08/23/2016 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of August 23, 2016
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 7:00 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby Present
Councilmember Chang Present
Councilmember Cucciardi Present
Councilmember Diener Present
Councilmember Donlin Present
Councilmember Lucarelli Present
Mayor Pro-Tem Clauson Present
Mayor Putaansuu Present
Staff present: Public Works Director Dorsey, City Treasurer Martin, Community Development
Director Bond, City Attorney Cates, City Clerk Rinearson, and Deputy City Clerk Floyd were also
present.
A. Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MOTION: By Councilmember Lucarelli, seconded by Councilmember Ashby, to remove item 4B
from the consent agenda and add to business items as 7G.
The motion carried.
MOTION: By Councilmember Lucarelli, seconded by Councilmember Cucciardi, to add Port Orchard
Regional Decant Facility Retrofit Change Order No. 2 to business items as item 7H.
The motion carried.
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli to add a presentation
from the Saints Car Club.
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The motion carried.
MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to approve the agenda
as amended.
The motion carried.
3. CITIZENS COMMENT
Elissa Whittleton asked if the City is moving forward with addressing the failing parts of the city
hall building in addition with the purchase of the building for extra space.
Mayor Putaansuu noted during the September work study, there will be a presentation on the
space analysis and recommended fixes on the current building.
Mary Phelps voiced her objection with taking away parking spaces in the downtown parking lot.
4. CONSENT AGENDA
A. Approval of Bi-Weekly Check Nos. 67229 through 67307 totaling $161,919.78; and Bi
weekly Payroll Check Nos. 147130 through 147147 totaling $277,259.61.
Br Approval of August 9, 2016, Council Mooting Minutes
C. Adoption of an Ordinance Repealing Ordinance No. 1357 and Granting Puget Sound Energy,
Inc. the Right, Privilege Authority and Franchise (Ordinance No. 028-16)
D. Approval of Herring Advanced Move Payment, in Association with the Passow Property
Purchase (Parcel #15) for the Bay Street Pedestrian Pathway Project
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to approve the consent
agenda as amended.
The motion carried.
5. PRESENTATION
A. Saints Car Club
Roger Jensen with the Saints Car Club thanked everyone for their support of the event, and gave a
brief overview of the car show which was their largest show to date.
6. PUBLIC HEARING
There were no public hearings.
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7. BUSINESS ITEMS
A. Second Reading and Adoption of an Ordinance Amending the 2016 Budget Purchasing a City
Hall Annex, Funding Certain Improvements and Furnishings
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to adopt an
Ordinance amending the 2016 Budget for the City of Port Orchard.
The motion carried.
(Ordinance No. 029-16)
B. Adoption of Resolution No. 060-16, Approving Contract No. 063-16, with N.L. Olson &
Associates, Inc. for the Bay Street Pedestrian Pathway Segment #3 PS&E/Environmental
At 7:22 p.m., Councilmember Lucarelli recused herself from the meeting.
MOTION: By Councilmember Donlin, seconded by Councilmember Clauson, to adopt Resolution
No. 060-16, thereby approving Contract No. C063-16 with N.L. Olson & Associates, Inc. for the
Segment #3 only Bay Street Pedestrian Pathway Project Ad Ready PS&E and Environmental (HPA)
Permitting in the amount not to exceed $20,000.00 and documenting the Professional Services
procurement procedures.
The motion carried.
(Resolution No. 060-16)
At 7:24 p.m., Councilmember Lucarelli returned to the meeting.
C. Adoption of Resolution No. 067-16, Approving Contract No. 071-16 with Berger Abam, Inc. for
the Tremont Street Widening Construction Phase Professional Services and Procurement
Procedure Documentation
MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to adopt Resolution
No. 067-16, thereby approving Contract No. C071-16 with Berger Abam, Inc. for the Tremont Street
Widening - Construction Phase (Final Ad Ready PS&E, Environmental Permitting) in the amount
not to exceed $279,192.00 and documenting the Professional Services procurement procedures.
The motion carried.
(Resolution No. 067-16)
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D. Approval of a Contract with Messenger Corporation for Fabrication and Installation of
Wayfinding Signs
MOTION: By Councilmember Ashby, seconded by Councilmember Donlin, to authorize the Mayor
to execute a contract with M3 - Messenger Corporation for the Port Orchard Wayfinding in the
amount not to exceed $91,525.40 (applicable tax included).
The motion carried.
(Contract No. 073-16)
E. Approval of a Change Order to Contract No. 022-16, with Jones and Jones for the Design of
McCormick Village Park Phase 2 Improvements
At 7:38 p.m., Councilmember Lucarelli recused herself from the meeting.
MOTION: By Councilmember Diener, seconded by Councilmember Clauson, to approve change
order #2 to contract 022-16 in the amount of $33,355.
The motion carried.
At 7:41 p.m., Councilmember Lucarelli returned to the meeting.
F. Setting a Public Hearing Date for an Animal (Dog) Variance
MOTION: By Councilmember Diener, seconded by Councilmember Donlin, to authorize the City
Clerk to set the public hearing date of an animal variance for September 13, 2016, and to notify all
adjacent property owners as outlined in POMC 7.12.090.
Councilmember Diener asked that the applicant provide more information on what the hardship is.
The motion carried.
G. Approval of August 9, 2016, Council Meeting Minutes
MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to approve the
minutes from August 9, 2016.
The motion carried. Councilmember Lucarelli abstained.
H. Approval of Change Order No. 2 to Contract No. 010-16 with JMG Constructors, LLC for the
Regional Decant Facility Retrofit
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MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to authorize the
Mayor to sign Change Order Number 2 for $36,894.00 for the Regional Decant Facility and manage
the construction contract up to the Budget Authority allotted in the Storm Drainage Utility Budget
for the project.
The motion carried.
8. COMMITTEE REPORTS
Councilmember Clauson reported on the Finance Committee which met that morning.
Councilmember Ashby reported the Economic Development and Tourism Committee is scheduled
to meet on September 12th at 9 a.m.
Councilmember Lucarelli reported on the Utilities Committee which met that afternoon. The next
meeting is scheduled for September 19th, 9:30 a.m. In addition, the Sewer Advisory Committee is
scheduled to meet on October 19th, 6:30 p.m. at the West Sound Utility District.
Councilmember Diener reported the Land Use Committee is scheduled to meet on September 21st
at 7:30 a.m.
Councilmember Lucarelli reported the Chimes and Lights Committee is scheduled to meet on
September 19th at 3:30 p.m., and reported on the Development Regulation Ad Hoc Committee
which met on August 16th.
Mayor Putaansuu reported on the KADA meeting which he and Councilmember Clauson attended.
Councilmember Ashby reported KRCC is scheduled to meet on September 6th.
Councilmember Cucciardi reported the Finance Committee is scheduled to meet on September 27th
at 7:30 a.m.
9. MAYOR'S REPORT
Mayor Putaansuu reported on the following:
• Dunk tank at Saints Car Cruz;
• Updates on 737 Bay Street;
• Ad in last Friday's paper regarding the Homeless Ad Hoc Committee. The Committee is
scheduled to meet on August 30th at 4:00pm;
• Asked the Council to consider changed the December work study to a business meeting,
and cancelling the business meeting scheduled for December 27th;
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• Website updates;
• New downtown parking fees begin today;
• Agenda format; and
• An executive session is scheduled after the meeting.
10. REPORT OF DEPARTMENT DIRECTORS
Public Works Director Dorsey briefly reported on current public works projects.
City Treasurer Martin reported with the biennial budget beginning in 2017, there is an opportunity
for lodging tax funds to be budgeted for a two year period.
Community Development Director Bond reported the Comprehensive Plan Appeal period ended
today and we have not received any appeals; and also received communication from PSRC that our
plan will go forward for certification at the Growth Management Policy Board in October.
City Attorney Cates updated the Council and staff on when to notice the public for Council
quorums.
City Clerk Rinearson reported she received the first invoice from Kitsap Harbor Tours and we are
under budget.
11. CITIZENS COMMENTS
Gerry Harmon said the Homeless Ad Hoc Committee should consider asking homeless people to be
on the Committee.
Nick Whittleton asked to breakdown the sales tax that we receive downtown.
Elissa Whittleton would like to know where the draft derelict building ordinance is. What do we
have to protect ourselves from these buildings?
Mary Phelps feels very strongly about not putting grass in place of parking spots downtown.
12. EXECUTIVE SESSION
At 8:16 p.m., Mayor Putaansuu recessed the meeting for 20-minutes regarding potential litigation
and in accordance with RCW 42.30.110(l)(i). City Treasurer Martin, City Clerk Rinearson and City
Attorney Cates were invited to attend, and Mayor Putaansuu stated no action would be taken.
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8:32 p.m., Mayor Putaansuu recessed the meeting for 10-minutes regarding collective bargaining
discussions pursuant to RCW 42.30.140(4). City Attorney Cates and City Treasurer Martin were
invited to attend, and Mayor Putaansuu stated no action would be taken.
At 8:42 p.m., Mayor Putaansuu recessed the meeting for 10-minutes regarding potential litigation
and in accordance with RCW 42.30.110(l)(i). City Treasurer Martin and City Attorney Cates were
invited to attend, and Mayor Putaansuu stated no action would be taken.
At 8:49 p.m., Mayor Putaansuu reconvened Council back into regular session.
13. ADJOURNMENT
The meeting adjourned at 8:49 p.m. No other action was taken.
Iw Brandy Rinearson, CMC, C Robert Putaansuu, Mayor