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10/23/2006 - Regular - MinutesPRESENT: KIM E. ABEL, MAYOR COUNCilMEMBERS: John Clauson Fred Chang Robert Geiger Rita Dilenno Tye Moore, excused Carolyn Powers, Mayor Protem Rick Wyatt City of Port Orchard Council Meeting Minutes Regular Meeting of October 23, 2006 AlSO PRESENT: Public Works Director Abed, City Treasurer Tompkins, Planning Director Long-Woods, Interim City Clerk Merlino, and Assistant City Attorney Forbes. 7:00 P.M. CAll TO ORDER Linda Wyatt led the audience and Council in the Pledge of Allegiance. PRESENTATION Mayor's 2007 Budget Mayor Abel presented an overview of the City's proposed 2007 budget, which included, however not limited to the following: • Economic development and streamlining development regulations; • Annexation study • Comprehensive Plan Updates • Downtown Overlay District and expanding into the wing areas • Kitsap Regional Coordinating Council and Kitsap Economic Develop Council Plan to help develop economic strategy planning • Funding for new City staff • Hearing Examiner • Additional jail costs • Interlocal agreements with Kitsap County to fund position to provide GIS services • Arnold Street Culvert Project is proposed to secure 112 of the City's bank capacity. APPROVAl OF AGENDA The following Consent item was added to Business: Minutes of October 23, 2006 Page 2 of 6 • Adoption of Resolution No. 039-06 Setting the Date and Time for a Street Vacation in City right of Way on a Portion of Austin Avenue AUDIENCE COMMENTS Lynnette George, representing the Blue Star Banner Program of Kitsap County, requested the City's support to put up street banners along City right of way recognizing those soldiers who are currently in Iraq or those soldiers who lost their lives in Iraq. Council concurred to endorse the Blue Star Banner Program of Kitsap County. The Council allowed the placement of the single Gold Star Banner and placed the Blue Star issues into the Public Property Committee to work out the details of insurance, placement of the banners, and sizes of banners as it relates to City codes. Anticipated 20097 Citv Budget Revenue Sources Treasurer Tompkins reviewed the statutory property tax levy rates and how the rates have decreased with the one percent levy limit. The City's 2007 levy rate is approximately $2.11. She reported the City still has banked capacity due to the Fire Department annexation, the City took part of the capacity last year to help fund street paving, underground utilities designs and marquee repairs. City Treasurer Tompkins advised if the Council decides to take in the remaining banked capacity it would bring in approximately $200,000. 78.73 percent of the City's budgeted revenues in 2006 were generated by taxes and in 2007 are projected at 78.70%. Other revenue sources include licenses and permits; state-shared revenues such as grants and boat registration fees; charges for services such as land-use, plan review, court probation and law enforcement services; fines and forfeits and miscellaneous fees such as interest earnings and parking fees. Projected 2007 property tax revenues are at 25.92 percent of the total and sales tax at 51.83 percent. Sales tax collection through September 2006 has increased by approximately $46,500 over the same time period in 2005. Treasurer Tompkins commented this information would be available on the City's web page for citizens to review. The Finance Committee has scheduled meetings in November to review the proposed budget and a draft of the property tax ordinance was presented to the Council for action at the next regular council meeting. Minutes of October 23, 2006 Page 3 of 6 With no one responding to the Mayor's call for public testimony, the public hearing was closed. Council Member Wyatt moved and Council Clauson seconded the motion to excuse Council Member Moore from this Council Meeting. Upon vote, motion passed unanimously. CONSENT AGENDA Council Member Clauson moved and Council Member Wyatt second a motion approving the Consent Agenda as amended. Upon vote, motion carried unanimously. A. Approval of Claim Warrant Nos. 46437-46501 in the amount of $176,050.69 B. Minutes of the September 25, 206 City Council Meeting C. Minutes of the October 9, 2006 City Council Meeting D. Minutes of the October 3, 2006 Downtown Overlay District Public Hearing E. Minutes of the October 11, 2006 Downtown Overlay District Cont. Public Hearing F. Adoption of Resolution No. 040-06 for CUP 022-06 to Allow for Placement of a Portable Classroom, South Kitsap High School (Long-Woods) G. Adoption of Resolution No. 041-06 for CUP 023-06 Regarding Home Daycare Facility, Menorca (Long-Woods) H. Ado13tion of Resolution No. 039 06 Setting the Date and Time for a Street Vacation in City Right of V'lay on a Portion of Austin Avenue (~~erlino) Moved to Business BUSINESS ITEMS Adoption of Resolution No. 038-06 Repealing Resolution No. 1233 and Establishing Amounts for the Active Club Building Room Fees. Public Works Director Abed and Administrative Secretary Boltz presented the staff report and updated the Council on the Public Property Committee's recommendation to establish user fees for the Active Club Building. Council Member Powers moved and Council Member Clauson seconded a motion to adopt Resolution No. 038-06 repealing Resolution No. 1233 and establishing amounts for the Active Club Building room fees. Upon vote, motion passed unanimously. Adoption of Resolution No. 039-06 Setting the Date and Time for a Street Vacation in Citv right of Way on a Portion of Austin Avenue Council Member Wyatt moved and Council Member Clauson seconded the motion to adopt Resolution No •. 039-06 setting the date and time for a Minutes of October 23, 2006 Page 4 of 6 petition to vacate a portion of Austin Avenue City right-of-way. Upon vote, motion passed unanimously. Confirmation of Mayor's Appointment to the Library Board of Trustees Council Member Diienno moved and Council Member Wyatt seconded the motion to appoint Ms. Cami Dombkowski to a second term and Ms. Virginia Collins for a first term to the Port Orchard library Board of Trustees. Upon vote, motion passed unanimously. Adoption of Resolution No. 042-06 Designation of a Representative on the Public Transportation Improvement Conference Richard Hayes, representing Kitsap Transit, discussed the proposal to adjust Kitsap Transit's boundaries. Mr. Hayes identified the steps that are necessary to achieve this process. The City must appoint a representative to attend the Public Transportation Improvement Conference, and then decide if the City should be included or excluded from the transportation benefit area. This decision will be discussed at the next regular scheduled Council meeting. Council Member Wyatt moved and Council Member Clauson seconded the motion to adopt Resolution No. 042-06 designating Council Member Powers as the City's elected representative to attend and represent the City at the Public Transportation Improvement Conference and all continued meetings thereof and reconsider the City's desire to be included within such boundaries at the November 13, 2006 regular scheduled meeting. Upon vote, motion passed unanimously. At 8:31 p.m. Mayor Abel called for a seven-minute recess, with meeting reconvening at 8:38p.m. Authorization for the Mayor to Sign a Proposal with PACE Engineering for Additional Review of the Water Comprehensive Plan to Include McCormick Woods Water System McCormick Land Company has agreed in principle to fund the proposed water comprehensive plan update/amendment for McCormick Woods as outlined by PACE Engineering. Council Member Clauson moved and Council Member Wyatt, seconded a motion to authorize the Mayor to sign the PACE Engineering proposal to add McCormick Woods water system plan review to the City's draft water comprehensive plan for amounts· not to exceed $28,000 in staff costs and Minutes of October 23, 2006 Page 5 of 6 $1,500 in direct costs, plus required sales tax. Upon vote, motion passed unanimously. Authorization for Mayor to Sign Contract with E & J Janitorial Services Council Member Diienno moved and Council Member Wyatt seconded a motion to authorize the Mayor to sign a contract with E & llanitorial for a total monthly amount not to exceed $4,101.00. Upon vote, motion passed unanimously. Discussion: Parking Requirements Regarding Bed and Breakfasts Council Member Geiger recommended amending Ordinance No. 1928, section 10.14.030 relating to Residential Parking Permits, by adding to subsection (a) the following sentence: "Residents living in a house used as a bed and breakfast establishment shall have the same residential parking permit privileges as any other resident in the same area." Council Member Diienno asked if this recommendation could be incorporated during a Conditional Use Permit process instead of amending the Residential Parking Ordinance. Council Member Clauson suggested the Planning Commission review unlimited time constraints to guests at a Bed and Breakfast or special events in a residential area. Gil Michael, Planning Commission Chair, advised the Planning Commission can review this at the November 20th meeting and would move this item through the Planning Commission as quickly as possible. Council Member Wyatt moved and Council Member Clauson seconded the motion requesting the Planning Commission review this issue as quickly as possible. Upon vote motion passed unanimously. Council Member Geiger recommended an additional amendment to Port Orchard Municipal Code Section 10.13.020 "Parking of Commercial vehicles prohibited" and suggested the following language be added to the last line of this section as follows: " . .. while actively engaged in commercial jobs." Council Member Chang moved and Council Member Dilenno seconded the motion to place this recommendation into the Street Committee for further review. Upon vote, motion passed unanimously. COUNCIL/MAYOR & STAFF REPORT Minutes of October 23, 2006 Page 6 of 6 Council Member Chang reported on the Growth Management Committee and their items for discussion, such as the tree ordinance and net vs. gross acreage. Council Member Chang reported no future meetings have been scheduled. Council Member Powers reported on the date change of the Sewer Advisory Committee from November l 5t to November 2nd at 6:30 p.m. at Karcher Creek Sewer District and the cancellation of the Utility Committee meeting scheduled for October 25, 2006. Discussion: Capital facilities Mayor Abel advised this item is presented to the Council for discussion purposes only. Two items of discussion are as follows: • Update of the Capital Facilities Element of the Comprehensive Plan, as part of the budget process • Determination of the percentage the City's banked capacity and what projects might be designated for usage of the banked capacity. These items were not discussed because of the adjournment of the meeting due to Council rules. ADJOURNMENT At 10:00 p.m., Mayor Abel adjourned the meeting. Michelle Merlino, Interim City Clerk Kim E. Abel, Mayor