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03/14/2017 - Regular - MinutesCity of Port Orchard Council Meeting Minutes Regular Meeting of March 14, 2017 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 7:00 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Present Councilmember Chang Present Councilmember Clauson Absent Councilmember Diener Present Councilmember Donlin Present Councilmember Lucarelli Present Mayor Pro-Tern Cucciardi Absent Mayor Putaansuu Absent Staff present: Public Works Director Dorsey, City Treasurer Martin, City Attorney Cates, City Clerk Rinearson, and Deputy City Clerk Floyd were also present. MOTION: By Councilmember Lucarelli, seconded by Councilmember Donlin, that Bek Ashby will serve tonight as Mayor Pro-Tern, as the Mayor and Mayor Pro-Tern are absent. The motion carried. A. Pledge of Allegiance Temporary Mayor Pro-Tern Ashby led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Lucarelli, seconded by Councilmember Donlin, to approve the March 14th agenda as presented. The motion carried. 3. CITIZENS COMMENTS There were no citizen comments. 4. CONSENT AGENDA Minutes of March 14, 2017 Page 2 of 5 A. Approval of Check Nos. 68625 through 68755 totaling $427,100.13; February Electronic Payment Dates 2/01/2017 through 2/28/2017 totaling $19,813.81; and Bi-Weekly Payroll including Check Nos. 147452 through 147467 totaling $278,188.20. B. Approval of the February 21, 2017, Council Work Study Session Minutes C. Approval of February 28, 2017, Council Meeting Minutes D. Approval of a Contract with Triangle Associates, Inc. for Council and Staff Retreat Facilitating (Contract No. 027-17) E. Excusal of Councilmembers Cucciardi and Clauson from the March 14, 2017, Council Meeting Due to Business Obligations MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to accept the consent agenda as presented. The motion carried. 5. PRESENTATION There were no presentations. 6. PUBLIC HEARING No public hearings were held. 7. BUSINESS ITEMS A. First Reading of an Ordinance Amending the 2017-2018 Biennial Budget Temporary Mayor Pro-Tern Ashby noted the public has an opportunity to speak to this item and asked if anyone would like to comment. There were no public comments. MOTION: By Council member Diener, seconded by Councilmember Donlin, to accept the first reading of an Ordinance amending the 2017-2018 Biennial Budgets for the City of Port Orchard and to direct staff to place an Ordinance on the March 28 agenda for second reading and final adoption. The motion carried. B. Adoption of a Resolution Approving a Contract with N.L. Olson & Associates, Inc. for the Bay Street Pedestrian Pathway Segment #3 Engineering Support Councilmember Lucarelli recused herself at 7:17pm. Minutes of March 14, 2017 Page 3 of 5 MOTION: By Councilmember Donlin, seconded by Councilmember Diener, to adopt Resolution No. 008-17, thereby approving Contract No. C022-17 with N.L. Olson & Associates, Inc. for the Bay Street Pedestrian Pathway Segment #3 only Engineering Support, in the amount not to exceed $4,550 and documenting the Professional Services procurement procedures. Councilmember Chang announced a potential conflict, as he is a Department of Transportation employee; however, he does not stand to gain financially from this contract. There were no voiced objections to his voting on this matter. The motion carried. Councilmember Lucarelli was recused. (Resolution No. 008-17) Councilmember Lucarelli returned to the meeting at 7:20pm. C. Adoption of a Resolution Approving a Contract with Hermanson Company, LLC for the 2017 City Hall Boiler Condition Assessment and Procurement Procedure Documentation MOTION: By Councilmember Lucarelli, seconded by Councilmember Chang, to move to adopt Resolution No. 010-17, thereby approving Contract No. C024-17 with Hermanson Company LLP in the amount not to exceed $1,445 for the 2017 City Hall Boiler Condition Assessment and documenting the Professional Services procurement procedures pursuant to RCW 39.80. The motion carried. (Resolution No. 010-17) D. Approval of Amendment No. 1 to Contract No. 024-15, with Waste Management of Washington Inc. for Solid Waste Services MOTION: By Councilmember Chang, seconded by Councilmember Donlin, to move to approve Amendment No. 1 to Contract No. 024-15 and authorize the Mayor to execute the amendment with Waste Management of Washington, Inc. to update the facilities list, as presented. The motion carried. 8. REPORTS OF COUNCIL COMMITTEES Temporary Mayor Pro-Tern Ashby reported the Finance Committee is scheduled to meet March 30th at 7:30am. She reported on yesterday's [March 13th] Economic Development and Tourism Committee meeting. The next meeting is scheduled for April 10th. Minutes of March 14, 2017 Page 4 of 5 Council member Lucarelli reported the Utilities Committee is scheduled to meet next Monday [March 20th] at 9:30am. The Sewer Advisory Committee meeting is scheduled for tomorrow night [March 15th] at 6:30pm, and the Chimes and Lights Committee is scheduled to meet next Monday [March 20th] at 3:30pm. Councilmember Diener reported the Land Use Committee is scheduled to meet March 23rd at 7:30am. Temporary Mayor Pro-tern Ashby reported the Work Study session is scheduled for March 2l5t at 7:00pm and the Council Retreat is scheduled for March 24th at 9:00am Puerto Vallarta. 9. REPORT OF MAYOR There was no Mayor's report. 10. REPORT OF DEPARTMENT HEADS Public Works Director Dorsey reported on a sewage spill at McCormick Pump Station 1 and gave an update on the Tremont project. City Clerk Rinearson reported the Association of Washington Cities (AWC) is asking our elected officials if they are interested in serving on their Board of Directors; the little league field dedication is March 25th; provided an update on survey results for the proposed change to a Non-Charter Code City; and informed the Council about the City's social media outreach numbers. Temporary Mayor Pro-tern Ashby reported there is a Roger Brooks Webinar here tomorrow morning [March 15th] at 8:30am. 11. CITIZENS COMMENTS Gerry Harmon requested the Council Retreat to be recorded. Elissa Whittleton noted she and her husband have the same IP address. She also asked about the stop light and round-a-bout at Port Orchard Boulevard and wondered if it will enable the round-a- bout to function freely. She also gave an update on the rooms available at the Givens senior center. Public Works Director Dorsey responded it will be programmed and adjustments will be made. 12. EXECUTIVE SESSION No executive session was held. 13. ADJOURNMEN T Minutes of March 14, 2017 Page 5 of 5 The meeting adjourned at 7:47 p.m. No other action was taken. Audio/Visual was successful.