAL SUPPORT STAFF
Administrator 1
$
110/hour
Administrator 2
$
128/hour
Administrator 3
$
144/hour
CAD Technician
$
145/hour
CAD Designer
$
167/hour
Senior CAD Designer
$
194/hour
GIS Analyst
$
179/hour
Senior GIS Analyst
$
195/hour
GIS Coordinator
$
217/hour
*Technician
$
130/hour
*Senior Technician
$
158/hour
*Lead Technician
$
166/hour
Environmental Database Manager
$
245/hour
Health and Safety Specialist
$
156/hour
Health and Safety Manager
$
208/hour
*Hours in excess of 8 hours in a day or 40 hours in a week will be charged at one and one-half times the hourly rates listed
above.
Contracted professional and technical services will be charged at the applicable hourly rates listed above. Staff time spent
providing expert services in disputes, mediation, arbitration and litigation will be billed at one and one-half times the above
rates. Time spent in either local or inter -city travel, when travel is in the interest of this contract, will be charged in accordance
with the foregoing schedule. A surcharge may be applied to night and weekend work. See proposal for details.
Rates for data storage and web -based access will be provided on a project -specific basis.
Associated Project Costs (APC)
Associated Project Costs (APC) equal to six percent (6%) of professional fees will be assessed. This fee allows GeoEngineers
to invest in the necessary infrastructure to ensure we provide our clients with the latest technological and data security
standards. The investments include maintaining and advancing technical tools and platforms across all aspects of our
business, and strengthening our defenses against cyber threats to ensure data remains secure. These costs are not included
in our hourly rates or direct expenses.
Schedule_GeoEngineers Standard -2026 G EO ENGINE E R S�
Docusign Envelope ID: B7ECBEOF-ODB1 -40F4-AOOB-7F9D6BEE81 CE
Page 2 of 2
EQUIPMENT
Air Quality Equipment, per Day
$
210.00
Air Sparging Field Test, per Day
$
110.00
Air/Vapor Monitoring Equipment (PID, 5 -Gas Meter), per Day
$
110.00
Asbestos Sample Kit, Each
$
30.00
Blastmate, per Day
$
120.00
D&M Sampler, per Day
$
150.00
DO (Dissolved Oxygen) Kit, Each
$
25.00
Dynamic Cone Penetrometer, per Day
$
45.00
E -Tape (Electric Tape), per Day
$
35.00
Electric Density Gauge, per Day
$
110.00
Electric Density Gauge, per Week
$
430.00
Electric Density Gauge, per Month
$
1,400.00
Environmental Exploration Equipment, per Day
$
225.00
Field Data Acquisition Equipment (Field Tablet), per Day
$
55.00
Field Tablet, per Week
$
200.00
Field Tablet, per Month
$
750.00
Field Tablet with Cellular, per Day
$
75.00
Field Tablet with Cellular, per Week
$
300.00
Field Tablet with Cellular, per Month
$
1,000.00
Field Gear/ Reconnaissance, per Day
$
55.00
Gas Detection Meters, per Day
$
105.00
Generator, per Day
$
110.00
Groundwater Pressure Transducer w/ Datalogger, per Day
$
55.00
Groundwater Pressure Transducer w/ Datalogger, per Week
$
220.00
Hand Auger, per Day
$
100.00
Inclinometer Probe, per Day, 1 Day minimum
$
210.00
Interface Probe, per Day
$
65.00
Iron Test Kit, Each
$
25.00
Laser Level, per Day
$
60.00
Low Flow Groundwater Sampling Equipment, per Day
$
235.00
Multiparameter Water Quality Meter, per Day
$
85.00
Nuclear Density Gage, per Hour, 1/2 Day minimum
$
15.00
Peristaltic Pump, per Day
$
50.00
pH Probe,/Meter per Day
$
20.00
PID, FID or OVA, per Day
$
130.00
Rock/Slope Fall Protection/Rigging Equipment, per Day
$
700.00
Saximeter, per Day
$
60.00
Scuba Diving Gear, per Day/per Diver
$
700.00
Shallow Soil Exploration Equipment, per Day
$
60.00
Soil Field Screening Equipment, per Day
$
20.00
Soil Sample Kit, Each
$
20.00
Steam Flow Meter, per Day
$
20.00
Strain Gauge Readout Equipment, per Day
$
50.00
Surface Water Flow Meter, per Day, 1/2 day minimum
$
50.00
Surface Water Quality Monitoring Equipment, per Day
$
50.00
Turbidity Meter, per Day
$
50.00
Vehicle usage, per Mile, or $30/half-day, whichever is greater
$
IRS Rate
Specialized and miscellaneous field equipment not listed above will be quoted on a project -specific basis.
OTHER SERVICES, SUPPLIES AND SPECIAL TAXES
Charges for services, equipment, supplies and facilities not furnished in accordance with the above schedule, and any
unusual items of expense not customarily incurred in our normal operations, are charged at cost plus 15 percent. This
includes shipping charges, subsistence, transportation, printing and reproduction, miscellaneous supplies and rentals,
surveying services, drilling equipment, construction equipment, watercraft, aircraft, and special insurance which may be
required. Taxes required by local jurisdictions for projects in specific geographic areas will be charged to projects at direct
cost.
Per diem may be charged in lieu of subsistence and lodging.
Routinely used field supplies stocked in-house by GeoEngineers, at current rates, list available upon request.
In-house testing for geotechnical soil characteristics at current rates, list available upon request.
All rates are subject to change upon notification.
Schedule_GeoEngineers Standard -2026 G EO ENGINE E R S�
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
City of Port Orchard
Annapolis Creek Culvert Replacement
Structural Design
December 19, 2025
Scope of Work:
Task 1 - Data Collection and Analysis of Existing Data
Structural
• (1) Site visit to review sites
• Review of field collected data including geotechnical, hydraulics and survey
• Review of existing bridge/culvert inspection reports and existing drawings (as available)
Assumptions:
• Site visit will be coordinated with City, Skillings and Bridge team. Site visit effort assumes (1)
Coffman employee will be in attendance
Task 2- Inspection of Seawall and Building foundation wall
Structural
• A site inspection, by Coffman will be performed on the seawall and the adjacent building
foundation wall in the vicinity of the existing culvert outfall. The inspection will consist of
visual inspection techniques that may include structural soundings performed on select
elements by geo-pick/small hammer to access the existing condition and deterioration.
• Coffman observations will be provided in a written report that will include photographs of
the structures and any identified deteriorations/damage.
Assumptions:
• Site visit effort assumes (2) Coffman employee will be in attendance
• Inspection report will be in memo format and consist of 4 to 5 pages of written report.
Deliverables:
• Draft Inspection Report
• Final Inspection Report
Task 3-30% Design Review and Draft Basis of Design Report
Structural
• Development of 30% culvert drawings, including plan, elevation and sections.
• Development of 30% seawall drawings, including plan, elevation and sections.
• Development of calculations and design assumptions.
• Input on the 30% Basis of Design Report
• Development of supplemental specifications list (ie Run -List)
• Input on 30% Cost Estimate
• Provide list of design assumptions
• Address review comments
• Collaboration with H&H Engineer and Geotechnical Engineer.
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Page 2 of 5
Assumptions:
• The structure selection is based on the recommendation of the 2018 Annapolis Creek
Culvert Replacement Report by Ried Middleton, dated December 7, 2018. See copy of
proposed culvert section below.
• Culvert design effort assumes a full design process. (not a pre-engineered section such as
Contech or similar)
• Seawall will be a cantilever pile type wall design to replace full length of existing seawall.
• Drawings formatting will follow Coffman standard templates and will not be required to
follow agency specific CAD standards.
• Specifications shall be prepared in electronic format using Microsoft Word processing
software. Skillings will lead specification compilation.
• Skillings will provide the plan sheet borders for the CAD drawings.
• Skillings will provide cost estimate spreadsheet for Coffman's input.
• Crossing structure is anticipated to be in the span range of 20 feet. Design approach is to
leverage standard culvert solutions such as a WSDOT designed precast culvert with
foundation design based geotechnical recommendations for site conditions.
• Our approach assumes that structure type will be designed.
• Drawings, and other deliverables will be compiled into a single set for both structures.
• Meetings assumed to be held virtually. (no travel time or expenses)
• Design Criteria:
The new culvert will be designed in accordance with the latest edition of AASHTO LRFD,
WSDOT Bridge Design Manual, WSDOT Construction Specifications and WSDOT
standards plans and the City of Port Orchard design criteria or standards.
Deliverables:
• 30% Plans containing plans, elevations and sections of culvert and seawall.
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Page 3 of 5
ASPHALT
10 PRECAST PANELS
W/ 2- CONC OVERLAY
(E) 1eOA SEWER LINE
I
NOTCH PANELS FOR (() PIPE
RATER PROOF MEMBRANE
r PRECAST PANELS
1.5
Task 4-60% Design Review
UMff5 OF ociioiN
Ra
CONC GRADE BM
Structural
• Development of 60% culvert drawings, including the list of anticipated sheets:
o General culvert Notes
o Plan and Elevation
o Culvert Section
o Foundation Plan
o Foundation Details
o Framing Plan
o Pedestrian railing details
o Misc. Culvert Details
• Development of 60% Seawall drawings, including the list of anticipated sheets:
o General Wall Notes
o Plan and Elevation
o Structural Details
o Pedestrian Rail
• Input on the 60% Basis of Design Report
• Development of draft supplemental specifications
• Draft Bid Item List
• 60% Cost Estimate
• Address review comments
Deliverables:
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Page 4 of 5
• 60% Plans
• 60% Specifications
Task 5-90% Design Review
Structural
• Development of 90% culvert drawings, including the list of anticipated sheets:
o General Bridge Notes
o Plan and Elevation
o Culvert Section
o Foundation Plan
o Foundation Details
o Framing Plan
o Pedestrian railing details
o Misc. Culvert Details
• Development of 60% Seawall drawings, including the list of anticipated sheets:
o General Wall Notes
o Plan and Elevation
o Structural Details
o Pedestrian Rail
• Input on the 90% Basis of Design Report
• Development of draft supplemental specifications
• Draft Bid Item List
• 90% Cost Estimate
• Address review comments
Deliverables:
• 90% Plans
• 90% Specifications
Task 6 Final (100% Design) Design Package
Structural
• Development of 100% culvert drawings.
• Input on the 100% Basis of Design Report
• Development of final supplemental specifications
• Final Bid Item List
• Cost Estimate
• 100% Design Documents including Plans, Specifications and calculations stamped by an
engineer registered in the State of Washington.
Assumption:
• Final drawings shall be prepared in AutoCAD Release 2007 or later.
Deliverables:
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Page 5 of 5
• 100% Plans
• 100% Specifications
Task 7- Project Management and Coordination
Structural
• Attendance at project meetings
• Internal coordination meetings between Structural and other associated disciplines.
• Preparation of invoices and document control
Assumptions:
• 2 -hour virtual review meeting at each deliverable stage. (8 hours total)
• Internal coordination will be estimated at 2 hours per month for duration of project (16
hours total)
• Skillings will lead client management and coordination.
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
City of Port Orchard
Annapolis Creek Culvert Replacement
Structural Design
December 19, 2025
Scope of Work:
Task 1 - Data Collection and Analysis of Existing Data
Structural
• (1) Site visit to review sites
• Review of field collected data including geotechnical, hydraulics and survey
• Review of existing bridge/culvert inspection reports and existing drawings (as available)
Assumptions:
• Site visit will be coordinated with City, Skillings and Bridge team. Site visit effort assumes (1)
Coffman employee will be in attendance
Task 2- Inspection of Seawall and Building foundation wall
Structural
• A site inspection, by Coffman will be performed on the seawall and the adjacent building
foundation wall in the vicinity of the existing culvert outfall. The inspection will consist of
visual inspection techniques that may include structural soundings performed on select
elements by geo-pick/small hammer to access the existing condition and deterioration.
• Coffman observations will be provided in a written report that will include photographs of
the structures and any identified deteriorations/damage.
Assumptions:
• Site visit effort assumes (2) Coffman employee will be in attendance
• Inspection report will be in memo format and consist of 4 to 5 pages of written report.
Deliverables:
• Draft Inspection Report
• Final Inspection Report
Task 3-30% Design Review and Draft Basis of Design Report
Structural
• Development of 30% culvert drawings, including plan, elevation and sections.
• Development of 30% seawall drawings, including plan, elevation and sections.
• Development of calculations and design assumptions.
• Input on the 30% Basis of Design Report
• Development of supplemental specifications list (ie Run -List)
• Input on 30% Cost Estimate
• Provide list of design assumptions
• Address review comments
• Collaboration with H&H Engineer and Geotechnical Engineer.
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Page 2 of 5
Assumptions:
• The structure selection is based on the recommendation of the 2018 Annapolis Creek
Culvert Replacement Report by Ried Middleton, dated December 7, 2018. See copy of
proposed culvert section below.
• Culvert design effort assumes a full design process. (not a pre-engineered section such as
Contech or similar)
• Seawall will be a cantilever pile type wall design to replace full length of existing seawall.
• Drawings formatting will follow Coffman standard templates and will not be required to
follow agency specific CAD standards.
• Specifications shall be prepared in electronic format using Microsoft Word processing
software. Skillings will lead specification compilation.
• Skillings will provide the plan sheet borders for the CAD drawings.
• Skillings will provide cost estimate spreadsheet for Coffman's input.
• Crossing structure is anticipated to be in the span range of 20 feet. Design approach is to
leverage standard culvert solutions such as a WSDOT designed precast culvert with
foundation design based geotechnical recommendations for site conditions.
• Our approach assumes that structure type will be designed.
• Drawings, and other deliverables will be compiled into a single set for both structures.
• Meetings assumed to be held virtually. (no travel time or expenses)
• Design Criteria:
The new culvert will be designed in accordance with the latest edition of AASHTO LRFD,
WSDOT Bridge Design Manual, WSDOT Construction Specifications and WSDOT
standards plans and the City of Port Orchard design criteria or standards.
Deliverables:
• 30% Plans containing plans, elevations and sections of culvert and seawall.
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Page 3 of 5
ASPHALT
10 PRECAST PANELS
W/ 2- CONC OVERLAY
(E) 1eOA SEWER LINE
I
NOTCH PANELS FOR (() PIPE
RATER PROOF MEMBRANE
r PRECAST PANELS
1.5
Task 4-60% Design Review
UMff5 OF ociioiN
Ra
CONC GRADE BM
Structural
• Development of 60% culvert drawings, including the list of anticipated sheets:
o General culvert Notes
o Plan and Elevation
o Culvert Section
o Foundation Plan
o Foundation Details
o Framing Plan
o Pedestrian railing details
o Misc. Culvert Details
• Development of 60% Seawall drawings, including the list of anticipated sheets:
o General Wall Notes
o Plan and Elevation
o Structural Details
o Pedestrian Rail
• Input on the 60% Basis of Design Report
• Development of draft supplemental specifications
• Draft Bid Item List
• 60% Cost Estimate
• Address review comments
Deliverables:
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Page 4 of 5
• 60% Plans
• 60% Specifications
Task 5-90% Design Review
Structural
• Development of 90% culvert drawings, including the list of anticipated sheets:
o General Bridge Notes
o Plan and Elevation
o Culvert Section
o Foundation Plan
o Foundation Details
o Framing Plan
o Pedestrian railing details
o Misc. Culvert Details
• Development of 60% Seawall drawings, including the list of anticipated sheets:
o General Wall Notes
o Plan and Elevation
o Structural Details
o Pedestrian Rail
• Input on the 90% Basis of Design Report
• Development of draft supplemental specifications
• Draft Bid Item List
• 90% Cost Estimate
• Address review comments
Deliverables:
• 90% Plans
• 90% Specifications
Task 6 Final (100% Design) Design Package
Structural
• Development of 100% culvert drawings.
• Input on the 100% Basis of Design Report
• Development of final supplemental specifications
• Final Bid Item List
• Cost Estimate
• 100% Design Documents including Plans, Specifications and calculations stamped by an
engineer registered in the State of Washington.
Assumption:
• Final drawings shall be prepared in AutoCAD Release 2007 or later.
Deliverables:
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Page 5 of 5
• 100% Plans
• 100% Specifications
Task 7- Project Management and Coordination
Structural
• Attendance at project meetings
• Internal coordination meetings between Structural and other associated disciplines.
• Preparation of invoices and document control
Assumptions:
• 2 -hour virtual review meeting at each deliverable stage. (8 hours total)
• Internal coordination will be estimated at 2 hours per month for duration of project (16
hours total)
• Skillings will lead client management and coordination.
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
COMMONSTREET
CONSULTING
December 15, 2025
Skillings
Attn: Patrick Skillings
5016 Lacey Blvd SE
Lacey, WA 98503
Re: Scope Proposal — City of Port Orchard: Annapolis Creek Fish Passage Project
1102 A St, Suite 300, #306
Tacoma, WA 98402
t (844) ROW-CERT
info@csrow.com
www.csrow.com
Thank you for the opportunity to provide right of way services for this important fish passage project for
the City of Port Orchard. It is our understanding that Commonstreet is providing turn -key right of way
services for the Annapolis Creek Fish Passage Project. This work will include early design/pre-acquisition
support services, title review, valuations of partial acquisitions, property owner negotiations, acquisition
documentation, closing, recording, and file close out support. The scope proposal provided herein is for
a project with Brian Abbott Fish Barrier Removal Board (BAFBRB) funding.
Scope Summary and Project Understanding
The City of Port Orchard (City) was successful in obtaining DOE grant funding for fish passage under Bay
Street at Annapolis Creek. A fish passage open box culvert or bridge is proposed. The proposal provided
herein is based upon an assumption of potential ROW impacts assuming up to four (4) temporary
easements (TE) and one (1) permanent easements (PE), and ten (10) Rights of Entry. It is understood
that any change in scope will require an amendment in scope. All right of way activities will comply with
the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA), as well as
Washington Department of Fish and Wildlife (WDFW) and Washington State Recreation & Conservation
Office (RCO) acquisition procedures.
Assumptions
• The ROW and Construction phases of the project do not have federal funding and no WSDOT ROW
Certification will be required.
• The project has funding from the Brian Abbott Fish Barrier Removal Board (administered jointly by
WDFW and RCO).
• The City will provide a ROW Plan showing proposed acquisition areas and size.
• The City requires no more than four (4) partial acquisitions consisting of up to four (4) TEs and one
(1) PE.
• The City requires up to ten (10) Right of Entry for surveying and additional project -related work.
• If it is determined the City requires fee acquisitions on any of the parcels, this will require
additional scope and fee.
• There are no full acquisitions.
• No design changes will occur after the initial valuation assignment is authorized.
• Legal descriptions and exhibit drawings suitable for recording and meeting all WSDOT
requirements will be provided to Commonstreet from a licensed survey company.
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
• No occupants or personal property will be displaced requiring relocation services and no relocation
services will be required. If it is determined occupants and/or personal property are displaced
(requiring relocation services), this will require additional scope and fee.
• The City will provide ROW document templates or Commonstreet will utilize WSDOT Local Public
Agency templates and provide to the City for review and approval. Revisions will be limited to no
more than two rounds of review prior to City approval
• Once offer package templates are approved by the City, no changes will be made
• No more than four (4) Waiver Valuations will be required.
• If impacted improvements or estimated values or property owner request make waiver valuations
ineligible, an appraisal and appraisal review will be completed. Appraisal and appraisal reviews
will require additional scope and fee.
• Commonstreet will order no more than four (4) title reports for partial acquisitions. If title reports
are required for additional parcels, this will require additional scope and fee.
• The City will pay directly to the title company all expenses for title commitments, recording fees,
escrow services, and title insurance.
• Commonstreet will NOT order title reports for parcels where Rights of Entry are requested. If title
reports are required for parcels where Rights of Entry to requested, this will require additional
scope and fee.
• If the Notice to Proceed (NTP) is received after 120 days from this proposal, fees and billing rates
may require revision to reflect cost of living increases to direct rates, changes to Overhead Rates
required by WSDOT, or current business conditions.
Best regards,
Joel Schleppi
Project Manager
Western/Central Washington
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Scope of Services
Task 1.0 —Project Management and Administration
• Prepare for and attend early design development meetings as requested by the City or the
project team;
• Provide pre -acquisition services as requested by the City or project team to support early design
development;
• Respond to inquiries and needs identified by your team, the City and/or Project Stakeholders;
• Oversight of preliminary ROW activities to comply with WDFW and RCO requirements;
• Provide written and oral status updates on right of way activities;
• Provide oversight to all aspects of the right of way program;
• Commonstreet will manage ROW Team sub -consultants to prepare the Waiver Valuations or
prepare the Waiver Valuations in-house;
• Develop and execute the Right of Way program in compliance with state law, Uniform Act,
WDFW, RCO, and WSDOT requirements;
• Provide oversight of ROW activities to comply with BAFBRB (Brian Abbott Fish Barrier Removal
Board) requirements;
• Coordinate valuation task and any subconsultants;
• Commonstreet will manage ROW Team sub -consultants to prepare the Waiver Valuations or
prepare the Waiver Valuations in-house;
• Maintain quality control/quality assurance protocols in the execution of the right of way tasks;
• Coordinate title reviews.
DELIVERABLES...
• Up to four (4) Waiver Valuations;
• Determinations of value/Just Compensation for approval by City;
• Written and oral status updates on right of way activities as requested.
Task 2.0 — Acquisition Services
• Create WDFW and RCO-compliant project files for each parcel;
• Order new and/or updates to existing title commitments on behalf of the City;
• Review title reports for each parcel and identify every exception;
• Produce templates approved by City to draft offer packages;
• Prepare offer packages;
• Prepare Right of Entry documents
• Once a parcel's title interest has been reviewed, identify methods of clearance per City direction;
• Project file set-up;
• Edit documents during negotiations to memorialize agreements reached by the City;
• Review of all valuation and compensation data;
• QA/QC of all documents, tasks, and processes before, during, and after acquisition process;
• Prepare, deliver, and present offer packages;
• Negotiate settlements and draft justification memos when necessary;
• If amicable settlements not approved by City, prepare and submit a condemnation package;
• Coordinate the development of DV/Just Compensation approved by the City.
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
DELIVERABLES...
• Up to four (4) Title Review Summaries;
• Up to four (4) clearance/exception reports for approval by City;
• Integration of valuations into offer packages;
• Up to four (4) offer packages for approval by City;
• Up to ten (10) Right of Entry documents for approval by City;
• Provide original conveyance documents for up to four (4) parcels to the City for recording.
Task 3.0 — Project File Close Out
• Collaborate with City during closing, payment, and recording processes;
• Set up client escrow account or facilitate execution of all conveyance documents, payment
vouchers, proof of payment, and closing data along with recorded conveyance documents and
closing of files;
• Address any items brought forth by WDFW and/or RCO;
• Prepare parcel files (electronic and/or hard copy) in a format requested by the City and provide
to City for retention.
• Provide all documentation required to complete Waiver Valuations supporting City's
Determinations of Value and integrate findings into offer packages.
DELIVERABLES...
• Up to four (4) parcel files to City in electronic format;
• Real Property Vouchers and W-9 forms authorizing payment by the City.
Docusign Envelope ID: B7ECBE0F-0DB1-40F4-A00B-7F9D6BEE810E
Scope and Fee Table Summary
Project Name
12/18/2025
The overhead rate shall increase to the revised state overhead rate, effective upon approval of the revised
Indirect Cost Rate
121.85%
overhead rate by the state in which the project is located.
Fixed Fee
15.00%
Direct
Tasks
:Job Classifications
Overhead €
Fixed Fee €
Qty.
Total
Labor
Project
:Principal
$125.00
$152.31
$41.60
4
$1,275.64
1.0
Management and
;Project Manager
$87.00
$106.01
$28.95
6
$1,331.77
Administration
:Sr. Project Control Specialist
Project Manager
$68.00
$87.00
$82.86
$106.01
$22.63
$28.95
10
8
$1,734.87
$1,775.69
::Sr. Right ofWayAgent
$81.00
$98.70
$26.95
96
$19,838.71
2 0
Acquisition
:Right of WayAgent
$50.00
$60.93
$16.64
110
$14,032.01
Services
:Sr. ROWTechnician
$68.00
$82.86
$22.63
6
$1,040.92
:Sr. Project Control Specialist
€Project Manager
$68.00
$87.00
$82.86
$106.01
$22.63
$28.95
12
2
$2,081.84
$443.92
Project and File
:Sr. Right of WayAgent
$81.00
$98.70
$26.95
2
$413.31
3.0
Close-out
:Right of WayAgent
$50.00
$60.93
$16.64
3
$382.69
:Sr. Project Control Specialist
$68.00
$82.86
$22.63
8
$1,387.89
Labor Hours Total
€
267
$45,739.26
Expenses
:Type
Rate
Qty.
Total
Waiver Valuations
$1,600.00
4:
$6,400.00
:Reproduction, Postage, and
$195.00
1
$195.00
Other Direct Costs
:Delivery
(ODC's)
:Ferry Fare Reimbursement
$275.00
1
$275.00
:Mileage at current federal rate
0.70
325:
$227.50
Expense Total
$7,097.50
Contract Total
$52,836.76