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02/28/2017 - Regular - MinutesCity of Port Orchard Council Meeting Minutes Regular Meeting of February 28, 2017 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 7:00 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Present Councilmember Chang Present Councilmember Clauson Present Councilmember Diener Present Councilmember Donlin Present Councilmember Lucarelli Present Mayor Pro-Tern Cucciardi Present Mayor Putaansuu Present Staff present: Public Works Director Dorsey, City Attorney Cates, City Clerk Rinearson, and Deputy City Clerk Floyd were also present. A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Ashby, seconded by Councilmember Diener, to add Business Item 7G Discussion Regarding Code City Public Hearing and the Next Steps to the agenda. The motion carried. MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to approve the agenda as amended. The motion carried. 3. CITIZENS COMMENTS Elissa Whittleton said it would be helpful if the Council retreat was recorded and made available to the public. 4. CONSENT AGENDA Minutes of February 28, 2017 Page 2 of 6 A. Approval of Check Nos. 68567 through 68624 totaling $58,358.59; and Bi-Weekly Payroll including Check Nos. 147427 through 147451 totaling $386,372.19 B. Adoption of a Resolution Repealing Resolution No. 081-16 and Establishing Fee Schedules for Public Works and Community Development (Resolution No. 007-17) C. Approval of a Contract with the State of Washington Military Department for Lease of Storage Space (Contract No. 023-17} MOTION: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to approve the consent agenda as proposed. The motion carried. 5. PRESENTATION A. Proclamation: Brain Injury Awareness Month Mayor Putaansuu read the proclamation into record and presented it to Suzanne Griffin who briefly spoke about brain injury. B. Kitsap County Community Assessment Kathleen Wilson gave a presentation on Our Stories a 2016 Community Assessment, which included discussions with neighbors and Kitsap citizens about what their aspirations were regarding their communities. 6. PUBLIC HEARING A. Public Hearing Declaring the Intent of the City Council to Adopt for the City of Port Orchard the Classification for a Non-Charter Code City to be Governed by the Provisions of Title 35A Revised Code of Washington Mayor Putaansuu opened the Public Hearing at 7:31 p.m. Tim Matthes read the Code City Handbook and believes the change would be successful if a couple things were done; adopting a Resolution to bring this to the voters to let them choose if they want this change; the people do not automatically have the right of initiative, but the Council should let the people have the power; and start processing of dividing our City into wards to provide more accountability. Minutes of February 28, 2017 Page 3 of 6 Nick Whittleton asks where the need for a Code City is. A town hall meeting would be a good opportunity to discuss. He has questions regarding annexations, initiatives and referendums, and Council Pro-Tern. We need to understand the reasons behind the change. Elissa Whittleton would like more discussion with the Council regarding initiative and referendum. She would like a couple items clarified before making a choice on Code City. There being no further testimony, Mayor Putaansuu closed the public hearing at 7:38 p.m. 7. BUSINESS ITEMS A. Adoption of a Resolution Approving a Contract with the Transpo Group USA, Inc. for the 2017 Anderson Hill/Clifton· Road Roundabout 100% Design & Procurement Procedure Documentation MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to adopt Resolution No. 007-17, thereby approving Contract No. C021-17, with the Transpo Group USA, Inc. in the amount not to exceed $49,400 for the 2017 Anderson Hill Road SW /SW Old Clifton Road Roundabout 100% final design and documenting the Professional Services procurement procedures pursuant to RCW 39.80. The motion carried. (Resolution No. 009-17) B. Approval of Change Order No. 1 to Contract No. 075-16 with the Law Office of Thomas M. Pors for Continued Water Rights Legal Services in 2017 MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to approve Change Order No. 1 to Contract No. C075-16, with the Law Office of Thomas M. Pars in the amount of $100,000 for the continued Water Rights Legal Services (Tasks No. 5, 6 and Contingency Funding) in 2017 as budgeted and with the total 2016/2017 activities not to exceed $150,000. The motion carried. C. Approval of Change Order No. 1 to Contract No. 047-15 with Twiss Analytical Laboratories, Inc. for Continued 2017 Water Quality Testing MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to approve Change Order No. 1 to Contract No. C047-15 with Twiss Analytical Laboratories, Inc. (a SPECTRA company) in an amount not to exceed $19,998.80 for the Water Quality Testing program. The motion carried. D. Approval of the February 14, 2017, Council Meeting Minutes Minutes of February 28, 2017 Page 4 of 6 MOTION: By Council member Cucciardi, seconded by Councilmember Donlin, to approve the Council meeting minutes from February 14, 2017. The motion carried. Councilmember Clauson abstained. E. Discussion: Port Orchard Community Service Day Mayor Putaansuu said historically, the Latter Day Saints have done community-service in our community, and they approached him and asked about expanding the Community Service Day to more of our community and more sites. He identified 4 locations within Port Orchard; Etta Turner Park; City Hall; Clayton (Central) Park; and Givens Playground. This is scheduled for Saturday, April 29, 2017, starting at 10:00am. F. Discussion: Council Retreat Mayor Putaansuu discussed the Council retreat and asked Council to let him know if they have additional subject matters. He noted the departments will be providing their 2017 work plans and priorities list. Council briefly talked about the order of the proposed agenda. G. Code City Public Hearing and Next Steps Councilmember Ashby said it was her understanding that the Council was in favor of not making any changes to the Municipal Code until it is brought forward, which would take a while. It is apparent that one benefit to the citizens and City is the ability to enter into development agreements. She would like to see a draft development ordinance and asked the City Attorney if she could draft and provide one. Council and Mayor continued the discussion which included development agreements, annexations, public process on changes to code, form of governance, Planning Commission, and if changing to a code city should be a ballot measure or Council adopted. In addition, Council would like to schedule a town hall/open house meeting on Tuesday, March 21st at 6:00pm prior to the Work Study Session to allow Council and Mayor to interact with citizens and answer questions. 8. REPORTS OF COUNCIL COMMITTEES Minutes of February 28, 2017 Page 5 of 6 Councilmember Clauson reported on the Finance Committee meeting that met this morning [February 2gth]. Next meeting is scheduled for March 30th at 7:30am. Councilmember Ashby reported the Economic Development and Tourism meeting is scheduled for March 13th at 9:00am. Councilmember Lucarelli reported on the February 27th Utilities Committee meeting. The next meeting is scheduled for March 20th at 9:30am. The Sewer Advisory Committee meeting is scheduled for March 15th. She reported on the February 27th Chimes and Lights Committee meeting and the next meeting is scheduled for March 20th at 3:30pm. Councilmember Diener reported the Land Use Committee is scheduled to meet on March 23rd at 7:30am. 9. REPORT OF MAYOR Mayor Putaansuu reported on the following: • Lights on Bay Street and potential partnership with Port Orchard Bay Street Association; • Sale of the Arbor Terrace apartments; • Emergency Operations Center moving from City Hall to Station 31 on Tremont; • Community Service Day; • Commemorative bricks and tiles; and • Homelessness and homeless shelters updates. 10. REPORT OF DEPARTMENT HEADS City Clerk Rinearson reported she is working on the City's Trademark Use application and asked Council to clarify what their intended use was for the wayfinding logo. Council and staff briefly discussed uses for the current logo and wayfinding logo. 11. CITIZENS COMMENTS Mary Phelps recommends to take time to listen to what President Trump had to say. Gerry Harmon voiced her concerns with the methods of notifying the public; small print on the screens during Council meetings; and brought up having an electronic sign in front of City Hall to notify the public about upcoming issues. Minutes of February 28, 2017 Page 6 of 6 Nick Whittleton would buy a brick if the money went to chimes and lights. Initiative and referendum is important, but we need to know what the plan is. Elissa Whittleton thanks Council for the opportunity for a town hall meeting. She also asked about leaking windows at City Hall. Bobbie Stewart is very excited about working together and getting lights downtown. The tiles are a wonderful idea. 12. EXECUTIVE SESSION No executive session was held. 13. ADJOURNMENT The meeting adjourned at 9:11 p.m. No other action was taken. Audio/Visual was successful.