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11/22/2016 - Regular - MinutesCity of Port Orchard Council Meeting Minutes Regular Meeting of November 22, 2016 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 7:00 p.m. Roll call was taken by the City Clerk as follows: Councilmember Ashby Present Councilmember Chang Present Councilmember Cucciardi Present Councilmember Diener Present Councilmember Donlin Absent Councilmember Lucarelli Present Mayor Pro-Tern Clauson Present Mayor Putaansuu Present Staff present: Public Works Director Dorsey, Community Development Director Bond, City Attorney Cates, City Treasurer Martin, City Clerk Rinearson, and Office Assistant II Whisenant were also present. A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Clauson, seconded by Councilmember Ashby, to add a discussion item on Salary Survey and Organizational Chart to Business Items. The motion carried. MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to add the excusal of Councilmembers Donlin to the Consent Agenda. The motion carried. MOTION: By Councilmember Clauson, seconded by Councilmember Ashby, to approve the agenda as amended. The motion carried. 3. CITIZENS COMMENTS There were no citizen comments. 4. CONSENT AGENDA Minutes of November 22, 2016 Page 2 of 7 A. Approval of Check Nos. 67888 through 67952 totaling $151,217.31; and Bi-Weekly Payroll including Check Nos. 147284 through 147309 totaling $387,074.24. B. Approval of the October 31, 2016, Special Council Meeting Minutes C. Excusal of Councilmember Donlin MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the consent agenda as modified. The motion carried. 5. PRESENTATION A. SKWRF 2017-2018 Budget Michael Wilson and Randy Screws presented the South Kitsap Water Reclamation Facilities (SKWRF) Budget for 2017-2018. 6. PUBLIC HEARING A. Public Hearing on an Animal (Cat) Variance for 534 Melcher Street Mayor Putaansuu opened the Public Hearing at 7:40 p.m. Karen Stabelfeldt, pet owner, explained they just moved into the area and is asking for a variance so they don't have to give a pet away. She added, one of the licensed pet is 14 years old so it's just a matter of time before they will be down to three pets and abiding by the code. Nick Whittleton testified that he applauds those who register their cats and wishes more people would do the same. There being no further testimony, Mayor Putaansuu closed the public hearing at 7:41 p.m. Minutes of November 22, 2016 Page 3 of 7 B. Public Hearing on Adoption of a Resolution Allowing the City to Sole Source Potable Water Treatment with ATEC Systems, Inc. Mayor Putaansuu opened the Public Hearing at 7:42 p.m. Nick Whittleton stated that he thought that Sole Source Contracting is a good idea, as long as the contractor uses off the shelf parts rather than proprietary equipment. There being no further testimony, Mayor Putaansuu closed the public hearing at 7:43 p.m. 7. BUSINESS ITEMS A. Approval of an Animal (Cat) Variance for 534 Melcher Street MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, moved to authorize the City Clerk to issue an approval letter and a pet license for the 4th animal (cat) to Mr. & Mrs. Stabelfeldt and for them to comply with all other regulations and licensing requirements of Port Orchard Municipal Code Title 7. The motion carried. Councilmember Ashby noted that in the application there was mention of a rat issue and wanted to address the statement. Public Works Director Dorsey stated that would be a Health Department and/or Animal Control function and should be brought to their attention. B. Adoption of a Resolution Allowing the City to Sole Source Potable Water Treatment with ATEC Systems, Inc. MOTION: By Councilmember Ashby, seconded by Councilmember Diener, moved to authorize the Mayor to adopt Resolution No. 075-16, thereby allowing the City of Port Orchard Public Works Department to 'sole source' their potable water treatment of Manganese with ATEC Systems, Inc. Public Works Director Dorsey discussed the evaluation and choice of ATEC Systems, and elaborated on the recent training and certification of a Public Works Crewmember to be able to run the future system. The motion carried. (Resolution No. 075-16) C. First Reading of an Ordinance Amending the 2016 Budget Minutes of November 22, 2016 Page4of7 MOTION: By Councilmember Clauson, seconded by Councilmember Diener, moved to accept the first reading of an Ordinance amending the 2016 Budget for the City of Port Orchard and to direct staff to place an Ordinance on the December 13, 2016, agenda for second reading and final adoption. The motion carried. D. Adoption of an Ordinance Creating a New Chapter Port Orchard Municipal Code 5.94 Special Events MAIN MOTION: By Councilmember Cucciardi, seconded by Councilmember Ashby, to adopt an Ordinance creating a new chapter 5.94 Special Events in the Port Orchard Municipal Code, as presented. Councilmembers, Staff, and Mayor discussed process of the means of a Public Notice and the determination of City Departments and other City Services involvement, and application submission. AMENDED MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to replace the word "expressing" with "demonstrating" on page 5 of the draft ordinance. The amended motion carried. Councilmember Chang spoke to the parking displacement and the loss of revenue to the City, asking City Clerk Rinearson to track the next year's amounts. The main motion passed. Councilmember Clauson voted no. (Ordinance No. 041-16) E. Adoption of a Resolution Setting the Amount of Property Taxes to be Levied for Year 2017 Pursuant to RCW 84.55.120 MOTION: By Councilmember Diener, seconded by Councilmember Cucciardi, to adopt a Resolution, setting the 2017 property tax levy and the amount of property taxes to be raised for the budget year of 2017 and subsequent adoption of a Resolution declaring a substantial need. The motion carried. (Resolution No. 076-16 and 078-16) Minutes of November 22, 2016 Page 5 of 7 F. Adoption of a Resolution Approving the Final Plat For Horstman Heights Phase 2 MOTION: By Councilmember Diener, seconded by Councilmember Lucarelli, to move to adopt a Resolution granting final plat approval for Horstman Heights Phase 2, as presented. Mayor, Councilmembers, and Staff spoke to challenges of the advancement of this project. The motion carried. (Resolution No. 077-16) G. Approval of November 8, 2016, Council Meeting Minutes MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to approve November 8, 2016, Council meeting minutes. The motion passed. Councilmembers Chang and Cucciardi abstained. H. Discussion: Trademark City Wayfinding Logo Mayor, Councilmembers, and staff discussed their support, along with the Economic Development/Tourism Committee, to trademark the City's Wayfinding Logo. Council directed staff to work with the ED/Tourism Committee on a "For Use" policy and bring to the full Council for consideration by the end of the first quarter in 2017. I. Discussion: Salary Survey and Organizational Chart Councilmember Clauson stated that the Finance Committee reviewed the information received by the Salary Consultant and is favorable of option 3 for salary survey implementation. The option is to phase in the implementation of the survey, but stay within the budgeted amount as purposed originally during the Budget meetings. Treasurer Martin explained that the Salary Survey was for review of the 27 non-represented employees. Human Resources Coordinator Howard and the hired consultant worked with the employees, and other comparable cities, to identify like job categories with corresponding salaries. In the preliminary budget $193,000 is included to adjust salaries, which would be phased in with increases through anniversary dates. Mayor Putaansuu broke down the strategy for increases with the current budgeted amount, and explained that the remaining increases would be budgeted in the 2019-2020 Biennial Budget. In Minutes of November 22, 2016 Page 6of7 addition, explained there were differences in annual increases among positions, and now all positions will now have consistent increase between each step of a rate of 2.5%. Councilmembers and Mayor discussed the need for competitive salaries to retain employees. Lastly, there were discussion on the need to the change the Public Works Department Organizational Chart, shifting positions and incorporating a new full-time position. 8. REPORTS OF COUNCIL COMMITTEES Councilmember Clauson reported on the November 22nd Finance Committee meeting. Councilmember Ashby reported on the November 14th Economic Development and Tourism Committee meeting. Mayor Putaansuu requested that the Planning Commission be invited to 2017 Work Study. Council member Lucarelli reported on the November 21st Utilities Committee, November 21st Chimes and Lights Committee, November 16th Sewer Advisory Committee, and informed of the next meetings are as scheduled; Sewer Advisory Committee on February 15, 2017 and Utilities Committee on December 19, 2016. Council and Mayor were invited to attend Festival of Chimes and Lights event being held on December 3rd. Councilmember Diener reported the November 16th Land Use Committee meeting was canceled and informed the next meeting is scheduled for December 21st at 7:30am. Councilmember Chang reported on the November 21st Lodging Tax Committee meeting. 9. REPORT OF MAYOR Mayor Putaansuu reported on the following: • Holiday Good neighbor tour; • Holiday food drive, bins located at City Hall; • December 5th Budget Hearing and Low Impact Development Standards; • Homelessness Committee, next meeting in January 2017; • 720 prospect out to bid, working toward January occupancy; • Retreat ideas; timeframe and priorities; and • Tremont Awarded $8 million. 10. REPORT OF DEPARTMENT HEADS Minutes of November 22, 2016 Page 7 of 7 Public Works Director Dorsey reported on the remaining projects for ending 2016 and starting 2017. Community Development Director Bond reported on code updates with Public Hearings and special meetings scheduled out for the end of 2016. City Attorney Cates, Mayor spoke to working with the Fire Department on an ILA . 11. CITIZENS COMMENTS Bobbie Stewart invited the Council to the Pancake Breakfast in front of the Public Market, put on by the Lion's, at 9:30am on November 27, 2016. Nick Whittleton spoke to the rats and pet licensing. Gerry Harmon spoke to the rats in her neighborhood. 12. EXECUTIVE SESSION At 9:21 Mayor Putaansuu recessed the meeting for a 5 minute executive session in accordance with RCW 40.30.110 regarding real estate. Community Development Director Bond, City Treasurer Martin, and City Attorney Cates were invited to attend and the Mayor announced no action would be taken. At 9:26 p.m., Mayor Putaansuu reconvened Council back into regular session. 13 . ADJOURNMENT The meeting adjourned at 9:26 p.m. No other action was taken. Audio/Visual was successful. ~ ---'~--=--- Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Mayor