11/15/2016 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session Meeting of November 15, 2016
CALL TO ORDER AND ROLL CALL
Mayor Robert Putaansuu called the meeting to order at 6:03 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Councilmember Ashby
Councilmember Lucarelli
Councilmember Diener
Councilmember DQolin
Mayor Putaansuu
Present
Present
Present
Present
Present
Present (late arrival)
Absent
Present
Staff present: City Clerk Rinearson, Public Works Director Dorsey, Development Director Bond, City
Treasurer Martin, Human Resource Coordinator Howard, Office Assistant II Whisenant, and City
Attorney Cates were also present.
Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
1. City Hall Space Needs
Mayor Putaansuu introduced Steve Rice, of Rice Fergus Miller, to talk about the options for
expanding City Hall.
Mr. Rice presented the cost estimates for three options:
• Build an addition; accommodating needs for future growth.
• Relocate 2 departments; separate location in Port Orchard.
• Modest addition; as first step and then follow through with phases.
Mr. Rice explained the cost estimates broken down and the construction volume in the Seattle
area and its impact regionally. Provided material on the three options and went over the
details.
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Option 1-Take the identified need in the space analysis and apply to the site as
a form of an addition to the existing City Hall.
Option 2 -Tremont Location for Court and Police Department relocation.
Option 3 -Option 1 with only the necessary expansion for Police and parking.
Mr. Rice, Council, Staff and Mayor discussed cost comparison, with deciding that options one or
three would be more likely, not option two. And these options should meet staff needs for up to
fifteen years, with assumed growth rate through census data.
Council Direction: Not in the current Biennial Budget, for planning purposes only, more discussion
to be had in 2017 for next Biennial Budget process.
Separate discussion was held by City Foreman Hunter, who received the preliminary permit to drill
both Well 12 and Well 13 Projects in the works, two of the largest wells in Kitsap County.
2--.-Water-Sewer Capital FacilityCharges
Public Works Director Dorsey introduced presenter Katy Isaksen, with Katy Isaksen & Associates.
Ms. Isaksen discussed the recommended alternative Capital Facilities Charges and Sewer, which
was the final task associated with the Water-Sewer Gap Analysis as first initiated in 2014, and the
need for code changes.
Council, Staff and Ms. Isaksen discussed; it is realistic to complete these projects in six years with
the collected changed rates and the growth in the population is leading the growth in the
infrastructure.
Council Direction: Staff to bring to Council in December or January.
3. Mid Block Crosswalk Policy
Public Works Director Dorsey introduced presenters Kendra and Carmen, from Fehr & Peers.
Carmen went over; the project scope, the suggested evaluation process, and the recommended
crossing treatments based on the location characteristics.
Council Direction: No direction was given.
4. ADA Transition Plan
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Public Works Director Dorsey introduced presenter Victor Salemann and briefed the Council on the
self evaluation of the ADA Transition Plan for the City's public right of way and facilities.
Mr. Salemann discussed the City's need to adopt an ADA Transition Plan, with the high emphasis on
alterations to right-of-way and expressed that the plan needs to be in place for favorable review
through the grant application process. Mr. Salemann suggested the City focus on crossing
guidelines at heavily trafficked ADA areas; hospitals, retirement homes, schools, and transit stops.
He also encouraged the City to have an open house meeting to get community involvement on ADA
location needs.
Council, Staff and presenter discussed a method to prioritize, grievances procedure, and
consideration of a corridor route.
Council Direction: Bring to Council for adoption in January.
5. Pavement Management System
Public Works Director Dorsey introduced presenter Steven Smith, from Infrastructure Management
Services, who summarized the result of the Pavement Management System Consult.
Mr. Smith explained that need for pavement management, the maintenance, and its perpetual
lifecycle. IMS measured the quality of the roads through objectively rating and scaling each road.
Then he provided the breakdown of the surveyed areas into pavement conditions and budgeting
costs for the next five to ten years. Currently the City's average network PCI is 71, with a backlog of
reconstruction of 6%. He recommended the City focus on the arterials roads as priority and not
worst-first.
Public Works Director Dorsey asked that IMS remove the State roads and recalculate the PCI rate.
Council Direction: No direction was given.
6. 2017 /2018 Biennial Budget
Treasurer Martin discussed the Biennial Budget as compiled through the efforts of the Finance
Committee, Department Directors, and full Council participation during the October 31, 2016,
Council Finance Committee Meeting. Treasurer Martin directed the decisions made to be
presented by Finance Committee Chair Clauson, then for the Mayor to speak towards important
issues, and then following up with Human Resources Coordinator Howard speaking on the Salary
Survey.
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Councilmember Clauson highlighted additions made to the budget; bring on two additional
seasonal employees for the parks, Bethel corridor study, LTAC adjustments, Wellness Committee
programs, improvements for the 720 Prospect building, and ILA with Fire Department.
Mayor, Council and Staff discussed adoption of budget with adjustment of; property tax, budget
amendments, ballot measure, Tremont funding solution, McCormick Village Park, collection of
impact fees, restricted funds, raise PSE franchise fee, Police Department to add two radars and
replace cars, Seitel consulting services, and implementing the Salary Survey.
Human Resources Coordinator Howard spoke on the Salary Survey findings. Employees were
provided opportunity to revise or rewrite current job functions. The consultant interviewed all 27
non-represented employees and then scheduled onsite meetings with other jurisdictions for salary
comparisons.
Council Direction: Salary Survey findings to go before Finance Committee for further discussion.
At 9:00 p.m., Mayor Putaansuu recessed the meeting for a 10-minute executive session in
accordance with RCW 42.30.llO(l)(b) regarding real estate. City Attorney Cates was invited to
attend and the Mayor announced that no action would be taken.
ADJOURNMENT
The meeting ad'ourned at 9 :10 p.m. No other action was taken. Audio/Visual was successful.
Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Mayor