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03/21/2017 - Work Study - MinutesCity of Port Orchard Council Meeting Minutes Work Study Session Meeting of March 21, 2017 CALL TO ORDER AND ROLL CALL Mayor Robert Putaansuu called the meeting to order at 7:00 p.m., after an Open House Discussion that began at 6:00 p.m. Roll call was taken by the City Clerk as follows: Councilmember Chang Present Councilmember Clauson Present Councilmember Cucciardi Present Councilmember Ashby Present Councilmember Lucarelli Present Councilmember Diener Present Councilmember Donlin Present Mayor Putaansuu Present Staff present: City Clerk Rinearson, Public Works Director Dorsey, Development Director Bond, Office Assistant II Whisenant, and City Attorney Cates were also present. 1. Open House to Discuss Proposal to Change to a Non-Charter Code City Mayor Putaansuu began the discussion with stating prior actions taken on bringing awareness to becoming a Non-Charter Code City by; discussions held at four Council agendas and creating a survey on the City's website. Notice was given to the public through three press releases, email distributions, and multiple Facebook postings. Documentation was posted to the City's website providing MSRC data and Code City Handbook, created by municipal research, which was not a City created document. Survey results were given; 146 responses, 80% were in favor of becoming a Non-Charter Code City, 58% of respondents voted to become a Non-Charter Code City through the Council, and many comments were received. Mayor Putaansuu gave a brief description on what being a Second Class City is versus what becoming a Non-Chartered Code City. Mayor, Councilmembers and Citizens spoke to their understanding of the proposed change, initiative and referendum, timeframes, annexations, balloting versus Council decision, and talked through other various questions. Minutes of March 21, 2017 Page 2 of 4 At 6:50 p.m., Mayor Putaansuu recessed the meeting for a 10-minute executive session in accordance with RCW 42.30.llO(l)(i), relating to potential litigation. City Attorney Cates was invited to attend and the Mayor announced that no action would be taken. At 7:00 p.m. Mayor Putaansuu reconvened Council back in back into regular session. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. Presentation: Russell Design Source on Waterfront Park Expansion Design of Proposed Unified Development Code Mayor Putaansuu introduced guest Emily Russell who pres~nted two design concepts for the Waterfront Park. Mayor explained that it was just a concept at this point and in the future would be seeking grant funding. Emily Russell navigated through a PowerPoint describing the inspiration behind the design options. The two parks would consist of a waterfront and a playground area, with the Mosquito Fleet Trail system connecting the parks. Flexibility of usage and access was taken into consideration for various groups and their uses, including the Farmer's Market. Mayor, Councilmembers and Staff discussed easements with the joining property owners and favorable design elements between the two design concepts. Council Direction: Suggestions were given to revise concepts and represent in the future. 3. Discussion: Updates to City Fire Codes South Kitsap Fire and Rescue's Deputy Fire Marshall Brad Wiggins opened the discussion on updating the City Fire Codes. Mayor, Councilmembers, Staff and Deputy Fire Marshall Wiggins discussed the common risks and frequency of these types of fires. Explaining that the recommendation is coming from; the International Fire Code, outreach with the stakeholders and developers, the need for documentation to enforce inspections, and the process of Building Code Board of Appeals. Teresa Osinski, with Kitsap Builders Association, voiced her concerns on the changes of the code updates. Expressing her interest in the opportunity to discuss with South Kitsap Fire and Rescue, regarding the changes and the potential impacts to housing. Minutes of March 21, 2017 Page 3 of 4 Council Direction: Direction given for SKFR to meet with KBA, discuss with other Council Committees, and then bring back to April's Council Work Study. 4. Procurement Policy Mayor Putaansuu stated that the Procurement Policy will be presented for adoption at the April 11th Council Meeting. Reminding that in December a resolution was passed to change the policy within 90 days, as suggested by State Auditor, since it is currently stricter than state law. City Clerk Rinearson stated that the State Auditor has been informed that although Staff met the deadline of having a policy created, presentation for adoption would be just slightly after the 90 day timeframe previously set. Construction of the policy includes Second Class City requirements and restrictions, which were mainly with Public Works and general purchasing. Items that still need to be added are; the federally funded portion, job bidding, and confirmation of the RCWs from the financial stand. Mayor, Councilmembers, and Staff discussed terms and the process for changing the policy again if or when the City becomes a Non-Charter Code City. Council Direction: Staff will present to Council for adoption at the April 11th Council Meeting. 5. Commemorative Bricks and Tiles Mayor Putaansuu stated the original background strategy behind the Commemorative Bricks and Tiles was to raise funds for decorations for the Festival of Chimes and Lights. New proposal is to increase the cost for $100 per Brick and $75 per Tile, which if all sold would generate $34,000 in revenue equating to $22,000 to fund decorative lights. Mayor, Councilmembers, and Staff discussed the cost, reasoning for raising the funds, potential changes to marquee, banner hanging, and the electricity associated with the potential future lighting. Council Direction: Further Discussion will be had at the Council Retreat and Mayor will bring awareness of the Bricks and Tiles through the City's website. 6. Discussion: Draft Title 20-Conditional Use Permits, Variances, Site-Specific Rezones, Nonconforming Uses and SEPA Community Development Director Bond introduced discussion by recalling the January 10th Council Meeting, where Ordinance 004-17 was adopted, and a review of the timeline. Stated that a log is being kept on comments and recommendations received through Councilmembers, hearings, and citizens. Suggestions will be tracked so changes can be referenced and addressed. Minutes of March 21, 2017 Page 4 of 4 Mayor, Councilmembers, and Staff discussed the current revisions made in these chapters and additional suggestions for consideration. Council Direction: Suggested revisions to be considered and appropriate changes to reflect in next Work Study review towards adoption of the uniformed code. ADJOURNMENT The meeting adjourned at 8:43 p.m. No other action was taken. Audio/Visual was successful. E&B£ -~--- Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Mayor