04/19/2016 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session Meeting of April 19, 2016
CALL TO ORDER AND ROLL CALL
Mayor Rob Putaansuu called the meeting to order at 7:00 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Cucciardi Present
Councilmember Chang Present
Councilmember Donlin Present
Mayor Pro-Tern Clauson Present
Councilmember Lucarelli Absent
Councilmember Diener Present
Councilmember Ashby Present
Mayor Putaansuu Present
Staff present: Community Development Director Bond, Public Works Director Dorsey, City
Attorney Springer, City Clerk Rinearson, and Office Assistant II Honeycutt, were also present.
Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
1. Discussion: Update on McCormick Village Park
Community Development Director Bond introduced consultant Charlie Scott, from Jones & Jones
Architects, to discuss Phase 2 improvements design option and issues of cost.
Mr. Scott presented a PowerPoint proposing design options alongside the suggested RCO Grant
and discussing the overall site plan details, touching point on:
1. Picnic Shelters
2. Play Area
3. General Site Structures (Entry Plaza)
4. Trail Bridge (over Anderson Creek)
5. Trails
6. Landscape Improvements
7. Signs/Kiosk
8. Site Furnishings
9. Viewpoint
10. Fencing/Barriers
11. HabitatEnhancement
12. Utilities
13. Site Preparation
Minutes of April 19, 2016
Page 2 of 5
Councilmembers and staff periodically addressed concerns throughout presentation on
maintenance cost, security, longevity of structures/furnishings, utility involvement, and parking.
Ending with the comparison of the estimated costs for design options between the RCO Grants at
$618,000 (excluding permitting) to the proposed design options by Jones & Jones at $685,000, with
notating that roughly $55,000 designated for play area alone.
Additionally Mr. Scott presented, with backed research on existing parks within the region, items
not specifically addressed in the RCO Grant:
14. Water Feature -Option 1, Spray-Play/Option 2, Stream-Play
15. Meadow Area Development -Option 1, Off-leash Dog-Park/Option 2, Outdoor
Environmental Learning Lab
16. Outdoor Exercise Equipment
Community Development Director Bond made note of the current overage of budget being at
$67,000, and offered suggestions on how to make adjustments in proposed plan to makeup cost
difference. He also explained that the RCO Grant does allow minor adjustments or major
amendments that can be made with the state, and gave options.
Public Works Director Dorsey explained scheduling, budgeting and estimating work through
alternatives with recommendation to begin design.
Councilmember Ashby questioned the ability of funding from other resources to offset the cost
difference on the RCO Grant and proposed design plan options.
Community Development Director Bond did address additional concerns on parking and segmented
development to be discussed at the next Land Use Committee. And he noted that three years of
park impact fees will bring in the revenue to cover additional cost improvements.
Minutes of April 19, 2016
Page 3 of 5
The continuance of alternative ideas was discussed amongst Council, Staff and Mayor for
segmented development and parking options. Research was asked to review the overall cost and
possibilities associated with these alternative ideas.
Council Direction: Mayor Putaansuu directed for the discussion to be continued at the next Land
Use Committee Meeting and then revisited on next month's Work Study agenda.
2. Transportation
A. Transportation Benefit District (TBD)
Treasurer Martin introduced the discussion through acknowledgment of the Finance Committees
involvement with the TBD. He also requested that Ordinance No. 027-15, be reviewed because of
legislative changes to the governing of the TBD that has taken place. Also asked to learn what legal
steps need to be taken to authorize and begin collection on vehicle fees, license and tabs.
City Attorney Springer explained that once the TBD has been defined, acknowledging that city has
already done so, and then it can be assumed back into the city, which gives the rights and
responsibilities to the City so restriction on funds stays the same. The process is a requirement to
adopt a resolution as a council to establish a Public Hearing date, then to hold hearing and
thereafter pass ordinance to assume the TBD back into the City.
Councilmembers and Mayor discussed whether to include the interest of the license tabs
expansion to include the UGA.
Treasurer Martin provided a report on the amount of cars in the City and what the revenue would
be from that. In addition, City Attorney Springer suggested looking at the number of cars in
designated UGA area to determine amount if the boundaries need to be broadened.
Councilmember Donlin asked for clarification on other increasing options regarding the TBD to
collect. Treasurer Martin clarified that those other revenue items for voter approval are; excess
property tax, sales and use tax, vehicle license fee tax if over $20 and tolls. Those items that do not
require voter approval are; vehicle license fee if under $20 and other various vehicle impact fees.
Council and staff discuss the amount of the car tab increase and whether it should be to the vote of
the people.
Council Direction: Staff to gather information on the number of vehicles in the UGA. Staff to
provide Ballot measure deadlines at next Council meeting.
B. Grant Application Update
Minutes of April 19, 2016
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Public Works Director Dorsey gave an update on the submission of grant applications through PSRC
Regional and County, FHWA funding, and TIB. Application for WSDOT pedestrian bicycle safety
program was not submitted due to timeframe and amount of funding offered.
Council Direction: Councilmember Ashby invited council to attend meetings to support
recommendation of funding.
3. Stormwater Vesting
Mayor Putaansuu invited Norm Olson to the table, as he has multiple projects impacted with this
discussion.
Community Development Director Bond explained that vesting rights have changed and also issues
with use of previously constructed stormwater ponds.
Public Works Director Dorsey elaborated more specifically that the regional ponds built for a large
area or built but development has not yet occurred, because design standards have changed.
City Attorney Springer provided general information on how to vest through subdivision
application, building permit application, or development agreement. She also explained that the
current properties that are impacted will be handled on a case-by-case basis, review with the
understanding that the city's involvement will be necessary, along with the potential need for a
development agreement.
Council Direction: No direction was given to staff.
4. Council Packet Process
Mayor Putaansuu provided a short term solution to reduce staff time in collating Council packets.
He said that paper packets will still be printed for the members that want them, but they would
collate their own packets.
In response to Councilmember Clauson, Treasurer Martin stated that he just received information
back from Seitel. One of the top priorities is to fix the Wi-Fi for Council to have consistence access
to packets on-line while in the Chambers.
Minutes of April 19, 2016
Page 5 of 5
Council Direction: Staff will only print packets, to include 3-hole punch, with no collating for all
future Council meetings.
5. 2017 City Lodging Tax Application(s}
Mayor Putaansuu stated that Lodging Tax funds couldn't be used for the garland or wreaths for
downtown.
City Clerk Rinearson, alongside Councilmembers Chang and Cucciardi, explained other lodging tax
recipients and how monies are dispersed and educated on how other cities have delegated funding
to benefit projects (i.e. conference or arts center). All funds have to be processed through the
Lodging Tax Committee.
City Clerk Rinearson stated that she does reach out to the hotels and bed & breakfast to get an idea
of their recording efforts on the booked guest and when they attend for events specifically. Also,
suggested that the Councilmembers reach out to hoteliers and express that they become more
involved in the process.
Council Direction: No direction was given to staff.
6. Biennial Budget
Treasurer Martin asked whether the Council is interested in staff working towards a biennial
budget .
Discussions on how it would be beneficial for the City as a whole. Also, how it has impacted other
cities for the greater good.
Council Direction: Treasurer Martin is to proceed to implement a biennial budget by providing, at
an upcoming council meeting, a resolution to approve a biennial budget for 2017 -2018 and each
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ADJOURNMENT
The meeting adjourned at 9:26 p.m.
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