04/11/2017 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of April 11, 2017
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 7:00 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Councilmember Diener
Councilmember Donlin
Councilmember Lucarelli
Mayor Pro-Tern Cucciardi
Mayor Putaansuu
Present
Present
Present
Present
Present
Present
Present
Present
Staff present: Public Works Director Dorsey, Community Development Director Bond, City Attorney
Cates, Human Resources Coordinator Howard, City Clerk Rinearson, and Office Assistant II Whisenant
were also present.
A. Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MOTION: By Councilmember Clauson, seconded by Councilmember Ashby, to approve the agenda
as presented.
The motion carried.
3. CITIZENS COMMENTS
Elyssa Whittleton voiced her concerns on the minutes presented from the Council Retreat.
Mayor Putaansuu spoke to Ms. Whittleton's comment, stating that the consultant hired for the
retreat is currently working on the minutes and should be available for public view by the next Council
meeting.
Minutes of April 11, 2017
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Nick Whittleton suggested the change order amounts be set at a lower limit. And asked that the foot
ferry cost be reconsidered with the impact of the fast ferry beginning in July.
Amy Camp introduced herself as the representative from Dragonfly Cinema, and offered to answer
any questions the Council may have on the Noise Exemption.
Gerry Harmon expressed her concerns with increase of the gas tax.
4. CONSENT AGENDA
A. Approval of Check Nos. 68824 through 68976 totaling $445,362.18; March Electronic
Payment Dates 3/1/2017 through 3/31/2017 totaling $17,461.65; and Bi-Weekly Payroll
including Check Nos. 147493 through 147506 totaling $266,920.53.
B. Approval of the March 21, Council Work Study Session Minutes
C. Approval of the March 24, 2017, Council Retreat Minutes
D. Approval of March 28, 2017, Council Meeting Minutes
E. Adoption of a Resolution Approving a Contract with Makers Architecture and Urban Design
for the Design Guidelines Project (Ordinance No. 017-17, Contract No. 032-17)
F. Approval of Updated Temporary Construction Easement Granted to the City by Johnson,
Douglas & Gordon for the Tremont Street Widening Project (#1-010)
G. Approval of Updated Temporary Construction Easement Granted to the City by Harrison
Memorial Hospital for the Tremont Street Widening Project (#1-029)
H. Approval of Updated Temporary Construction Easement Granted to the City by Keikos
Enterprises, Inc. for the Tremont Street Widening Project (#1-030)
I. Approval of Updated Temporary Construction Easement Granted to the City by Travatte,
Justin for the Tremont Street Widening Project (#1-031)
J. Approval of Updated Temporary Construction Easement Granted to the City by Lindsay &
Lindsay Properties, LLC for the Tremont Street Widening Project (#1-032)
K. Approval of Updated Temporary Construction Easement Granted to the City by Fullington,
Maciana & Mark for the Tremont Street Widening Project (#1-036)
L. Approval of Updated Temporary Construction Easement Granted to the City by Rech, Mae M.
for the Tremont Street Widening Project (#1-043)
M. Approval of Updated Temporary Construction Easement Granted to the City by Andrade,
Sergio for the Tremont Street Widening Project (#1-044)
N. Approval of Updated Temporary Construction Easement Granted to the City by Yohey, Carol
for the Tremont Street Widening Project (#1-047)
O. Adoption of a Resolution Declaring Certain Personal Property as Surplus and Authorizing the
Disposition Thereof (Resolution No. 018-17)
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MOTION: By Councilmember Lucarelli, seconded by Councilmember Donlin, to approve the consent
agenda as presented.
Minutes of April 11, 2017
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The motion carried.
5. PRESENTATION
A. Proclamation: Community Service Day
Mayor Putaansuu read the proclamation into the record and invited all to attend.
B. Introducing the 2017 Fathoms O' Fun Royal Court
Helene Jensen presented the 2017 Royal Court, notified that it's the 50th Anniversary for Fathoms,
and thanked the Councilmembers for their continued support. The 2017 Royal Court sold pins, as a
fundraiser, and then took a picture with Mayor Putaansuu and Councilmembers.
6. PUBLIC HEARING
A. Public Hearing on Interim Ordinance 007-17, adopted on February 14, 2017, Establishing
Updated Interim Subdivision Code
Nick Bond presented the Public Hearing topic.
Mayor Putaansuu opened the Public Hearing at 7:16 p.m.
There being no testimony, Mayor Putaansuu closed the public hearing at 7:16 p.m.
B. Public Hearing on Interim Ordinance 008-17, adopted on February 14, 2017, Establishing
Updated Interim Permit Processing Code
Nick Bond presented the Public Hearing topic.
Mayor Putaansuu opened the Public Hearing at 7:17 p.m.
There being no testimony, Mayor Putaansuu closed the public hearing at 7:17 p.m.
At 7:18 p.m., Mayor Putaansuu recessed the meeting for a 10-minute executive session in
accordance with RCW 42.30.110(1)0) regarding potential litigation. Community Development
Director Bond, Treasurer Martin, Human Resources Coordinator Howard, and City Attorney Cates
were invited to attend.
At 7:29 p.m., Mayor Putaansuu came out to extend the executive session an additional 5 minutes.
Minutes of April 11, 2017
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At 7:34 p.m., Mayor Putaansuu reconvened Council back into regular session.
7. BUSINESS ITEMS
A. Adoption of an Ordinance Amending POMC 5.68 Natural Gas Franchise Fee Increase
MOTION: By Councilmember Donlin, seconded by Councilmember Diener, to adopt an Ordinance,
Amending Port Orchard Municipal Code Chapter 5.68 Natural Gas Franchise, as presented.
Council discussed phasing the tax increase. Treasurer Martin stated that it is best for the City to move
forward and show its due diligence on exhausting all potential funding options.
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The motion passed. Councilmember Chang voted no.
(Ordinance 012-17)
B. Adoption of a Resolution, Repealing Resolution Nos. 009-15 (Small Works Roster) and 006-15
(Change Order Authority) and Adoption of Procurement Policies and Procedures
Clerk Rinearson presented the item and explained that the documents placed on the dais have been
given to the auditors for review.
MOTION: By Councilmember Cucciardi, seconded by Councilmember Ashby, to continue and
requested that the item be moved to the April 25th Council Meeting.
The motion carried.
C. Adoption of a Resolution Approving New Job Descriptions, Salary Scale, and Organization Chart
for the Department of Community Development
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to adopt a
Resolution approving the new job description, organizational chart, and salary scale for the Permit
Clerk and Office Manager Positons.
The motion carried.
(Resolution No. 020-17)
D. Approval of a Contract with Kitsap Harbor Tours for Foot Ferry Services
Councilmember Clauson announced a potential conflict, as he is a Kitsap Transit employee, and
recuse himself from the meeting.
Minutes of April 11, 2017
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MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to approve the
contract, authorizing the Mayor to execute a joint agreement between the City of Port Orchard, the
City of Bremerton, and Kitsap County for additional summer foot ferry services in an amount not to
exceed $7,000.
Councilmembers discussed the fast foot ferry and its cost consideration for the future.
|The motion carried.
(Contract No. 033-17)
E. Discussion: Property Purchase from Comfort Inn
Director Bond provided documents on dais.
MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to approve an
agreement between the City of Port Orchard and Fife Motel, Inc. concerning full reconveyance and
release of a deed of trust.
The motion carried.
MOTION: By Councilmember Diener, seconded by Councilmember Donlin, to approve purchase and
sales agreement between Young and Nam, Inc. and the City of Port Orchard, to purchase a portion
of 1121 Bay Street for $200,000.00 contingent of Fife Motels acceptance of the provided agreement.
The motion carried.
F. Approval of a Noise Exemption to Dragonfly Cinema for a Music Concert Held at the Brick House
MOTION: By Councilmember Ashby, seconded by Councilmember Donlin, to approve the Dragonfly
Cinema to host a music concert at the Brick House, 714 Bar & Grill that will continue until 12:00am
on May 5 and 6, 2017 and authorize the City Clerk to issue a special permit.
Council expressed their gratitude with Dragonfly Cinema bringing an internationally involved event
to the community. Amy Camp, with Dragonfly Cinema, gave information on some of the films that
will be shown.
The motion carried.
8. REPORTS OF COUNCIL COMMITTEES
Councilmember Clauson reported on the Finance Committee that met on March 30th.
Minutes of April 11, 2017
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Councilmember Ashby reported on the Economic Development Tourism Committee that met on
April 10th. The next meeting is scheduled for May 1st at 9:00am.
City Clerk Rinearson spoke to road closures being brought to Council for review at the next Work
Study.
Councilmember Lucarelli reported the Utilities Committee April 17th meeting has been canceled,
next meeting is scheduled for May 15th. The Sewer Advisory Committee is scheduled to meet June
21st at 6:30pm. The Festival of Chimes and Lights is scheduled to meet April 17th at 3:30pm.
Diener reported the Land Use Committee is scheduled to meet April 19th at 7:30am.
Councilmember Chang thanked Councilmember Ashby on her strategic tourism plan.
9^ REPORT OF MAYOR
Mayor Putaansuu reported on the following:
• Fathoms Parade to discuss at Work Study on April 18th;
• Community Day of Service on April 29th;
• Survey in favor of 6:30pm start time for Council Meetings, to be on next meeting April 25th;
• Facebook data responses on recent post;
• Port of Bremerton meeting update on Port Orchard's current projects;
• Discussion on design changes to the water feature and signage for the waterfront park;
• Researched a waiver system for car tabs on the TBD, but population criteria not met;
• Boiler report was returned stating that some repairs and maintenance are needed; and
• Starbucks Community Service Day April 12th.
10. REPORT OF DEPARTMENT HEADS
Public Works Director Dorsey reported on Tremont Project and introduced new Assistant City
Engineer Mike Pleasants.
Treasurer Martin thanked Council for investing in employees by approving training opportunities.
Community Development Director Bond reported on the Unified Development Code Public Hearing,
Blueberry and Andasio Village projects are starting, and the increase of permit applications.
11. CITIZENS COMMENTS
Gerry Harmon spoked to the cost increase of gas tax.
Minutes of April 11, 2017
Page 7 of 7
12. EXECUTIVE SESSION
An Executive Session was held earlier.
13. ADJOURNMENT
The meeting adjourned at 8:58pm. No other action was taken. Audio/Visual was successful.
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Robert Putaansuti, MayorBrandy Rinearson, CMC, City Clerk
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