10/15/2018 - MinutesCity of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
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Festival of Chimes and Lights
Committee Minutes
Monday, October 15, 2018; 3:30 p.m. at City Hall
Members present: Chair Lucarelli and City staff Bill Thiele and Jenine Floyd. Guests present: Kathleen
Wilson, POBSA; Bobbie Stewart, POBSA; and Trish Tierney; Kitsap Community Resources.
Tree Decoration Contest
Staff Floyd provided Chair Lucarelli with an updated map of which planters have been sponsored.
There are 27 paid sponsors. Staff Thiele mentioned due to the downtown power sources, it would be
best to have 8 sponsored planters per block, for a total of 32.
After a brief discussion, Chair Lucarelli said the last day to accept applications will be October 29th. She
asked Staff Thiele to pick up 2 extra trees in case there are last minute sponsors.
The committee continued to discuss power options, sponsorships, tree purchasing, deadlines, and tree
judging by Santa and Mrs. Claus.
City Hall Tree
Staff Thiele said a 40-foot tree has been chosen for City Hall. The tree will cost $200. Brad Paige will
haul and place the tree.
Tent Purchase
Staff Floyd mentioned the tent has been purchased and has arrived.
KCR/Americorps Volunteers
Ms. Tierney explained KCR (Kitsap Community Resources) may not be the best option for community
service workers for the event; however, she has been in contact with Clay at Americorps to see if they
have some people who can assist. It would be best if there is something other than just litter pickup
they could help with. Additionally, the committee may want to reach out to the Jingle Bell Run and see
if they need volunteers.
C&L Advertising Update
Chair Lucarelli said the brochure is being printed and should be available soon. Unfortunately,
recognition for the planter sponsors was unable to be included in the brochure due to timelines.
Staff Floyd offered to create a public notice to send to the public. The notice would include the sponsor
names and information about the contest. Chair Lucarelli asked if it could be sent out by Friday
afternoon.
Festival of Chimes and Lights Committee Minutes
October 15, 2018
Page 2 of 2
Miscellaneous
The committee discussed the hanging banner, Santa’s sleigh, choirs, free movie ‘Home Alone’ at the
Dragonfly Cinema and taking photos of the event.
There being no further business, Chair Lucarelli adjourned the meeting at 4:00 p.m. Audio-only
recording was successful.
Future Meeting:
Monday, November 19, 2018, 3:30 p.m.
c: Council/Mayor/Department Directors/City Attorney
POBSA, Fathoms O’ Fun, Port Orchard Library, Jingle Bell Run Coordinator
Chamber of Commerce, Sidney Museum and Arts Association, and Port of Bremerton