08/21/2006 - Special - MinutesCOUNCILMEMBERS:
John Clauson
Fred Chang
Robert Geiger
Rita Dilenno, absent
Tye Moore
Carolyn Powers, Mayor Protem
Rick Wyatt
City of Port Orchard
Council Meeting Minutes of August 21, 2006
Continued from August 14, 2006
ALSO PRESENT: Public Works Director Abed, Interim City Clerk Merlino and Assistant
City Attorney Forbes.
7:00 P.M. CALL TO ORDER
Mayor Protem Powers resumed the meeting regarding the continued discussion on the
Bay Street marquee repairs.
EXECUTIVE SESSION: At 7:01 p.m. the Mayor Protem Powers adjourned the Council
into Executive Session for 15 minutes to discuss a potential litigation. Mayor Protem
Powers extended the Executive Session an additional 15 minutes. At 7:32 p.m. Mayor
Protem Powers reconvened the Council meeting into regular session.
Continued discussion regarding the Bay Street Marquee
Public Works Director Abed presented an updated report on the marquee repair project.
Three options were presented to the Council as follows:
o Walk away from the contract. Public Works Director Abed advised this was
not a viable option; the City has never walked away from a contract.
o Reconstruction of the damaged sections of the marquee. The estimated
repairs would be approximately $321,240.00 for the repairs to only 15 poles. If
additional damage was discovered during the repair, it would have to be
repaired at an extra cost to the City. Also, additional engineering work by the
consultant will be needed to specify the repair procedure.
Minutes of August 21, 2006
Page 2 of 3
o Demolish the marquee. The preliminary numbers to accomplish this task is
$117,000. However it does not include any temporary or permanent light
installation along Bay Street.
Public Works Director Abed reported according to structural engineer, Paul Prochaska,
this repair is not considered an emergency situation. Mr. Prochasak estimates the life
of the round posts to be three to five years.
Rick Rayment, TEC Construction, Inc., advised he would like to continue with the
project, by replacing the entire wood structure, except any metal sheeting.
Brenda Kruse, downtown business owner, spoke in favor of removing the entire
marquee. Ms. Kruse advised this is what everyone has wanted from the beginning.
Kathy Rayment, TEC Construction, also spoke in favor of removing the entire marquee.
Mrs. Rayment commented if the City moves forward with repairing the marquee, it
would be considered only a "bandaid" fix. A much better solution would be to tear the
marquee down.
Council Member Chang moved and Council Member Moore seconded a motion
to accept Option 3 as recommended by the structural engineer and demolish
the marquee in the amount of $117,000.
Council Member Moore concurred with the decision to remove the marquee, as it has
not been maintained for many years and the City should listen to the structural
engineers.
Council Member Geiger expressed a concern with removing the marquee before any
formal plans have been established, specifically:
• Removing the marquee would leave marks on the building fronts, what are
the costs for repairing these marks;
• Currently there is no ordinance or policy for the replacement of the business
signs;
• What is the cost for the installation of street lighting;
• What is the cost for sidewalk repairs.
Council Member Wyatt also expressed a concern with removing the entire marquee, due
to the many unknown factors, such as sidewalk repairs, street lighting, etc. Council
Member Wyatt asked for a complete cost on demolishing the marquee.
Minutes of August 21, 2006
Page 3 of 3
Council Member Clauson commented he would not support the reconstruction of the
marquee at this time, due to not having a complete picture of the entire repair costs.
Council Member Clauson also reiterated the same concerns as Council Members Wyatt
and Geiger.
Upon vote, motion failed with four dissenting votes and two affirmative
votes. Council Member Chang and Moore cast the two affirmative votes.
Mayor Protem Powers suggested the Public Property Committee meet with the
structural engineer, Paul Prochaska, and Public Works Director Abed to discuss plans for
temporary or permanent street lighting, review Mr. Prochaska's plans for removing the
marquee, and discuss what is the permanent fix to the entire situation. The meeting
will be set and confirmed at the August 28, 2006 City Council meeting.
Painting and refurbishing the downtown Totem Pole
Public Works Director Abed reported on his discussion with the Makah Indian Tribe
regarding the refurbishing of the totem pole. Public Works Director Abed advised Frank
Smith, Jr., who is the son of the person who originally painted and carved the totem
pole, was very excited to be a part of this project. Frank Smith, Jr. has agreed to
cleanout the moss, seal and repaint the totem pole for $3,ooo:oo. Public Works
Director Maher reported the total project would be approximately $4,000, due to the
necessity of hiring a man-lift and other expenses for the refurbishing of the totem pole.
Council Member Clauson moved and Council Member Wyatt seconded a
motion to authorize the painting and refurbishing of the downtown totem
pole. Upon vote, motion passed unanimously.
ADJOURNMENT
At 8:40 p.m. Mayor Protem Powers adjourned the meeting.
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Michelle Merlino, Interim City Clerk