09/15/2020 - MinutesUtility Committee Minutes Meeting of September 15, 2020 Page 1 of 3 City of Port Orchard
Utility Committee
Meeting Minutes
September 15, 2020 at 5:00 PM
Utility Committee Members Cindy Lucarelli, Jay Rosapepe and John Clausen met on
September 15, 2020 via Zoom Meeting. Also present: Public Works Director/City
Engineer Mark Dorsey, Utility Manager Jacki Brown and Mayor Rob Putaansuu.
Sanitary Sewer CFC’s - Update: As a function of the 2020 General Sewer Plan
Amendment scheduled for adoption in late 2020 upon DOE approval (see below) and
the updated Sanitary Sewer Capital Facilities Plan (CIP), PWD Dorsey provided
Committee members with a draft copy of the proposed ordinance scheduled for
adoption on the September 22, 2020, whereby staff recommends increasing the
Sanitary Sewer Capital Facility Charge (CFC) and reestablishing the Consumer Price
Index (CPI) for both sewer and water. Water Rates and CFC’s will be discussed at a
later date. No further action required.
Water System Plan 2020/2021 - Update: PWD Dorsey updated Committee
members on the current status of the much anticipated 2020/2021 Water System Plan
(WSP) Update of the currently adopted 2011 WSP, originally proposed to be completed
in 2017. The current WSP Update includes post-modeling revisions to the Water Capital
Facility Plan (CIP) and is scheduled to be submitted to the State Department of Health
(DOH) by the end of the month, with Chapter 9 – Financial Planning, being the last
chapter needing completion. Additionally, DOH is now allowing water systems to
submit for State DWSRF grant opportunities on Plans ‘submitted’ rather than on Plans
‘approved’, so City staff will now be able to apply for grant funding in October 2020. To
be continued, presentation of anticipated Water Rates and Capital Facility Charges
scheduled for the October 20, 2020 meeting.
Stormwater Comprehensive Plan (2021) - Update: PWD Dorsey updated
Committee members on the consultant selection/procurement status for this much
needed 2021 task, being that the Request for Qualifications (RFQ) is being published on
October 2 and October 9, 2020, with Statements of Qualification (SOQ) due on October
23, 2020. It is anticipated that a contract commencing in January 2021 will be brought
before the City Council in December 2020. To be continued.
General Sewer Plan Amendment - Update: As mentioned above, PWD Dorsey
updated Committee members on the current status of the 2020 General Sewer Plan
Amendment (not to be mistaken for the upcoming 2022 General Sewer Plan Update),
scheduled for adoption in late 2020 upon DOE approval. To be continued.
Utility Committee Minutes Meeting of September 15, 2020 Page 2 of 3 Cross Connection Control & FOG Programs - Discussion: PWD Dorsey provided
Committee members a brief overview of the current status of the city’s water system
Cross Connection Control (CCC) program and the needed Sanitary Sewer System
Fats/Oils/ Grease (FOG) program. In general, the city does currently have a minimal
CCC program that needs updating/expanding, with the assistance of the Building
Department/Authority Having Jurisdiction (AHJ.) The FOG program is basically non-
existent, but again, with the cooperation of the Building Department and the experience
that current staff have from prior jobs, the FOG program should be successfully
implemented in 2021. To be continued
McCormick Sewer Pump Station #1 Repairs - Update: PWD Dorsey once again
updated Committee members on the current status of the two (2) areas of needed
repair on the McCormick Woods Sewer Pump Station #1 before the Performance Bond
can be released, being:
• Groundwater Intrusion – the issue of groundwater intrusion at the stairwell has
not been addressed yet, the Performance Bond will not be released until it has
been successfully resolved. To be continued.
• Connection Point Movement – the issue of the movement of the Y-connection to
the existing 16-inch SSFM is still being designed, the Performance Bond will not
be released until it has been successfully resolved. To be continued.
580 Zone Water Campus - Update: PWD Dorsey and UM Brown provided
Committee members with the updates as follows:
• Well #12 – having successfully drilled the 1,100-ft pilot hole, McCormick
Communities consultant (Robinson Noble) is still completing the confirmation of
the water quality/quantity of this newly discovered water bearing formation.
McCormick Communities LLC is reluctant to commence with the continued
development of the well unless certain water rights guarantees are provided,
which may prove to be difficult given the challenges of the Foster Pilot Project.
To be continued.
• Well #11 – work continues to bring Well #11 online, with the Request for
Proposal (RFP) for the Well #11 Modification and Testing and Decommissioning
of Well #1 and #2 being advertised at the end of this month. This current
activity was unplanned, as the need to draw more source from Well #11 (Foster
related) is now needed and thus, approximately half of the existing 12-inch
casing needs to be increased to a 16-inch casing. To be continued.
• 580 Tank – McCormick Communities, continues to make good progress on the
construction of the new water reservoir. To be continued.
Utility Committee Minutes Meeting of September 15, 2020 Page 3 of 3
• Splash Pad - the retrofit Ad Ready design work is nearly complete with staff
providing the final plan/specifications review. The anticipated completion date
of August 31, 2020 for the design effort has been extended to September 30,
2020. An RFP will be issued immediately upon completion of the design. To be
continued.
Utility Department Work Plan - Update: PWD Dorsey and UM Brown provided
Committee members with updates on the following Projects:
• Foster Pilot Project - the Joint Legislative Task Force has scheduled a meeting for
November 2020 to receive updates on all Foster Pilot Projects and to discuss how
the Department of Ecology’s work is affected by the pending Foster Decision.
Our consultant team continues to work on meeting the three (3) tiers of the
Foster “fix” workplan. To be continued.
• Well #13 Proposed Site Plan – BHC and city staff have developed the proposed
site plan for the future Well #13 Site (future Contract #4) with space allocations
provided for a future 390-zone reservoir and a future water treatment system ”if”
the EPA changes standards for Iron Manganese. To be continued.
• Well #13 Mains & PRV’s – this body of work (future Contract $#5) is still
pending. To be continued.
• Well #13 - Maple Avenue (Water Main & Well #6) – the contract for this next
phase of Well #13 Work (Contract #3) has been awarded and is anticipated to
be complete within 2020. To be continued.
• Well #11 Improvements 30% Design - the Technical Specifications for the
Modification and Testing of Well #11 and the Decommissioning of McCormick
Wells #1 and #2 is now complete. To be continued.
• McCormick Sewer Pump Station #2 - this project’s construction phase continues
to move along per schedule and within budget. To be continued.
Next Meeting(s): October 20, 2020 (Location TBD)
Next SAC Meeting(s): November 20, 2020 PM (via Zoom)
Meeting adjourned at 5:57 PM
Meeting successfully recorded via Zoom
Cc: Council, City Attorney, Mayor and Department Heads