01/17/2017 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session Meeting With Planning Commission Members of
January 17, 2017
CALL TO ORDER AND ROLL CALL
Mayor Robert Putaansuu called the meeting to order at 7:00 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Chang Present
Councilmember Clauson Present
Councilmember Cucciardi Present
Councilmember Ashby Present
Councilmember Lucarelli Present
Councilmember Diener Present
Councilmember Donlin Present
Mayor Putaansuu Present
Staff present: City Clerk Rinearson, Public Works Director Dorsey, Development Director Bond,
Treasurer Martin, Office Assistant II Whisenant, Long Range Associate Planner Sallee and City
Attorney Cates were also present.
Commissioners Present: Mark Trenary, Kathleen Wilson, Tim Drury, Marcus Lane, Suanne Martin-
Smith, and Annette Stewart.
Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
Mayor paid acknowledgment to the NJROTC on their service to the City, held on Martin Luther King,
Jr. Day., through clean up and the Flag Retirement ceremony.
Also, reported on the Homeless Committee's progress on; severe weather shelter opening, large
number of volunteers, and shower vouchers.
1. Review of Proposed Unified Development Code
Development Director Bond introduced the proposed new Land Use and Development Code. This
was created to clean up various provisions, created at different times, and adopted separately
without consideration as how the titles fit together. Expressed that the main focus now is on
architecture and process for considering this proposal.
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Development Director Bond explained that the City has recently started to create a permit center for
one singular department, streamlining to provide an efficient service for the development
community and citizens.
He spoke on the structure of the project's evolvement through working with the Development
Regulations Committee, the subcommittee created by the Mayor. The unified code would replace
interim and development codes, improve design standards, provide user friendly zoning, and
implement envisioned Comprehensive Plan.
As a result of self-imposed deadlines, with interim codes expiring mid to late February, Council would
like to see replacement by end of February. Council could extend timeframe so that the Development
Regulations Committee could have more time for outreach, study, and be able to read the document
in its entirety.
Mayor summarized the two options for proceeding with the unified code; extend the self-imposed
deadline or figure it out now. Council agreed with extending the deadline to have Development
Regulation Committee review and complete within four to six months.
Development Director Bond noted that it would be best to work through the remaining pieces and
bring together as one process.
Councilmembers, Mayor and staff discussed timeframes and necessary involvement to complete.
Development Director Bond presented Title 20 detailing; the chapters in each subtitle, how the
chapters were formed and reviewed through the necessary means.
Councilmembers, Mayor, and staff requested a calendar to gauge timeframes to meet extended
deadline, and also reemphasized the necessary steps for review.
Councilmember Ashby asked for Gary Anderson to make a statement. Mr. Anderson said that the
public would appreciate more time to create a better ending project.
Council member Clauson asked for Planning Commission to speak to what's going on and ask if there's
any assistance the Council could provide.
Discussion with Councilmembers, Mayor, Commissioners, staff, and Mr. Anderson was had on the
involvement with public hearings, commercial areas, development, design standards, and corridors.
Council Direction: Extend interim ordinances at the February 14th City Council Meeting, add as
discussion items on end of multiple City Council Meetings. Asked review to go through; Sign
Regulations Committee, Development Regulations Committee and Planning Commission.
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At 8:08 p.m., Mayor Putaansuu recessed the meeting for a 15-minute executive session in
accordance with RCW 42.30.llO(l)(i), relating to potential litigation. City Attorney Cates was invited
to attend and the Mayor announced that no action would be taken.
At 8:23 p.m. Mayor Putaansuu came out and extended the executive session as additional 10
minutes.
At 8:33 p.m. Mayor Putaansuu reconvened Council back in back into regular session.
2. Discussion: Code City
Mayor Putaansuu introduced the Code City topic, and reminded the Council the City did budget for
a potential ballot measure. Identified the remaining cities listed as a Second Class City and referenced
the comparison sheet. Spoke on the previous attempt to change to a Code City and the experience
gained on how to move forward this time. Explained why it's important to provide a draft form of
what the codes will be. Timeframes were given for; the City Attorney to create draft code, to petition,
adding on the ballot, and take action for the ballot.
Discussion was had on the differences between being a Second Class City versus a Code City. The
decision on how to proceed would be determined by the Council and community. Breakdown of
timelines were elaborated to proceed either through councilmatically, regular election, or special
election.
The development process of creating the code was explained by City Attorney Cates and Mayor, as
asked by Councilmembers.
Council Direction: City Attorney Cates is to provide a model code by the end of the week and send
to Council. Code City will be added to next week's Council Meeting as a discussion item.
3. Discussion: Procurement Policies and Procedures
City Clerk Rinearson presented the discussion topic explaining the Small Works Roster process, as
detailed in Resolution 009-15. Suggested action for Council is to repeal Resolution 009-15 and adopt
a new policy which encompasses all purchasing for all projects. The rough draft document provided
is a combination of multiple jurisdictions and MSRC's bid policy booklet.
Councilmembers, Mayor and staff discussed the product being reviewed and how to move forward
for presentation at Council Meeting.
Council Direction: Staff is to provide a redline version when presented at Council Meeting.
ADJOURNMENT
Minutes of January 17, 2017
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The meeting adjourned at 9:03 p.m. No other action was taken. Audio/Visual was successful.
~yClerk Rob~yor