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09/20/2016 - Work Study - MinutesCity of Port Orchard Council Meeting Minutes Work Study Session Meeting of September 20,2016 CALL TO ORDER AND ROLL CALL Mayor Robert Putaansuu called the meeting to order at 7:00 p.m. Roll call was taken by the City Clerk as follows: Councilmember Chang Present Councilmember Clauson Present Councilmember Cucciardi Present Councilmember Ashby Present Councilmember Lucarelli Present Councilmember Diener Absent Councilmember Donlin Present Mayor Putaansuu Present Staff present: City Clerk Rinearson, Public Works Director Dorsey, Development Director Bond, Associate Planner Sallee, Office Assistant II Whisenant, and City Attorney Cates were also present. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 1. 2017 Legislative Agenda Lobbyist Briahna Murray and Chelsea Hager presented broad comments on the 2017 Legislative Session and reviewing the draft Legislative Priorities for the City, with the understanding there are still details to be worked through on these items. November Elections, all of House and Senate are up for re-elections. Majority could change to either party in these elections, or equal seats in the House based off the numbers. There have been a lot of special sessions lately and foresee that the Senate will not be passing a large amount of bills in the meantime. Legislative session is to begin January 9, 2017. First year of biennium, drafting new operating budgets and would be in effect July 1, 2017 through June 30, 2019. On top of standard workload expect to see; thousands of bills introduced, adopt capital budget ($2 billion in construction investments throughout the state), and revisit "Connecting Washington" package. Minutes of September 20, 2016 Page 2 of 5 Capital and Transportation budgets are areas where City of Port Orchard will be looking to take advantage of opportunities available. City of Port Orchard's Legislative Priorities: • Tremont Widening - seek State funding, total need is $18 million. Worked with Puget Sound Regional Council (PSRC) to secure $1.7 million. Currently working with Transportation Improvement Board (TIB) to secure additional funds. Haven't identified a set amount of funds to be requested because waiting to see outcome of TIB. In the past the city has been successful with funds request but Tremont Widening is going to be a challenge because it's not a state route, which are the criteria set by Legislative to fund through State. • Downtown Pocket Park - seek $300,000.00 in capital funding, to fund renovations for park on Rockwell Avenue and Bay Street. • West Sound Alliance (WSA) - a couple of years ago began coordinating regionally with Kitsap Regional Coordinating Council (KRCC), Gig Harbor, unincorporated areas of Pierce County on the peninsula, Mason County, and others to develop a voice for transportation. Reason is to acquire more funding working together regionally and coordinating requests. Councilmember Ashby made an additional remark that Tremont is not on the WSA list because it is not a State Highway, asked that Lobbyist Murray double check if it has been added. • State-Shared Revenues - when the state went through economic recession and struggled to balance the budget the state turned to local revenues. Asking to now restore revenues and remove cap, with the understanding that the additional dollars are to be used for public safety purposes. • Infrastructure Funding - referencing the Public Works Assistance Account were 3 revenue streams; loan earned payments, portion of utility tax and revenues which have been redirected to the general fund. Currently set until 2019, but foresee that legislature will extend diversion beyond 2019. Focus on how to maintain loan repayment dollars and keep them from being used. Lobbyist were hired exclusively to restore loan repayments with looking at options where there are still valuable investments in the infrastructure, yet aligned with legislators goals and interests. • Public Records Act Reform - legislature's representatives, McBride and Nealey, convened over 40 stakeholders inclusive of; the coalition for open government, cities, counties, school districts, newspaper associations, public defenders, state auditors, and technology companies. Looking at what could be a public records reform that all would agree on. • Align GMA Comprehensive Plan Update - working with aligning with the 2020 Census Data • Growing City Population - review of City's responsibility and obligations once the population grows to 25,000. Minutes of September 20, 2016 Page 3 of 5 Lobbyist Murray, Council, Mayor and Staff discussed; reviewing legislature mandates for responsibility shifts on to local government, jail cost with regard to mental health evaluations, and growth management concerns. Council Direction: Council is to reach out via email to Lobbyist Murray and Heger to express position during Legislative Session. 2. Shoreline Master Program Amendment Long Range Associate Planner Sallee explained that the primary purpose of this amendment is to give more flexibility and incentive assistance for redevelopment to shoreline property owners, specifically in downtown waterfront areas designated as "High Intensity". Currently any development within 75 feet of the ordinary high water mark is considered nonconforming because of its presence within the buffer. Staff is proposing to re-designate this area as conforming. Meaning, they can redevelop within the same footprint but not go further water ward. An appendix was prepared for guidance on restoration or mitigation of any impacts for redevelopment of these properties, which is based on Kitsap County. This amendment has been reviewed through Commerce, Ecology, Fish and Wildlife, Suquamish Tribe, Department of Natural Resources, and Planning Commission as a hearing. A proposal has been agreed upon by State, Tribe and affected parties. Mayor, Council and staff discussed; property area locations affected by shoreline restoration, the benefit of streamlining regulations, pilings and the affect to marinas, administrative permits/ variances in this amendment versus in the Land Use Code, definitions specific to "building" and "structure", and high watermark determination. Council Direction: Staff will clarify verbiage of amendment, make sure appropriately reflected as suggested, and provide a revised draft by the end of the week. Staff is to move forward with another public hearing or present to full council in October. 3. City Hall Space Analysis Mayor presented the City Hall Space Analysis gathered by Rice Fergus Miller. The analysis and department interviews confirmed that the city is in need of an additional 10,000 square feet of space. Some key components of the analysis: • Page 5 - break down of current city hall space; common area, net useable space, and each department's allocated space. • Page 6-7 - Crowded; Court, Public Works, Planning and Police Department. • Page 6-7 - Common space; kitchens and break rooms turned into office use areas. • Page 8 - Police, Court, Public Works, and Planning Departments Minutes of September 20, 2016 Page 4 of 5 • Page 18 - Poulsbo and Gig Harbor graph comparisons; similar sized cities versus building net use and space. • Page 19 - Current needs and projected future needs; growth based on census data through 2036, projected population of 20,500. • Page 20 - Growth rate; largest in Kitsap County and UGA. • Page 21 - Conclusion; growth needs • Page 24 - Useable space; with adding 10,000 square feet • Page 25 - Parking needs; 121 parking stalls. Three tasks are in the project list for Rice Fergus Miler Contract; space analysis, improvements, and conceptual design for City Hall. To meet current needs with adding 10,000 square foot to the building would be at $400.00 a square foot, totaling $4 million dollars. Original building costs, in 1999, were around $6 million dollars and the city borrowed half of the amount. Currently, there's around two years remaining to repay bond debts and from a cash flow stand point the city would essentially be replacing that existing debt. The building was designed to have an addition added where the parking lot currently is located. The addition could be built in phases; first pave it for parking, then build main floor which would provide 3,100 sq ft, the second and third floors would provide 3,700 sq ft. Council Direction: no direction was given. 4. City Hall Repairs Mayor Putaansuu presented the needs of City Hall repairs, specifically stating the immediate needs of the failing roof, siding and windows. Also, the clock tower needs to be weatherized. Total cost would be over $700,000.00, but there are upgrades needed that would increase the cost an extra $110,000.00 to weatherize the existing building. These estimates do not include needed upgrades to boilers, HVAC system or the clock/clock tower modernizations. Suggestion for price estimates to modernize clock mechanism and energy audit. Overall, city would need to afford $2 million dollars in resolving current space needs and $1 million dollars to fix existing building issues. Discussion between Mayor, Council and Staff was had on; weatherization needs for the clock tower, energy audit, and alternative expansion options. Council Direction: Move forward with energy audit, but not the conceptual design at this time. 5. Draft 2016 Comprehensive Plan - Work Plan for High Priority Goals Minutes of September 20, 2016 Page 5 of 5 Community Development Director Bond presented the high priority goals to assist with budgeting and identify Council priorities addressed previously during retreat. The Work Plan details implementing strategy as a month by month schedule of known projects/goals extended through 2018, for the biennial budget: • Land Use • Housing • Parks • Natural Systems • Utilities • Transportation • Capital Facilities Council Direction: No direction was given. 6. Executive Session - Pursuant to RCW 42.30.110 Potential Litigation At 8:45 p.m., Mayor Putaansuu recessed the meeting for a 10 minute executive session regarding potential litigation in accordance with RCW 42.30.110. Public Works Director Dorsey, Community Development Director Bond, and City Attorney Cates were invited to attend. At 8:55 p.m., Mayor Putaansuu came out to extend the meeting an additional 5 minutes. At 9:00 p.m., Mayor Putaansuu reconvened Council back into regular session. ADJOURNMENT The meeting adjourned at 9:00 p.m. No other action was taken. Audio/Visual was successful. Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Mayor •!>°0 V.