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Home My WebLink About054-26 - Granicus - ContractDocusign Envelope ID: C35E874B-4B76-85E0-8113-884B57EA4454 G GRAN ICUS THIS IS NOT AN INVOICE Order Form Prepared for Contract No. 054-26 Port Orchard, WA Granicus Proposal for Port Orchard, WA ORDER DETAILS Prepared By: Taylor Brodersen Phone: (814) 720-4368 Email: taylor.brodersen@granicus.com Order #: Q-466252 Prepared On: 13 Apr 2026 Expires On: 29 May 2026 ORDER TERMS Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Subscription End Date: 31 Dec 2026 Order #: Q-466252 Prepared: 13 Apr 2026 Page 1 of 9 Docusign Envelope ID: C35E874B-4B76-85E0-8113-884B57EA4454 GRANICUS Order Form Port Orchard, WA PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One -Time Fees Solution Billing Frequency Quantity/Unit One -Time Fee SmartGov Employee Training Upon Delivery 18 Each $2,976.84 Project Management - SmartGov Upon Delivery 1 Each $3,832.64 Financial Export Connector Configuration Upon Delivery 1 Each $2,756.25 Existing Merchant Connector Configuration Upon Delivery 1 Each $1,653.75 BlueBeam Connector Configuration Upon Delivery 1 Each $1,653.75 Laserfiche Connector Configuration Upon Delivery 1 Each $3,445.31 Consulting hours Upon Delivery 79 Hours $13,065.02 SUBTOTAL: $29,383.56 New Subscription Fees Solution Period of Billing Quantity/ Annual Fee Prorated Fee Performance Frequency Unit SmartGov Connector Financial 30 Apr 2026 - Annual 1 Each $1,512.63 $1,016.71 31 Dec 2026 SmartGov Connector 30 Apr 2026 - Merchant 31 Dec 2026 Annual 1 Each $1,512.63 $1,016.71 SmartGov Connector 30 Apr 2026 - BlueBeam 31 Dec 2026 Annual 1 Each $1,512.63 $1,016.71 SmartGov Connector ECM- 30 Apr 2026 - Laserfiche 31 Dec 2026 Annual 1 Each $1,512.63 $1,016.71 SUBTOTAL: $6,050.52 $4,066.84 • Please note, annual fees for new subscriptions will be prorated to align to Client's then -current billing term. Exceptions include Recurring Captioning Services, SMS, and Targeted Messages. Order #: Q-466252 Prepared: 13 Apr 2026 Page 2 of 9 Docusign Envelope ID: C35E874B-4B76-85E0-8113-884B57EA4454 GRANICUS FUTURE YEAR PRICING Order Form Port Orchard, WA Solution(s) Period of Performance Year 2 Year 3 SmartGov Connector Financial $1,588.26 $1,667.68 SmartGov Connector Merchant $1,588.26 $1,667.68 SmartGov Connector BlueBeam $1,588.26 $1,667.68 SmartGov Connector ECM-Laserfiche $1,588.26 $1,667.68 SUBTOTAL: $6,353.04 $6,670.72 Order #: Q-466252 Prepared: 13 Apr 2026 Page 3 of 9 Docusign Envelope ID: C35E874B-4B76-85E0-8113-884B57EA4454 GRANICUS PRODUCT UPDATES Order Form Port Orchard, WA FOR INFORMATION ON RECENT AND UPCOMING PRODUCT ENHANCEMENTS ACROSS THE GRANICUS PORTFOLIO, PLEASE REFER TO THE SEMIANNUAL UPDATE INFORMATION ON THIS WEBPAGE: : HTTPS://GRANICUS.COM/SEMIANNUAL-UPDATES/ PRODUCT DESCRIPTIONS Solution Description SmartGov Employee Training SmartGov User Training: Permitting - User - 2 Hours Permitting - Admin 4 Hours Code Enforcement - User 2 Hours Code Enforcement - Admin 4 Hours Plan Review User Training - 2 Hours Inspector User Training - 2 Hours Ad Hoc Reports Training - 2 Hours Total - 18 Hours Includes one planning meeting to determine the training agenda and training dates. Training dates must be scheduled within 90 days of initial planning meeting, based on client and consultant availability. Maximum of 15 Subscriber trainees per session. Service will be delivered virtually. Project Management - Project Management: Company Project Manager will act as an extension SmartGov of the Subscriber's team and manage the implementation from start to finish. The Subscriber will have access to a personalized timeline which will be reviewed on a regular cadence. The Project Manager will partner with the Subscriber to coordinate all services, management of the project timeline, and help identify risks and/or issues. Project Management Services include: • Project planning and kickoff meetings. • Project schedule developed and maintained according to the SOW tasks, deliverables, dependencies, and resource assignments. • Status reporting and coordination of status meetings, bi-weekly, or as required. • Schedule monitoring and scope management. • Risk Management planning to identify, analyze, and mitigate risks. • Action Item and decision tracking, as well as resolving and escalating issues. • Change control management and issue tracking. Order #: Q-466252 Prepared: 13 Apr 2026 Page 4 of 9 Docusign Envelope ID: C35E874B-4B76-85E0-8113-884B57EA4454 GRANICUS Order Form Port Orchard, WA Solution Description • Company project resource management. • Verify product and deliverable acceptance with Subscriber. • Facilitating transition to Support. • Company's Project Manager will serve as the single point of contact for the project related to this SOW. SmartGov Connector Financial The SmartGov Financial Connector outputs a financial extract with a pre- determined format which may be written to the customer's FTP site, if desired, to facilitate automated external processing of the file. The customer may request the use of an alternate delimiter if a comma is not acceptable. The financial extract job may be run on demand or scheduled to run on a consistent basis (e.g., daily, weekly, monthly, etc.). Companion reports designed for reconciliation and extract verification are also available. SmartGov Connector Merchant Connection to one merchant in the back office and/or portal from a list of available options. Subscriber remains responsible for the relationship with the provider. Financial Export Connector Configure financial export according to subscribers FMS (financial Configuration management system) as provided by Subscriber. Train Subscriber on how to export and set scheduler. Company will customize the configuration of the export to match Subscriber financial system input needs as documented. Available customizations include: Additional data fields Altered order of column information Alternate delimiter or fixed width formatting A header line is not part of the export. Financial Connector does not connect directly with any Financial Management System. If Subscriber provides a local (FTP) File Transfer Protocol, the Financial Connector can automatically upload to the defined FTP destination. By default, financial extract jobs are pre -configured and the included configuration of the Receipt Extract job will produce a comma -delimited file with the following data points: Receipt Number Receipt Date FMS/GL Code Fund GL Account Fee Amount Paid Order #: Q-466252 Prepared: 13 Apr 2026 Page 5 of 9 Docusign Envelope ID: C35E874B-4B76-85E0-8113-884B57EA4454 GRANICUS Order Form Port Orchard, WA Solution Description Fee Code Name Permit/License/Case Number Payer Name The included configuration of the Receipt Extract - FMS/GL Summary job will produce a comma -delimited file with the following data points: FMS/GL Code Fund GL Account Fee Amount Paid The file output of the financial extract may be written to the customer's FTP site, if desired, to facilitate automated external processing of the file. The customer may request the use of an alternate delimiter if a comma is not acceptable. The financial extract job may be run on demand or scheduled to run on a consistent basis (e.g., daily, weekly, monthly, etc.). Companion reports designed for reconciliation and extract verification are also available. Existing Merchant Connector Configure merchant connection. Configuration Test and troubleshoot connection during test process. Subscriber to provide the required linking information for Company to complete the setup. These will often include connection URLs, Login IDs, and Transaction Keys. Requirements vary slightly depending on the selected Merchant. SmartGov will not test in Production environments. Laserfiche Connector This connector allows file attachments in SmartGov to be stored within an Configuration ECM (Enterprise Content Management) system. The Laserfiche integration was built in compliance with CMIS (Content Management Interoperability Services) standards. Subscriber must have the Laserfiche CMIS Gateway, version 10 or higher, installed and configured for the desired repository and be able to provide a browser binding URL that SmartGov can reach. The service and subscription for this connector does NOT include a subscription to Laserfiche or training on how to install or use the Laserfiche software. There are three Secured Functions that control access to the Laserfiche configuration options: Admin.JurisdictionBlobProvider - Allow user to all ECM settings and mappings Admin.JurisdictionBlobProvider.ConfigureCMlSConnection - Allow user to Order #: Q-466252 Prepared: 13 Apr 2026 Page 6 of 9 Docusign Envelope ID: C35E874B-4B76-85E0-8113-884B57EA4454 GRANICUS Order Form Port Orchard, WA Solution Description configure CMIS connection settings Admin.JurisdictionBlobProvider.ConfigureECMTemplates - Allow user to configure metadata template mappings Configure Subscriber's credentials and mapping in SmartGov. Meet with Subscriber and guide them through SmartGov to test the connection. Consulting hours Configuration of 175 existing inspection types and 154 existing permit types within the SmartGov Public Portal. This estimate includes BPA and workflow configuration as well as creating 3 new reports. Order #: Q-466252 Prepared: 13 Apr 2026 Page 7 of 9 Docusign Envelope ID: C35E874B-4B76-85E0-8113-884B57EA4454 G GRANICUS Order Form Port Orchard, WA TERMS & CONDITIONS • This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product -specific terms included therein (the "License Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-466252 dated 13 Apr 2026 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Port Orchard, WA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. Order #: Q-466252 Prepared: 13 Apr 2026 Page 8 of 9 Docusign Envelope ID: C35E874B-4B76-85E0-8113-884B57EA4454 GRANICUS BILLING INFORMATION Billing Contact: ap@portorchardwa.gov Billing Address: 216 Prospect St Port Orchard WA 9836 Billing Email: ap@portorchardwa.gov Order Form Port Orchard, WA Purchase Order [ ] - No Required? [ ] -Yes 6 PO Number: If PO required Billing Phone: 360.876.4407 If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote O-466252 dated 13 Apr 2026 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Port Orchard, WA Signature: signed by: Er3B96492E3F5847D Name: I Rob Putaansuu Title: Mayor Date:I 4/15/2026 Order #: Q-466252 Prepared: 13 Apr 2026 Page 9 of 9