12/13/2016 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of December 13, 2016
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 7:01 p.m.
Roll call was taken by the City Clerk as follows:
Council member Ashby Present
Councilmember Chang Present
Councilmember Cucciardi Present
Councilmember Diener Present
Councilmember Donlin Present
Councilmember Lucarelli Present
Mayor Pro-Tern Clauson Present
Mayor Putaansuu Present
Staff present: Public Works Director Dorsey, Community Development Director Bond, City
Treasurer Martin, City Attorney Cates, Human Resources Coordinator Howard, City Clerk Rinearson,
Assistant City Engineer Archer-Parsons and Office Assistant II Whisenant were also present.
A. Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
At 7:04 p.m. Mayor Putaansuu recessed the meeting for a 15 minute executive session in
accordance with RCW 40.30.110 regarding potential litigation. Community Development Director
Bond and City Attorney Cates were invited to attend. Mayor Putaansuu stated there might be
possible action taken after.
At 7:19 p.m. Mayor Putaansuu came out and extended the executive session an additional 5
minutes.
At 7:24 p.m. Mayor Putaansuu came out and extended the executive session an additional 5
minutes.
At 7:29 p.m. Mayor Putaansuu reconvened Council back into regular session.
2. APPROVAL OF AGENDA
Minutes of December 13, 2016
Page 2 of 8
MOTION: By Councilmember Clauson to add executive session before the approval of the agenda.
The motion failed. Lack of second.
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to add Mayoral
approval of end-of-year checks to Business as item "P".
The motion carried.
MOTION: By Councilmember Clauson, seconded by Councilmember Donlin, to approve the agenda
as amended.
The motion carried.
3. CITIZENS COMMENTS
Roy Runyon, a citizen of Bremerton, spoke on the upcoming 225th Anniversary of the ratification to
the Bill of Rights, on December 15, 2016.
4. CONSENT AGENDA
A. Approval of Check Nos. 67953 through 67955 totaling $5,241.62; November Electronic
Payment Dates 11/01/2016 through 11/30/2016 totaling $15,892.30; and Bi-Weekly Payroll
including Check Nos. 147310 through 147326 totaling $276,269.08.
B. Approval of Amendment No. 1 to Contract No. 055-16 with Seitel Systems, LLC for Network
Design and IT Project Services
C. Approval of Amendment No. 1 to Contract No. 074-14 with Paladin Data Systems for the
SmartGOV Permitting Software
D. Approval of Amendment 1 to Contract No. 090-15 with Transportation Solutions, Inc. for
On-Call Consultant Services
E. Approval of Amendment No. 2 to Contract No. 016-15 with Grette Associates, LLC for On-
Call Environmental Consulting Services
MOTION: By Councilmember Ashby, seconded by Council member Lucarelli, to approve the consent
agenda as presented.
The motion carried.
5. PRESENTATION
No presentations were given.
6. PUBLIC HEARING
Minutes of December 13, 2016
Page 3 of 8
A. Declaring Real Property Owned by the Utility Fund (Water/Sewer) Located on Bethel Avenue
Parcel Nos. 4062-005-002-0004 and 4062-005-002-0103 Surplus to the Needs of the City and
Authorizing Its Sale
Mayor Putaansuu opened the Public Hearing at 7:34 p.m.
Gerry Harmon asked for locations details, size of the property and its cost.
There being no further testimony, Mayor Putaansuu closed the public hearing at 7:38 p.m.
7. BUSINESS ITEMS
A. Adoption of a Resolution Declaring Real Property Owned by the Utility Fund (Water/Sewer)
Located on Bethel Avenue Parcel Nos. 4062-005-002-0004 and 4062-005-002-0103 Surplus to the
Needs of the City and Authorizing Its Sale
MOTION: By Councilmember Lucarelli, seconded by Councilmember Ashby, moved to adopt a
Resolution declaring Parcel Nos. 4062-005-002-0004 and 4062-005-002-0103 as surplus to the
needs of the City and authorizing staff to proceed with the sale of the parcels.
The motion carried.
(Resolution No. 080-16)
B. Second Reading and Adoption of an Ordinance Amending the 2016 Budget
MOTION: By Councilmember Lucarelli, seconded by Councilmember Ashby, moved to adopt an
ordinance, amending the 2016 Budget for the City of Port Orchard.
Mayor Putaansuu open for public comments and with no comments closed the comment period at
7:46 p.m.
The motion carried.
(Ordinance No. 042-16)
Minutes of December 13, 2016
Page 4 of 8
C. Adoption of an Ordinance Adopting the 2017-2018 Biennial Budget
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, moved to adopt an
ordinance adopting the 2017 -2018 Biennial Budget.
The motion carried.
(Ordinance No. 040-16)
D. Adoption of a Resolution Recognizing and Setting Forth Provisions for the 2017-2018 Biennial
Budget as Contemplated in its Adoption
MOTION: By Councilmember Diener seconded by Councilmember Cucciardi, moved to adopt a
resolution Recognizing and Setting Forth provisions for the 2017 -2018 Biennial Budget as
contemplated with its adoption.
The motion carried.
(Resolution No. 079-16)
E. Adoption of an Ordinance Amending POMC Chapter 12, Streets and Sidewalks, to Comply
With the Requirements of the Western Washington Phase II Stormwater Permit
MOTION: By Councilmember Diener, seconded by Councilmember Lucarelli, moved to approve
Ordinance No. 043-16, amending POMC Title 12, Streets and Sidewalks.
The motion carried.
(Ordinance No. 043-16)
F. Adoption of an Ordinance Amending POMC Title 15, Buildings and Structures, to Comply With
the Requirements of the Western Washington Phase II Stormwater Permit
MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, moved to approve an
ordinance amending POMC Title 15.
The motion carried.
(Ordinance No. 044-16)
G. Adoption of an Ordinance Amending POMC Title 16, Land Use Regulatory Code, to Comply
With the Requirements of the Western Washington Phase II Stormwater Permit
MOTION: By Councilmember Chang, seconded by Councilmember Ashby, moved to approve an
ordinance amending POMC Title 16, Land Use Regulatory Code.
The motion carried.
(Ordinance No. 046-16}
H. Adoption of a Resolution Updating the City's Fee Resolution
Minutes of December 13, 2016
Page 5 of 8
MAIN MOTION: By Councilmember Cucciardi, seconded by Councilmember Donlin, moved to
approve the proposed fee resolution update.
Discussion was had between Mayor, Councilmembers, and staff with reference to the recently adopted
ordinance for Special Events and the cost associated with application submission. Cabaret and Carnival
inspections were also commented on.
AMENDED MOTION: By Councilmember Ashby, seconded by Councilmember Donlin, to remove the
Event Permit $100.00 Fire Inspection Fee from Table 25.
The amended motion carried.
The main motion carried.
(Resolution No. 081-16}
I. Adoption of a Resolution Repealing Resolution No. 039-16 and Establishing Certain Employee
Benefits for Non-Union Represented Employees Classified as FLSA Non Exempt
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, moved to adopt a
Resolution repealing Resolution No. 039-16 and approving the Employee Benefits Policy to reflect a
rate of pay increase of a 2% COLA on the non-union represented Non-Exempt Salary Step
Schedule, effective January 1, 2017.
The motion carried.
(Resolution No. 082-16}
J. Adoption of a Resolution Repealing Resolution No. 040-16, and Establishing Certain Employee
Benefits for Non-Union Represented Employees Classified as FLSA Executive Exempt
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, moved to adopt a
Resolution repealing Resolution No. 040-16 and approving the Employee Benefits Policy to reflect a
rate of pay increase of 2% COLA on the non-union represented Executive Exempt Salary Step
Schedule, effective January 1,2017.
The motion carried.
(Resolution No. 083-16}
Minutes of December 13, 2016
Page 6 of 8
K. Adoption of a Resolution for Authorization to Legally Bind the City for Federal Grant
Reimbursement Purposes
MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, moved to adopt a
resolution authorizing an official who is authorized to legally bind the non-federal entity.
The motion carried.
(Resolution No. 084-16)
L. Approval of a Contract with the Transportation Improvement Board for the Fuel Tax Grant for
the Tremont Street Widening Project Construction
MOTION: By Council member Clauson, seconded by Councilmember Ashby, moved to authorize the
Mayor to execute the Fuel Tax Grant Agreement with the Transportation Improvement Board (TIB)
in the amount of $8,000,000 for the Tremont Street Widening Project -Construction Phase.
The motion carried.
(Contract No. 097-16)
M. Approval of a New lnterlocal Agreement with Kitsap County Fire Protection District No. 7 for
Fire Prevention Services
MOTION: By Councilmember Donlin, seconded by Councilmember Cucciardi, moved to approve
the interlocal agreement between the City of Port Orchard and Kitsap County Fire Protection
District No. 7 (South Kitsap Fire and Rescue) regarding fire prevention duties and responsibilities as
presented.
The motion passed. Councilmember Clauson voted no.
(Contract No. 095-16)
N. Approval of the November 15, 2016, Council Work Study Session Minutes
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to approve the
November 15, 2016, Council meeting minutes.
The motion passed. Councilmember Donlin abstained.
0. Approval of November 22, 2016, Council Meeting Minutes
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the
November 22, 2016, Council meeting minutes.
The motion passed. Councilmember Donlin abstained.
Minutes of December 13, 2016
Page 7 of 8
P. Mayoral Approval of Processing Checks for Last Cycle in December
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, moved to approve
Mayoral Approval of processing checks for last cycle in December.
The motion carried.
8. REPORTS OF COUNCIL COMMITTEES
Councilmember Ashby reported on the December 12th Economic Development and Tourism
Committee meeting, and stated the next meeting is scheduled on January 9, 2017.
Councilmember Lucarelli informed that the Utilities Committee meeting scheduled for December
19, 2016 is canceled. Reported on Festival of Chimes and Lights, with its great success and
expressed appreciation to all involved for their support. Next meetings are as scheduled; Sewer
Advisory Committee on February 15, 2017, at 6:30 p.m. at City Hall and Festival of Chimes and
Lights Committee on January 16, 2017.
Councilmember Diener announced the Land Use Committee meeting scheduled for December 21,
2016, is canceled.
9. REPORT OF MAYOR
Mayor Putaansuu reported on the following:
• Holiday Good Neighbor Tour;
• City focus on state routes for West Sound Alliance;
• Reported on Health District meeting;
• Housing Kitsap; and
• Department of Commerce Letter; Comprehensive Plan approved.
10. REPORT OF DEPARTMENT HEADS
Public Works Director Dorsey reported on the closing out 2016 and preparations for 2017 projects.
Mayor, Council members, and Staff spoke regarding the water main break on Bethel.
11. CITIZENS COMMENTS
Minutes of December 13, 2016
Page 8 of 8
Gerry Harmon spoke to the Public Hearing process with voting immediately following suggested a
change.
Bobbie Stewart thanked Council member Lucarelli for her leadership and the success of the Festival
of Chimes and Lights. Thanked the Mayor for attending POBSA. And thanked Councilmember Ashby
for including her in the Economic Development and Tourism Committee meetings.
12. EXECUTIVE SESSION
An Executive Session was held earlier in the meeting.
13. ADJOURNMENT