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04/25/2017 - Regular - MinutesCity of Port Orchard Council Meeting Minutes Regular Meeting of April 25,2017 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 7:01 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Councilmember Chang Councilmember Clauson Councilmember Diener Councilmember Donlin Councilmember Lucarelli Mayor Pro-Tern Cucciardi Mayor Putaansuu Present Present Absent Present Present Present Present Present ! 1 Staff present: Public Works Director Dorsey, Treasurer Martin, Development Director Bond, City Attorney Cates, City Clerk Rinearson, and Deputy City Clerk Floyd were also present. A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to excuse Councilmember Clauson from tonight's meeting. The motion carried. MOTION: By Councilmember Ashby, seconded by Councilmember Donlin, to approve agenda as amended. The motion carried. 3. CITIZENS COMMENTS There were no citizen comments. Minutes of April 25, 2017 ___________Page 2 of 7 4. CONSENT AGENDA A. Approval of Check Nos. 68977 through 69068 $117,068.07; and Bi-Weekly Payroll including Check Nos. 147507 through 147530 totaling $384,483.01. B. Approval of April 11, 2017, Council Meeting Minutes C. Approval of Amendment No. 3 to Contract No. 033-15, with LaCross & Murphy, PLLC Approving the Change of the Main Contact Person for Public Defense Services D. Adoption of a Resolution Declaring Certain Personal Property as Surplus and Authorizing the Disposition Thereof (Resolution No. 022-17) E. Authorizing Escrow Fee for the 20-ft Wide Pedestrian Access Easement Granted to the City by Quisenberry Partnership Management Co. for the Bay Street Pedestrian Pathway Project (Parcel #6) F. Authorizing Escrow Fee for the 20-ft Wide Pedestrian Access Easement Granted to the City by Eagle 253, LLC for the Bay Street Pedestrian Pathway Project (Parcel #5) G. Authorizing Escrow Fee for the 8-ft Wide Pedestrian Access Easement Granted to the City by Young & Nam, Inc. for the Bay Street Pedestrian Pathway Project (Parcel #4) H. Adoption of a Resolution Approving a Professional Services Contract with Aqua Terra Cultural Resource Consultants for an Archaeological Assessment Addendum for McCormick Village Park Phase 2 (Resolution No. 023-17) I. New: Excusal of Councilmember Clauson from Tonight's Meeting MOTION: By Councilmember Chang, seconded by Councilmember Ashby, to approve the consent agenda as amended. The motion carried. 5. PRESENTATION There were no presentations. 6. PUBLIC HEARING There were no public hearings. 7. BUSINESS ITEMS A. First Reading of an Ordinance Amending the 2017-2018 Biennial Budget Mayor Putaansuu noted the public has an opportunity to speak to this item and asked if anyone would like to comment. There were no public comments. Minutes of April 25, 2017 ________Page 3 of 7 MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to accept the first reading of an Ordinance amending the 2017-2018 Biennial Budgets for the City of Port Orchard and to direct staff to place an Ordinance on the agenda for second reading and final adoption. The motion carried. B. Adoption of an Ordinance Amending Port Orchard Municipal Code 2.04.010 Council Meetings, Meeting Time and Place MOTION: By Councilmember Donlin, seconded by Councilmember Lucarelli, to adopt an Ordinance amending Port Orchard Municipal Code 2.04.010 Council Meetings, change the start time to 6:30 p.m.; and for a regular Council meeting not continue past 9:30 p.m. ] The motion carried. (Ordinance No. 014-17) C. Adoption of an Ordinance Amending Port Orchard Municipal Code Chapter 5.94 Special Events to Include a Policy on City Street and State Highway Closure MAIN MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to adopt an Ordinance amending Port Orchard Municipal Code 5.94 Special Events to include policy on city streets and state highway closures. AMENDED MOTION: By Councilmember Ashby, seconded by Councilmember Cucciardi, to add to the Special Events Ordinance the words city highway to correct the definition of parade and run, and insert the words under 5.94.030(3) upon council approval in the appropriate location. The amended motion carried. AMENDED MOTION: By Councilmember Chang, seconded by Councilmember Ashby, to add the language upon council approval in 5.94.030(12). The amended motion carried. The main motion carried. (Ordinance No. 015-17) D. Adoption of an Ordinance Creating a New R8-MWD Zone; Amending Port Orchard Municipal Chapters 16.13,16.30. and 16.40 Minutes of April 25, 2017 _________Page 4 of 7 MOTION: By Councilmember Lucarelli, seconded by Councilmember Cucciardi, to approve an Ordinance to create the R8-MWD zone. The motion carried. (Ordinance No. 016-17) E. Adoption of a Resolution Repealing Resolution Nos. 009-15 (Small Works Roster) and 006-15 (Change Order Authority) and Adopting Procurement Policies and Procedures MOTION: By Councilmember Diener, seconded by Councilmember Donlin to adopt a Resolution, repealing Resolution No. 009-15 (Small Works Roster) and 006-15 (Change Order Authority) and adopt the Procurement Policies and Procedures document as presented; with the ability to update the policy as needed, with the exception of change order authority. The motion carried. (Resolution No. 019-17) F. Adoption of a Resolution Approving a Contract with Exeltech Consulting, Inc. for the Bay Street Pedestrian Pathway Segment #3 CA/CM MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to adopt Resolution No. 016-17, thereby approving Contract No. C031-17 with Exeltech Consulting, Inc. for the Bay Street Pedestrian Pathway Segment #3 2017 Construction Administration/Construction Management in the amount not to exceed $119,407.00 and documenting the Professional Services procurement procedures. Councilmember Chang stated that he is an employee of DOT [Department of Transportation] and he does not materially benefit from this. He asked if anyone would like him to recuse himself from this vote, as well as from the vote of the next item, 7G. There were no comments. The motion carried. (Resolution No. 016-17) G. Adoption of a Resolution to Approve Supplemental Agreement No. 2 to Contract No. 071-16, with Berger Abam Inc., for the Tremont Street Widening Construction Phase Professional Services & Procurement Procedure Documentation MOTION: By Councilmember Lucarelli, seconded by Councilmember Ashby, to adopt Resolution No. 015-17, thereby approving Supplemental Agreement No. 2 to Contract No. C071-16 with Berger Minutes of April 25, 2017 ___________Page 5 of 7 Abam, Inc. for the Tremont Street Widening Construction Phase (Final Ad Ready PS&E, Environmental Permitting, Construction Administration/ Construction Management and Engineering Support) with a New Maximum Amount Payable of $2,977,883.00, extending contract time to 12/31/2019 and documenting the Professional Services procurement procedures. The motion carried. (Resolution No. 015-17) H. Adoption of a Resolution Approving Small Works Contract No. 034-17, with BJC Group, Inc. for the 2017 720 Prospect Street Remodel Project and Documenting Procurement MOTION: By Councilmember Donlin, seconded by Councilmember Diener to adopt Resolution No. 021-17, thereby approving Small Works Contract No. C034-17 with BJC Group, Inc. in an amount not to exceed $229,177.95 (applicable tax included) for the (2017) 720 Prospect Street Remodel Project. The motion carried. (Resolution No. 021-17) I. Adoption of a Resolution Establishing an Exemption for Certain Special Events From the Requirement of Obtaining City Council Approval of Requests for City Street or State Highway Closures MOTION: By Councilmember Ashby, seconded by Councilmember Diener, to adopt a Resolution approving an exemption for certain Special Events from the requirement of obtaining City Council approval of requests for City streets or State Highway closures, as presented. The motion carried. (Resolution No. 024-17) J. Authorization for the Mayor to Sign a Letter Supporting the Puget Sound Geographic Program MOTION: By Councilmember Chang, seconded by Councilmember Cucciardi, to authorize the Mayor to sign a letter of support from the City Council to the U.S. Congress supporting the Puget Sound Geographic Program. The motion carried. 8. REPORTS OF COUNCIL COMMITTEES Councilmember Ashby reported on Monday's [April 24, 2017] Finance Committee meeting. The Economic Development and Tourism Committee is scheduled to meet on May 1st at 9:00am. Minutes of April 25, 2017 _____ Page 6 of 7 Councilmember Lucarelli reported the Utilities Committee is scheduled to meet May 15th at 9:30am. The Sewer Advisory Committee is scheduled to meet June 21st at 6:30pm at the sewer plant. She reported on the April 17th Chimes and Lights Committee with the next meeting scheduled for May 15th at 3:30pm. Councilmember Diener reported the Land Use Committee is scheduled to meet May 17th. 9. REPORT OF MAYOR Mayor Putaansuu reported on the following: • Community Service Day; • Possibility of a work study summer break in August; • Kitsap Transit ferry schedule update; • SK Ride at McCormick Woods; • Water feature concept for park; • Potential Hwy 166 closure, weather depending, starting May 1st; • Port Orchard Rotary Club monument; • South Kitsap Rotary Club bricks sales; • Interviewed by Cedar Heights Junior High students; • Updates on Council participation in the 4th of July Parade; and • Downtown marquee updates. 10. REPORT OF DEPARTMENT HEADS Public Works Director Dorsey reported on the Tremont Street Widening Project and other public works projects. He met with Department of Emergency Management regarding the new location of the Emergency Operations Center which is now located at the South Kitsap Fire District Station No. 31 located on Tremont Street. City Treasurer Martin reported on bonding and the upcoming processes and meetings. 11. CITIZENS COMMENTS Gerry Harmon voiced her concern with the City's new email distribution list. Bobbie Stewart spoke about the upcoming Ladies Night Out event. 12. EXECUTIVE SESSION No executive session was held. Minutes of April 25, 2017 _______Page 7 of 7 13. ADJOURNMENT The meeting adjourned at 8:33 p.m. No other action was taken. Audio/Visual was successful. Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Mayor I :.SEAL I !