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03/15/2016 - Work Study - MinutesCity of Port Orchard Council Meeting Minutes Work Study Session Meeting of March 15, 2016 CALL TO ORDER AND ROLL CALL Mayor Rob Putaansuu called the meeting to order at 7:00 p.m. Roll call was taken by the City Clerk as follows: Councilmember Cucciardi Councilmember Chang Councilmember Donlin Mayor Pro-Tern Clauson Councilmember Lucarelli Councilmember Diener Councilmember Ashby Mayor Putaansuu Absent Present Present Absent Present Absent Present Present Staff present: Community Development Director Bond, Public Works Director Dorsey, City Treasurer Martin, City Attorney Cates, City Clerk Rinearson, Deputy City Clerk Floyd, and Office Assistant II Honeycutt, were also present. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 1. Port Orchard UGA Boundary -County Presentation Mayor Putaansuu invited Katrina Knutson, Dave Greetham, and Jeffrey Rowe, with Kitsap County, to join them at the table. Development Director Bond noted the Kitsap County staff listened to the City and met with a lot of property owners in the area, and has come up with a good compromise that gives the City a lot of what it was asking for. Ms. Knutson said she provided Council with an Alternative 2 map, which was the smallest alternative they evaluated in their environmental impact statement. Minutes of March 15, 2016 Page 2 of 6 In addition, she provided an Urban Growth Area Sizing and Targets for the Port Orchard Urban Growth Area summary, which included: • What are County and City roles and requirements under the Growth Management Act • How are urban growth areas sized • What are growth targets? How do they influence urban growth area boundaries • What is VISION 2040? What are Regional Centers? How does this Regional Growth Strategy affect target and UGA's • How have UGA boundaries changes in the last 10 years? How has the City of Port Orchard grown and annexed land • How are cities and their assigned unincorporated UGA's analyzed • How does the county plan for different areas of the county. Ms. Knutson stated with Commissioner Garrido's guidance, the City's letter which outlined their priorities, was very helpful, and tried to come to a compromise between the City, County, and property owners. In the letter to the County, the City noted their priorities are Bethel Road, Sidney Road, and Mile Hill. She also provided a preferred alternative map and discussed zoning and boundaries. Mayor Putaansuu greatly appreciates the efforts the County went through to listen and take the City's the concerns under consideration and also for listening to the public. Council Direction: Staff was directed to draft a letter for the Council and Mayor to sign, of appreciation to the County for consideration of the City's concerns. 2. Seitel Systems Network Assessment City Treasurer Martin reported in 2014, Council approved an assessment of our current computer system network and to also look at our future needs of the city's infrastructure. In 2015, we received a final copy of the assessment from Seitel Systems, which included: • Report Contents • Methods • Summary of Findings • Assessment Findings and Recommendations Mr. Martin said we learned the City is behind in its technology investment. There are a couple things that must be addressed immediately, and also some things that can be a quick fix. For example, replacing the City's Wi-Fi, and applying industry standard cable coding. The most critical suggestion by the consultant is to replace the 2003 server. Minutes of March 15, 2016 Page 3 of 6 In addition, the City should purchase warranty coverage on servers and hardware equipment to ensure manufactures support rather than having staff maintain the equipment. Council and staff continued to discuss the assessment which included heat issues in the server room; equipment and hardware replacement; IT staffing and training; costs; and timeframes for the recommended updates and changes. Council Direction: Staff was directed to bring this discussion to another Council meeting; hire an employee who will report directly to the City's Treasurer; and to update the organizational chart. 3. Potential Waterfront Park Mayor Putaansuu reported next week, the Port of Bremerton is going to take this discussion up at their meeting. He provided a map of the downtown parking spaces, and indicated the spaces that are owned or controlled by the Port of Bremerton and the Department of Natural Resources (DNR). While building the Pedestrian Pathway, he would like to implement a larger waterfront park by 2021, which includes benches and greenery. The first step is to see if Council has a desire for a larger park around the gazebo and the next step is to see if Port of Bremerton would be interested. About 71 parking spaces would be impacted. We would also need to identify a park and ride lot, and work with Kitsap Transit for those displaced parking spaces. Councilmember Ashby noted at the Economic Development Tourism committee, they had a discussion on use of the parking lot, and the first reaction is to make sure that something is done with long term parking. The City receives about $2,000 a week from commuters using the parking stalls. Mayor Putaansuu explained we will be giving up some revenue, and if we make a larger park space, we might need to eliminate all of the long term parking, and have more short term parking. Councilmember Ashby asks if we have given any more thought for a Parks Committee or a Parks Commission. Public Works Director Dorsey recounted he received a call from the DNR, and our aquatic land lease is up for renewal. Also, we have the ability to reconstruct our parking during the Pathway Project, but we would lose 13 or 14 parking stalls. Lastly, a Parks Commission has not been put together yet; that would be at the direction o~ the Council. Minutes of March 15, 2016 Page 4 of 6 Mayor Putaansuu noted we should look for a 100 space park and ride lot. The most logical would be sharing with a church and working with Kitsap Transit. We need to make it less convenient to park by the waterfront and more convenient to use a park and ride. In addition, Council and staff briefly discussed restroom closures at City parks. Council Direction: Staff was directed to draft a letter to Kitsap Transit, noting the City would like Kitsap Transit to look at placing a Park and Ride lot in the City to remove the commuters from the waterfront and Mayor Putaansuu will talk to the Port of Bremerton. 4. Sign Code and Development Code Ad Hoc Committees Mayor Putaansuu reported he would like to form two Ad Hoc Committees; one is related to the sign code and the other is related to subdivision and permit processing. He would like a Councilmember on each of those committees. These would be daytime meetings. Development Director Bond noted the sign code committee is ready to form now that we have a model sign code and the second committee will deal with both the subdivision and permit processing code as well as non conforming uses, conditional uses permits, and variances. Councilmember Lucarelli volunteered for the development codes committee. Mayor Putaansuu said in regards to the sign code committee, he was thinking of people from the Port Orchard Bay Street Association, Chamber of Commerce, a Planning Commissioner, City Councilmember, and a couple citizens. Councilmember Donlin volunteered for the Sign Code Committee. Council Direction: No direction was given to staff. 5. Design Standards Mayor Putaansuu said there are no design standards in the City. We are seeing projects that are in preliminary stages that appear to be made out of corrugated metal. Development Director Bond stated there can be general City-wide standards and once you get to the sub area, you get into more details that are specific to a geographic location. Mayor Putaansuu noted he does not want to make things overly restrictive, but we could do better. Minutes of March 15, 2016 Page 5 of 6 Councilmember Ashby does not think it should be standardized, but we do need standards. All the buildings should not look alike and we do not need a theme. Development Director Bond mentioned the key is to give people choices within those standards. Council Direction: Council directed Development Director Bond to work with the Land Use Committee and bring back to Council. It will also be vetted through the new Ad Hoc Committee. 6. Agenda, Minutes, and Citizen Comments Policy Review City Clerk Rinearson provided Council with updated rules governing audience comments during council meetings and a red line version of the Port Orchard Municipal Code Chapter 2.04 regarding Council meetings. The redline version incorporates the changes discussed at the Council retreat. Some of the changes include location, agenda outline, Councilmember sponsor of ordinances, moving to action minutes of regular meetings, summary minutes for work study sessions, City employee attendance at Council meetings, recording of meetings, and citizen comments. Council and staff discussed citizen comments during a Council meeting; Councilmember discussion during agenda items; other ways to contact Councilmembers besides during meetings; and taking action minutes. Council Direction: Council directed _staff to update the resolution to state during the first citizen comment portion, citizens can only discuss things on the agenda and the second citizen comment portion is open to any topic then bring to Council at a regular meeting. The total for citizen comments will be 30 minutes. Action minutes for council meetings and summary minutes for work study sessions. 7. South Kitsap Water Reclamation Facility Quit Claim Deeds In response to Councilmember Ashby, Public Works Director Dorsey stated the City attorney has been issued a routing number for review, so that when it comes back on the agenda on the 22nd, they will have the ability to have a brief conversation. This is a cleanup item based on the new operating agreement. Council Direction: No direction was given to staff. 8. Letter from First Christian Church Councilmember Lucarelli reported Council received a letter from First Christian Church, asking the Council to have their late utility charge waived. Minutes of March 15, 2016 Page 6 of 6 City Treasurer Martin said the City's code is very specific and does not provide any authority for anyone in the billing department to waive fees. Council Direction: Council directed staff to draft a letter stating statutorily, there is nothing the City can do to waive the fee. ADJOURNMENT The meeting adjourned at 9:06 p.m. - Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Mayor