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07/26/2016 - Regular - MinutesCity of Port Orchard Council Meeting Minutes Regular Meeting of July 26,2016 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 7:00 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Present Councilmember Chang Present Councilmember Cucciardi Present Councilmember Diener Present Councilmember Donlin Present Councilmember Lucarelli Present Mayor Pro-Tern Clauson Present Mayor Putaansuu Present Staff present: City Treasurer Martin, Community Development Director Bond, Police Chief Marti, City Attorney Cates, City Clerk Rinearson, and Deputy Clerk Floyd were also present. A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Clauson, seconded by Councilmember Ashby, to add purchase of real estate as Business Item 7F. The motion carried. MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to move Consent Item 4F to Business Item 7G. The motion carried. MOTION: By Councilmember Lucarelli, seconded by Councilmember Cucciardi, to move Business Item 7A Adoption of an Ordinance Creating POMC Chapter 12.24 Street Use Permits to the second meeting in August. Minutes of July 26, 2016 Page 2 of 7 Discussion was held on how the item was brought to multiple committees. Further discussion was on resolving questions that needs to be answered and that could be done during the business item. Should answers not be satisfied, then the item should be move to a future meeting. The motion failed; unanimously. MOTION: By Councilmember Clauson, seconded by Councilmember Donlin, to approve the agenda as modified. The motion carried. 3. CITIZENS COMMENT Gerry Harmon noted items are appearing on the agenda rather quickly. She is also not happy with the exempt tax for the wealthy as it seems regular citizens cannot receive a break from anything. Mary Phelps asked if citizens did not want the $20 vehicle license fee, why Council approved it. Also parking fees are going up and taking parking spaces away makes no sense. Matt Murphy understands why the parking rates are being raised. City has 900 parking spaces available downtown. Also, would like members of the Lodging Tax Advisory Committee to be represented. He would like Council meeting agenda information to be released earlier. 4. CONSENT AGENDA A. Approval of Bi-Weekly Check Nos. 67017 through 67111 totaling $702,187.37; and Bi­ weekly Payroll Check Nos. 147086 through 147129 totaling $645,312.00. B. Approval of July 12, 2016, Council Meeting Minutes C. Adoption of an Ordinance Repealing Ordinance No. 010-16 Relating to the Transportation Benefit District (Ordinance No. 020-16) D. Adoption of an Ordinance Creating POMC Chapter 2.80 Emergency Management Organization (Ordinance No. 021-16) E. Approval of a Contract with South Kitsap School District for a School Resource Officer (Contract No. 064-16) F. Approval of a Contract with ProudCity for tho City's Wobsito Host MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to approve the consent agenda as amended. The motion carried. Minutes of July 26, 2016 Page 3 of 7 5. PRESENTATION A. Permanent Supportive Housing Housing Kitsap Executive Director Stuart Grogan gave a presentation on permanent supportive housing for the homeless. 6. PUBLIC HEARING A. Public Hearing on an Ordinance Creating POMC Chapter 12.24 Street Use Permits Mayor Putaansuu opened the Public Hearing at 7:59 p.m. Nick Whittleton has concerns with the City being able to declare trees on private property as a nuisance. There being no further testimony, Mayor Putaansuu closed the public hearing at 8:01 p.m. 7. BUSINESS ITEMS A. Adoption of an Ordinance Creating POMC Chapter 12.24 Street Use Permits MAIN MOTION: By Councilmember Ashby, seconded by Councilmember Diener, to adopt an ordinance creating chapter 12.24 POMC as presented. AMENDED MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to amend section 12.24.160 Permit Fees Section A(2) to include the words 'is authorized' after the word Director and before the words 'to collect'; and 12.24.200(B) 'Appeals', to remove the words City Council throughout the paragraph. At 8:18 p.m. City Clerk Rinearson interjected noting the audio/visual equipment had failed. At 8:18 p.m. Mayor Putaansuu recessed the meeting. At 8:26 p.m. Mayor Putaansuu called the meeting back to order. City Clerk Rinearson re-read the motion. Councilmember Diener stated he would like to revisit this in a year's time to see how it is working, as this is new territory for us. Minutes of July 26, 2016 Page 4 of 7 The amended motion carried. AMENDED MOTION: By Councilmember Lucarelli, seconded by Councilmember Chang, that section 12.24.030(B) 'Nuisances' will read 'The Director may declare that a street tree or any portion of a tree located on private property but extending into the right-of-way' before the words 'is a public nuisance'. The amended motion carried. The main motion carried. (Ordinance No. 022-16) B. Adoption of an Ordinance Creating POMC Chapter 3.48 Multifamily Property Tax Exemption MOTION: By Councilmember Diener, seconded by Councilmember Donlin, to adopt an ordinance establishing a multi-family property tax exemption code including the map labeled alternative 1. Discussion was held on providing examples or summary of taxes that may be affected or dollar figures on what the exemption would look like for the City. The motion carried. (Ordinance No. 019-16) C. Adoption of an Ordinance Amending POMC Chapter 10.12.600 Parking Passes MOTION: By Councilmember Diener, seconded by Councilmember Cucciardi, to adopt an Ordinance thereby updating POMC Chapter 10.12, establishing a weekly parking pass; setting rates; including sales and use tax. The motion carried. (Ordinance No. 024-16) D. Adoption of an Ordinance Amending POMC Chapter 10.14 Residential Parking Permit System MOTION: By Councilmember Cucciardi, seconded by Councilmember Donlin, to adopt an ordinance amending Port Orchard Municipal Code Chapter 10.14 Residential Parking Permit System as presented. The motion carried. (Ordinance No. 025-16) Minutes of July 26, 2016 Page 5 of 7 E. Approval of a Mayoral Appointment to the Lodging Tax Advisory Committee MOTION: By Councilmember Chang, seconded by Councilmember Clauson, to approve the Mayor's appointment of a representative for the Comfort Inn, Cedar Cove Inn, and Mrs. Howe's Bed and Breakfast as businesses required to collect the tax; and Sidney Museum and Arts Association, Port Orchard Bay Street Association, and Fathoms O Fun as organizations involved in activities to serve on the Lodging Tax Advisory Committee. The motion carried. F. Purchase of a Piece of Real Estate Known as 720 Prospect Street Mayor Putaansuu stated this is an office building around the corner from City Hall. He is looking for a Councilmember to make a motion authorizing the City Attorney to prepare a Purchase and Sale Agreement in the amount of $230,000 for the purchase of 720 Prospect Street with the following conditions: Satisfactory title insurance policy; City's appraisal to support the purchase price; completion of a satisfactory environmental due diligence process; and additionally we would need to direct the Treasurer to create a budget amendment which would be for $200-300 thousand for improvements and purchase of office furniture and other amenities for making this into an office space. We are very overcrowded for space in the planning and engineering department and this will be a nice improvement to provide a good working environment for our employees. MOTION: By Councilmember Clauson, seconded by Councilmember Diener, for the authorization to move forward with the Purchase and Sale Agreement with the contingencies the Mayor cited, as well as the Treasurer to bring forth a budget amendment for $300,000 for a first reading at the next Council meeting, and to authorize the Mayor to sign the Purchase and Sale Agreement. The motion carried. G. Approval of a Contract with ProudCity for the City's Website Host MOTION: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to authorize the Mayor to execute the agreements with Proud City for the City's new website hosting and training. Councilmember Chang said it sounds like a very user friendly product; however he is concerned this did not go out to bid locally. The motion passed. Councilmember Chang voted no. (Contract No. 066-16) Minutes of July 26, 2016 Page 6 of 7 8. COMMITTEE REPORTS Councilmember Clauson reported on the Finance Committee which met that morning. Councilmember Ashby reported on the Economic Development and Tourism Committee which met on Monday July 18. The next meeting is scheduled for September 12 at 9:00am. Councilmember Lucarelli reported the Utilities Committee was supposed to meet last week but was cancelled due to lack of content, and there is no date set yet for August or September. The Sewer Advisory Committee met on July 20, and the next meeting is scheduled for October 19 at the West Sound Utility District. The Festival of Chimes and Lights Committee meeting was cancelled. Councilmember Diener reported the Land Use Committee met last week, and no date has been set for the next meeting. 9. MAYOR'S REPORT Mayor Putaansuu reported on the following: • Spoke about the quality of the people hired by the City; • Completed permits by Mr. Titus, and the activity at the Bruce Titus site is environmental; • Dekalb Pier updates; • Kitsap Public Utility District undergrounding specs; • 737 Bay Street updates (Mhyre's); and • He and Mayor Pro-Tem Clauson will be out of town on September 13 and they will need to discuss hierarchy and who will chair the meetings. 10. REPORT OF DEPARTMENT DIRECTORS No reports were given. 11. CITIZENS COMMENTS Stuart Grogan, Executive Director of Housing Kitsap, thanked the City of Port Orchard, Chief Marti, Officer Deck and Sergeant Main for attending a heritage event last Saturday. He also read an email which thanked local authorities for their participation. Nick Whittleton expressed his concerns if his tree is considered a nuisance and he has a grievance. There needs to be a way, independently and not at his expense, to protect his property. Minutes of July 26, 2016 Page 7 of 7 Gerry Harmon said a park would be nice downtown, but she has not heard anyone talk about increasing a commuter's day by over an hour by using bus services. She also spoke to the inconvenience about guests having to pay for a parking permit. In response to Councilmember Lucarelli, Development Director Bond stated an email will be going out in the next day or two regarding meeting dates for the Development Regulations Ad Hoc Committee. 12. EXECUTIVE SESSION Prior to the business meeting, at 6:30 p.m., Mayor Putaansuu recessed the meeting for a 30-minute executive session in accordance with RCW 40.30.110(l)(b) and (l)(c) regarding real estate. Community Development Director Bond, City Treasurer Martin, and City Attorney Cates were invited to attend. 13. ADJOURNMENT The meeting adjourned at 9:52 p.m. No other action was taken. Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Robert Putaansuu, Mayor