04/12/2016 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of April 12, 2016
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 7:00 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby Present
Councilmember Chang Present
Councilmember Cucciardi Present
Councilmember Diener Present
Councilmember Donlin Present
Councilmember Lucarelli Present
Mayor Pro-Tern Clauson Present
Mayor Putaansuu Present
Staff present: Public Works Director Dorsey, Development Director Bond, Treasurer Martin, Human
Resources Coordinator Howard, Police Chief Marti, City Clerk Rinearson, Deputy City Clerk Floyd,
and Office Assistant II Honeycutt were also present.
A. Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MAIN MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to approve the
agenda as presented.
AMENDED MOTION: By Councilmember Diener, seconded by Councilmember Chang, to add a
discussion item for consideration to rescind previously adopted rules of governing citizen
comments to reg u lar council meeting as Item K.
The amended motion failed. Councilmembers Ashby, Donlin, Lucarelli and Cucciardi voted no.
The main motion passed. Councilmember Diener voted no.
3. CITIZENS COMMENT
Minutes of April 12, 2016
Page 2 of 7
Gerry Harmon suggests a process for citizens to be heard by elected Councilmembers through aU
correspondence.
Patrick Lucas expresses concerns with Resolution Number 009-16, previously passed.
Nick Whittleton states he would like to see the proposed waterfront park area made into a green
space.
4. APPROVAL OF CONSENT AGENDA
A. Approval of Bi-Weekly Check Nos. 66262 through 66400 totaling $453,608.34; March's
Electronic Payment dates 3/1/2016 through 3/31/2016 totaling $3,382.38; and Bi-Weekly
Payroll Check Nos. 146925 through 146950 totaling $288,942.52.
B. Approval of March 22, 2016, Council Regular Meeting Minutes
C. Adoption of a Resolution Approving a Professional Services Contract with Aqua Terra
Cultural Resource Consultants for the Archaeological Assessment for McCormick Village
Park Phase 2 (Contract Number 046-16)
D. Approval of Public Event Applications: Seagull Calling Festival & Cook-off and The Cruz
E. Approval of a Contract with C-More Pipe Services, Co. for the 2016 Sewer TV Cleaning and
Lining Maintenance (Contract Number 029-16)
MOTION: By Councilmember Cucciardi, seconded by Councilmember Chang, to approve the
Consent Agenda as presented.
The motion carried.
5. PRESENTATION
A. Fathoms O' Fun-New Royalty Court
Sharron King announces cancellation of the Carnival, donation received for Fireworks Display, and
invites Councilmembers to various events. Helene Jensen introduced the new Royal Court.
6. PUBLIC HEARING
No Public Hearing was held.
7. BUSINESS ITEMS
Minutes of April 12, 2016
Page 3 of 7
A. Adoption of a Resolution Repealing Resolution Nos. 1797 and 001-10 and Re-establishing a
Policy for Permitting the Display of Banners from Over SR166 at Bay Street
MAIN MOTION: By Councilmember Ashby, seconded by Councilmember Diener, to approve the
resolution concerning the Bay Street Hanging Banners as presented.
AMENDED MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to strike
H and strike the paragraph following THAT forward.
The amended motion was withdrawn.
The main motion, as amended, carried.
(Resolution No. 036-16)
B. Adoption of a Resolution Approving an IT Specialist Position; Providing for Alignment of Tasks;
Recognition of a Local Area Network Technician/IT Administrator in Place of an IT Manager
Designation
MOTION: By Councilmember Clauson, seconded by Councilmember Donlin, to adopt a Resolution
approving an IT Specialist position; providing for alignment of tasks, recognition of a Local Area
Network Technician/IT Administrator in place of an IT Manager designation.
The motion carried.
(Resolution No. 037-16)
C. Adoption of a Resolution Approving the Reclassifying of the Temporary Department of
Community Development Administrative Assistant Position as a Permanent Part-time Job
Position
MOTION: By Councilmember Cucciardi, second Councilmember Diener, to adopt a Resolution
reclassifying the temporary part time DCD Administrative Assistant to a permanent part time
position.
The motion carried.
(Resolution No. 038-16)
D. Adoption of a Resolution Amending Resolution No. 017-15, and Establishing Certain Employee
Benefits for Non-Union Represented Employees Classified as FLSA Non Exempt
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Minutes of April 12, 2016
Page 4 of 7
MOTION: By Councilmember Clauson, second Councilmember Cucciardi, to adopt a resolution
amending Resolution No. 017-15 and approving the Employee Benefits Policy to reflect an
additional rate of pay increase of 0.6% for a cumulative rate of pay increase of 2.2% COLA effective
April 17, 2016 for non-union represented employees classified as FLSA Non Exempt.
The motion carried.
(Resolution No. 039-16)
E. Adoption of a Resolution Amending Resolution No. 018-15, and Establishing Certain Employee
Benefits for Non-Union Represented Employees Classified as FLSA Executive Exempt
MOTION: By Councilmember Clauson, second Councilmember Donlin, adopt a resolution
amending Resolution No. 018-15, and approving the Employee Benefits Policy to reflect an
additional rate of pay increase of 0.6% for a cumulative rate of pay increase of 2.2% COLA effective
April 17, 2016 for non-union represented employees classified as FLSA Executive Exempt.
The motion carried.
(Resolution No. 040-16)
F. Adoption of a Resolution Approving a Contract with Rice Fergus Miller, Inc. for the 2016 City
Hall Repair and Expansion Assessment and Procurement Procedure Documentation
MAIN MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, adopted a
resolution, thereby approving a contract with Rice Fergus Miller, Inc. in the amount not to exceed
$10,350 for Task 1 and Task 2 (with the ability for the Mayor to issue a Change Order for Task 3 if
the results of Task 1 & Task 2 support the continuation of the Study), and documenting the
Professional Services procurement procedures pursuant to RCW 39.80.
AMENDED MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, require
staff to return for Task 3 after Task 1 and Task 2 are completed.
The amended motion passed. Councilmember Chang voted no.
The main motion, as amended, carried.
(Resolution No. 041-16 & Contract No. 024-16)
G. Adoption of a Resolution Approving a Contract with Fehr & Peers for the 2016 Mid-block
Crosswalk Policy and Pedestrian Guidelines and Procurement Procedure Documentation
Minutes of April 12, 2016
Page 5 of 7
MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, adopt a resolution
thereby approving a contract with Fehr & Peers in the amount not to exceed $11,510.00 for the
2016 Mid-Block Crosswalk Policy and Pedestrian Guidelines and documenting the Professional
Services procurement procedures pursuant to RCW 39.80.
The motion carried.
(Resolution No. 042-16 & Contract No. 023-16)
H. Adoption of Resolution No. 044-16, Approving Contract No. 035-16, with Universal Field
Services, Inc. for the 2016 Bay Ford Lease Agreement Appraisal and Procurement Procedure
Documentation
MOTION: By Councilmember Donlin, seconded by Donlin, thereby approving Contract No. C044-16
with Universal Field Services, Inc. in the amount not to exceed $6,843.56 for the 2016 Bay Ford
Lease Agreement Appraisal and documenting the Professional Services procurement procedures
pursuant to RCW 39.80.
The motion carried.
(Resolution No. 044-16 & Contract No. 034-16)
I. Adoption of a Resolution Fixing the Date of a Public Hearing on a Petition to Vacate a Portion
of City Right-of-Way in the Alley off of Tremont Street
MOTION: By Councilmember Ashby, seconded by Councilmember Cucciardi, adopted a Resolution
setting the Public Hearing for May 10, 2016, to occur during the regular Council meeting, on a
petition to vacate a portion of City's right-of-way in the Alley off of Tremont Street.
(The Motion Maker made a "friendly amendment" to change the Public Hearing date to May 24,
2016.)
The main motion passed. Councilmember Chang voted no.
(Resolution No. 047-16)
J. Approval of the March 15, 2016, Council Study Session Minutes
MOTION: By Councilmember Donlin, seconded by Councilmember Cucciardi, to approve the
minutes from the March 15, 2016, Work Study Minutes.
The motion carried. Councilmembers Cucciardi and Clauson abstained.
8. COMMITTEE REPORTS
Minutes of April 12, 2016
Page 6 of 7
Councilmember Clauson reported the Finance Committee met March 28, and the next meeting is
scheduled for April 25th at 7:30am.
Councilmember Ashby reported the Economic Development and Tourism Committee met on April
11, and the next meeting is scheduled for May 9th at 9am. KRCC meeting met April 5th.
Councilmember Lucarelli reported the Utilities Committee next meeting is scheduled for April 18th,
at 9:30am. The Sewer Advisory Committee is scheduled to meet on April 20 at 6:30pm.
Councilmember Chang requested Council to discuss, at next Work Study Session, if there were
specific funding amounts they wish to set aside and relay to the Lodging Tax Committee.
Councilmember Lucarelli reported the Festival of Chimes and Lights Committee March 14th meeting
was canceled, and the next meeting is scheduled for May 16th at 3:30pm.
9. MAYOR'S REPORT
Mayor Putaansuu reported on the following:
• 2016 Wellness City Award
• Express the need for appointing chairs to represent for the Homeless Community Grants
and Funds Committee, through lnterlocal Agreement with Kitsap County, requested
potential candidates.
• Kitsap Transit placed Passenger Only Ferry on the November gth ballot and they received a
Grant for Annapolis Ferry.
• Health Board is discussing vaping ordinance passed by the State.
• Mhyre's permits were approved and construction will begin soon.
10. REPORT OF DEPARTMENT DIRECTORS
Public Works Director Dorsey reported on the Pavement management system, ADA transition plan,
Tremont regional application to PSRC, and the annual report for the Decant facility has been
submitted.
City Treasurer Martin reported he met with other local cities on biennial budgets.
Development Director Bond reported the Planning Commission will hold a public hearing on May 3,
2016, for the Comprehensive Plan and the application for Phase 5, Parcel D, of McCormick woods
permit in and under review.
Minutes of April 12, 2016
Page 7 of 7
City Clerk Rinearson provided an update on the Public Records Request Software having a kick off
meeting, the volume of Public Records Request and Street Vacations that were submitted, and the
Lodging Tax Agreement.
11. CITIZENS COMMENTS
Patrick Lucas expressed concern of public safety; police department support, road repairs, water
issues, and development growth.
Jerry Arnett has concerns about the storm drains.
Gerry Harmon discussed concerns about the downtown buildings ownership, vacancy, and lease
costs.
Tim Matthes questioned what Council is doing to increase opportunity to hear citizen's comments .
Nick Whittleton expressed concerns on vaping impact for the future.
12. EXECUTIVE SESSION
No executive session was held.
13. ADJOURNMENT
The meeting adjourned at 8 :59 p.m. No other action was taken.
Brandy Rinearson, CMC, City Clerk Robert Putaansuu, Mayor