11/30/2005 - Work Study - MinutesPRESENT:
Kim Abel/ Mayor/
COUNCILMEMBERS:
John Clauson
Robert Geiger/ Mayor Protem
Carolyn Powers
Rick Wyatt
City of Port Orchard
Council Meeting Minutes
Budget Study Session
November 30, 2005
ALSO PRESENT: Treasurer Tompkins/ City Clerk Etgen 1 Police Chief Townsend/ Public Works
Director Abed 1 and Planning Director Long-Woods.
The Mayor called the Budget Study Session to order at 7:33 p.m. Council Member Clauson
reported on the Finance Committee's budget recommendations as listed on a document
prepared by the Treasurer and attached to these minutes. Changes in revenues were
addressed/ along with proposed additional expenditure items. Total additional revenues for
Current Expense and Streets are projected at $322 1 580.00. Proposed additional expenditures
for Current Expense and Streets come to $95 1 000 1 with $227 1 580 in property tax banked
capacity.
An increase to the cash carryover was made in the amount of $5 1 000 to allow for janitorial
services for the Active Club. Council also requested $2 1 500 be allocated out of hotel/motel
funding for restroom maintenance in 2006. $2 1 500 had been budgeted and not used in 2005
for this purpose and the funds are therefore available for allocation in 2006. Staff will prepare
an action item for the next Council meeting.
After discussion about the merits of individual items on the list of ideas for use of the banked
capacity in property tax of $227 1 580 1 three items were agreed upon. The underground
placement of utilities downtown engineer study will be approximately $30 1 000. Public Works
Director Abed will verify the amount needed for the draft budget. Remaining dollars will be
placed into a Designated Fund Balance for Street Paving/LID Assistance Program. Requests for
use of the LID Assistance Program funds must be made by the end of April of 20061 otherwise
the remaining funding will go towards street paving projects.
Council Member Clauson noted that the Finance Committee had authorized the Commander
position for the Chief based on his ability to fund the position within his budget.
ADJOURNMENT
At 9:57p.m. Mayor Abel adjourned the meeting.
Kim E. Abel 1 Mayor
BUDGET ITEMS FOR DISCUSSION
AT COUNCIL STUDY SESSION
November 30, 2005
EXPENDITURE CHANGES:
CURRENT EXPENSE
Upgrade Financial Suite Software
City Clerk Temporary Help
Salaries -Increase Parking Enforcement
Benefits -Increase Parking Enforcement
Police Range Design
225 HP Outboard Motor
Transfer to 303 Detective Hybrid Vehicle 1/2 to buy in 2007
Transfer to 303 Patrol Vehicle (3rd) 1/3 to buy in 2008
Planning Map Cabinet
Planning Rain gear & safety vests
Planning Temporary Help
Re-cable Council Podium
Vault Shelves for Finance
Proper venting in server room
Bay Street Trash Cans
City Hall Repair Reserve
CE EXPENDITURES
STREET
Replace Bay St. Handrail
Embedded Crosswalk Lights
STREET EXPENDITURES
CE & STREET EXPENDITURES
FUND
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001
001/101
7,000.00
4,217.00
9,689.00
1,744.00
(32,000.00)
21,500.00
18,000.00
12,000.00
400.00
250.00
20,000.00
200.00
2,000.00
2,000.00
5,000.00
5,000.00
(1 0,000.00)
28,000.00
$77,000.00
$18,000.00
$95,000.00
REVENUE CHANGES:
Property Tax 001 227,580.00
Leasehold Excise Taxes 001 4,000.00
Parking Fines (Increase from $10.00 to $20.00) 001 30,000.00
Adult Probation Svs Charge 001 8,000.00
Traffic Infraction Penalties 001 18,000.00
Operating Transfers In -Financial Software 001 7,000.00
Operating Transfers In -Police Range Design 001 (32,000.00)
Beginning Cash Balance 001 60,000.00
CE & STREET REVENUE 001/101 $322,580.00
OVER/SHORT REVENUE 001/1 01 $227,580.00
CUMULATIVE RESERVE FOR MUNICIPAL FACILITIES
Operating Transfers Out -Police Range Design 302 (32,000.00)
Est Ending Fund Balance 302 32,000.00 $0.00
CUMULATIVE RESERVE FOR EQUIPMENT REPLACE
Operating Transfers Out -Upgrade Finance Suite Software 303 7,000.00
Est Ending Fund Balance 303 (7,000.00) $0.00
WATER-SEWER UTILITIES
Applied Digital Mapping System 401 12,600.00
Maintenance for Mapping System 401 1,760.00
Sewer Comp Plan Update 401 (1 00,000.00)
Additional for pyament of operations for the WWTF 401 129,640.00
Ending Fund Balance 401 (44,000.00)
TOTAL 401 $0.00
001.311.1 0
~~ ~
2006 Allocations to use:
Property Tax-Banked Capacity
IDEAS:
Underground Utilities Downtown
Street Paving Program
Enhance Sidewalk Replacement Program
Economic Development
Community Center
Local Improvement District Assistance
Neighborhoods that are experiencing infill development
Park Acquisition/upgrade after
Comprehensive Parks Plan Update, that
includes input from citizens
Develop Mitchell Point Park after the
road is changed & paved
Half to Planning to increase by one FTE
Half to contract grant writer to find new sources
of capital revenue for parks & roads
1t!BtJ/o5
227,580