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11/27/2006 - Regular - MinutesPRESENT: KIM E. ABEL, MAYOR COUNCILMEMBERS: John Clauson Fred Chang Robert Geiger Rita Diienno, excused Carolyn Powers, Mayor Protem Rick Wyatt, excused City of Port Orchard Council Meeting Minutes Regular Meeting of November 27, 2006 ALSO PRESENT: Public Works Director Abed, Interim City Clerk Merlino, City Treasurer Tompkins, Police Chief Townsend, Court Administrator Hunt, Assistant City Attorney Forbes. 7:00 P.M. CALL TO ORDER Dick Fitzwater led the audience and Council in the Pledge of Allegiance. PRESENTATION Paul Chasco, Association of Washington Cities-Equity Check Mr. Chasco was not able to attend the meeting. APPROVAL OF AGENDA The following Consent Agenda Items were removed from the agenda and placed into Business: • Minutes of the November 13, 2006 City Council Meeting • Minutes of the November 6, 2006 Downtown Overlay District Meeting • Minutes of the November 16, 2006 Downtown Overlay District Meeting AUDIENCE COMMENTS Jerry Arnett, 288 Goldenrod Street, expressed a concern that government is not accessible to all citizens. Mayor Abel advised Mr. Arnett to put his specific concerns in writing. Dousithee Chamberlain, 2205 Sidney Avenue, questioned why Mr. Childress does not have a permit to build a fence over six feet. Mayor Abel advised the City's Code Enforcement Officer is looking into this situation. Minutes of November 27, 2006 Page 2 of 9 Pat Lucas, 232 Goldenrod Street, asked if Well No. 10 meets the City's expectations. Mayor Abel advised this will be discussed later in the meeting. PUBLIC HEARINGS Amendment of Capital Facilities Element of Comprehensive Plan Public Works Director Abed presented the staff report regarding the proposal for an amendment to update the Capital Facilities Element of the Comprehensive Plan in conjunction with the review and approval of the proposed 2007 budget. The affected properties are either City owned buildings, structures, infrastructure, or City owned rights-of-way. The current Comprehensive Plan designations are primarily Public and Community Spaces. Mr. Abed discussed the major changes that are being proposed. At 7:16 p.m. Mayor Abel opened the Public Hearing. Patrick Lucas, 232 Goldenrod Street, asked if public safety was included within this plan. Mayor Abel advised this public hearing refers to the City's capital facilities, which include buildings and structures. At 7:19 p.m., Mayor Abel closed the Public Hearing. The Council and the Mayor identified some inconsistencies and asked that they be clarified in the final document. This item will be part of the City's budget discussion on December 11, 2006. Austin Street Vacation Interim City Clerk Merlino presented the staff report regarding the proposal to vacate a portion of Austin Street right-of-way. Ms. Merlino advised the applicant had submitted a certified check in the amount of $10,000 which represents the full appraised value and also the $100.00 application fee. At 7:21 p.m. Mayor Abel opened the Public Hearing. Richard Peterson, proponent, advised one-half of the proposed street vacation will be utilized for parking and the other portion will be maintained by Mr. Fralick. Mr. Petersc;m illustrated on a map the exact location of the proposed street vacation. Patrick Lucas, 232 Goldenrod Street, referred to the traffic and drainage issues that were discussed by the Street Committee. At 7:41 p.m. Mayor Abel closed the public hearing. Minutes of November 27, 2006 Page 3 of 9 Council Member Powers asked if the proponents could build a structure on the right-of- way. Mr. Peterson advised the parcel in question is very small and therefore a structure could not be built upon it. Council Member Chang asked if the City could request more than the appraised value of the property. Assistant City Attorney Forbes advised the City couldn't ask for more than the fair market value of the property. Council Member Chang asked if the City could seek their own appraisal. Assistant City Attorney Forbes advised the City could do so, however the City would have to pay the fees for a second appraisal. Public Works Director Abed advised the Street Committee discussed a corridor that could potentially travel down Dwight Street to Kitsap Street. Mr. Abed reported the Street Committee did not feel it would be to the City's best interest to develop this corridor on this property, due to the steepness of the parcel. Councilmember Geiger moved and Council Member Powers seconded the motion to approve vacating a portion of Austin Street right-of-way and directed staff to bring the approving ordinance to the next meeting. Council Member Chang spoke in opposition to this motion, expressing a concern that this parcel could have some potential value to the City, due to future connectivity between the County Courthouse and Kitsap Street. Upon vote, motion passed with three affirmative votes and one dissenting vote. Council Member Chang cast the one dissenting vote. CONSENT AGENDA Council Member Clauson moved and Council Member Geiger seconded the motion approving the Consent Agenda as amended. Upon vote, motion passed unanimously. A. Approval of Claim Warrants #46654-46730 in the amount of $194,891.04 B. ~4inutes · of the November ·13, 2006 City Council ~4eeting Moved to Business C. ~4inutes of the November 6, 2006 Downtown Overlay District ~4eeting Moved to Business D. ~4inutes of the November 16, 2006 Dovmtovm Overlay District ~4eeting Moved to Business Minutes of November 27, 2006 Page 4 of 9 E. Authorization for the Mayor to Sign Agreement Renewal with Public Safety Testing (Townsend) BUSINESS ITEMS: Minutes of November 13, 2006 City Council Meeting Council Member Clauson moved and Council Member Powers seconded the motion to approve the minutes of the November 13, 2007 meeting as presented and amended. Upon vote, motion passed unanimously. Minutes of November 6, 2006 Downtown Overlay District Meeting Council Member Clauson moved and Council Member Geiger seconded the motion to approve minutes of the November 6, 2006 Downtown Overlay District meeting. Upon vote, motion passed with three affirmative votes and one abstention. Council Member Powers abstained from voting, due to her non-attendance of the November 6, 2006 meeting. Minutes of the November 16, 2006 Downtown Overlay District Meeting Council Member Clauson moved and Council Member Geiger seconded the motion to approve minutes of the November 16, 2006 Downtown Overlay District Meeting Upon vote, motion passed with three affirmative votes and one abstention. Council Member Powers abstained from voting, due to her non-attendance of the November 16, 2006 meeting. First Reading of Ordinance Amending the 2006 Budget City Treasurer Tompkins presented the staff report on the first reading of the proposed ordinances amending the 2006 Budget This is the first reading of these ordinances. These amending ordinances will be presented to the Council for their final approval at the December 11, 2006 Council meeting. Council Member Clauson moved and Council Member Powers seconded the motion to direct staff to place both ordinances amending the 2006 budget on the December 11, 2006 Council consent agenda for action. Council Member Clauson advised he is very pleased with the performance of Well 10 and that it has reached the City's expectations. Council Member Powers made a motion to have the Mayor to send a letter to Mr. Lucas indicating that the City is very pleased with the performance of Well No. 10. Upon vote, motion passed unanimously. Minutes of November 27, 2006 Page 5 of 9 Approval of the 2007 Joint Wastewater Treatment Facilities Budget Council Member Clauson moved and Council Member Powers seconded the motion to approve the 2007 Joint Wastewater Treatment Facilities Budget and to include the expenditures in the City's 2007 budget. Upon vote, motion passed unanimously. Aooroval of Recommendation by Lodging Tax Advisory Committee for Distribution of 2006/2007 Hotel/Motel Tax Funds Council Member Powers moved and Council Member Clauson seconded the motion to approve the Committee's recommendation for allocation of Hotel/Motel Tax. Upon vote, motion passed unanimously. COUNCIL/MAYOR & STAFF REPORT Mayor Abel reminded the Council of the following meetings: • November 28, 2006 at 7:00 p.m. the Downtown Overlay District meeting • November 29, 2006 at 7:00 p.m. the special Ad Hoc Committee meeting. This Ad Hoc Committee will be reviewing the "Letters of Interest" from potential candidates for the vacated Council position. • December 4, 2006 the 2007 budget Public Hearing Council Member Clauson reminded the Council of the Festival of Chimes and Lights event, which is scheduled for Saturday, December 2, 2006. EXCUSED ABSENCES Council Member Clauson moved and Council Member Chang seconded the motion to excuse Council Members Wyatt and Dilenno from this Council meeting. Upon vote, motion passed unanimously. Mayor Abel reported the Department of Natural Resources lease will be up for renewal next year, so the City is starting the process of surveying the area. The City Council set December 15, 2006 at 7:00 p.m. as the date and time of the Holiday Light tour. The van will leave City Hall at 7:00 p.m. Those interested in attending need to RSVP the City Clerk's Office so the appropriate vehicle can be reserved. Minutes of November 27, 2006 Page 6 of 9 Public Works Director Abed reported on the marquee and the painting project, as this will close out the project. Mr. Abed presented an update on the Active Club Building flooring project. Mr. Abed further reported on the Boy Scouts and their efforts to collect Christmas Trees for recycling. ADJOURNMENT At 8:51 p.m., Mayor Abel adjourned the regular City Council meeting. 2007 Budget Study Session At 9:00 p.m. Mayor Abel called the meeting to order to discuss the proposed 2007 Budget. Council Member Clauson reported on the Finance Committee's budget recommendations as listed on a document prepared by the Treasurer and attached to these minutes Council Member Clauson discussed the Finance Committee's recommendations from the Supplemental budget requests as follows: • Upgrade Office 2000 to 2003 • Extended Budgetary Software • Part-time Secretary for City Clerk's Department • Conferencer telephone for Municipal Court • Part-Time Records/Evidence Specialist • Parking Ticketing System Enhancement • Full time Assistant Planner • Part-time Clerical for Planning Department Council Member Clauson also advised the Finance Committee is recommending a salary survey of all non-union employees with retro pay back to January 1, 2007. The Finance Committee also recommends financing the full survey of Pliska Lane. Council Member Clauson further reported on the Port of Bremerton's request for funding from the City for a State Highway Corridor Study. The Finance Committee recommends supporting the request with $1,000 from the 2007 budget. Also the Downtown Merchant's request for flower baskets downtown was funded with $1,000. Council Member Clauson explained changes on the revenue side of the budget, advising as follows: • Increase projection in property, sales and electric Sales Taxes due to new business growth • Approval for increase in rental fees for the Active Club Building • Additional revenue from building permit projections Minutes of November 27, 2006 Page 7 of 9 • Increase in plan checking fees projection • Decrease in temporary help, due to funding of additional staff Council Member Clauson discussed the extra property taxes that will be generated; however the Finance Committee did not have enough information to make a final determination on where to place this additional funding. The Committee proposed a special line item for the future projects as they become eminent. City Treasurer Tompkins discussed the changes to the Arterial Street, Cumulative Reserve for Municipal Facilities and the Water-Sewer Utilities Funds. Mayor Abel questioned the elimination of the $5,000 for Economic Development. Mayor Abel suggested $5,000 be approved from the additional property taxes to help fund Economic Development. Council Member Clauson spoke in opposition to this suggestion, as he does not feel this would be appropriate use of these funds. The Council concurred they would like to review some proposals before the City would commit to any further funding on Economic Development. Mayor Abel advised the proposed budget will be discussed at the December 4, 2006 Public Hearing and approved at the December 11, 2006 City Council meeting. ADJOURNMENT At 10:15 p.m. Mayor Abel adjourned the 2007 Budget Study Session. ~~ Michelle Merlino, Interim City Clerk Kim E. Abel, Mayor Minutes of November 27, 2006 Page 8 of 9 2007 BUDGET ITEMS FOR DISCUSSION AT COUNCIL STUDY SESSION November 27, 2006 EXPENDITURE CHANGES: CURRENT EXPENSE Economic Development Kltsap Business Assistance Port of Bremerton Corridor Study Extended Budgeting Software City Clerk's Admin Secretary Part-time with set up costs City Clerk Temporary Help Part of IT Tech's Salary to W/S Upgrade Office Software to 2003 13@305.00 Court Conference r Telephone Police Records Clerk Part-time with set up costs Police Electronic Ticket System··Additional Funds Assistant Planner Technician Full-time with set up costs Planning Clerical Part-time with set up costs Planning Temporary Help Comprehensive Plan & CAO Update Annexation Process Annexation Postage Annexation Addresses County Review of Commercial Plans Downtown Merchants Baskets & Flowers Salary Survey Reserved for Salaries CE EXPENDITURES Plisko Lane Survey STREET Arnold Ave Box Culvert Replacement Marquee Parking Feasibility Study Banked Capacity Reserve Reserved for Salaries STREET EXPENDITURES FUND 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 001 101 101 101 101 101 101 101 November 27, 2007 Attachment (5,000.00) (1 ;000.00) 1,000.00 7,000.00 19,692.00 (4,000.00) (16,240.00) 3,965.00 500.00 23,195.00 9,000.00 58,447.00 22,934.00 (15,000.00) (50,000.00) (25,000.00) (500.00) (2,500.00) 10,000.00 1,000.00 25,000.00 106,950.00 6,000.00 (250,000.00) (400,000.00) 50,000.00 350,000.00 11,090.00 $169,443.00 ($232,91 0.00) Minutes of November 27, 2006 Page 9 of 9 CE & STHEET EXPENDITUHES RE:VENUE CHANGES: Electric Tax L:::·IW Entorcernent SHrvic£-7S Records Checl< l<ilsap Co.ll<itsap Transillor Arnold Culvml Interest f-2arrdngs Active Club Fees Operating Transters ~n Marquee tkginning Cash Balance CE & STREET REVENUE OVEF-1/SHOFIT HEVENLJtc Am'ERIAL STI-\EET Fievenue -Federal Gro:nts 001/101 !01 001 001 001 001 001 101 101 001 101 OOi/101 [)(JI/"101 Exp< Tremont St. Design to Um1ergiound F:·mnchise. Utiiities !02 Exp. Ending Cm1h Balan<:o CUMUl-ATIVE I~ESEI-\VE FOH MUNICIPP,L. FACILITIES Hevenue ~ Fieal Est<:-1tt; Excise Tax ·1r:~t & 2nd Otr. Exp. Opeml\ng Transfers Ot..~ -Marquee Exp. Est Endlng Fund Ba!ancb' WATER-SEWEI-1 UT!UTIES FIEVENUE CHANGES: Boginnin~1 BalancE> EXF'EIIIDITUF\E CHANGES: Pari o1 !T l"ech(s Salary to \N/S Adjust JWINTF paymen! to final budge! Lease on Truck #25 Sal8ry F\,BS·ervHd for Ending Fund Balanee TOTAL 401 40'1 401 401 401 401 •101 197,000.00 :lO,OOO.OO 20,000.00 53,000.00 30,000.00 14.000,()() (!'•0,000.00) 3,0~-.}0.00 9,500.00 (400,000.00) 30,000.00 173,000.00 200,000.0(1 (2'1,000.00) liO,OOO.OO (400,000.00) 450,000.00 :?'! ,000.00 (1,100.00) (1,000.00) fi,OOO.OO (2.6,800.00) ($!m,I167.00J {$6~0,467 .00) $0.00 $0.00 $0,00 21,000.00 2'1,000.01) $0.00