01/24/2017 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of January 24, 2017
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 7:00 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby Present
Councilmember Chang Present
Councilmember Clauson Present
Councilmember Diener Present
Councilmember Donlin Present
Councilmember Lucarelli Present
Mayor Pro-Tern Cucciardi Absent
Mayor Putaansuu Present
Staff present: Public Works Director Dorsey, City Treasurer Martin, Community Development
Director Bond, City Attorney Cates, HR Coordinator Deborah Howard, City Clerk Rinearson, Police
Chief Marti, and Deputy City Clerk Floyd were also present.
A. Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MOTION: By Councilmember Chang, seconded by Councilmember Donlin, to add a discussion item
7J, Kitsap Rescue Mission for Intentional Transitional Communities.
The motion carried.
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to add a Consent Item,
to excuse Councilmember Cucciardi from this evening's meeting.
The motion carried.
MOTION: By Councilmember Clauson, seconded by Councilmember Chang, to approve the agenda
as amended. --~
The motion carried.
3. CITIZENS COMMENTS
There were no citizen comments.
4. CONSENT AGENDA
Minutes of January 24, 2017
Page 2 of 7
A. Approval of Check Nos. 68296 through 68437 totaling $1,146,591.96; and Bi-Weekly Payroll
including Check Nos. 147369 through 147385 totaling $289,687.22.
B. Approval of the January 10, 2017, Council Meeting Minutes
C. Approval of a Pedestrian Access Easement with Young and Nam, Inc. for the Bay Street
Pedestrian Pathway Project (Parcel #4)
D. Approval of a Pedestrian Access Easement with Eagle 253, LLC for the Bay Street Pedestrian
Pathway Project (Parcel #5)
E. Approval of a Pedestrian Access Easement with Quisenberry Partnership Management
Company for the Bay Street Pedestrian Pathway Project (Parcel# 6)
F. Approval of 2017 Lodging Tax Contract Allocations (Contract Nos. 006-17, 007-17, 009-17,
010-17, 011-17, and 012-17)
G. Approval of Amendment No. 2 to Contract No. 076-13 with Kitsap County for Incarceration
of Prisoners
H. Excusal of Councilmember Cucciardi
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the consent
agenda.
The motion carried.
5. PRESENTATION
There were no presentations.
6. PUBLIC HEARING
A. Public Hearing on the South Kitsap School District Levy and Bonds
Mayor Putaansuu opened the Public Hearing at 7:05 p.m.
Gregory Wall, President of the South Kitsap School Board, and Karst Brandsma, Interim
Superintendent with South Kitsap School District, thanked Council for their consideration and urged
Council to adopt the Resolution.
Minutes of January 24, 2017
Page 3 of 7
Matt Murphy, Executive Director of the Port Orchard Chamber of Commerce, said the need for a
new high school and especially the proposed improvements are needed. Asks for support of the bond
and levy.
Misty Dieffenbach, Assistant Superintendent of Human Resources for the South Kitsap School
District, said we have a lot to overcome with our facilities and aging, security in schools, and size of
the high school. She urged Council to consider this.
There being no further testimony, Mayor Putaansuu closed the public hearing at 7:10 p.m.
7. BUSINESS ITEMS
A. Adoption of a Resolution Supporting the South Kitsap School District No. 402 Levy and Bonds
MOTION: By Councilmember Ashby, seconded by Councilmember Donlin, to adopt the Resolution
supporting South Kitsap School District No. 402 Proposition No. 1 Educational Programs and
Operations Replacement Levy, and Proposition No. 2 School Construction and Security/Safety
General Obligations Bonds.
The motion carried.
(Resolution No. 002-17)
At 7:13 p.m., Mayor Putaansuu recess the meeting for a 15-minute executive session in accordance
with 42.30.llO(l)(i) regarding potential litigation. HR Coordinator Deborah Howard and City
Attorney Cates were invited to attend, and the Mayor announced that no action would be taken.
At 7:28 p.m., Mayor Putaansuu reconvened the Council back into regular session.
B. Adoption of an Ordinance Amending Chapter 13.04.025 of the Port Orchard Municipal Code to
Update the City's Capital Facilities Charge (CFC) for both Water and Sewer
MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to adopt an Ordinance,
thereby amending Chapter 13.04.025 to update the City1s Capital Facilities Charge (CFC) for both
Water and Sewer.
The motion carried.
(Ordinance No. 005-17)
C. Adoption of an Ordinance Creating a New Chapter of the Port Orchard Municipal Code 10.40
Pedestrian Crossing Guidelines
Minutes of January 24, 2017
Page 4 of 7
MOTION: By Councilmember Ashby, seconded by Councilmember Donlin, adopt an Ordinance
thereby creating a new Chapter 10.40 of the Port Orchard Municipal Code entitled Pedestrian
Crossing Guidelines.
The motion carried.
(Ordinance No. 006-17)
D. Adoption of a Resolution Approving a Contract with Emily Russell Landscape Architecture for
the 2017 Waterfront Park Planning Project and Procurement Procedure Documentation
MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to adopt Resolution
No. 001-17, thereby approving Contract No. C002-17 with Emily Russell Landscape Architecture in
the amount not to exceed $9,984.00 for the 2017 Waterfront Park Planning Project(s) and
documenting the Professional Services procurement procedures pursuant to RCW 39.80.
The motion carried.
(Resolution No. 001-17)
E. Adoption of a Resolution Repealing Resolution No. 015-11 and Amending Resolution No. 029-
09 Designating Authority for NPDES Permit Signatures
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to adopt a Resolution
repealing Resolution No. 015-11 and amending Resolution No. 029-09 removing the designation of
the Assistant City Engineer replacing with the Director of Public Works/Engineering as the City's
authorized representative with authority to sign for annual reports and renewal applications by the
Department of Ecology relating to the City's NPDES permit.
The motion carried.
(Resolution No. 003-17)
F. Adoption of a Resolution Granting Final Plat Approval for Stephanie's Meadows
MOTION: By Council member Donlin, seconded by Councilmember Lucarelli, to adopt the Resolution
as presented, granting final plat approval for Stephanie's Meadows.
The motion carried.
(Resolution No. 004-17)
G. Approval of an lnterlocal Agreement with Kitsap 911 for Emergency Communication Services
Minutes of January 24, 2017
Page 5 of 7
MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to approve an interlocal
agreement with Kitsap 911 for Emergency Communication Services as presented.
The motion carried.
(Contract No. 013-17)
H. Approval of Change Order No. 6 to Contract No. 010-16 with JMG Constructors, LLC for the
Regional Decant Facility
MOTION: By Council member Diener, seconded by Councilmember Chang, to execute Change Order
No. 6 with JMG Constructors, LLC in the amount of $9,255.79, with the required funding provided by
the 2016 Storm Drainage Utility Fund.
I. Discussion: Code City
Mayor Putaansuu noted this was discussed at the last Work Study Session and he was asked to
provide the benefits of being a Code City, as opposed to being a Second Class City. Some of the
benefits include staff time and training for new employees, development agreements and contracts,
Omnibus authority, and greater flexibility in job titles and job duties for directors. As a Second Class
City, we are only allowed to do what the State allows us to do. As a Code City, we would have the
authority to do what we believe our community needs.
Council and staff continued to discuss the differences between Second Class and Code cities, and
noted the benefits of Port Orchard moving forward to being a Code City. City Attorney Cates was
asked to bring forth decision points about changing to a Code City at the February 14, 2017, Council
meeting, and to schedule a Public Hearing for the February 28, 2017, Council meeting
J. Discussion: Kitsap Rescue Mission
Councilmember Chang said he received a handout from Kitsap Rescue Mission regarding Intentional
Transitional Communities, which references how to handle homelessness. There is a plan to build a
homeless shelter and an overnight shelter. Council is being asked to endorse their plan.
Mayor Putaansuu would like to ask Kitsap Rescue Mission to do a presentation to the Council at the
February 14, 2017 Council meeting.
8. REPORTS OF COUNCIL COMMITTEES
Councilmember Clauson reported the Finance Committee is scheduled to meet January 26th at
7:30am.
Minutes of January 24, 2017
Page 6 of 7
Councilmember Ashby reported the Economic Development Tourism Committee is scheduled to
meet February 13th at 9:00am.
Council member Lucarelli reported on the Utilities Committee which met on January 23rd. The Sewer
Advisory Committee is scheduled to meet February 15th at 6:30pm. She also reported on the Chimes
and Lights Committee which met on January 23rd, and the next meeting is scheduled for February
13th
Councilmember Diener reported the Land Use Committee is scheduled to meet February 15th at
7:30am.
Council member Chang reported all Lodging Tax Advisory Committee members have been invited to
attend the Economic Development and Tourism Committee.
Mayor Putaansuu reported the Council Retreat is scheduled for March 24th, starting at 9:00am at
Puerto Vallarta.
9. REPORT OF MAYOR
Mayor Putaansuu reported on the following:
• 2017 January Newsletter;
• Business closure in the industrial park;
• Fire hydrants; and
• Council and staff chairs.
10. REPORT OF DEPARTMENT HEADS
City Treasurer Martin said approval of tonight's paychecks included the last of the 2016 payments,
and wrapping up the State Auditor's audit for 2015.
Community Development Director Bond reported on the Uniform Development Code process and
updates. Council will start reviewing the Code more depth in March.
11. CITIZENS COMMENTS
Gerry Harmon questioned the water and sewer miscellaneous charges and asked why the school
board had a public hearing and not the proposed race track. Also, she would like a video to be made
of the Council Retreat on put on the website.
Minutes of January 24, 2017
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Nick Whittleton thanked Council for having a Code City Public Hearing as the information is
important. He would also like the Council agenda to be posted on the City's website along with the
entire Council packet.
Bobbie Stewart thanked the City for setting up the Roger Brooks webinar [held on January 18, 2017].
12. EXECUTIVE SESSION
An executive session was held earlier .
13. ADJOURNM ENT
The meeting adjourned at 8:58 p.m. No other action was taken. Audio/Visual was successful.
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Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Mayor