09/15/2005 - Work Study - Minutes
CITY OF PORT ORCHARD
City Council
CITY HALL • 216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
JOINT STUDY SESSION
September 15, 2005 – 6:30 pm – 8:00 pm
KARCHER CREEK MEETING ROOM
The Port Orchard City Council and Karcher Creek Commissioners met to discuss the construction
progress and financial summary of the Joint Wastewater Treatment Facility Expansion.
Those in attendance were as follows:
City of Port Orchard Karcher Creek Sewer District
Kim Abel, Mayor Bill Huntington, Commissioner
Todd Cramer, Councilmember Jim Hart, Commissioner
Rita DiIenno, Councilmember Susan Fowler, Commissioner
John Clauson, Councilmember Dick Fitzwater, General Manager
Ron Rider, Councilmember John Poppe, WWTF Plant Manager
Carolyn Powers, Councilmember
Maher Abed, Public Works Director
Kristine Tompkins, City Treasurer
Michelle Merlino, Deputy City Clerk
Other Attendees
John Cristello, Pease and Sons
Debra Miller, DMJM Harris, Construction Management
Councilmember Clauson opened the meeting up for discussion and asked Public Works Director
Abed to bring the Council and Karcher Creek Commissioners up to date on the status of the Joint
Wastewater Treatment Facility expansion project.
Public Works Director Abed gave a brief introduction and introduced John Cristello and Debra
Miller, contractor and project engineer and asked them for a brief comment on the project.
Mr. Cristello advised that due to the change in the project engineering staff, the project is currently
running smoothly and ahead of schedule.
September 16, 2005
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Debra Miller commented that when she met with John Poppe and John Cristello, they concurred
the project needed to move forward with a goal to make this project a great success.
John Poppe discussed the “Water Reuse” Project #1 and Project #2. Project #1 is a Department
of Ecology Matching Grant with a local match of $5,000. This grant would allow for a qualified
staff person to help with the creek restoration, public education, riparian improvements and
supervision and logistical support. This program is projected to begin October 1, 2005.
Project #2 is also a Department of Ecology Matching SEPA Grant in the amount of $5,000. This
grant would allow for the “Water Reuse” on Retsil soccer park. However, before this can be
accomplished a SEPA checklist first needs to be submitted.
Mr. Poppe advised the projects have not been budgeted, however, Annapolis Water District has
agreed to paying 1/3 of the grant match, therefore Mr. Poppe recommended that the City and
Karcher Creek Sewer District each fund 1/3 of the matching grant costs.
Public Works Director Abed presented the history of the project advising the construction is about
80% completed, with a projected completion in June of 2006.
City Treasurer Tompkins presented the financial summary of the project. City Treasurer Tompkins
addressed the two Public Works Trust Fund Loans, the local match, expenses and funds available.
City Treasurer Tompkins reported currently the City and the Sewer District combined have
revenues in the amount of $20.9M and current obligations of $22.1M, which calculates to a
possible $1,200,000 shortfall. City Treasurer Tompkins presented the Council and Commissioners
with two options.
1st Option - Possible savings from limiting use of consulting engineer, which could bring
possible shortfall to $850,000.
2nd Option – phase in the purchase of Zenon membranes in approximately 2 years, which
could bring possible shortfall to $550,000.
At 7:20 pm the Council and Commissioners went into Executive Session to discuss possible
litigation for 15 minutes.
At 7:35 pm the Council and Commissioners adjourned the Executive Session and return to the
Council and Commissioners Study Session.
After some discussion the Council and Commissioners reached a consensus on the following:
Recommendation to proceed with Project #1 and Project #2, contributing to local match
for grants.
Recommendation to use Montgomery Watson Engineering on an on-call basis up to
$10,000.
Contact Zenon to work out details for phase in of membranes and get cost saving figures.
Each entity will identify their funding sources for shortfall.
The SAC Committee set October 20, 2005 at 6:30 pm, Karcher Creek Meeting Room for the next
meeting.
The Study Session adjourned at 8:00 pm