10/11/2016 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of October 11,2016
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 7:00 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby Present
Councilmember Chang Present
Councilmember Cucciardi Present
Councilmember Diener Present
Councilmember Donlin Present
Councilmember Lucarelli Present
Mayor Pro-Tem Clauson Present
Mayor Putaansuu Present
Staff present: Public Works Director Dorsey, City Treasurer Martin, Community Development
Director Bond, City Attorney Cates, City Clerk Rinearson, and Deputy City Clerk Floyd were also
present.
A. Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MOTION: By Councilmember Donlin, seconded by Councilmember Chang, to have Sharron King be
allowed to make a presentation tonight.
The motion carried.
MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to approve the
agenda as amended.
The motion carried.
3. CITIZENS COMMENTS
Minutes of October 11, 2016
Page 2 of 7
Nick Whittleton voiced his concerns with the Shoreline Master Program ordinance adoption and
financial feasibility of development.
4. CONSENT AGENDA
A. Approval of Check Nos. 67567 through 67683 totaling $449,208.85; September Electronic
Payment Dates 9/1/2016 through 9/30/2016 totaling $226,707.68; and Bi-Weekly Payroll
including Check Nos. 147218 through 147234 totaling $273,287.07.
B. Adoption of a Resolution Approving the Call Back Hours of Information Technology (IT)
Personnel (Resolution No. 070-16)
C. Adoption of a Resolution Accepting a Dedication of Land and Executing a Deed of
Dedication to Accept Property and a Boundary Line Adjustment (Resolution No. 071-16)
D. Approval of a Contract with NW Management Consulting, Inc. for an Update of Non-
Represented Salary Program (Contract No. 082-16)
E. Approval of Baldwin Relocation Assistance Voucher in Association with the Passow Property
Purchase (Parcel #15) for the Bay Street Pedestrian Pathway Project
MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to approve the consent
agenda as presented.
The motion carried.
5. PRESENTATION
A. Fathoms O' Fun Festival, Inc. 2017 Carnival
Sharron King and Helen Jensen with Fathoms O' Fun Festival Inc. discussed bringing back the
carnival in 2017 for the Fathoms O' Fun Festival Inc. 50th anniversary and asked for Council support.
Proceeds from carnival will go directly into the fireworks show fund.
At 7:12 p.m., Mayor Putaansuu recessed the meeting for 10 minutes regarding Collective
Bargaining discussions pursuant to RCW 42.30.140(4). City Attorney Cates was invited to attend.
Mayor Putaansuu stated there might be possible action.
At 7:22 p.m., Mayor Putaansuu reconvened the Council back into regular session.
MOTION: By Councilmember Ashby, seconded by Councilmember Donlin, to approve the Collective
Bargaining agreement between the City and the Port Orchard Police Guild retroactive from January
1, 2016, to December 31, 2018, representing the Patrol Officers.
The motion carried.
Minutes of October 11, 2016
Page 3 of 7
MOTION: By Councilmember Ashby, seconded by Councilmember Diener, to approve the Collective
Bargaining agreement between the City and the Police Guild retroactive from January 1, 2016, to
December 31, 2018 representing the Sergeant Employees.
The motion carried.
6. PUBLIC HEARING
A. Public Hearing on Revenue Sources Current Expense Budget 2017-2018 and Satisfying the
Requirements of RCW 84.55.120
City Treasurer Martin gave a presentation on the City's 2017/2018 revenue sources.
Mayor Putaansuu opened the public hearing, and there being no testimony, closed the public
hearing at 7:53 p.m.
B. Public Hearing on Vacating a Portion of City Right-of-way Commonly known as Smith Street
At 7:57 p.m., Mayor Putaansuu opening the public hearing.
David Brice and Julie Helberg noted their objection to the street vacation.
Alan Wallace with Williams, Kastner & Gibbs, PLLC, urged the Council to deny the vacation for both
practical and legal reasons. He provided examples and a letter outlining why it should be denied.
Leslie Hassett, Tadina Crouch, Jennifer Richardson, and Tim Matthes voiced their concerns with
Council approving the street vacation, which included trying to keep the street quaint; wildlife
access; building more houses in the small space; and increased traffic.
David Preston stated he is the one requesting the street vacation. He understands the concerns
brought forward. He is willing to work with David and Julie and will give them additional footage.
He is not interested in building three shacks in that location.
At 8:34 p.m., Mayor Putaansuu closed the public hearing.
7. BUSINESS ITEMS
A. Adoption of an Ordinance Accepting the Petition to Vacate a Portion of City Right-of-Way
Commonly Known as Smith Street
Minutes of October 11, 2016
Page 4 of 7
City Attorney Cates noted due to the legal issues Mr. Wallace brought forward during the public
hearing, she recommended Council not take action until she is able to review them and bring back
for discussion.
MOTION: By Councilmember Clauson, seconded by Councilmember Donlin, to table this item until
the October 25, 2016, Council meeting.
City Attorney Cates, said she may need to have an executive session regarding potential litigation
upon reviewing Mr. Wallace's' letter.
Councilmember Diener asked if there is value in going to work study for some of the questions that
are not privileged be answered, and then move this discussion to November.
AMENDED MOTION: By Councilmember Clauson, seconded by Councilmember Donlin, to move
this to the November 8, 2016, Council meeting, and also add to the October 18, 2016, Work Study
meeting for discussion.
The motion carried.
B. Adoption of Ordinance No. 031-16 Approving the Amendments to the 2013 Shoreline Master
Program Regarding the Redevelopment of Shoreline Properties, and Minor Clarifications and
Corrections
MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to approve Ordinance
No. 031-16.
The motion carried.
(Ordinance No. 031-16)
C. Adoption of a Resolution Approving a Contract with Tom Herstad Building Design, Inc for the
720 Prospect Street Design Project
MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to adopt a
Resolution approving a contract with Tom Herstad Building Design, Inc. for the 720 Prospect Street
Design Project in an amount not to exceed $5,000.
The motion carried.
(Resolution No. 072-16)
D. Approval of Change Order No. 2 to Contract No. 002-16 with PND Engineers, Inc. for the 2016
DeKalb Pier Phase 2 Construction Administration
Minutes of October 11, 2016
Page 5 of 7
MOTION: By Councilmember Diener, seconded by Councilmember Clauson, to authorize the Mayor
to execute Change Order No. 2 to Contract No. 002-16 with PND Engineers, Inc. in the amount not
to exceed $12,000 for the Dekalb Pier - Phase 2 Project Bid Support, Construction Administration &
Construction Observation.
The motion carried.
E. Approval of Change Order No. 3 to Contract No. 024-16 with Rice Fergus Miller for City Hall
Cost Alternatives
MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to approve Change
Order No. 3 to Contract No. 024-16 with Rice Fergus Miller for City Hall Cost Alternatives.
The motion carried.
F. Approval of a Revised Job Description for the Public Works Permit Clerk
MOTION: By Councilmember Cucciardi, seconded by Councilmember Donlin, to approve the public
works permit clerk job description to replace the previous public works clerk job description.
The motion carried.
G. Approval of September 20,2016, Council Work Study Session Minutes
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the
minutes from September 20, 2016 work study.
The motion carried. Councilmember Diener abstained.
H. Approval of September 27,2016, Council Meeting Minutes
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to approve the
September 27, 2016, Council meeting minutes.
The motion carried. Councilmember Ashby abstained.
I. Discussion: AWC's 2017 Legislative Session City Priorities
Mayor Putaansuu received a list of 2017 legislative session priorities, and asked Council if they
were in support of the list.
Minutes of October 11, 2016
Page 6 of 7
MOTION: By Councilmember Clauson, seconded by Councilmember Donlin, to authorize the Mayor
to communicate with our lobbyist to support these items listed on the AWC Legislative Agenda.
The motion carried.
8. REPORTS OF COUNCIL COMMITTEES
Councilmember Clauson reported the Finance Committee is scheduled to meet October 13th at
7pm.
Councilmember Ashby reported on the October 10th Economic Development and Tourism
Committee. The next meeting is scheduled for November 14th at 9am.
Councilmember Lucarelli reported the Utilities Committee is scheduled to meet October 17th at
9am. The Sewer Advisory Committee is scheduled to meet October 19th, 6:30pm at West Sound
Utility District. The Chimes and Lights Committee is scheduled to meet on October 17th at 3:30pm.
Councilmember Diener reported the Land Use Committee is scheduled to meet October 19th at
7:30am.
Councilmember Chang reported the Lodging Tax Advisory Committee is scheduled to meet October
17th at 5:00pm.
9. REPORT OF MAYOR
Mayor Putaansuu reported on the following:
• 737 Bay Street updates;
• New City website is up and running;
• Meeting with Mansour Samadpour on development;
• The KRCC legislative reception is November 10th;
• October Newsletter;
• Update on wayfinding signs;
• Walking map for downtown; and
• The Homeless Committee is scheduled for Tuesday, October 18that 4pm, and the
Development Regulations Committee is also scheduled for Tuesday, October 18th at 2pm.
10. REPORT OF DEPARTMENT HEADS
Public Works Director Dorsey reported on this week's selection jury for the Transportation
Improvement Board.
Minutes of October 11, 2016
Page 7 of 7
City Treasurer Martin thanked the council for their attention during the revenue sources hearing,
and explained the Implicit Price Deflator.
City Clerk Rinearson reported on Mailchimp, which is free software that will streamline City
information to the public.
11. CITIZENS COMMENTS
Bobbie Stewart reported on the successful Ladies Night Out event.
Gerry Harmon said when she was driving on Smith Street she saw a large buck. Also, if they need to
take of their property, the City should have to take care of theirs.
12. EXECUTIVE SESSION
An Executive Session was held earlier in the meeting.
13. ADJOURNMENT
Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Mayor
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CITY OF PORT ORCHARD
City Clerk
216 Prospect Street, Port Orchard, WA 98366
Voice: (360) 876-4407 • Fax: (360) 895-9029
citvclerkPcitvofportorchard.us
www.cityofportorchard.us
TO:
FROM:
DATE:
REGARDING:
MEMORANDUM
File
Jenine Floyd, Deputy City Clerk jf"
October 25, 2016
Language Change to Minutes of Regular Council Meeting
Beginning with the October 11, 2016, Council Meeting minutes, the following changes have
been made to help with the efficiency of transcribing minutes:
Approval of Bi-Wookly Check Nos. 67567 through 67682 totaling $449,208.85; September
Electronic Payment Dates 9/1/2016 through 9/30/2016 totaling $226,707.68; and Bi-Weekly
Payroll including Check Nos. 147218 through 147234 totaling $273,287.07.