04/06/2006 - Work Study - MinutesPRESENT:
COUNCILMEMBERS:
John Clauson
Fred Chang
Robert Geiger
Tye Moore
Rick Wyatt
City of Port Orchard
Council Meeting Minutes
Study Session -GMPD
April 6, 2006
ALSO PRESENT: City Attorney Combs, Public Works Director Abed, Planning Director Long-
Woods and City Clerk Etgen.
Council Member Clauson called the Study Session to order at 7:00 p.m.
City Attorney Combs addressed an earlier Council question regarding four Council Members
attending committee meetings. Mr. Combs concurred with a previous City Attorney's advice
that because of the City's committee structure, four members would constitute a quorum at a
committee meeting and therefore the meeting would fall under the requirem'ents of the open
public meetings law to be noticed as a special meeting.
City Attorney Combs presented information about the possibility of using Hearings Examiners,
and noted that all other cities within Kitsap County utilize them. He proposed using the
Government Overlay District as a test project to see if Council liked the process. A Hearings
Examiner would take testimony, prepare findings of facts and apply the applicable legal citation
to each finding. The findings would be presented to Council in a conclusion with conditions that
Council could either accept or change. The Hearings Examiner would personally visit each site
to be able to take the neighborhood into consideration when hearing the matter, and it would
cut down on the time during Council's business meetings to take testimony. Hearings
Examiners either charge by the hour or use a flat fee.
The City Attorney's draft Government Use Master Plan Overlay District (GMPD) was reviewed.
Specific items discussed:
• Aerial photos will be provided by City for applications within the GMPD area
• Staff shall not be authorized to add conditions after the application approval by Council
• Applicant shall be notified as early as possible if fees are going to be more than
estimated
• Initial discussions regarding the application process are free
• Planning Commission members may participate in application informational meetings
individually, but the applicant will not be required to hold a meeting in front of the
Planning Commission as a body
• Walkways will be "all weather" but not necessarily have to be covered
• Mayor and staff are authorized to review subsequent permit requests for areas smaller
than 20,000 square feet
• The County's proposed design standards will be reviewed and discussed at the Council's
regular meeting of April 24, 2006
Minutes of April 6, 2006 Study Session
Page 2 of 2
ADJOURNMENT
At 9:46p.m. Council Member Clauson adjourned the meeting.