HomeMy WebLinkAbout034-26 - Resolution - Purchase of VehiclesDocusign Envelope ID: 1 E1AF7D6-A2AB-8352-82ED-856F8FA28FEE
RESOLUTION NO. 034-26
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF VEHICLES FOR THE EQUIPMENT RENTAL REVOLVING FUND
WHEREAS, the City of Port Orchard maintains an Equipment Rental and Revolving Fund
(ER&R Fund 500) to support the acquisition, maintenance, and replacement of fleet vehicles; and
WHEREAS, ER&R Vehicle #1012 was originally scheduled for surplus and replacement
under the adopted 2025-2026 Biennial Budget and Fleet Plan; and
WHEREAS, the Public Works Operations Administration team requires access to a
dedicated vehicle to support inter -facility travel, field coordination, and operational duties,
which cannot be reliably met using the current fleet; and
WHEREAS, retaining ER&R Vehicle #1012 will allow Public Works to meet this increased
operational demand without immediate acquisition of a new vehicle, ensuring adequate vehicle
availability for PW Operations Administration; and
WHEREAS, the City's Fleet Services staff have evaluated the condition of Vehicle #1012
and determined that only minor repairs —estimated at $800 —are required to maintain the
vehicle in safe and functional working condition for an additional estimated five years; and
WHEREAS, retaining the vehicle requires annual contributions to the ER&R replacement
fund in the amount of $11,000 to support future replacement, and ongoing annual
maintenance and repair costs estimated at $600; and
WHEREAS, the City Council finds that the retention of Vehicle #1012 is in the public
interest, supports operational continuity, and represents a cost-effective fleet management
strategy; and
WHEREAS, to retain the vehicle, the City must formally remove Vehicle #1012 from the
surplus list and authorize the expansion of the ER&R fleet; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council hereby authorizes the retention of ER&R Vehicle #1012 by
removing it from the surplus list and continuing its use within the Public Works
Engineering Division; approves the expansion of the ER&R fleet by one vehicle to reflect
its continued inclusion; and acknowledges the fiscal impacts associated with retaining
Vehicle #1012, including the estimated $800 in first -year repairs, $600 in annual
Docusign Envelope ID: 1 E1AF7D6-A2AB-8352-82ED-856F8FA28FEE
Resolution No. 034-26
Page 2 of 2
maintenance and repairs, and the annual $11,000 contribution to the ER&R
replacement reserve, and authorizes these costs to be incorporated into the ER&R Fund
through the mid -biennium budget adjustment.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the City Clerk in authentication of such passage this 12th day of May 2026.
Signed by:
Doti �u�-c�.aln,stu�.
Robert Putaansuu, Mayor
ATTEST:
Signed by:
Brandy Wallace, MMC, City Clerk