05/24/2016 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of May 24, 2016
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 7:00 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby Present
Councilmember Chang Present
Councilmember Cucciardi Present
Councilmember Diener Present
Councilmember Donlin Present
Councilmember Lucarelli Present
Mayor Pro-Tern Clauson Present
Mayor Putaansuu Present
Staff present: Public Works Director Dorsey, City Attorney Cates, City Clerk Rinearson, and Deputy
City Clerk Floyd were also present.
A. Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MOTION: By Councilmember Cucciardi, seconded by Councilmember Ashby, to remove Business
Item 7E as the lease is not quite ready.
The motion carried.
MOTION: By Councilmember Chang, seconded by Councilmember Asbhy, to move Consent Agenda
Item 4G to the first Business Item.
The motion carried.
MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to approve the agenda
as amended.
The motion carried.
3. CITIZENS COMMENT
Minutes of May 24, 2016
Page 2 of 6
Patrick Lucas voiced his concerns with people not having a say in certain changes.
4. CONSENT AGENDA
A. Approval of Bi-Weekly Check Nos. 66590 through 66681 totaling $256,848.14; and Bi-
Weekly Payroll Check Nos. 146995 through 147020 totaling $357,336.93.
B. Approval of May 10, 2016, Council Meeting Minutes
C. Adoption of a Resolution Approving a Contract with Universal Field Services, Inc. for the
2016 Comfort Inn/Bay Street Path RCO Grant Appraisal {Resolution No. 056-16}
D. Adoption of a Resolution Establishing Policies and Procedures Regarding a Relocation
Assistance Appeals Process (Resolution No. 055-16}
E. Approval of a Contract with City of Forks for Prisoner Confinement Services {Contract No.
057-16}
F. Approval of a Contract with Jeffrey Mihulka dba Bremerton Backflow Services, LLC for the
2016 Backflow Device Testing and Inspection {Contract No. 054-16}
<i, Approval of P1::1blic ~vent Applications: Seag1::1II Splat SK, Pirate Rendezvo1::1s Craft & Vendor
Show, S1::1rnrner Festival 3 Day Craft & Vendor Shmu, 4#1 of J1::1ly Firework Show Food .
Vendors, and Grand Parade
MOTION: By Councilmember Clauson, seconded by Councilmember Donlin to approve the consent
agenda as amended.
The motion carried.
5. PRESENTATION
A. WSDOT Culvert #2 and #3 for SR166 Detour
Michelle Britton, Project Engineer with Washington State Department of Transportation gave a
brief presentation on road closures due to fish barrier removal. The closures include:
• Culvert #1 SR 166 from mid July to mid August. Detour westbound SR166 and westbound SR
16.
• Culvert #2 SR166 from mid June and last approximately 4 weeks. This will include total
closure of SR166.
• Culver #3 near Anderson Hill Rd on SR16, mid August to mid October. Detour eastbound SR
16 and will close Anderson Hill Rd.
6. PUBLIC HEARING
Minutes of May 24, 2016
Page 3 of 6
A. Public Hearing on the Adoption of an Ordinance Accepting the Petition to Vacate a Portion of
City Right-of-Way in the Alley Off of Tremont Street
Mayor Putaansuu opened the Public Hearing at 7:30 p.m.
Patrick Lucas asked when the City receives money for street vacations, which fund does the money
go into, and does it go back into the community.
City Clerk Rinearson responded half of the money goes into parks, and the other half goes to the
General Fund.
Jerry Arnett noted the alley is not off of Tremont. He found no ingress or egress. He asked if the
City would need the area in the future.
There being no further testimony, Mayor Putaansuu closed the public hearing at 7:33 p.m.
7. BUSINESS ITEMS
A. Approval of Public Event Application: Seagull Splat SK, Pirate Rendezvous Craft & Vendor
Show, Summer Festival 3-Day Craft & Vendor Show, 4th of July Firework Show-Food Vendors,
and Grand Parade
MOTION: By Councilmember Clauson, seconded by Councilmember Donlin, to approve the public
event applications for the Seagull Splat SK, Pirate Rendezvous Craft & Vendor Show, Summer
Festival 3-Day Craft & Vendor Show, 4th of July Firework Show -Food Vendors, and Grand Parade
allowing them to hold their public event using a portion of the City's parking lots and/or right-of-
ways as presented and approved by public safety and public works.
The motion carried.
B. Adoption of an Ordinance Accepting the Petition to Vacate a Portion of City Right-of-Way in
the Alley off of Tremont Street
MOTION: By Councilmember Diener, seconded by Councilmember Donlin, to adopt an ordinance
vacating a portion of City's right-of-way in the alley off of Tremont Street; known as blocks 1 and 2,
Sidney Land Company's 2nd Addition to Sidney, as presented.
Council discussion was held on if the State declared the petitioner's land by lapse of time (non-user
statue) then why Council action is needed; especially when the City has concern of needing some
of the right-of-way later.
The motion carried. Council members Ashby and Clauson voted no.
(Ordinance No. 012-16)
Minutes of May 24, 2016
Page 4 of 6
C. Adoption of an Ordinance Amending POMC 5.60 Prohibiting Discharge of Fireworks
MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to adopt an
ordinance amending Port Orchard Municipal Code Chapter 5.60 Fireworks as presented.
The motion carried.
(Ordinance No. 013-16)
D. Adoption of a Resolution Approving a Contract with TSI for the 2016 ADA Transition Plan and
Procurement Procedure Documentation
MOTION: By Councilmember Ashby, seconded by Councilmember Chang, to adopt a resolution
thereby approving a contract with Transportation Solutions, Inc. in the amount not to exceed
$100,000 for the 2016 ADA Transition Plan and documenting the Professional Services
procurement procedures pursuant to RCW 39.80.
The motion carried.
(Resolution No. 045-16)
E. Adoption of a Resolution Approving a Contract IMS Infrastructure Management Services for
the 2016 Pavement Management System Implementation Project and Procurement Procedure
Documentation
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to adopt a resolution
thereby approving a contract with IMS Infrastructure Management Services LLC in the amount
not to exceed $111,655.00 for the 2016 Pavement Management System Implementation Project
and documenting the Professional Services procurement procedures pursuant to RCW 39.80.
The motion carried.
(Resolution No. 046-16)
F. Approval of a Change Order No. 1 to Contract No. 015-16 with Robinson Noble, Inc. for
Hydrogeological Services Water Rights Alternative Study
MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to approve Change
Order No. 1 to Contract No. 015-16 with Robinson Noble, Inc. in the amount not to exceed $35,200
for the continued 2016 Hydrogeological Services-Water Alternatives Study.
The motion carried.
8. COMMITTEE REPORTS
Minutes of May 24, 2016
Page 5 of 6
Councilmember Clauson reported on the May 24 Finance Committee. The next meeting is
scheduled for June 28.
Councilmember Ashby reported the Economic Development and Tourism Committee is scheduled
for June 13.
Councilmember Lucarelli reported on the May 16 Utilities Committee. The next meeting is
scheduled for June 20. The Sewer Advisory Committee is scheduled for July 20. She also reported
on the May 16 Chimes and Lights Committee. The next meeting is scheduled for June 20. She
attended the KEDA 2nd Quarter meeting, and also the Development Regulations Advisory
Committee meeting.
Councilmember Diener reported the Land Use Committee is scheduled for May 26.
9. MAYOR'S REPORT
Mayor Putaansuu reported on the following:
• Letter of support for the Association of Washington Cities;
• Posting committee agendas on the website;
• New lift for Public Works;
• Contractor update on Mhyres;
• Attended a meeting with Rice Fergus Miller regarding City Hall space analysis;
• Attended a kickoff meeting with Seitel Systems; and
• Observed Municipal court proceedings.
10. REPORT OF DEPARTMENT DIRECTORS
City Attorney Cates reported on the non user statute and how it relates to the Port Orchard
Municipal Code.
11. CITIZENS COMMENTS
Patrick Lucas would like to know when the Council will start listening to the people and what is
important to them.
Jerry Arnett questioned the accuracy of the minutes that are being produced by the. City.
Minutes of May 24, 2016
Page 6 of 6
Nick Whittleton thanked the Council for working on the agendas and questioned the 20 year lease
on the waterfront to park cars.
Gerry Harmon said we [citizen] are lacking information.
Bobbie Stewart reminded Council about fertilizing the plants downtown.
12. EXECUTIVE SESSION
No executive session was held. However, a separate meeting to discuss the City's collective
bargaining agreements pursuant to RCW 42.30.140(40) was held prior to the start of the business
meeting.
13. ADJOURNMENT
The meeting adjourned at 8:57 p.m. No other action was taken.
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Brandy Rinearson, CMC,·City Clerk Robert Putaansuu, Mayor