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07/14/2015 - Regular - MinutesCity of Port Orchard Council Meeting Minutes Regular Meeting of July 14, 2015 1. CALL TO ORDER AND ROLL CALL Mayor Tim Matthes called the meeting to order at 7:00 p.m. Roll call was taken by the City Clerk as follows: Councilmember Cartwright Present Councilmember Chang_ Present Councilmember Childs Present Councilmember Clauson Present Councilmember Lucarelli Present Councilmember Putaansuu Present Mayor Pro-Tern Ashby Present Mayor Matthes Present Staff present: City Clerk Rinearson, Public Works Director Dorsey, Development Director Bond, Deputy City Clerk Fernandez, and City Attorney Morris were also present. A. Pledge of Allegiance Mayor Matthes led the audience and Council in the Pledge of Allegiance. 2. CITIZENS COMMENT Jud & Jessie Turner thanked the City for supporting the Fathom's O' Fun Grand Parade. Sharron King presented the Turners with a plaque thanking them for their 25 years of volunteering. Al Mahaney reported on the success of the Grand Parade, Fireworks Show, and the Concerts on the Bay. He invited the Council and public to come to the next event on August 9. He thanked the Police Department with their help with the homeless downtown. Phil Paquette spoke regarding the challenges the fireworks show faces. He would like Bremerton to pull together with Fathoms to help fund the show. He thanked everyone for their help and support. Minutes of July 14, 2015 Page 2 of 5 Helene Jensen spoke regarding having a reputable carnival set up downtown next year. Sharron King spoke regarding the hydroplane simulator and the possibility of having a hydroplane race in the Sinclair Inlet. 3. APPROVAL OF AGENDA MOTION: By Councilmember Cartwright, seconded by Councilmember Putaansuu, to approve the agenda. The motion carried. 4. APPROVAL OF CONSENT AGENDA A. Approval of Check Nos. 64445 through 64596 totaling $470,277.49, June Payroll totaling $608,869.30, June Electronic Payments totaling $20,246.18 and June Treasurer's Check Deposit totaling $3,349,403.05 B. Approval of the June 16, 2015, Council Work Study Session Minutes C. Approval of the June 30, 2015, Special Council Meeting Minutes D. Approval of Public Event Applications: National Night Out and Jingle Bell Run MOTION: By Councilmember Cartwright, seconded by Councilmember Childs, approving the Consent Agenda. The motion carried. 5. PRESENTATION No presentations were given. 6. PUBLIC HEARING No public hearings were held. 7. BUSINESS ITEMS A. Approval of a Non-Exclusive Right-of-Entry Agreement with Bruce Titus Ford for the Construction of Segment #4 of the Bay Street Pedestrian Pathway Project Staff Report: Public Works Director Dorsey presented the staff report, noting staff recommends approval of agreement in order for the City to work on Segment #4 of the Bay Street Pedestrian Pathway with construction of the bike/pedestrian bridge across Blackjack Creek. Minutes of July 14, 2015 Page 3 of 5 Council Consideration: -MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the Non-Exclusive Right-of-Entry Agreement with Bruce Titus Ford for the construction of Segment #4 of the Bay Street Pedestrian Pathway Project. In response to Councilmember Childs, Public Works Director Dorsey said right-of-ways will be acquired in 2016. In response to Councilmember Chang, Public Works Director Dorsey said the City will be able use the bridge once it is completed by the end of this year. The motion carried. B. Approval of June 23, 2015, Council Meeting Minutes MOTION: By Councilmember Putaansuu, seconded by Councilmember Clauson, approving the minutes of March 11, 2014 as submitted. The motion carried. Councilmember Childs abstained. c. Discussion: Transportation Impact Fees Discussion Highlights: • There was an error in the impact fee formula, and after having corrected it, it resulted in a higher impact fee that needs to be brought down by reducing the number of projects on the list or finding other funding sources. • There should be one impact fee for the whole City, and there is concern about making the fee too high. • Should focus on redesign on Bethel instead of a "Complete Street", and focus on redesign and some key intersections (Lincoln and Salmonberry, for example). • Sedgwick widening should not be on the list. • 160 corridor should come off the list, except for Bethel/160 could remain as a roundabout project. • Need to know what the City can afford and if partners can be found for Bethel and Sedgwick. • Impact fees should not be the primary source for debt service because development funds are cyclical. • There needs to be an affordability factor applied to this decision. The fee needs to be at a level that sustains development. • Funding road maintenance also needs to be considered. Minutes of July 14, 2015 Page 4 of 5 • Projects could be added when a developer wants to do a project that is not on the list. • Need to see the bigger picture with the other fees, and continue to get developers' input. • How many years of impact fees will it take to cover the cost of projects? • Does Bethel need a continuous turn lane right now? Federal funding would require a complete street design. Need to keep Bethel in segments. • The City must be committed to building the projects on the list, or else the money will have to be given back in ten years. • At the special meeting, two local developers said they were willing to pay impact fees. Next step: Discussion will continue at the July 21 Work Study Session. Staff was asked to provide conceptual fees for a box store, a 7,000-10,000 sq. ft. commercial building, and a coffee shop at the $2,000 per trip. 8. COMMITTEE REPORTS Councilmember Clauson reported the Finance Committee met before the Council meeting and they heard about sales tax revenue, reserves, half-year department budget reports, IT RFP, and a department activity report and short term staffing need from the Department of Community Development. The next meeting is scheduled for August 25 at 5:30pm. Councilmember Putaansuu reported the Sewer Advisory Committee has not met, and the Utilities Committee met and have a follow up meeting this Thursday night to discuss the sewer rate of the Port Orchard Public Market. He also gave an update on the Kitsap Transit Board meeting. Councilmember Ashby reported the ED/Tourism Committee met yesterday and received updates on the wayfinding system, foot ferry marketing plan, and event tool kit. The next meeting is scheduled for September 14, directly following the Public Property meeting. She also gave a report on the Kitsap Regional Coordinating Council meeting. Councilmember Chang reported the Public Property Committee met yesterday and discussed the City Hall Exterior needs, payment of RCO bonds, merchant tables on Bay Street sidewalks, and changes to the residential parking system. 9. MAYOR'S REPORT Mayor Matthes reported on the West Central Local Integrating Organization (LIO) meeting and the CenCom meeting. 10. REPORT OF DEPARTMENT DIRECTORS Minutes of July 14, 2015 Page 5 of 5 Public Works Director Dorsey gave an update on the approach he plans to present to the Council regarding maintenance of the City Hall building. City Clerk Rinearson reported on the 125th Anniverary Committee meeting, and gave an update on public records, indexing paper files, and email records management. 11. CITIZENS COMMENTS There were no citizen comments. 12. EXECUTIVE SESSION No executive session was held. 13. ADJOURNMENT The meeting adjourned at 9:20 p.m. No other action was taken.