07/18/2006 - Work Study - MinutesCITY OF PORT ORCHARD
City Council
CITY HALL • 216 Prospect Street, Port Orchard, W A 98366
(360) 876-4407 • FAX (360) 895-9029
STUDY SESSION
JULY 18, 2006, 7:00p.m.-9:05p.m.
COUNCIL CONFERENCE ROOM
The Port Orchard City Council met with the Mayor and City Department Heads to
discuss departmental budget goals for 2007 and projected vision for the next five years.
Those in attendance were as follows:
Kim Abel, Mayor
COUNCIL MEMBERS
John Clauson
Fred Chang
Rita Dilenno
Robert Geiger
Carolyn Powers
Rick Wyatt
STAFF
Maher Abed, Public Works Director
Michelle Merlino, Interim City Clerk
Debbie Hunt, Court Administrator
Joanne Long-Woods, Planning Director
Kris Tompkins, Treasurer
Alan Townsend, Chief of Police
Mayor Abel asked each Department to discuss their 2007 budget requests and project
their five year vision.
Public Works Director, Maher Abed
o Administration -Requested two additional full time permit technicians
o Engineering -Two new positions requested: Engineering Plan Reviewer and
Public Works Inspector
o Building -Two new positions requested: Building Official and Building Plans
Checker
o Operation and Maintenance -Reorganization of the Public Works Department
to include an overall Public Works Superintendent with at least four sections:,
water, sewer, storm and street. Each section would have a lead supervisor and
two crewmembers.
Minutes -Council Study Session
July 18, 2006
Page 2 of 4
o Parks and facility Management -separate parks maintenance into its own
division under the Public Works Department. A lead supervisor would be
necessary with at least three staff members.
o Space Requirements-The need for additional space for the engineering and
administration staff as well as a new satellite public works shop, possibly at the
McCormick Woods Reservoir site.
o Equipment and Machinery -
o New AUTOCAD software;
o storage space for drawings and filing;
o additional office furniture and equipment;
o commercial grade mowers for the Parks
o 10 yard dump and snow blow attachment
o 4-staff carports at the shop
o leak detector machine
o man lift truck mounted with live hydraulics
o palletjack
o 4-foot ditching bucket for backhoe
o SCADA system for all City lifts stations
o Sewer lV, cleaning and lining equipment
o Additional safety and training tools.
o Code Revisions and Development Review Process-Developing user fees
for parks and streets, implementing a fair and equitable storm utility;
reorganizing to create a separate Community Planning Department.
Planning Director -Joanne long-Woods
o 2007 budget
o One to two Assistant Planners
o Streamline permitting system
o Development of Parks Plan
o Zoning Code revisions
o LIS system
o Streamline filing system
o GIS Technician
o Hearings Examiner
o Planning Clerk
o Within Five years
o One Permit Technician
o One Senior Planner
Court Administrator -Debbie Hunt
o Computer on Judges bench within the next 6 months
o 2007 Budget
o Telephone system for telephonic hearings
Minutes-Council Study Session
July 18, 2006
Page 3 of 4
o New video system
o Walk thru metal detector
o Within next five years
o % time Municipal Court Judge
o extra Court Clerk
o need for additional space
Police Chief-Alan Townsend
2007 Budget
o Additional V2 time support staff
o Three new police vehicles
o New e-citation system
o New motorcycle
o Rate structure change for fingerprints, specifically for non-residents
o Increase in false alarm fees and off-duty officer rates
2008 Budget
o Dedicated traffic safety officer
Within five years
o Two new officers for every 1,000 new resident
o Additional support staff
o Tracking canine unit
o IT person for police technology
o Need for additional space and parking
Interim Citv Clerk-Michelle Merlino
2007 Budget
o Full time HR Analyst
o Process Study for all departments
Within next five years
o Full time Information/Help desk
City Treasurer -Kris Tompkins
Finance Department
2007 Budget
o Extended Budgeting Software
o Utility Clerk for Stormwater Utility
o Master License Software for Business Licenses
o Central Cash Software
Within next five years
o Operational Tasks out of Finance Department
o Update of Salary Survey
Minutes -Council Study Session
July 18, 2006
Page 4 of 4
o Vehicle for staff (pool vehicle)
o Ergonomic work stations for all computer users
o Additional personnel and space
IT Department
o Work Station Rotation
o New plotter
o Laptop replacement
o Web cam for website
o 9 flat screens
o UPS for each station
o Remote email for everyone
o Make all versions of software the same
Within next five years
o Fully interactive website
o Payments on line
o Web forms
o More laptops to support for telecommuting
o GIS Technician
o Upgrade facility wiring for wireless access
The Council made the following comments to the Department Head presentations:
~ The City needs to look at Impact Fees, annexation revenues, surcharges for
planning and building lots;
~ Where is the revenue to back the demands of the proposed increase in staffing
levels;
~ The City needs to continue focus on Economic Development;
~ Purchase office space across from City hall for staffing needs;
~ Contract for services, such as a Hearings Examiner;
~ Look at baseline requirements, specifically a process study for all City
departments;
~ City Administrator position.
Mayor Abel thanked all those present.
Meeting adjourned at 9:05 p.m.
"-7~ rr~~
Michelle Merlino
Interim City Clerk
Kim E. Abel
Mayor