HomeMy WebLinkAbout04/21/2026 - Work Study - Packet�Qi4 Meeting Location: Contact us:
ORCHARD. Phone tVhall@portorchardwa.gov 360) 876-4407
216 Prospect Street Email ci
tyha
Port Orchard, WA 98366
www.portorchardwa.gov
City Council
Work Study Session
Tuesday, April 21, 2026
6:30 PM
Pursuant to the Open Public Meetings Act, Chapter 42.30 RCW, the City Council is conducting its public meeting
in a hybrid format with options for in -person attendance in the Council Chambers at City Hall or remote viewing
and participation via Zoom (link below). The meeting is streamed live on the City's YouTube channel, click here.
Remote Access
Link: https://us02web.zoom.us/e/81994912407
Zoom Meeting ID: 819 9491 2407
Zoom Call -In: 1 253 215 8782
1. Call to Order
A. Pledge of Allegiance
2. Discussion Items
(No Action to Be Taken.)
A. Utilities Low -Income and Leak Credit (Crocker)
B. Budget Amendment (Crocker)
C. Amendments to POMC 20.22, 20.80, 20.90 and 20.98 — Final Plat Processing (Bond)
D. City of Port Orchard Building Refacing Grant Program (Bond)
3. Good of the Order
4. Adjournment
ADA Requirements
In compliance with the American with Disabilities Act, if you need accommodations to participate in this meeting,
please contact the City Clerk's office at (360) 876-4407. Notification at least 48 hours in advance of meeting will
enable the City to make arrangements to assure accessibility to this meeting.
Reminder: Please silence all electronic devices while City Council is in session.
To subscribe to our general news & public notices click the link: http://portorchardwa.gov/subscribe. For current
City Council member and contact information, please visit https://portorchardwa.gov/departments/city-council/.
Page 1 of 40
ORCHARD.
Summary Proposal for 2026 Budget Amendment
Capital Projects
• Transfer for Cash Flow needs for Capital Construction Fund 302
• WSDOT SR16 Water Main Project
• Well 7 (Pump & Design)
• Water CIP No. 2C PRV 390 to 260
• Community Event Center- Update to Current Approved Contract (Amendments 15-20)
• TIF 1.4 Anderson Hill Funded from Bay Side Developer Fund
• Re -allocating Bond Proceeds to fund for Melcher, Water Intertie and Water CIP 2C
• Increase 2025 Water Operating Revenues for fund balance
• Storm Drainage Funding for PA#69 Annapolis Creek Culvert
• Sroufe Water Main Retainage Release
• Public Works 1333 Lloyd Parkway Building Purchase
• Public Works 1535 Building Re -Alignment
• Debt Service Payments for 1333 Lloyd Parkway
• Debt Prefund for 1333 Lloyd Parkway Building
Personnel Requests
• Update Salary Table Per Union Contract
• Public Works-1 FTE Engineer (5 total)
• Compliance Program Manager
• Parking Enforcement to report to Public Works
Page 2 of 40
PositionPersonnel
Elected Officials Positions
Mayor 1 Annual 1
Council (Seats 1,4,5) 3 Bi-Weekly
Council (Seats 2,3,6) 3 Bi-Weekly 533.01
Council (At Large) 1 Bi-Weekly 533.01
Total Elected 8.00
PositionsPersonnel
City Clerk 1 53.47 61.99
Community Development Director
1
75.86
87.98
Finance Director
1
77.34
89.69
Human Resources Director
1
64.44
74.73
Chief of Police
1
1 81.77
94.84
Public Works Director
1
78.96
91.57
Total Mayoral Direct Reports 6.00
Deputy City Clerk
1
39.98
46.36
Communications Specialist
1
39.98
46.36
Human Resources Analyst
1
44.61
51.73
Total Administration 3.00
Deputy Finance Director
1
59.06
68.48
Accounting Assistant III / IT Specialist
1
42.92
49.77
Accounting Assistant III
3
41.47
48.08
Accounting Assistant II
4
34.07
39.51
Accounting Assistant 1
1
30.54
35.41
Information Technology Manager
1
62.45
72.42
IT Support Specialist
1
40.49
1 46.95
Total Finance/IT 12.00
Deputy Director Community Development
1
57.87
67.12
Permit Center Manager
1
41.93
48.63
Permit Technician
2
34.13
39.57
Permit Clerk
2
31.49
36.54
Permit Center Assistant
1
27.75
32.19
Principal Planner
1
57.86
67.11
Senior Planner
1
49.57
57.47
Associate Planner*
2
42.81
49.63
Assistant Planner*
1
37.76
43.79
Plans Examiner/Building Inspector III
1
50.30
58.33
Plans Examiner/Building Inspector II
1
42.71
49.54
Building Inspector 1
1
38.48
44.62
Code Enforcement Officer II
1
41.40
48.01
Code Enforcement Officer 1
1
32.66
37.91
Parking Enforcement Offinor 2 DT)
449
30-.-94
3&.&5
Total Community Development 17.00
Municipal Court Judge
0.50
Annual
111,602.55
Municipal Court Administrator
1
53.48
62.01
i o �
4
33,08
39.53
Sou#-Slerk
4
2�9�
33-4-�
Lead Clerk
1
1 35.09
41.90
Court Clerk
1
29.62
35.37
Total Judicial 3.50
0
Page 3 of 40
PositionPersonnel
PositionsPersonnel
Deputy Police Chief
2 74.34
Police Services Coordinator
1 37.21
Police Services Specialist
3.70 27.82
33.21
Sergeant
5 58.66
64.95
Police Officer
20 43.66
54.03
Total Police Department 31.70
City Engineer
1
66.97
77.66
Assistant City Engineer
1
60.41
70.06
Operations and Utility Manager
1
58.31
67.63
Operations Supervisor
1
47.17
54.70
Utility Supervisor
1
47.17
54.70
Utilities Compliance Specialist
1
39.81
46.13
Civil Engineer II *
4
52.20
60.53
Civil Engineer I *
2
49.36
57.26
Civil Engineer II *
2
52.20
60.53
Civil Engineer 1 *
1
49.36
57.26
GIS/Asset Management Coordinator
1
44.66
51.81
Asset Management Technician
1
32.66
37.91
Senior Project Coordinator/Inspector
1
47.17
54.70
Project Coordinator/Inspector
2
43.46
50.41
Public Works Procurement Specialist
1
41.52
48.15
R-hlir.WArks Admonoc4rAto C.,eriolio+
4
3443
39.57
Compliance Program Manager
1
41.93
48.63
Public Works Administrative Specialist
0
34.13
39.57
Office Assistant II
1
31.63
36.68
Office Assistant 1
1
27.75
32.19
Parking Enforcement Officer (2 PT)
1.40
30.91
35.85
I o„d n4er.haAIAIG
4
37.05
44.24
MeshaRis
4
34.52
44.23
C Io•�rcv 4GIa44
4
36.62
43.73
R-hlir,OfArk o I oo.J
1 5
37-95
44.24
nAointppA .r,o TonhnOrO;;n II
20
33.48
39.97
nAointppApr,o TorhnOr O;;n I 2
24.93
29 .78
Lead Mechanic
1
41.13
49.11
Mechanic
1
37.29
44.53
Electrician
1
40.29
48.10
Public Works Lead
5
41.13
49.11
Maintenance Technician II
20
35.48
42.37
Maintenance Technician 1 2
26.94
32.16
Total Public Works 49.40
Seasonal Public Works Hourly 23.37 24.84
Intern Hourly 21.59 23.99
Temporary Employee Hourly 21.59 23.99
Grand Totals
*Only 2 FTE's are funded in the 2025-2026 budget. However, 3 FTE's are listed above to provide for potential promotions or coverage.
FTE counts are subject to modification pursuant to City Policy No. 3.17
0
Page 4 of 40
PositionPersonnel
Elected Officials Positions Wages
Mayor 1 Annual 1
Council (Seats 1,4,5) 3 Bi-Weekly
Council (Seats 2,3,6) 3 Bi-Weekly 533.01
Council (At Large) 1 Bi-Weekly 533.01
Total Elected 8.00
Personnel Positions IFTE Minimum Maximum
City Clerk 1 53.47 61.99
Community Development Director
1
75.86
87.98
Finance Director
1
77.34
89.69
Human Resources Director
1
64.44
74.73
Chief of Police
1
81.77
94.84
Public Works Director
1
78.96
91.57
Total Mayoral Direct Reports 6.00
Deputy City Clerk
1
39.98
46.36
Communications Specialist
1
39.98
46.36
Human Resources Analyst
1
44.61
51.73
Total Administration 3.00
Deputy Finance Director
1
59.06
68.48
Accounting Assistant III / IT Specialist
1
42.92
49.77
Accounting Assistant III
3
41.47
48.08
Accounting Assistant II
4
34.07
39.51
Accounting Assistant 1
1
30.54
35.41
Information Technology Manager
1
62.45
72.42
IT Support Specialist
1
40.49
46.95
Total Finance/IT 12.00
Deputy Director Community Development
1
57.87
67.12
Permit Center Manager
1
41.93
48.63
Permit Technician
2
34.13
39.57
Permit Clerk
2
31.49
36.54
Permit Center Assistant
1
27.75
32.19
Principal Planner
1
57.86
67.11
Senior Planner
1
49.57
57.47
Associate Planner"
2
42.81
49.63
Assistant Planner*
1
37.76
43.79
Plans Examiner/Building Inspector 111
1
50.30
58.33
Plans Examiner/Building Inspector 11
1
42.71
49.54
Building Inspector 1
1
38.48
44.62
Code Enforcement Officer II
1
41.40
48.01
Code Enforcement Officer 1
1
32.66
37.91
Total Community Development 17.00
Municipal Court Judge
0.50
Annual
111,602.55
Municipal Court Administrator
1
53.48
62.01
Lead Clerk
1
35.09
41.90
Court Clerk
1
29.62
35.37
Total Judicial 3.50
Page 5 of 40
PositionPersonnel
PositionsPersonnel
Deputy Police Chief
2
74.34
Police Services Coordinator
1
37.21
Police Services Specialist
3.70
27.82
33.21
Sergeant
5
58.66
64.95
Police Officer
20
43.66
54.03
Total Police Department
31.70
City Engineer
1
66.97
77.66
Assistant City Engineer
1
60.41
70.06
Operations and Utility Manager
1
58.31
67.63
Operations Supervisor
1
47.17
54.70
Utility Supervisor
1
47.17
54.70
Utilities Compliance Specialist
1
39.81
46.13
Civil Engineer II "
2
52.20
60.53
Civil Engineer I "
1
49.36
57.26
GIS/Asset Management Coordinator
1
44.66
51.81
Asset Management Technician
1
32.66
37.91
Senior Project Coordinator/Inspector
1
47.17
54.70
Project Coordinator/Inspector
2
43.46
50.41
Public Works Procurement Specialist
1
41.52
48.15
Compliance Program Manager
1
41.93
48.63
Public Works Administrative Specialist
0
34.13
39.57
Office Assistant II
1
31.63
36.68
Office Assistant 1
1
27.75
32.19
Parking Enforcement Officer (2 PT)
1.40
30.91
35.85
Lead Mechanic
1
41.13
49.11
Mechanic
1
37.29
44.53
Electrician
1
40.29
48.10
Public Works Lead
5
41.13
49.11
Maintenance Technician II
20
35.48
42.37
Maintenance Technician 1
2
26.94
32.16
Total Public Works
49.40
Seasonal Public Works
Hourly
23.37
24.84
Intern
Hourly
21.59
23.99
Temporary Employee
Grand-
Hourly
ru
122.60
21.59
23.99
*Only 2 FTE's are funded in the 2025-2026 budget. However, 3 FTE's are listed above to provide for potential
promotions or coverage.
FTE counts are subject to modification pursuant to City Policy No. 3.17
N
Page 6 of 40
1229 City of Port Orchard
ORCHARD n 216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Discussion Item: 2.C. Amendments to POMC 20.22, 20.80, 20.90 and 20.98 — Final Plat
Processing (Bond)
Meeting Date: April 21, 2026
Presenter: Nick Bond, Community Development Director
Summary and Background:
The City of Port Orchard is advancing a set of amendments to its subdivision regulations that
would establish an administrative approval process for final plats and update related bonding
provisions. This work is intended to align local procedures with state law, streamline the final
stages of subdivision review, and eliminate duplicative public hearings that occur after all
preliminary plat conditions have already been met.
Since the beginning of the year, staff has reviewed the City's existing final plat procedures in
POMC Chapters 20.22, 20.80, and 20.90. That review found that the current Type IV process
requires public notice, a public hearing, and a recommendation to the City Council, even though
preliminary plats already undergo a full public hearing before the Hearing Examiner. By the
time a final plat is submitted, all conditions of preliminary approval have been addressed
through construction and Land Disturbing Activity Permit review. Because state law treats final
plat review as a ministerial process, limited to confirming compliance with previously
established conditions. A second public hearing adds time and uncertainty without providing
additional public benefit.
Staff presented these findings to the Planning Commission and the City Council's Land Use
Committee in February and March. Both the Planning Commission and Land Use Committee
supported exploring an administrative pathway, and staff prepared draft amendments
accordingly. During this work, it became clear that the City's bonding provisions also needed
refinement to support an administrative process, particularly in situations where minor
improvements remain incomplete but can be secured through bonding. As a result, the
proposed ordinance updates POMC 20.98 to clarify when bonding may be accepted and how it
may be reviewed and approved administratively, ensuring that bonding authority and final plat
procedures function cohesively.
Since the Planning Commission's March discussion, the draft ordinance has been completed,
reviewed by the City Attorney, and transmitted to the Washington State Department of
Commerce. At the time of transmittal, the City issued a SEPA Determination of Non -
Page 7 of 40
Significance, and Commerce subsequently approved expedited review. A public heari
scheduled for the Planning Commission's May 5, 2026 meeting, where the Commission will take
testimony, deliberate, and forward a recommendation to the City Council. Staff anticipates
bringing the Commission's recommendation and the adopting ordinance to the City Council for
action on May 12, 2026.
Tonight's Work Study session is informational only. Staff will provide an overview of the
proposed administrative process, describe the key elements of the ordinance, and answer
questions in advance of the Planning Commission's public hearing.
Relationship to Comprehensive Plan: N/A
2 - Land Use
3 - Housing
Recommendation: Discussion on proposed amendments to Port Orchard Municipal Code
20.22, 20.80, 20.90 and 20.98 creating and administrative approval process for Final Plats.
Motion for Consideration:
Has item been presented to Committee/Work Study? No
If so, which one:
Fiscal Impact:
Alternatives:
Attachments:
01 - ORD - FINAL PLAT PROCESSING - ATTY MARKUP 4-15-
2026_11225689.2_CLEAN
Page 8 of 40
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON,
REGARDING SUBDIVISIONS, AMENDING PORT ORCHARD
MUNICIPAL CODE CHAPTERS 20.22, 20.80, 20.90, AND 20.98 TO
UPDATE PROCEDURES FOR SUBDIVISION OF LAND, CREATING
AN ADMINISTRATIVE PROCESS FOR FINAL PLAT APPROVAL AND
MAKING CONSISTENCY EDITS FOR THE SAME, AMENDING THE
FOLLOWING SECTIONS OF THE PORT ORCHARD MUNICIPAL
CODE: 20.22.020 (TABLE), 20.22.040, 20.80.020, 20.80.060,
20.90.010, 20.90.040, 20.90.050, 20.90.060, AND 20.98.030,
PROVIDING FOR SEVERABILITY, CORRECTIONS, AND
PUBLICATION; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City of Port Orchard has undertaken a comprehensive review of its
subdivision and final plat procedures contained in Port Orchard Municipal Code (POMQ
Chapters 20.22, 20.80, 20.90, and 20.98 to ensure consistency with state law and to identify
opportunities to streamline final plat processing; and
WHEREAS, in late 2025 City staff initiated an evaluation of the City's existing subdivision
procedures and identified that the current final plat review process may be duplicative,
procedurally burdensome, and not fully aligned with the ministerial nature of final plat approval
under state law; and
WHEREAS, staff presented preliminary findings to the Planning Commission in February
2026, outlining concerns that the City's Type IV final plat process, requiring public notice, a
public hearing, and a recommendation to the City Council, results in a second public hearing
even though all required improvements and conditions of preliminary plat approval have
already been satisfied; and
WHEREAS, preliminary subdivisions are processed as Type III permits and already
undergo a full public hearing before the Hearing Examiner, whose decision includes binding
Conditions of Approval that address applicable code requirements and public comments,
thereby providing applicants with clear and predictable standards for subsequent construction
and review; and
WHEREAS, requiring an additional public hearing at the final plat stage, after all
conditions have been met, is redundant and may introduce unnecessary uncertainty into what
state law defines as a ministerial compliance review, and may create confusion and false
expectations of the public in relation to issuance of final plat approval; and
WHEREAS, RCW 58.17.100 authorizes a legislative body to delegate final plat approval
authority to a planning commission or administrative staff, provided that approval is granted
11225689.2 - 366922 - 0021
Page 9 of 40
Ordinance No.
Page 2 of 14
once the applicant has demonstrated compliance with the conditions of preliminary plat
approval and applicable regulations; and
WHEREAS, staff and the Planning Commission have determined that establishing an
administrative approval pathway for final plats would streamline the review process, reduce
unnecessary procedural steps, and better reflect the ministerial nature of final plat review; and
WHEREAS, staff also identified the need to update POMC 20.98 to provide an
administrative mechanism for the acceptance and approval of performance bonds for minor
incomplete improvements, ensuring that bonding procedures support and integrate with the
administrative final plat approval process; and
WHEREAS, amendments have been prepared to clarify procedural steps,
responsibilities, and bonding provisions within POMC Chapters 20.22, 20.80, 20.90, and 20.98,
ensuring consistency with state law and supporting an efficient, predictable, and legally
compliant final plat review framework; and
WHEREAS, on February 18, 2026 and March 18, 2026 the Land Use Committee reviewed
and discussed the proposed amendments; and
WHEREAS, on May 5, 2026 the Planning Commission held a properly noticed public
hearing on the proposed amendments, take testimony, deliberate, and forward a
recommendation of (approval/denial) to the City Council in accordance with POMC procedures;
and
WHEREAS, the City Council finds that the proposed amendments promote efficient
administration, reduce unnecessary procedural duplication, and align the City's subdivision
regulations with state law requirements for ministerial final plat review; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby adopts the above recitals as findings in support
of this Ordinance.
SECTION 2. Section Table 20.22.020 "Permit Review Classifications" of the Port Orchard
Municipal Code is hereby amended to read as follows:
Table 20.22.020 — Permit Review Classifications.
Table 20.22.020 — Permit Review Type Classifications
11225689.2 - 366922 - 0021
Page 10 of 40
Ordinance No.
Page 3 of 14
Type I
Type II
Type III
Type IV
Director Decision
Director Decision HE
HE Decision Judicial
City Council Decision
Judicial Appeal
Appeal
Appeal
Judicial Appeal
Building Permit'
Short Plat, Unit Lot
Preliminary Plat,
Circe' ° to
(Subtitle X of this title)
Subdivisions,
Preliminary Plat Major
20.90 POW)
Preliminary, Alteration
Modifications,
of Preliminary,
Alteration of Final,
Alteration of Final,
Vacation of Final
Vacation of Final
(Chapters 20.88 and
(Chapters 20.86 and
20.96 POMC)
20.96 POMC)
Binding Site Plan, Final
Temporary Use Permit
Variance (Chapter
Site -Specific Rezone
(Chapter 20.94 POMC)
(Chapter 20.58 POMC)
20.28 POMC)
without Comprehensive
Plan Amendment
(Chapter 20.42 POMC)
Preliminary Plat—
Binding Site Plan —
Conditional Use Permit
Minor Modifications
Preliminary, Alteration
(Chapter 20.50 POMC)
(Chapter 20.88 POMC)
of Preliminary,
Alteration of Final,
Vacation of Final
(Chapter 20.94 POMC)
Minor Land Disturbing Activity
Stormwater Drainage
Shoreline Substantial
Permit (Chapter 20.140 POMC
Permit (Chapter 20.150
Development Permit,
and POMC
POMC)
Conditional Use Permit,
§ 20.150.100)
and Nonadministrative
Variance (Chapter
20.164 POMC)
Boundary Line Adjustment
Sign Permit (ifSEPA
Planned Residential
(Chapter 20.84 POMC)
required) (Chapter
Developments
20.132 POMC)
Code Interpretation (Chapter
Shoreline Substantial
Final Plat —Alteration
20.10 POMC)
Development Permit,
or Vacation (Chapter
Administrative
20.96 POMC)
(Chapter 20.164
POMC)
Legal Nonconforming Permit
Sign Variance (Chapter
View Protection
(Chapter 20.54 POMC)
20.132 POMC)
Overlay District (VPOD)
Variance (POMC §
20.38.860)
Short Plat, Final (Chapter Major Land Disturbing Flood Damage
20.86 POMC)
Activity Permit
Prevention Variance
(Chapter 20.140 POMC
(Chapter 20.170
and POMC
POMC)
§ 20.150.100)
Sign Permit (if SEPA not
Variance —
Flood Damage
required) (Chapter 20.132
Administrative
Prevention Appeal
POMC)
(Chapter 20.28 POMC)
(Chapter 20.170
POMC)
Master Sign Plan
Final Plat (Chapter 20.90
POMC
Shoreline Permit
Exemption (Chapter 20.164
POMC)
Temporary Use Permit,
Extension (Chapter 20.58
POMC)
Type V
City Council Decision
GMHB Appeal
Development
Agreement (Chapter
20.26 POMC)
Comprehensive Plan
Amendment —Land
Use Map Amendment,
Text Amendment
(Chapter 20.04 POMC)
Legislative Zoning Map
Amendment (Chapter
20.06 POMC)
POMC Title 20 Code
Amendment (Chapter
20.06 POMC)
Annexationsz
11225689.2 - 366922 - 0021
Page 11 of 40
Ordinance No.
Page 4 of 14
SECTION 3. Section 20.22.040 of the Port Orchard Municipal Code is hereby amended
to read as follows:
20.22.040. Type II (administrative decision, hearing examiner appeal).
(1) General. Type II applications are defined pursuant to POMC § 20.22.020. All Type
II applications must meet all applicable requirements of the POMC in addition to
the requirements specified below.
(2) Preapplication Conference. Type II actions are required to participate in a
preapplication conference pursuant to POMC § 20.24.010. A limited
preapplication conference may be allowed for projects that do not require
substantial review by other departments such as variances and design review
without SEPA or street improvement requirements.
(3) Notice of Application. Type II applications require a notice of application pursuant
to Chapter 20.25 POMC.
(4) Review of Application.
(a) The director shall commence permit review pursuant to Chapter 20.24
POMC. The director shall determine which city departments are responsible
for reviewing or commenting on an application and shall ensure the affected
departments receive a copy of the application, or appropriate parts of the
application.
(b) Following a determination of technical completeness and determination of
consistency pursuant to POMC § 20.24.090, the director shall approve,
approve with conditions, or deny all Type II applications. Conditions may be
imposed directly on the plans (red -lining), through other documentation
reflected on the plans, or in a written staff report or other decision
document, to ensure the requirements of city codes and regulations are met
without going through another correction cycle before permit issuance.
(5) Public Hearing. No public hearing is required for Type II decisions.
(6) Decision. Type II decisions are subject to the maximum 100-day timeline
requirement pursuant to POMC § 20.24.110. A decision for a Type II action shall
be made in writing by the director and shall include the following information:
(a) A description of the proposal and a listing of permits or approvals included in
the application;
(b) A statement of the applicable criteria and standards in this code and other
applicable law;
11225689.2 - 366922 - 0021
Page 12 of 40
Ordinance No.
Page 5 of 14
(c) A statement of background information and facts relied upon by the
department which show the application does or does not comply with the
approval criteria;
(d) A summary of public comment received and how the department or
applicant responded to the public comments or concerns; and
(e) The decision to deny or approve the application and, if approved, any
conditions of approval necessary to ensure the proposed development
will comply with applicable law.
(7) Notice of Decision. Public notice of a Type II decision shall be provided pursuant
to POMC § 20.24.100. Notice of a short plat or binding site plan shall be provided
in the same manner as notice of application as set forth in Chapter 20.25 POMC.
(8) Administrative Appeal. A Type II decision, except for shoreline substantial
development permits and shoreline variances, may be appealed to the hearing
examiner within 14 calendar days of the notice of decision. A decision on a
shoreline substantial development permit or shoreline variance may be appealed
to the State Shorelines Hearings Board pursuant to Chapter 20.164 POMC.
Shoreline appeal procedures and information are available from the department
or from the State Department of Ecology. Administrative appeals of director
decisions to the hearing examiner are to be made on forms provided by the city
and shall include the following information:
(a) A brief statement regarding how the appellant is significantly affected by or
interested in the matter appealed;
(b) A specific clear and comprehensible statement of the appellant's issues on
appeal, noting appellant's specific exceptions and objections to the decision
or action being appealed;
(c) The specific relief requested, such as reversal or modification; and
(d) Signature, address, and phone and fax number of the appellant, and name
and address of appellant's designated representative, if any.
t9L-Judicial Appeal. The decision of the hearing examiner on a Type II appeal may be
appealed to superior court.
{1 10) For Final Plats, no notice of application or public hearing is required. Decisions
are ministerial and may be appealed to the Hearing Examiner within 14 clays.
11225689.2 - 366922 - 0021
Page 13 of 40
Ordinance No.
Page 6 of 14
SECTION 4. Section 20.80.020 "Authority' of the Port Orchard Municipal Code is hereby
amended to read as follows:
20.80.020. Authority.
This subtitle is adopted pursuant to the provisions of Chapter 58.17 RCW and the general
police powers granted to the city pursuant to Chapters 35A.13 and 35A.63 RCW and other
applicable laws. Pursuant to RCW 58.17.100, City Council delegates final plat approval
authority to the Director as an administrative decision under Chapter 20.22 POMC.
SECTION S. Section 20.80.060 "Document forms" of the Port Orchard Municipal Code is
hereby amended to read as follows:
20.80.060. Document forms.
All short plats, final plats, unit lot subdivisions, replats or binding site plans shall
contain the elements listed in RCW 58.17.160. In addition, the legal description of
the subdivision, unit lot subdivision, binding site plan, or boundary line adjustment,
and easements, dedications, acknowledgements, and other statements, shall appear
substantially in the form as follows, based on the type of land division to be recorded:
(1) Easements (Sample Utility Easement).
An easement is reserved for and granted to (the names of all the utilities,
public and private, serving the area) and their respective successors and
assigns under and upon the exterior ten (10) feet of front boundary lines of
all lots and tracts, in which to install, lay, construct, renew, operate, maintain
and remove utility systems, lines, fixtures and appurtenances attached
thereto, for the purpose of providing utility services to the subdivision and
other property, together with the right to enter upon the lots and tracts at all
times for the purposes stated, with the understanding that any grantee shall
be responsible for all unnecessary damage it causes to any real property
owner in the subdivision by exercise of rights and privileges herein granted.
(2) Dedication. Roads not dedicated to the public must be clearly marked on the face
of the plat. Any dedication, donation or grant as shown on the face of the plat
shall be considered to all intents and purposes as a quitclaim deed to the said
donee or donees, grantee or grantees, for their use for the purpose intended by
the grantors or donors.
Know All Persons by these Presents that we, the undersigned owners in the
fee simple or contract purchaser and mortgage holder of the land hereby
platted, hereby declare this plat and dedicate to the use of the public forever
all streets and avenues shown thereon and use thereof for all public
11225689.2 - 366922 - 0021
Page 14 of 40
Ordinance No.
Page 7 of 14
purposes not inconsistent with the use thereof for public highway purposes;
also the right to make all necessary slopes for cuts and fills upon the lots and
blocks shown on this plat in the original reasonable grading of the streets and
avenues shown hereon. The undersigned owners hereby waive all claims for
damages against any governmental authority which may be occasioned to
the adjacent land by the established construction, drainage and maintenance
of said road. This subdivision has been made with our fee consent and in
accordance with our desires.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _ day
of
[Signature blocks and Notary Certificate to follow.]
(3) Acknowledgements or Notary Certificate. The forms for notary certificates are set
forth in RCW 42.44.100.
(4) Surveyor's Certificate.
I hereby certify that the plat of is based upon a complete
and actual survey and subdivision of Section_, Township_, Range_, East
W.M.; that the courses and distances are shown correctly thereon, that the
monuments have been set and the lot and block corners staked correctly on
the ground; that this is a true and correct representation of the lands actually
surveyed and that I have fully complied with the provisions of the statutes
and platting regulations.
Certificate:
Expiration:
Date:
(5) City Engineer's Approval.
I hereby certify that this final/short plat/unit lot subdivision, is consistent
with all applicable Town/City improvement standards and requirements in
force on the date of preliminary/short plat approval. I have approved this
final/short plat/ unit lot subdivision as to the layout of streets, alleys and
other rights -of -way, design of bridges, sewage and water systems and other
structures. Examined and approved by me this _day of _, 20_
11225689.2 - 366922 - 0021
Page 15 of 40
Ordinance No.
Page 8 of 14
City Engineer.
(6) Community Development Director's Approval.
I hereby certify that this final/short plat/unit lot subdivision is consistent with
all applicable Town/City improvement standards and requirements in force
on the date of preliminary/short plat approval. I have approved this final/short
plat/ unit lot subdivision, as to the layout of streets, alleys and other rights -
of -way, design of bridges, sewage and water systems and other structures.
Examined and approved by me this _day of _, 20_
Community Development Director.
(7) r;+eiFinal Plat Approval.
SURVEYOR'S CERTIFICATE
I hereby certify that this plat is based upon a complete and actual survey and
subdivision of Section . Township . Range . East W.M.: that the courses
and distances are shown correctly thereon; that the monuments have been set and
the lot and block corners staked correctly on the ground: that this is a true and
correct representation of the lands actually surveyed and that I have fully complied
with the provisions of the statutes and platting regulations.
Registered Land Surveyor
Certificate No. Date:
CITY ENGINEER'S APPROVAL
I hereby certify that this final plat is consistent with all applicable City improvement
standards and requirements in force on the date of preliminary plat approval. I have
approved this final plat as to layout of streets, alleys, rights -of -way, design of bridges,
sewage and water systems, and other structures.
City Engineer Date:
COMMUNITY DEVELOPMENT DIRECTOR'S APPROVAL
11225689.2 - 366922 - 0021
Page 16 of 40
Ordinance No.
Page 9 of 14
Pursuant to RCW 58.17.100 and delegated authority under POMC. I hereby approve
this final plat, finding that it conforms to the terms of preliminary plat approval and
applicable City and State law.
Community Development Director Date:
HEALTH/WATER-SEWER RECOMMENDATION
Recommendation for approval provided by:
Local Health Department / Water -Sewer Utility Date:
CITY FINANCE DIRECTOR CERTIFICATION
I hereby certify that all taxes and delinquent assessments for which the property may
be liable as of the date of certification have been duly paid, satisfied, or discharged.
City Finance Director Date:
COUNTY TREASURER CERTIFICATION
This is to certify that all taxes heretofore levied and which have become a lien upon
the lands herein described have been fully paid and discharged according to the
records of my office.
County Treasurer Date:
COUNTY AUDITOR RECORDING
Filed at the request of this day of . 20 , and recorded
in Volume of Plats. Page(s) . Records of County. Washington.
County AuditorApproved by City Council of the City ef , this
11225689.2 - 366922 - 0021
Page 17 of 40
Ordinance No.
Page 10 of 14
(8) City Finance Director Approval.
I hereby certify that all taxes and delinquent assessments for which the
property may be liable as of the date of certification have been duly paid,
satisfied or discharged.
Executed this _day of , 20_.
Finance Director
(9) County Treasurer Approval.
This is to certify that all taxes heretofore levied and which has become a
lien upon the lands herein described, have been fully paid and discharged,
according to the records of my office, up to and including the year _.
Executed this _day of , 20_.
County Treasurer
(10) County Auditor.
Filed at the request of I this day of
, 20_, and recorded in Volume of Plats,
page(s) , Records of County, Washington.
11225689.2 - 366922 - 0021
Page 18 of 40
Ordinance No.
Page 11 of 14
County Auditor
SECTION 6. Section 20.90.010 "Decision type — Review procedure" of the Port Orchard
Municipal Code is hereby amended to read as follows:
20.90.010. Decision type — Review procedure.
A final plat is a Type III land use decision and shall be subject to the requirements of
and processed in accordance with the procedures for such applications and decisions
as set forth in Chapter 20.22 POMC. However, Final Plats do not require a public
hearing or notice of application. A Final Plat Decision shall be issued by the Director
consistent with POMC 20.90.040 and may be appealed to the Hearing Examiner.
SECTION 7. Section 20.90.040 "Criteria for approval" of the Port Orchard Municipal
Code is hereby amended to read as follows:
20.90.040. Criteria for approval.
The Director shall verify and document all of the following before granting final plat
A final Plat I. II be if h.Jf��ffife
approva :n Eat+e;r ��a�;�P � s��Tsfc�„--p�4�e
(1) That the final plat m-k4eets all general requirements for plat approval as set forth
in POMC § 20.88.040; aPA
(2) That the final plat sSubstantially conforms to all terms of the preliminary plat
approval; aR4
3) That the final plat mMeets the requirements of Chapter 58.17 RCW, other
applicable state laws, this chapter, and any other applicable city ordinances
which were in effect at the time of preliminary plat approval�,--
4) Confirmation that the engineering elements of the final plat meet all applicable
city standards and requirements:
5) That a w-Written recommendation for approval has been received from the local
health department or the agency furnishing water and sewer services:
(6) VP r0f;,.-,+iAP Mat performance and/or maintenance bonds have been provided
consistent with the requirements of POMC 20.98.030 to guarantee completion of
required public
improvements-
7) A survey has been prepared and certified by a licensed land surveyor in
compliance with RCW 58.09 and RCW 58.17.250; and
{�(8) Certification that all taxes and delinquent assessments for the property have
been paid.
11225689.2 - 366922 - 0021
Page 19 of 40
Ordinance No.
Page 12 of 14
SECTION 8. Section 20.90.050 "Time limitation for approval" of the Port Orchard
Municipal Code is hereby amended to read as follows:
20.90.050. Time limitation for approval.
The final decision to approve or deny a final plat shall be made within 30 calendar days
after the final plat application was is determined Gamp'filed, unless the applicant consents to
an extension of such time period.
SECTION 9. Section 20.90.060 "Recording — Expiration" of the Port Orchard Municipal
Code is hereby amended to read as follows:
20.90.060. Recording — Expiration.
(1) All final subdivisions shall be filed for record with the office of the Kitsap County
auditor. The applicant shall furnish one copy of the recorded document to the
department and one copy shall be filed with the office of the Kitsap County
assessor.
tZL—Approvals of final subdivisions shall automatically expire if the plans are not
recorded within one year of the written approval date.
(R4(3) Lots may not be sold until final plat is approved and recorded with County
Auditor.
SECTION 10. Section 20.98.030 "Bonds" of the Port Orchard Municipal Code is hereby
amended to read as follows:
20.98.030. Bonds.
(1) Performance Bond May Be Posted in Lieu of Construction. The city, in its sole
discretion, may waive the requirement that the public facilities or other
improvements and dedications required under this chapter be
completed/satisfied prior to the recording of the short plat or approval of the
final plat, final unit lot subdivision, or final binding site plan, as long as the
applicant posts a bond in accordance with this section. The city's decision to
allow the applicant to post a bond allows the applicant to apply for building
permits for lots in the plat, unit lot subdivision, or binding site plan before the
dedications have been made or the improvements constructed.
(2) When Performance Bond Is Appropriate. The city may consider a number of factors
in the determination whether to allow a bond to be posted by an applicant,
including, but not limited to:
(a) The date of the applicant's request to post a bond in light of the deadline for
11225689.2 - 366922 - 0021
Page 20 of 40
Ordinance No.
Page 13 of 14
recording of the short plat, or the deadline for submission of final plat, final
unit lot subdivision, or final binding site plan applications, and the
applicant's progress to date toward the completion of the public facilities;
(b) The consequences that could result from the applicant's construction of the
homes or other development contemplated by the proposed approval,
before the necessary public facilities are completed/installed; and
(c) Any other issues that may affect the public health and safety.
(3) Acceptable Bonds. No bond shall be accepted by the city unless it is submitted on
the form approved in advance by the city attorney and from a bonding company
licensed to do business in the state of Washington. The city engineer shall
determine the amount of the bond, which shall be no less than 150 percent of
the estimated cost of the public facilities or improvements. The city engineer
shall make a recommendation as to the length of the bond, which shall be no
longer than two years after the final approval.
f4j—Warranty Bond. Once the public facilities have been constructed, the dedications
made and city has inspected and approved the public facilities, the applicant shall
provide the city with a warranty bond meeting all the requirements of this
section to ensure the successful operation of the public facilities, for a period of
two years after such inspection and approval.
5) Delegation of Authority for Bond Acceptance. The Community Development
Director is delegated the authority to accept performance and/or maintenance
bonds associated with final plat approvals, consistent with this section and POMC
20.90. Such bonds may only be accepted for improvements or dedications thatif
deferred, will not create an adverse impact on the public's health, safety. or
general welfare.
{4. 6) Limitation on Delegated Authority. If a proposed bond would cover
improvements that are necessary to protect the public's health, safety, or general
welfare, the authority to accept such bond remains with the Citv Council. In such
cases. the Director shall prepare a recommendation and forward the bond
agreement to the City Council for consideration and approval.
SECTION 11. Severability. If any section, sentence, clause or phrase of this Ordinance
should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this Ordinance.
SECTION 12. Corrections. Upon the approval of the city attorney the city clerk, and/or
the code publisher is authorized to make any necessary technical corrections to this ordinance,
including but not limited to the correction of scrivener's/clerical errors, references, ordinance
11225689.2 - 366922 - 0021
Page 21 of 40
Ordinance No.
Page 14 of 14
numbering, section/subsection numbers, and any reference thereto.
SECTION 13. Publication. This Ordinance shall be published by an approved summary
consisting of the title.
SECTION 14. Effective Date. This Ordinance shall take effect and be in full force and
effect five days after publication, as provided by law.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this day of 2026.
ATTEST:
Robert Putaansuu, Mayor
SPONSOR:
Brandy Wallace, MMC, City Clerk , Councilmember
APPROVED AS TO FORM:
Charlotte A. Archer, City Attorney
PUBLISHED:
EFFECTIVE DATE:
11225689.2 - 366922 - 0021
Page 22 of 40
DQM City of Port Orchard
ORCHARD 216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Discussion Item: 2.D. City of Port Orchard Building Refacing Grant Program (Bond)
Meeting Date: April 21, 2026
Presenter: Nick Bond, Community Development Director
Summary and Background:
The City Council has been exploring ways to enhance the downtown commercial core, including
ways to revitalize Bay Street by improving the appearance, durability, and long-term value of
existing commercial buildings. Council previously provided direction to develop a grant
program, consistent with the City of Auburn's Fagade Improvement Grant program, which has
been in operation since 2016, to provide fagade improvement grants to facilitate exterior
building improvements for properties with street frontage on Bay Street between Fredrick
Avenue and Harrison Avenue, which are highly visible and a key portion of historic downtown.
These property upgrades will improve the area's overall visual appearance and as a result,
attract business, visitors and residents.
In response to direction from Council, staff developed a policy for the program, setting forward
eligibility criteria, matching requirements, and the scope of a required contract for grant
recipients. Implementation of the program would be delegated to the Department of
Community Development, in conjunction with the Finance and Public Works Departments.
Staff seeks further direction from Council regarding the Policy. Once Council feedback is
coalesced, the Policy can be brought to Council for adoption via a Resolution.
Relationship to Comprehensive Plan: N/A
Recommendation: Discuss proposed policy and provide direction to Staff for future action.
Motion for Consideration:
Has item been presented to Committee/Work Study? No
If so, which one:
Fiscal Impact:
Page 23 of 40
Alternatives:
Attachments:
Downtown —Build ing_Refacing_Grant_Program_-_Policy11226881.1_
Facade_Improvement_Guidelines
Description_of_Work_EXAMPLE
Page 24 of 40
City of Port Orchard Building Refacing Grant Program
Purpose:
The City of Port Orchard has historic and unique buildings, as well as many unique and
thriving businesses. The Downtown Building Refacing Grant Program is intended to revitalize
Bay Street by improving the appearance, durability, and long-term value of existing
commercial buildings. This program provides a structured, incentive -based approach to
encourage facade improvements while preserving the historic character of downtown. This
program serves multiple public purposes, including downtown revitalization, economic
development, improved pedestrian experience, and enhancement of the visual character of
the community.
The Downtown Revitalization Grant Program seeks to preserve and enhance the charm of
the City's downtown, waterfront commercial area through strategic physical improvements
to buildings. This program is designed to create immediate, visible improvements to
downtown Port Orchard while minimizing financial barriers. The goal is to encourage
investment in the community and enhance the Bay Street experience.
This program is modeled after the City of Auburn's Facade Improvement Grant program,
which has been in operation since 2016.
Program Details:
Through the Downtown Building Refacing Grant Program, the City will provide facade
improvement grants to facilitate exterior building (facade) improvements for properties
within a designated Business Improvement Area (BIA) in 2026. This BIA is defined to include
buildings with street frontage Bay Street between Fredrick Avenue and Harrison Avenue,
which are highlyvisible and a key portion of historic downtown. These property upgrades will
improve the area's overall visual appearance and as a result, attract business, visitors and
residents. The primary goal of the grants will be to improve the appearance of the City's
commercial core.
1. ELIGIBILITY CRITERIA
Eligibility Requirements:
Eligible applicants are limited by the following parameters:
• Commercial or mixed -use buildings, and the applicant shall be the Property
owner(s) or Business lessee with written authorization of the property owner;
• Propose a refacing project that shall meet code requirements, follow all local and
state laws, and follow all current design standards;
FFi��IMNa=%i:� IM111I1FI
Page 25 of 40
• Project site must be within the Business Improvement Area, located withii
Downtown Bay Street area (along Bay Street between Fredrick Avenue and Harrison
Avenue);
• No existing legal restrictions on property;
• Qualifying facades must be visible from Bay Street, and improvements utilizing
grant fundings are limited to primary street -facing elevations;
• Work must begin within 30 days of permit issuance and work must be completed
within 60 days
Applicants as follows are ineligible for grant program:
• Business with more than 25 full-time employees
• Buildings with ground -floor residential uses
• Government office and agency (non -governmental tenants are eligible)
• Newly constructed building (constructed after the adoption of this program)
Types of Improvements Eligible for Grant Funding:
Eligible grant applications shall be limited to those seeking to perform eligible work, using
eligible materials, as follows:
• Brick and Stone Masonry - Structural repairs, cleaning, repointing, and resurfacing
• Architectural Metals - Repair, cleaning, refinishing, painting, duplication, and
restoration of exterior building components, e.g., cast iron, pressed tin
• Doors and Windows - Maintenance, repairs, replacement, and restoration of
window sashes, exterior doors, and installation of storm windows in conjunction
with other significant fagade improvements
• Exterior Carpentry - Maintenance, repair, rehabilitation and restoration of sills,
window and door frames, bulkheads, storefront and roof cornices, window hoods,
and decorative molding
• Storefronts - Removal of coverings and additions, maintenance, repair,
rehabilitation, restoration of display and transom windows, and lighting
• Painting - Surface preparation, cleaning and painting
• Awnings -Maintenance, installation, repair, or replacement of awnings. Awnings to
be replaced must show considerable wear as determined by the City Building
Official.
• Exterior Lighting — Installation, retrofitting, replacement
• Handicapped Access Projects - Ramps, thresholds, entrances (only in conjunction
with other design improvements)
• Murals Or Other Permanent, Affixed Art Work— based on review and approval
FFi XI-1.13a=DWY1�mlifilFI
Page 26 of 40
• Approved Materials must be consistent with the requirement of Port OrcK
Municipal Code 20.127.450. Examples of Approved Materials (with emphasis for
durability amid waterfront environmental conditions):
o Hardie Board Siding (or comparable fiber cement siding)
■ Durable and long-lasting
■ Low maintenance
■ Structurally stable
o Masonry Stone Veneer
■ Highly durable and weather -resistant
■ Strong visual enhancement
■ Cost-effective design impact
■ Supports long-term return on investment
o Exterior Paint
■ Approved for fapade enhancement and finishing
■ Must be high -quality, weather -resistant coatings
■ Encouraged to use historic coastal color palettes consistent with port
communities —see Port Townsend Historic District palette
recommended as inspiration
■ Typical palette includes muted earth tones, coastal blues/greens,
creams, ivories, and soft whites
■ Coordinated color schemes encouraged
o Shutters (Vinyl, Composite, PVC)
■ Approved as architectural accents
■ Composite and PVC preferred for durability and low maintenance
Ineligible work that cannot be proposed for grant funding is as follows:
• New building construction
• Additions to existing structures
• Proprietary signage and billboards
• Any interior work or decoration
• Non -fabric awnings
• Non -permanent fixtures (i.e. freestanding planters, stands, holders)
• On -site or off -site paving
• Public sidewalk repair/restoration/replacement
• Payment for the applicant's own labor and performance for improvements
• Purchase of furnishings, equipment, or other personal property
FFi XI-1.13a=%i: IMIIII1LI
Page 27 of 40
• Repair or creation of features not compatible with the original architectur(
are artificial in appearance
• Roof repairs/replacements
• Structural foundations
• Shipping costs
Project Categories and Associated Grant Matching:
To ensure shared investment and maximize the public benefit of Program funds, all grants
shall require a matching contribution from the applicant, structured in proportion to the
scope, impact, and cost of the proposed project, as follows:
• Small -Scale Projects. For projects with a total eligible project cost of up to $5,000,
the applicant shall not require a matching. Most of these projects should not
require stamped construction documents provided by an independent architect or
engineer. These projects focus on immediate, eye-catching changes, such as
painting, decorative lighting, or trim.
• Mid -Scale Projects. For projects with a total eligible project cost between $5,001
and $25,000, the applicant shall provide a minimum match of thirty (30) percent of
total project costs. Improvements in this category are likely to require professional
design services (architectural or engineering), and will require graduated matching
contributions (cash, loan, and in -kind contributions) from the property and/or
business owner(s). These improvements include window, door, or storefront
upgrades; masonry work; fagade material upgrade or change (could include
framing); and significant lighting upgrades; significant carpentry/molding/trim
improvements.
• Large -Scale Projects. For projects with a total eligible project cost greater than
$25,001, the applicant shall provide a minimum match of at least seventy-five (75)
percent of total project costs. Improvements in this category are likely to require
professional design services (architectural or engineering), and will require
graduated matching contributions (cash, loan, and in -kind contributions) from the
property and/or business owner(s). These improvements include facade
restoration; significant structural or electrical work (needed to execute a fagade
design); significant historic restoration; and complete fagade re-design/re-
construction.
Form of Match. The applicant match may consist of loan, cash expenditures or documented
in -kind contributions directly related to the approved project, as defined in Program
guidelines, provided that in -kind contributions shall not exceed seventy-five (75) percent of
the total required match.
Page 28 of 40
• Evidence of the loan must be provided to complete the application.
• Cash must be paid either up front or on a pre -established schedule concurrent with
construction and agreed upon bythe City and contractor. These monies must be paid
in advance of City funding, unless the City agrees to pay for materials in advance of
construction.
• In -kind contributions, such as labor or materials contributed by the business owner,
property owner, or an agent of either party may be proposed and are subject to
review. These contributions should correspond to an item on the quote/budget
submitted to the City and must not require professional -level skill or expertise (some
demolition, power -washing, etc. may be considered). Under no circumstances will a
property or business owner be paid directly for labor costs.
Graduated Matching For Mid- and Large -Scale Projects: These projects will work under a
graduated scale; as the budget increases, the matching contribution responsibility gently
shifts toward the business or property owner. The match can be in the form of a loan, cash,
or in -kind contribution.
Verification: All matching contributions must be documented to the satisfaction of the City
prior to reimbursement of grant funds.
Adjustment Authority The Director may adjust match requirements on a case -by -case
basis, consistent with Program guidelines, to advance Program objectives, including
support for small businesses, historically underserved applicants, or projects with
exceptional public benefit.
2. APPLICATION AND DOCUMENTATION PROCESS
Application and Design Process:
1. Contact Department of Community Development expressing interest in program;
2. Schedule informational visit and preliminary assessment;
3. Download forms from XXXXX;
4. Based on initial assessment, applicant shall:
• Develop Cost Estimate
• Procure Architect with own resources
• Work with design professional(s) and technical assistance to prepare
application materials
5. Submit application to Department of Community Development
FF"XIMNa=%i:� IM111I1FI
Page 29 of 40
6. After determining completeness, application will be reviewed by committ(
7. Final approval will be given by City Council, and a letter will be sent to applicant
8. Grant recipient will execute associated agreements consistent with the program.
Construction Process
1. Owners and Contractors must sign contracts with the City; at the time of contract
execution, all files will be reviewed for compliance with legal, licensing, and liability
concerns
2. Notice to proceed will be issued
3. Contractor and/or business owner must apply for permits
4. Materials may be purchased prior to construction
5. Construction may begin after permits are issued
6. Final inspection by Public Works and/or Building Divisions
7. Payment will be issued upon submittal of invoices, with final payment available
after satisfactory completion of project
Required Grant Agreement for Recipients:
As a condition of receiving grant funds, each recipient shall enter into a written agreement
with the City of Port Orchard to document the public services to be performed by the grant
recipient as a result of the grant funding, in a form approved by the City Attorney, which
shall:
1. Public Purpose. Identify the public purpose served by the funded improvement(s),
including but not limited to downtown revitalization, economic development,
improved pedestrian experience, and enhancement of the visual character of the
community;
2. Scope of Work. Describe the approved improvements and require that funds be used
solely for eligible expenses consistent with Program requirements;
3. Performance Requirements. Establish deadlines for completion and require
compliance with all applicable laws, codes, permits, and design standards,
including but not limited to:
• Permits and Compliance: Right-of-way permit required for work impacting
sidewalks, streets, or pedestrian areas; Electrical work requires Washington
FFi XI-1.13a=%i:� IM111I1)I
Page 30 of 40
State L&I permit; sidewalk closure or protection may be required fc
overhead work (with proper permitting, including State of Washington
• Inspections and Oversight: Pre -construction meeting required to review
scope and permits; final inspection required; and City sign -off required prior
to reimbursement
• Contractor Responsibilities: Shall be licensed and bonded; shall Identify and
document necessary repairs prior to construction; and Ensure compliance
with codes and program standards
4. Reimbursement and Documentation. Provide that grant funds are disbursed on a
reimbursement basis (unless otherwise authorized) upon submission of invoices,
proof of payment, and verification of completed work;
5. Maintenance and Use. Require the recipient to maintain the improvements in good
condition for a specified period of time and to use the property in a manner consistent
with the Program's public purpose;
6. Repayment/Clawback. Requiring partial or full repayment of grant funds if the
recipient fails to complete the project, violates the terms of the agreement, or ceases
to use or maintain the improvements consistent with the public purpose within a
defined period;
7. Permitting, Access and Inspection. Comply withal[ applicable permit requirements,
and allow the City reasonable access to the property for inspection and verification
of compliance; and
8. Other Terms. Include such other terms and conditions as the City deems necessary
to ensure that the expenditure of public funds complies with Washington law.
Program Administration.
The Program shall be administered by the Department of Community Development or their
designee, who is authorized to:
• Develop application materials and administrative guidelines;
• Establish evaluation criteria and scoring procedures;
• Review and approve grant applications;
• Execute grant agreements; and
• Ensure compliance with applicable laws and Program requirements.
FF"XIMNa=%i:� IM111I1FI
Page 31 of 40
Projects will be reviewed by City staff for eligibility, compliance, and consistency
downtown character. Final approval is required prior to project start.
FFi XI-1.13a=%i: IMIIII1FI
Page 32 of 40
CITY OF AUBURN
DOWNTOWN FACADE IMPROVEMENT GRANT PROGRAM
:1:Z•ZC1;7_1u[C11111] :1 41►1 �1
Guideline ABOUT THE PROGRAM
About the Program
Eligibility
Project Categories
Matching Funds
Application Process
Construction Process
Eligible Improvements
Ineligible Improvements
Please submit applications to:
In Person
Permit Center
Auburn City Hall Annex
1 East Main Street (2nd Floor)
Emoil
planning@auburnwa.gov
Questions
For assistance please email:
planning@auburnwa.gov
1 The City of Auburn has historic and unique buildings, as well
1 as many wonderful family -owned and compelling businesses.
2 The Downtown Fagade Improvement Grant Program seeks to
preserve and enhance the charm of our Downtown commercial
2-3 4 area through strategic physical improvements to buildings.
5 The City is awarding fagade improvement grants to facilitate
5 exterior building (fagade) improvements for businesses within the
6 designated Business Improvement Area (BIA) during 2015 and
2016. These property upgrades will improve the area's overall
visual appearance and as a result, attract business, visitors and
residents. The primary goal of the grants will be to improve the
appearance and "feel" of the City's commercial, pedestrian -
oriented core.
The City of Auburn business practices comply with
State and Federal equal employment opportunity
and non-discrimination laws, guidelines, and
regulations. All departments of the City of
Auburn adhere to the above. Contractors,
subcontractors, and suppliers conducting business
with the City of Auburn shall affirm and subscribe
to the Fair Practices and non-discrimination
policies.
ELIGIBILITY REQUIREMENTS
MUST BE A:
• Commercial property owners or Business lessee with written
authorization of the property owner
• Project must meet code requirements, follow all local and
state laws, and follow all current design standards
• Site must be within the Business Improvement Area (BIA) and
dues must be current (see attached map)
• No restrictions to site and no current code violations
CANNOT BE A:
• Business with more than 25 full time employees;
• Building that is primarily residential;
• Building in excess of 25,000 square feet of ground floor area
• Government office and agency (non -governmental tenants
are eligible)
• Newly constructed building
a
40
Rev. 8/9/21
PROJECT CATEGORY (BY COST AND SCOPE)
The focus on the improvements will vary based on the category of the improvement.
Category I - Improvements that can be done for $5,000 or less. Most of these projects should not
require stamped construction documents provided by an independent architect or engineer.
These projects focus on immediate, eye-catching changes, such as:
• Painting
• Decorative lighting
• Signage (wall mounted signs do require an engineer's stamp)
• Awnings (awnings do require an engineer's stamp)
• Permanent, affixed building decorative elements
• Enhancements or changes to trim materials of the building
• Other uses may be suggested
Category II - Improvements that are above $5,000 and are likely to require professional design
services (architectural or engineering), and will require graduated matching contributions (cash,
loan, and in -kind contributions) from the property and/or business owner(s). These
improvements are not to exceed a total budget of $50,000. Improvements in
this category could include anything in Category I, as well as the following:
• Window, door, or storefront upgrades
• Masonry work
• Facade material upgrade or change (could include framing)
• Significant Lighting upgrades
• Significant carpentry/molding/trim improvements
• Other uses may be suggested
Category III - Improvements will be above $50,000. These projects will require professional design
services and extensive restoration and/or reconstruction. In addition to a more involved
design process, the projects in this category may also require technical assistance addressing
tenanting and interior improvement strategies.
• Facade Restoration
• Significant structural or electrical work (needed to execute a fagade design)
• Significant historic restoration
• Complete facade re-design/re-construction
HOW DOES MATCHING WORK?
Category I - Projects at or under $5,000 (inclusive of design, material, and labor) do not require any
matching funds or in -kind contributions.
Category II & III - Graduated matching: These projects will work under a graduated scale; as the budget
increases, the matching contribution responsibility gently shifts toward the business or property owner. The
match can be in the form of a loan, cash, or in -kind contribution.
40
a. $1 - $5,000 - no matching contribution required
b. $5,001-$15,000 Total Budget
First $5,000 requires No Match
Tier 1 Match Add'I $1-$10,000 ($5,001-$15,000 TB) = 30% (Applicant) / 70% (k,iry) ►viarcn
c. $15,001-$25,000 Total Budget
First $5,000 requires No Match
Tier 1 Match Add] $1-$10,000 = 30% (Applicant) / 70% (City) Match
Tier 2 Match Add'I $1-$10,000 ($15,0001 - 25,000 TB) = 40% (Applicant) / 60% (City) Match
d. $25,001-$50,000 Total Budget
First $5,000 requires No Match
Tier 1 Match Add'I $1-$10,000 = 30% (Applicant) / 70% (City) Match
Tier 2 Match Add'I $1-$10,000 = 40% (Applicant) / 60% (City) Match
Tier 3 Match Add'I $1 - $25,000 ($25,001 - $50,000 TB) = 50% (Applicant) / 50% (City) Match
PROJECT BUDGET
$1-$5,000
$5,001 - $15,000
$15,001 - $25,000
$25,001 - $50,000
0%/100%
No Match
No Match
No Match
No Match
30%/70%
N/A
Maximum $3,000
Maximum $3,000
Maximum $3,000
40%/60%
N/A
N/A
Maximum $4,000
Maximum $4,000
50%/50%
N/A
N/A
N/A
Maximum $12,500
TOTAL
No Match
Up to $3,000
Up to $7,000
Up to $19,500
EXAMPLES
The following shows examples of financial responsibility based on overall project budget.
TOTAL PROJECT COST $20,000
$1-$5,000
$5,001 - $15,000
$15,001 - $20,000
TOTAL
CITY
$5,000
$7,000
$3,000
$15,000
APPLICANT
$0
$3,000
$2,000
$5,000
TOTAL PROJECT COST $50,000
$1 - $5,000
I $5,001 - $15,000
I $15,001 - $25,000
I $25,001 - $50,000
I TOTAL
CITY
$5,000
$7,000
$6,000
I $12,500
I $30,500
APPLICANT
$0
$3,000
$4,000
$12,500
$19,500
III
40
Category III - The matching contribution for these projects, given the immense scale of the projected scope
and financial outlay, will be determined on a case -by -case basis.
HOW DO I MATCH FUNDS?
The matching contribution can be either loan, cash, or in -kind contribution.
Evidence of the loan must be provided to complete the application.
Cash must be paid either up front or on a pre -established schedule concurrent with construction
and agreed upon by the City and contractor. These monies must be paid in advance of City
funding, unless the City agrees to pay for materials in advance of construction.
In -kind contributions, such as labor or materials contributed by the business owner, property owner,
or an agent of either party may be proposed and are subject to review. These contributions
should correspond to an item on the quote/budget submitted to the City and must not require
professional -level skill or expertise (some demolition, power -washing, etc. may
be considered). Under no circumstances will a property or business owner be paid directly for labor
costs.
MAXIMUM AMOUNT OF CITY GRANT
Category I - $5,000
Category II - $30,500
Category III - Determined on a case -by -case basis
APPLICATION PROCESS
Contact Planning or Economic Development expressing interest in program
2. Schedule informational visit with Assistance Team
3. Download forms from http://www.auburnwa.gov/downtown or pick up form from City Permit Center
(1 E. Main Street)
4. Schedule preliminary assessment with City of Auburn Department of Community Development and
Public Works (Contact: Dustin Lawrence )
5. Based on Assessment, Either:
f. Develop Cost Estimate
g. Procure Architect with own resources
h. Apply to ADA for Design Services
i. Apply to City of Auburn for Design Services
6. Work with design professional(s) and technical assistance to prepare application materials
7. Submit application to City Of Auburn Department Of Community Development And Public Works
(Contact: Dustin Lawrence)
8. After determining completeness, application will be reviewed by committee
9. Final approval will be given by Mayor and a letter will be sent to applicant
40
CONSTRUCTION PROCESS
1. Owners and Contractors must sign contracts with the City; at the time of contract e----• -- -" "es
will be reviewed for compliance with legal, licensing, and liability concerns
2. Notice to proceed will be issued
3. Contractor and/or business owner must apply for permits
4. If agreed upon, materials may be purchased prior to construction
5. Construction will begin after permits are issued
6. Final inspection by Planning, Economic Development and/or Building Divisions
7. Final payment will be issued after satisfactory completion of project
DEALING WITH CONTRACTORS AND DISBURSEMENT OF FUNDS
The fagade improvement funds will substantially be paid by the City through purchase orders with pre -
approved designers and contractors. The payment terms will be established before work commences and
agreed to in a contract. All invoices and payments must include Washington State sales tax. Payment to the
contractor will occur after successful completion and inspection of work.
If the business or property owner decides to use an unapproved architect or contractor, the architect or
contractor must apply to be a part of the roster and satisfy all conditions associated with application. After
their approval, the architect and/or contractor will be engaged and paid like previously approved roster
applicants.
If the business or property owner is responsible for matching funds, they must pay their portion of the
matching contribution to the contractor up front and provide an invoice showing payment to a pre -
approved consultant prior to any disbursal of City funds.
TYPES OF IMPROVEMENTS
ELIGIBLE WORK:
• Brick And Stone Masonry - Structural repairs, cleaning, repointing, and resurfacing
• Architectural Metals - Repair, cleaning, refinishing, painting, duplication, and restoration of exterior
building components, e.g., cast iron, pressed tin
• Doors And Upper Windows - Maintenance, repairs, replacement, and restoration of window
sashes, exterior doors, and installation of storm windows in conjunction with other significant facade
improvements
• Exterior Carpentry - Maintenance, repair, rehabilitation and restoration of sills, window and door
frames, bulkheads, storefront and roof cornices, window hoods, and decorative molding
• Storefronts - Removal of inappropriate coverings and additions, maintenance, repair, rehabilitation,
restoration of display and transom windows, and lighting
• Signage - Maintenance, repair, removal, and/or replacement; lighting
• Painting - Surface preparation, cleaning and painting
40
• Awnings - Maintenance, installation, repair, or replacement of fabric awnings. Awnings to be
replaced must show considerable wear as determined by the City Building Official.
• Lighting - Installation, retrofitting, replacement
• Handicapped Access Projects - Ramps, thresholds, entrances (only in conjunction V� jn
improvements)
• Removal Of Features - Removal of "modernization" efforts and/or inappropriate non -historic
alterations/additions
• Murals Or Other Permanent, Affixed Art Work - based on review and approval
INELIGIBLE WORK:
• New building construction
• Additions to existing structures
• Billboards
• Any interior work or decoration
• Internally -lit signs
• Non -fabric awnings
• Non -permanent fixtures (i.e. freestanding planters, stands, holders)
• On -site or off -site paving
• Sidewalk repair/restoration/replacement
• Payment for the applicant's own labor and performance for improvements
• Purchase of furnishings, equipment, or other personal property
• Repair or creation of features not compatible with the original architecture or that are artificial in
appearance
• Roof repairs/replacements.
• Structural foundations
TERMS OF GRANT
Property must be regularly upkept and maintained to maintain the value of the improvements, The City is
not liable for costs in excess of the quote submitted at the time of application; construction or design fee
overruns will be paid by property or business owner
u
40
CITY OF AUBURN DOWNTOWN FACADE IMPROVEMENT GRANT PROGRAM
309 E Main St
PROPOSED FACADE IMPROVEMENTS
A. Removal of half-moon arch in center building on roof.
B. Removal of 2 faux windows on the front of the building.
C. Sign removal and disposal.
D. Replace (1) 41.5" x 68" front window. Current window has bullet hole.
E. Remove and dispose of existing double storefront entrance package, frame and transom.
Replace with Single 36" x 84" door swinging out with sidelites on either side.
F. Install 4x8 SMOOTH Hardie Panels, Hardie Panel Flashing, Paint siding with two (2) COATS of
Sherwin Williams SUPER PAINT. Color: Iron Ore (SW 70691. Cornice removal.
G. Install new roof Cedar Railing in place of arch. Install Hardie Fascia across the entire front under
the roof line.
H. Install 1" x 4" tongue & grove cumaru hardwood planks on panels under windows and the
ceiling of entrance awning.
I. Install (4) Gooseneck lights above sign.
J. Install white acrylic sign above entrance.
Page 39 of 40
Proposed
*** Project timeline pending on contractor scheduling and availability ***
Page 40 of 40